A002 RFQ 6982AF25R000016 CI IDIQ.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

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15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

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PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

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16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

2. AMENDMENT/MODIFICATION NUMBER

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

FEDERAL HIGHWAY ADMINISTRATION

CENTRAL FEDERAL LANDS HIGHWAY DIVISION

12300 WEST DAKOTA AVENUE, SUITE 360

LAKEWOOD, COLORADO 80228

ATTENTION: DOUGLAS WHITCOMB

9A. AMENDMENT OF SOLICITATION NUMBER

5. PROJECT NUMBER (If applicable)

9B. DATED (SEE ITEM 11)

4/10/26

4/30/26

6982AF25R000016

A002

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

1. Replaced RFQ with the attached RFQ

2. Add Attachment D to RFQ

3. Review updated Question and Answer #15

FEDERAL HIGHWAY ADMINISTRATION

CENTRAL FEDERAL LANDS HIGHWAY DIVISON

REQUEST FOR QUALIFICATIONS

FOR

CONSTRUCTION INSPECTION SERVICES

RFQ #6982AF25R000016

RFQ CONTENTS

SECTIONS:

1. INTRODUCTION

2. PERSONNEL REQUIREMENTS

3. RESPONSE SUBMISSION REQUIREMENTS

4. GENERAL INFORMATION & REQUIREMENTS

5. EVALUATION & CONTRACT AWARD

ATTACHMENTS:

A. EVALUATION FACTORS

B. STANDARD FORM 330

C. DRAFT RFP

D. PAST PERFORMANCE QUESTIONNAIRE

Amendment A002 4.30.2026

RFQ #6982AF25R000016 2

1. INTRODUCTION

This Request for Qualifications (RFQ) is for non-personal construction inspection services for all phases of road and bridge projects administered by Central Federal Lands

Highway Division (CFLHD) of the Federal Highway Administration (FHWA) for various Federal Land Management Agencies (FLMA). CFLHD provides engineering and construction services for road and bridge projects for FLMAs and other entities on projects in the states of Arizona, California, Colorado, Hawaii, Kansas, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, South Dakota, Texas, Utah, and

Wyoming. These projects include work on roadways, bridges, and trails which encompasses a wide range of work from new projects to rehabilitation of existing environments.

To ensure adequate oversight of ongoing and future projects, and to support the mission of the FHWA, the CFLHD intends to procure multiple-award Indefinite Delivery

Indefinite Quantity (IDIQ) contracts for construction inspection services. CFLHD anticipates awarding up to five (5) IDIQ contracts for Construction Inspection (CI) services. Projects will primarily involve improvements to rural low-volume roadways in environmentally sensitive areas. This RFQ is being issued as an unrestricted competitive acquisition in accordance with Revolutionary Federal Acquisition Regulation Overhaul

(RFO) 6.101, Full and Open Competition with at least one (1) award reserved for a Small

Business Concern. The NAICS code for this procurement is 541330, Engineering

Services. All firms responding to this RFQ are required to be licensed to practice architect-engineer services (A&E) within one (1) or more of the States served by

CFLHD, with the capacity to perform CI in all fourteen (14) States (States are listed under Section 4. General Information & Requirements of this RFQ). “Firm” when used in connection with architect-engineer services as defined in 40 U.S.C. 1102, means any individual, partnership, corporation, association, or other legal entity permitted by law to practice the professions of architecture or engineering and that submits a response to this

RFQ.

The Government intends to award the IDIQ contracts with a five-year (i.e. 60 month) period of performance, with an option to extend for an additional six (6) months. Each task order issued under these contracts will include a defined Statement of Work and will be negotiated on an individual basis. The Government does not guarantee the issuance of any specific number of task orders or a particular volume of work beyond the stated minimum guarantee.

1.1. Summary of Work

Firms shall provide construction inspection services that encompass comprehensive oversight and quality assurance for highway, road, and bridge projects. These services are essential to ensuring that all construction activities adhere to contract specifications, engineering standards, and applicable regulatory requirements. Key responsibilities include, but are not limited to:

RFQ #6982AF25R000016 3

1.1.1. On-Site Inspection: Monitor daily construction activities to verify compliance with approved plans, specifications, and safety standards.

1.1.2. Contract Inspection Support: Assist with documentation, progress tracking, and coordination between contractors, project engineers, and project stakeholders.

1.1.3. Materials Testing Oversight: Observe and report on field and laboratory testing of construction materials to ensure quality and performance standards are met.

1.1.4. Documentation and Reporting: Maintain detailed inspection logs, prepare daily reports, and support the development of project records for audits and closeout.

1.1.5. Environmental and Safety Compliance: Ensure adherence to environmental protection measures and occupational safety requirements throughout the construction process.

