Request for Qualifications.pdf

REQUEST FOR QUALIFICATIONS

SYNOPSIS:

The Federal Bureau of Investigation (FBI) has a requirement for multidiscipline Architectural, Engineering and Planning (AEP) Services. The requirement includes design, engineering and on-site services.

Design and Engineering services may include, but are not limited to, preparation of drawings, specifications, design analysis and cost estimates to be used in support of Request for Proposals for Construction. Other types of AEP Services such as site investigation, surveying, drafting, Building Information Modeling (BIM) and Computer Aided Design (CAD) services, inspection, planning, studies and reports may be required as related to the project definition and/or design. Construction Documents shall include preparation of complete Construction Drawings, and Specifications, suitable for competitive bidding by construction contractors; and Construction Phase Support shall include, but may not be limited to, inspection and Construction Administration Services and claims assistance. Preparation of documents required for solicitation of design-build services may include provision of environmental impact analysis, land surveying, subsurface investigation and reports, conceptual “bridging” design drawings and specifications and RFP/ SOWs. Firms shall be licensed professional businesses engaged in the delivery of AEP services.

On-site Architecture-Engineering (A-E) services include assisting the FBI professional staff in efficiently and effectively meeting the increasing requirements of the FBI. The services are meant to expand the FBI staff’s capabilities to successfully accomplish its mission. This is a non-personal services contract. Onsite requirements may provide a wide range of support including but not limited to preliminary planning, feasibility studies, functional studies, conceptual design, development of design intent documents, development and technical review of construction documents for renovation and construction projects, and technical advisory support in proposal evaluations. Construction estimating and review, project facilitation and inspection services during construction of projects may also be necessary. See attached document entitled “Project Description” for additional information including a brief description for each position the FBI has a requirement for.

Due to the volume of work anticipated at certain locations, the FBI has established three “regions” for which Firms may compete for award:

Region 1 National Capital Region (NCR) (including Quantico, Virginia): Services may be performed at any FBI facility within the NCR. Firms with their home (Headquarters) or a major regional office within a 125-mile radius of the J. Edgar Hoover FBI Headquarters will be eligible to compete for award. NCR is considered to include District of Columbia; Prince Georges and Montgomery Counties in Maryland; Arlington, Fairfax, Loudoun, Stafford, and Prince William Counties in Virginia; and all cities and towns included within the outer boundaries of the foregoing counties.

Region 2 Huntsville, Alabama: Services may be performed at any FBI facility at the Redstone Arsenal. Firms with their home (Headquarters) or a major regional office within a 250-mile radius of the FBI Redstone Campus will be eligible to compete for award.

Region 3 West Virginia: Services may be performed at Clarksburg, West Virginia. Firms with their home (Headquarters) or a major regional office within a 250-mile radius of the FBI Campus will be eligible to compete for award.

* Services may also be performed at other FBI facilities throughout the United States. If the project does not fall within the geographical boundaries of the three regions listed above, then fair opportunity may be provided to firms within all three regions, and they will be eligible for award provided the individual state’s licensure and registration requirements can be met.

The FBI anticipates the award of approximately three (3) to eight (8) IDIQ contracts for each region. Of the awards to be made, three will be set-aside for small business in Region 1; zero will be set-aside for small business in Region 2; three will be set-aside for small business in Region 3.

The FBI reserves the right to negotiate with the selected firms for each, any, all, or any portion of the services to be provided, or whatever the FBI deems to be necessary, related to or affected by the construction of new facilities or the renovation of existing FBI facilities. The FBI also reserves the right to obtain services from the selected firm(s) for new or existing facilities for the FBI at the primary locations above or any other part of the United States and its territories; and other locations around the world. The FBI specifically reserves the right to separately compete additional AEP services for specific projects, either new facilities, or the renovation of existing facilities, in which the FBI deems it to be in its best interest, and at the sole discretion of the FBI. The period of performance for resultant awards shall be from date of award for a one-year base period, with four (4) one-year option periods.

The Government anticipates the following values in reference to ceiling award amounts and minimum guarantees.

For Region1 (NCR) the ceiling amount is anticipated to be approximately $196.5 Million.

For Region 2 (Huntsville, AL) the ceiling amount is anticipated to be approximately $131 Million.

For Region 3 (Clarksburg, WV) the ceiling amount is anticipated to be approximately $30 Million.

All contracts shall have a minimum guarantee of $2,000.00.