1.1.6. Change Order and Claims Support: Provide technical input and documentation to support the evaluation of contract modifications and claims.

1.1.7. Coordination and Communication: Facilitate effective communication among project teams, including federal, state, and local agencies, contractors, and consultants.

These services are performed by experienced personnel who are assigned to project sites for short and long-term durations, based on the complexity and schedule of each project.

Inspectors are required to possess a thorough understanding of federal highway construction standards and procedures, particularly those established by the Federal

Highway Administration (FHWA), including the Standard Specifications for Construction of

Roads and Bridges on Federal Highway Projects (e.g., FP-14 or FP-24).

Amendment A002 4.30.2026 https://highways.dot.gov/federal-lands/specs

RFQ #6982AF25R000016 4

2. PERSONNEL REQUIREMENTS

2.1. Personnel Classification Overview

2.1.1. Contracting Officer’s Technical Adviser. The COTA provides on-site construction contract oversight and construction inspection within limited delegations and delivers day-to-day project engineering and management services for the duration of a construction project. The COTA manages and administers all assigned work through all phases of the construction project. They serve as the principal contact and technical liaison between CFLHD, client agencies, the construction contractor, and other project stakeholders, such as landowners and resource agencies. The COTA works closely and cooperatively with the

Contracting Officer (CO), Construction Operations Engineer (COE), Contracting

Officer's Representative (COR), and the Government Project Engineer to monitor, document, and advise on contract actions. Additionally, they oversee project inspection staff and prepare final project closeout documentation. The COTA performs this work primarily at the project location.

2.1.2. On-Site Construction Inspector. The Construction Inspector performs construction inspection and technical support duties on construction projects. The

CI monitors daily construction activities, materials, and workmanship for compliance with contract provisions, drawings, and specifications. They conduct quality assurance activities, including materials sampling or witnessing, verifying construction surveys, and monitoring safety and environmental controls.

Additionally, they provide administrative and engineering support by maintaining detailed daily logs, assisting with progress estimates, assisting with contract modifications, and ensuring project records are accurate and complete.

There are two classification levels for Construction Inspectors—CI‑I and CI‑II— each with distinct qualifications and responsibilities. The CI‑I position is considered a junior‑level role, while the CI‑II position carries greater responsibility and requires more advanced experience. Construction Inspectors perform their duties primarily at the project site.

2.1.3. Additional Services. Additional Services encompass specialized consultant engineering, inspection, and project management tasks required to support the core project team. Personnel in these roles provide targeted expertise for specific assignments, including constructability reviews, complex schedule development and analysis, contract dispute and claims review, and post-construction records inspection. Duties may also include specialized inspection such as precast/prestressed concrete inspection at off-site facilities, resource monitoring and inspection, forensic engineering, and non-destructive testing. Because these roles address unique project needs, the Government negotiates all such services individually based on the specific scope of each assignment. Personnel performing these specialized functions may perform this work either on-site or off-site as dictated by the task order.

RFQ #6982AF25R000016 5

2.2. Contracting Officer’s Technical Advisor (COTA)

2.2.1. COTA Duties

a. Contract Administration & Technical Advisor: Function as the Government’s advisor for contract compliance; manage the project inspection team and delegate assignments; and supervise Firm’s employees. Performs CI-II duties as needed.

b. Construction Oversight & Quality Assurance: Ensure construction contractor adheres to plans and specifications through regular inspection; verify contractor surveying, staking, sampling, and testing methods; and document progress or issues using photography, videography, and daily project diaries.

c. Schedule & Risk Management: Review critical path and bar chart schedules for compliance with construction contract and reasonableness; anticipate and mitigate delays; and perform Critical Path Method (CPM) analyses to evaluate time impacts.

d. Submittal & Document Control: Process and review shop drawings and submittals for contract compliance within required timeframes; maintain tracking systems for submissions; perform quality control on construction documents; document work of contractor and subcontractors; and ensure all records are filed in accordance with CFLHD records maintenance processes.

e. Progress Estimate Management: Review measurement notes, generate receiving reports, and maintain pay item totals and final quantities to monitor budget; verify contractor invoices (Progress Estimates) and semi-final/final pay note quantities; and utilize specialized software like QL-Pay for statistical analysis in accordance with established CFLHD processes.

f. Contract Modifications & Negotiations: Identify and develop scopes of work;

assist CFLHD with preparation of independent cost estimates; and review technical analyses of contractor proposals to support the CFLHD during negotiations.

g. Labor Compliance & Safety Enforcement: Verify job site postings are maintained; and monitor safety compliance, including reviewing Accident

Prevention Plans and reporting unsafe activities in the field.

h. Project Communications & Facilitation: Organize and facilitate progress meetings and partnering sessions; prepare meeting minutes; manage project visitors as requested and assist Government personnel with inquiries from the public.

RFQ #6982AF25R000016 6

i. Project Closeout & Final Acceptance: Prepare and monitor punch lists for corrective actions; coordinate and lead detailed final inspections; and manage all closeout requirements, including responses to quality assurance findings.

2.2.2. COTA Qualifications

a. Education, Certification, and Professional Experience: Three (3) years of experience in the on-site project management and administration of highway/bridge construction projects, in roles such as a Project Engineer, Project Manager, Construction Manager, or equivalent positions AND one of the following:

– Licensed Professional Engineer;

– Registered Engineer in Training;

– Bachelor of Science in Civil Engineering, Construction Management, or related field;

– Associate of Science degree in Engineering Technology or a related field.

OR

Ten (10) years of experience in the on-site inspection or administration of highway/bridge construction projects, including construction inspection, material testing, quality control, project administration roles, or equivalent positions.

b. Communication and Leadership: Ability to function as the Government’s technical advisor, enforcing contract compliance within delegated authorities while monitoring, documenting, and advising on contract status. Demonstrate excellent verbal and written communication, effective listening skills, and the ability to manage construction teams and supervise inspectors.

c. Technical Proficiency and Construction Inspection: Proficient in interpreting transportation construction contracts, specifications, and plans; managing costs (overruns/underruns); analyzing CPM/bar chart schedules; and reviewing progress payments for accuracy. Direct understanding of safety/labor laws, QC/QA principles, MUTCD, AASHTO, ASTM, ADA, and

ABA standards, as well as experience with environmental mitigation oversight

(wetlands, endangered species, hazardous materials, etc.).

d. Field Operations and Software Proficiency: Experience obtaining field measurements and documenting project progress using photography, videography, and specialized reporting. Proficient with computer software programs such as Microsoft Office, Primavera P6, and Google Workspace.

RFQ #6982AF25R000016 7

2.3. On-Site Construction Inspector (CI-II)

2.3.1. CI-II Duties

a. Technical Support: Support the COTA or Project Engineer in contract administration, including filling in as the COTA for up to 14 calendar days when necessary. Provide inspection support services and technical field support to lower-level inspectors in accordance with the Contract

Inspector’s Handbook and established Federal Lands Highway (FLH) manuals. Inspect contractor work, drawings, and specifications to verify conformity with all construction contract requirements.

b. Construction Inspection: Inspect all construction contract items

(Earthwork, Pavements, Bridge, etc.) to ensure workmanship, materials, and equipment meet contract plans and specifications. Monitor operations for adherence to approved Traffic Control Plans (MUTCD), environmental permits (SWPPP), erosion control, and QC/QA plans.

Verify contractor survey work and measure/record quantities; perform mathematical computations to check the accuracy of contractor measurement notes and progress estimates. Immediately notify the

COTA/PE of non-compliance; document and recommend corrections for non-complying work, safety/health deficiencies, or required field adjustments and technical solutions. Provide knowledge transfer to

Government staff, assist in onboarding new Government inspectors, and provide on‑the‑job support regarding project processes.

c. Materials Inspection and Testing: Witness materials sampling (e.g., soil density, concrete slump/air) and assist with preparing samples and transmittal forms for laboratory shipment. Verify that on-site testing equipment is calibrated and evaluate the construction contractor’s testing system against project statistical acceptance criteria.

d. Project Records and Reporting: Maintain detailed contract documentation via Government systems, including clear Daily Inspection Reports (IDRs) and chronological pictorial records (photos/video). Review contractor as-built drawings for accuracy and provide technical input for routine and complex submittals, such as shop drawings and CPM schedules to support the Government’s compliance determinations.

2.3.2. CI-II Qualifications

a. Education, Certification, and Professional Experience: Five (5) years of on-site inspection of highway or bridge construction projects and one of the following:

– Licensed Professional Engineer (PE);

– Registered Engineer in Training (EIT);

RFQ #6982AF25R000016 8

– Bachelor of Science in Civil Engineering, Construction Management, or a related field;

– Associate of Science in Civil Engineering Technology or a related field.

OR

Seven (7) years of experience in the on-site inspection or administration of highway/bridge construction projects, including construction inspection, material testing, quality control, or equivalent positions.

b. Technical Skills and Knowledge: Expertise in inspecting highway and bridge work items including: General Requirements (Survey, QC, Traffic), Earthwork (Blasting, Geosynthetics), Retaining Systems (MSE Walls, Soldier Piles, Rockfall Protection), Aggregate Bases, Asphalt/Rigid

Pavements, Bridge Construction (Piles, Shafts, Structural Steel/Concrete), Incidental Construction (Drainage, Utilities, Guardrail), and

Erosion/Traffic Control. Proficient in interpreting transportation infrastructure contracts, plans, and specifications; direct knowledge of

MUTCD, AASHTO (Geometric Design and Materials), ADA/ABA

Standards, and ASTM standards. Deep understanding of QC/QA principles, sampling/testing procedures, and methods of acceptance— including statistical analysis of highway materials. Skilled in maintaining accurate project records (IDRs), checking contractor survey/staking, and performing complex mathematical engineering computations for measurement verification. Ability to monitor and document contractor compliance regarding safety and labor laws, environmental permits

(SWPPP), and traffic control plans. Proficient with productivity software such as Microsoft Office, Primavera P6, and Google Workspace.

2.4. On-Site Construction Inspector (CI-I)

2.4.1. CI-I Duties

a. Contract Compliance: Provide inspection services according to the

Contract Inspector’s Handbook and FLH manuals to verify contractor work conforms to all contract drawings and specifications.

b. Construction Inspection: Monitor basic contract items (e.g. earthwork, drainage, paving) to ensure workmanship, materials, and equipment meet contract requirements. Observe contractor operations for compliance with approved traffic control (MUTCD), permits, and QC/QA plans. Measure and record field work, performing mathematical computations to verify the accuracy and completeness of contractor measurement notes and progress estimates. Immediately notify the COTA/PE of non-compliance, safety/health deficiencies, or plan errors; document and recommend corrective actions for technical review.

RFQ #6982AF25R000016 9

c. Materials Inspection and Testing: Witness materials sampling (soil density, concrete slump/air) and assist with the preparation and shipment of samples to designated labs, including all transmittal documentation.

Ensure all on-site testing equipment is properly calibrated and maintained in good working order.

d. Project Records and Reporting: Maintain detailed project documentation via Government systems, including clear Daily Inspection Reports (IDRs) detailing labor and equipment usage. Manage a chronological record of progress through labeled photos and video; assist in the review of routine contractor submittals and project record maintenance.

2.4.2. CI-I Qualifications

a. Education, Certification, and Professional Experience: Licensed

Professional Engineer; Engineer in Training; hold a Bachelor of Science in

Civil Engineering, Construction Management, or related field; hold an

Associate of Science in Engineering Technology or related field.

OR

Three (3) years of experience in the on-site inspection or administration of highway/bridge construction projects, including construction inspection, material testing, quality control, or equivalent positions.

b. Technical Skills and Knowledge: Expertise in inspecting highway and bridge work, including: General Requirements (Sampling/Testing), Earthwork (Excavation, Blasting, Geosynthetics), Retaining Systems

(Riprap, Gabions), Aggregate Bases, Asphalt Pavements/Treatments, Bridge Construction (Structural Concrete/Repair), Incidental Construction

(Drainage, Guardrail, Fencing), and Erosion/Traffic Control. Proficient in interpreting transportation construction contracts, specifications, and plans to ensure field compliance. Skilled in maintaining accurate project records and IDRs, as well as performing the mathematical engineering computations required for measurement checks. Ability to execute sampling and testing procedures and monitor contractor operations for compliance with environmental permits (Erosion Control) and Traffic

Control plans. Proficient with productivity software such as Microsoft

Office, Primavera P6, and Google Workspace.

2.5. Other Classifications (OC)

2.5.1. OC Duties

RFQ #6982AF25R000016 10

Perform specialized tasks within the transportation field as defined and negotiated based on specific project needs and identified requirements.

2.5.2. OC Qualifications

Education, certification, and experience requirements will be established on a case-by-case basis according to individual Task Order specifications.

RFQ #6982AF25R000016 11

3. RESPONSE SUBMISSION REQUIREMENTS

3.1. Response Submission Delivery

Firms shall submit their response to this RFQ electronically via email to

CFLContracts@dot.gov. Firms are responsible for ensuring their email submission, including all attachments, does not exceed the Government’s maximum email file size limit of 25 MB. If multiple emails are required due to file size, each email must clearly identify the total number of emails being sent (e.g. “Email 1 of 3”).

The subject line of the email shall read:

“RFQ [RFQ Number] – [Offeror Name] Response Submission.

Firms must ensure that the Government receives a submission to this RFQ no later than

2:00 PM MST, May 11, 2026.

3.2. Submission Format

3.2.1. Firms must ensure that submission documents meet all form and content requirements.

3.2.2. Firms that have the qualifications to perform the services described in this RFQ and wish to be considered for contract award shall submit a qualifications package to include a Standard Form 330 (SF 330) Architect-Engineer Qualifications, parts

I and II, as well as a written response to the evaluation factors 1-5 3outlined in

RFQ Attachment A - Evaluation Factors. The SF 330 may be obtained from

Standard Form 330 - Architect-Engineer Qualifications. Failure to submit a package with all required documentation outlined in this synopsis may result in disqualification of the firm.

3.2.3. Submissions must not exceed 50 pages in total. Any pages beyond page 50 will not be evaluated. For the purposes of this RFQ, a ‘page’ is defined as one printed side of a sheet of paper. A single-sided sheet counts as one page; a double-sided sheet counts as two pages. Supporting materials such as maps, graphs, and charts may be included in an appendix and will not count toward the page limit. The cover letter, tab dividers, amendments to this RFQ, and back cover are also excluded from the page count. However, SF 330 will be counted toward the 50-page limit, excluding Part II. Please note that SF 330s are not required for all subcontractors, subconsultants, or joint venture partners.

3.2.4. All documentation should be in an 8.5 x 11 inch electronic format using a minimum 10 pt. Times New Roman Font when responding to Evaluation Factors.

It should also be developed and assembled in a manner that chronologically corresponds to and addresses the Evaluation Factors listed in RFQ Attachment A

– Evaluation Factors.

Amendment A002 4.30.2026 mailto:CFLContracts@dot.gov https://www.gsa.gov/system/files/2024-08/SF330-21a.pdf

RFQ #6982AF25R000016 12

3.2.5. Include, as an attachment, an organization chart of the proposed team. The chart should clearly identify the names and roles of all key personnel listed in Section E of SF 330, along with their associated firms as indicated in Section C. In applicable section of SF 330, be sure to include the following information:

a. Unique Entity Identifier (UEI)

b. State professional registration numbers

Please note: Information must be fully included within the SF 330; incorporation by reference is not permitted.

3.3. Submission Prohibitions

3.3.1. A submission related to this RFQ shall not:

a. Restrict the rights of the Government or otherwise qualify the response to this RFQ;

b. Include, for consideration in this procurement process or subsequent contract negotiations, incorrect information that the Firm knew or should have known was materially incorrect;

c. Include more than one submission, per Firm, to this RFQ;

d. Include any information concerning costs (in specific dollars or numbers) associated with the Technical Qualifications;

e. Include the Firm’s own contract terms and conditions.

RFQ #6982AF25R000016 13

4. GENERAL INFORMATION

This RFQ serves as the sole notification for this acquisition; no additional announcements will be issued. This is an RFQ, not a Request for Proposals (RFP). All Firms must hold a valid license to practice A&E in at least one (1) of the states within CFLHD’s geographic region (See RFQ Section 4.3.) with the capacity to perform CI in all fourteen (14) states .

4.1. Primary Requirement

The principal firm, along with its subcontractors, shall deliver post-award, on-site construction contract administration and inspection support services for transportation-related construction projects. Personnel will be assigned to project locations on a short-term basis—typically ranging from approximately 3 to 24 months—and must be available on short notice. All assigned staff are expected to possess relevant experience in construction inspection and contract administration.

All services shall be performed in accordance with the construction policies and procedures established by CFLHD including the Standard Specifications for

Construction of Roads and Bridges on Federal Highway Projects (e.g., FP-14 or FP-24).

As needed, the firm may also be tasked with specialized support, or regional claims support. The principal firm will maintain full responsibility for the daily oversight and management of its personnel, as well as those of its subcontractors.

4.2. Notice of Professional Licensure, Insurance, and SAM Registration Requirements

Registration in the System for Award Management (Home | SAM.gov) is required for consideration under this acquisition. The A-E Firm must be properly licensed in one (1) of the states within CFLHD’s geographical region.

4.3. Geographic Location of Work

Task Orders issued under each IDIQ contract will be primarily for selected construction contracts awarded by CFLHD, and located in, but not limited to, remote areas of Hawaii, Arizona, California, Colorado, Kansas, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, South Dakota, Texas, Utah, and Wyoming. It is imperative that the principal firm or its subcontractors be able to provide sufficient resources in remote locations to support CFLHD program.

4.4. Minimum/Maximum Orders, Contract Term

IDIQ contracts will be awarded for a five (5) year period of performance, with an option to extend the contract for an additional six (6) months. Task orders issued under the IDIQ contracts will include a specific Statement of Work and will be negotiated individually.

The minimum order guarantee is $10,000 per IDIQ contract, with a shared maximum contract value not to exceed 5-year total of $100,000,000. The Government makes no representation as to the number of task orders or the actual amount of work to be ordered.

Contractors are not guaranteed work in excess of the minimum guarantee.

Amendment A002 4.30.2026 https://highways.dot.gov/federal-lands/specs https://sam.gov/

RFQ #6982AF25R000016 14

4.5. Extent of Competition

This requirement is being advertised on a full and open basis with a single reserve for one

(1) small business concern, if qualified.

4.6. Communications

Firms shall reference RFQ # 6982AF25R000016 in all communications related to this solicitation, and direct such communications to the following Points of Contact:

Primary Point of Contact:

Douglas Whitcomb, Contract Specialist

Email: cflcontracts@dot.gov

Secondary Point of Contact:

Kelly Palmer, Senior Technical Specialist

Email: cflcontracts@dot.gov

Questions regarding this acquisition must be received via e-mail no later than May 4, 2026 2:00 pm, MST, addressed to CFLContracts@dot.gov. Answers to all Firm questions will be posted as soon as practicable.

Amendment A002 4.30.2026 mailto:cflcontracts@dot.gov mailto:cflcontracts@dot.gov mailto:CFLContracts@dot.gov

RFQ #6982AF25R000016 15

5. EVALUATION & CONTRACT AWARD

5.1. Evaluation Process

5.1.1. The evaluation process, consistent with the qualifications‑based selection requirements of the Brooks Act (40 U.S.C. Chapter 11) and the procedures outlined in RFO Part 36 for architect‑engineer services, is structured to award the contract not necessarily to the Firm with the lowest proposed cost, but to the Firm offering the best overall combination of qualifications and attributes in accordance with the established evaluation criteria.

The evaluation will follow a two-phase process. Phase I consists of a qualifications review in which firms submit SF 330 packages and responses to evaluation factors; the Government will shortlist the most highly qualified firms and invite those shortlisted firms to deliver in-person Oral Presentations at the

CFLHD office in Lakewood, Colorado. Phase II issues a Request for Proposal to the top five ranked firms, who will then submit cost proposals. If proposed costs are determined unreasonable or not in the Government’s best interest, the

Government may proceed to negotiate with the next highest-ranked firm.

5.2. Firm Selection

The Firm selection process will be conducted in two (2) phases. Evaluations from Phase I and Phase II will inform the Government’s selection of the most highly qualified Firm(s) for subsequent negotiations.

5.2.1. Phase I - Qualifications Review: Submission of Technical Qualifications (SF

330 and Responses to Evaluation Factors). The Government will review all submissions and develop a short-list of the most highly qualified firms.

Short-listed firms and their designated team representatives will be invited to make an Oral Presentation at the Central Federal Lands Highway Division

(CFLHD) office in Lakewood, Colorado. The selected firms will be contacted directly to schedule their presentation times.

5.2.2. Phase II – Request for Proposal (RFP): The top five (5) ranked Firms will be sent a Request for Proposal, which requires the Firm to submit costs associated with cost categories. If the Government determines that the proposed cost is unreasonable, not allocable or not in the Government’s best interest, it may then enter into negotiations with the next highest-ranked Firm (See RFQ Section

5.4.3.).

RFQ #6982AF25R000016 16

5.3. Oral Presentations

5.3.1. For short-listed Firms, Oral Presentations are mandatory. The Oral Presentations will be for a duration of one (1) hour. Firms should leave time for potential questions from evaluators. The Oral Presentations will be held in-person at 12300

W. Dakota Ave. Lakewood, CO 80228. Any additional details regarding the Oral

Presentation will be provided by the Government at the time of scheduling.

5.3.2. Oral Presentations are only open to the invited Firms, Evaluation Team members, and any technical consultants who are selected by the Government to provide assistance to the Evaluation Team.

5.3.3. Oral Presentations provide an opportunity for Firms to explain and clarify their responses and for the Government to better understand the practical application of the services as applicable. Firms must not materially alter their responses and

Presentations will be limited to addressing the items detailed in the RFQ

Evaluation factors. Firm pricing shall not be discussed or provided during Oral

Presentations.

5.3.4. Evaluation Team members will independently evaluate each Oral Presentation in accordance with RFQ Evaluation factors.

5.4. Contract Award Process

5.4.1. In accordance with the Brooks Act (40 U.S.C. Chapter 11) and the architect-engineer (A&E) selection procedures prescribed in RFO Subpart 36.202, the Government will utilize a qualifications-based selection process to award the

Indefinite-Delivery, Indefinite-Quantity (IDIQ) Firm-Fixed-Price contract resulting from this solicitation. Consistent with these authorities, price will not be evaluated during the initial qualification and ranking phase.

5.4.2. The Government will evaluate, and rank Firms based solely on demonstrated competence, professional qualifications, specialized experience, capacity to perform the required construction inspection services, past performance, and other evaluation factors identified in this solicitation. Following evaluation, the

Government will select, in order of preference, the most highly qualified firms.

5.4.3. The Government will then enter into negotiations with the highest-ranked firm to establish fair and reasonable firm-fixed prices for the contract. If the Government is unable to reach agreement with the top-ranked firm, negotiations will be terminated and initiated with the next firm in order of qualifications. This process will continue until an agreement is reached or the list of qualified firms is exhausted.

5.4.4. The resulting IDIQ contract will establish firm-fixed unit prices for construction inspection services, and individual task orders will be issued in accordance with the ordering procedures set forth in the contract.

RFQ #6982AF25R000016 17

ATTACHMENT A - EVALUATION FACTORS

The Firm must address all items detailed below in Standard Form 330 and provide, in sequence, the information and documentation as required (referenced with the associated item references).

The Firm must also detail the response page number for each item in the appropriate space below. Evaluation Team members will evaluate each Evaluation Factor within the Firm’s submission. Firms will be evaluated through their Standard Form 330 submission based on

Evaluation Factors 1 through 3, which are listed in order of descending importance. This

Attachment A document will be used as a reference to locate responses to evaluation factors and will not count towards the overall page limit.

Firm Legal Entity Name:

Submission

Page #

(Firm

Completes)

Item Ref. Evaluation Factors

(Example:

Page #5) Evaluation Factor 1

− Capacity to

Accomplish the Work

Provide a description of the Firm’s current operational capacity, including the total size of the workforce (inclusive of both prime and subcontracted personnel). Identify the number of staff who currently hold Professional Engineer

(PE) licenses, and specify the Engineering Firm License, Certificate of Authorization, or other state-issued approval that permits the Firm to practice architecture and engineering

(A&E). Include the license number(s) and the state(s) of issuance.

Describe the Firm’s approach to deploying and supporting personnel across multiple concurrent projects located in different states, including remote or hard-to-reach locations.

Explain the Firm’s ability to mobilize staff on short notice while maintaining continuity of operations and quality of service.

Provide the Firm’s recruitment and retention plan for maintaining qualified personnel during both normal and peak workload periods. Include strategies for staffing stability, surge capacity, and continuity of operations.

RFQ #6982AF25R000016 18

Evaluation Factor 2

− Personnel

Qualifications

- Specialized

Experience and Technical

Competence

Provide a detailed description of the professional qualifications of the Firm’s key personnel proposed for the

Contracting Officer’s Technical Advisor (COTA) and

Consultant Inspector (CI-I and CI-II) positions. The Firm shall submit these qualifications using the Standard Form 330

(SF-330), clearly demonstrating each individual’s capability to perform the required construction inspection services and to meet all performance expectations associated with the contract.

Describe the key duties and responsibilities performed by the

Firm’s personnel at the project site, including both construction inspection activities and any associated administrative or management functions that support successful project execution.

RFQ #6982AF25R000016 19

Evaluation Factor 3

- Past

Performance

Provide a list of up to ten (10) construction inspection and administration services contracts awarded to the firm and completed within the past six (6) years that are similar in size, scope, and location to the work described in this solicitation that demonstrate the firm’s successful performance.

Successful performance is defined as the Firm’s ability to manage task orders effectively, providing trained and acceptable personnel for the positions required, providing personnel in the timeframes required, and competently completing corporate and administrative functions such as preparing task order cost proposals and invoicing.

Provide narrative responses for each project that addresses the key duties performed by the Firm’s personnel on the project site.

For each contract provide the following information:

1. Contract Number, Project Number, and Project Name

2. Client work performed for

3. Client point of contact, phone number, and email address

4. Description of the contract

5. Award Date

6. Period of performance for contract

7. Contract Scope and administration/inspection duties performed.

8. Performed work as Prime or Subcontractor.

9. Total Value of the Construction Contract managed/inspected.

10. Total Value of the Construction Inspection/Administration contract for the project

11. Total Value of the Construction Inspection/Administration contract performed by your firm.

12. Describe the services provided by your firm on the contract, as either management/administration, inspection, or both.

13. Describe the project type, and if it includes Roads, Bridges, or Other Features.

RFQ #6982AF25R000016 20

14. Describe the Project Location as either Urban and Rural

15. Past performance documentation from the client agency. For federal contracts this should be from the

Contractor Performance Assessment Reporting

System (CPARS).

Documentation submitted to identify contracts will not be counted toward the total page limit.

The Government will obtain past performance from a review of records in Contractor Performance Assessment Reporting

System (CPARS).

RFQ #6982AF25R000016

ATTACHMENT D – PAST PERFORMANCE QUESTIONNAIRE

Past Performance Questionnaire – Construction Inspection Services

Email attached Past Performance Questionnaire to all past performance references listed above and instruct them to return completed questionnaire directly to: Douglas Whitcomb at cflcontracts@dot.gov prior to the proposal response due date.

The attached questionnaire shall be utilized in the evaluation process of each past performance evaluation. After each factor has been rated in a particular section the evaluator will assign an overall risk rating to the section. The following criteria shall be considered when rating each part of the questionnaire:

Exceptional (E) Performance meets all or exceeds many of the contractual requirements. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor were highly effective.

Very Good (VG) Performance meets all or exceeds some of the contractual requirements. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

Satisfactory (S) Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

Marginal (M) Performance does not meet some contractual requirements.

The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions or the contractor’s proposed actions appear only marginally effective.

Unsatisfactory (U) Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor’s corrective actions appear or were ineffective.

Unknown (N/A) Did not observe performance in this area.

Please respond to the following questions regarding the contractor’s past performance. For all ratings, please provide a narrative explaining how the contractor either exceeded your requirement or how the contractor failed to meet your requirement. If the contractor had problems in a specific area, but you determined them not to have had an impact to the mission, please state such in your narrative remarks.

PAST PERFORMANCE QUESTIONNAIRE

1. Identification

a. Contractor’s Name:

b. Contract Number:

c. Program Title:

d. Contract Type:

Firm Fixed Price _________________________________________

Cost Plus Award Fee ________________________________

Cost Plus Incentive Fee ___________________________

Other _______________________________________

e. Period of Performance:

f. Total Contract Dollar Value (as of this date):

g. Total Number of Contractor Personnel (as of this date):

h. Brief Description of Contracted Item(s) or Service(s):

2. Please respond to the following questions regarding the contractor’s past performance. For all ratings, please provide a narrative explaining how the contractor either exceeded your requirement or how the contractor failed to meet your requirement. If the contractor had problems in a specific area, but you determined them to have not had an impact to the mission, please state as such in your narrative remarks.

a. How would you rate the contractor’s overall performance in terms of quality, timeliness, professionalism, and courtesy?

Exceptional Very Good Satisfactory Marginal Unsatisfactory Unknown

Narrative:

b. How would you rate the overall quality and reliability of the service performed by the contractor?

Exceptional Very Good Satisfactory Marginal Unsatisfactory Unknown

c. How would you rate the offeror’s emphasis on customer satisfaction?

d. How would you rate the contractor’s equipment used for service provided?

e. Please rate the contractor’s effectiveness in managing and resolving problems.

f. Please rate the contractor’s overall compliance with the contract terms and conditions.

g. Delivery Schedule: How well did the contractor meet required schedule?

h. How well did the contractor plan for and execute quality control?

i. How effective was the contractor in identifying and resolving problem areas?

j. How effective is the contractor’s local management team and were they effective in hiring qualified and experienced employees?

k. If applicable, did the contractor effectively manage the Small Business subcontracting plan?

Yes (please explain) No (please explain)

l. If applicable, did the contractor successfully meet established Small Business subcontracting plan goals?

Yes (please explain) No (please explain)

Narrative:

m. If Small Business subcontracting goals were not met, did the contractor demonstrate a good faith effort to meet the projected goals as identified in the approved plan?

Yes (please explain) No (please explain)

Narrative:

n. Based on your judgment of the contractor’s performance; would you award the contractor another service contract?

Yes (please explain) No (please explain)

Narrative:

w. What were the contractor's strong points, if any, and what did you like best about their performance?

Narrative:

x. What were the contractor's weak points, if any, and what did you like least about their performance?

y. Please rate overall customer satisfaction with the contractor's performance.

Exceptional Very Good Satisfactory Marginal Unsatisfactory Unknown

Narrative:

z. The following information will help us track the responses received, as well as resolve whatever differences may arise between your perception of the contractor’s performance and the contractor’s perception of their performance.

a. Evaluator’s Name:

b. Title:

c. Telephone Number:

d. Organization, Office Symbol, and Address:

e. Length of involvement in the contract:

f. Date of questionnaire completion:

aa. Again, thank you for your time and effort in assisting us with our requirement.

bb. Please provide narrative explanations for each answer. If more space is needed, please use the back of this questionnaire or attach additional sheets of paper. Please identify the performance area if additional information is provided.

cc. You are urged to supplement your knowledge of the contractor’s performance with the judgment of others in your organization. In addition to completing the attached questionnaire for the Construction Inspection Services RFQ we solicit your comments on other similar programs for which your organization has contracts with this contractor.

dd. Please return the completed questionnaire to Central Federal Lands Highway Division, via email to Douglas Whitcomb at cflcontracts@dot.gov, to arrive not later than by 2:00 pm

MDT, May 11, 2026.

Douglas Whitcomb

Contract Specialist