SELECTION CRITERIA:

Firms responding to this request for qualification shall be evaluated to determine the most highly qualified firms to perform the required services in accordance with the selection criteria as defined below. Failure to comply with instructions or provide complete information may affect the firm's evaluation or disqualify the firm from further consideration. The order of importance for selection criteria is:

Regions 1 and 2 Factor Description Importance 1 Onsite Services Most Important 2 Design Services Second Most Important 3 Past Performance Third Most Important 4 Performance Capability Less Important than Factor 3. Equal Importance for

Factors 4 and 5. 5 Security

Region 3 Factor Description Importance 2 Design Services Most Important 3 Past Performance Second Most Important

1 Onsite Services Less Important than Factor 3. Equal importance for Factors 1, 4 and 5 4 Performance Capability

5 Security

Factor 1: On-Site Services Technical qualifications of proposed staff: Provide professional qualifications and resumes for all known proposed on-site personnel, including firm affiliation, years with firms, education, licensure and certifications, awards and distinctions. Potential needed on-site positions include architects, engineers (civil, structural, mechanical, electrical, plumbing, fire protection), cost estimators, interior designers, construction administrators, etc. Provide relevant previous experience for all known proposed personnel.

If no proposed on-site personnel have been identified yet, this will be rated as neutral. This staff must be separate from the staff being proposed for Factor 2.

Staffing approach (including how they will find/bring on board staff): Provide detailed plan identifying how the firm plans to identify, hire and propose highly qualified full-time on-site personnel. Include any relevant previous experience with these methodologies. Additionally, provide plan for backfilling contractors in the event of a long-term leave of absence or departure from the position.

Home office staff support / management of task orders: Provide detailed plan describing the management strategy for all on-site contractors. Includes the firm’s home office staff (provide organizational chart), detail previous experience with managing on-site staff effectively, and ability to resolve issues that may arise during the contract. Also include plans to QA/QC ongoing work and plans to check in with the government client. Provide professional qualifications and resumes for all home office staff involved in the management of the on-site contractors. This staff must be separate from the staff being proposed for Factor 2.

If applicable, provide a maximum of five (5) examples of current and previous on-site support within the last 10 years.

Factor 2: Design-Based Services Professional qualifications of proposed team: Provide professional qualifications of principal offeror and all proposed consultants. Identify role of each team member firm and if firms have previously worked together before. Identify if principal offeror is engaged primarily in the practice of architecture, engineering, or is multi-disciplinary. Provide organizational chart. If the principal offeror and/or consultants have multiple offices, identify the offices within the respective regional radius required to qualify for consideration. For principal offeror and consultants provide business longevity/ history, history supporting government IDIQ contracts, awards and other recognition received by principal offeror and consultants. Offerors will be rated higher that have well established businesses, are multi-disciplinary or are located in close proximity to consultants, demonstrate proven experience working together and that have previously supported government IDIQ contracts. (Reference SF330, Sections C, D & F)

Specialized experience and technical competence of proposed team: Provide a maximum of ten (10) examples of current and previous work within the last ten (10) years demonstrating specialized experience with both relevant facilities.

For Region 1, relevant experience includes specific expertise in major and minor renovations, repairs and modernization of buildings and infrastructures. Also includes building condition assessments. Most relevant types of facilities include high-tech offices, indoor and outdoor ranges, laboratories, dormitories, classified spaces, classrooms, offices, and training facilities.

For Region 2, relevant experience includes high-tech offices, cyber facilities, and laboratory space.

Experience with explosive ranges and technological training facilities are also considered highly relevant. Estimated construction cost of examples should be $25 million or greater.

For Region 3, relevant experience includes new construction and renovation of secure government facilities, data centers, office buildings, training centers, MEP system upgrades, and renovations of existing and occupied facilities with estimated construction cost of $1- $250 million.

For all regions, firms will be rated higher if specialized experience demonstrates master planning, utilities upgrades and repairs, programming, existing condition surveys and analysis, environmental impact assessments, geotechnical investigations, feasibility studies, engineering evaluations, preparation of conceptual designs, completing construction documents, cost estimating, building commissioning and construction phase support. Indicate if proposed team member firms have worked together before (or not) and list projects. Clearly indicate if key personnel proposed on the A&E team for the FBI have worked on the current and previous work example projects. (Reference SF330 Sections C, D, F & G)

Professional qualifications and specialized experience of proposed key personnel: Provide professional qualifications and resumes for all proposed key personnel including firm affiliation, years with firms, education, licensure and certifications, awards and distinctions. At a minimum, provide qualifications for principal-in-charge, project managers, architects, engineers (civil, structural, mechanical, electrical, plumbing, fire protection, communications, etc.), cost estimators, interior designers, construction administrators, etc. Provide roles proposed key personnel played on submitted projects. Indicate which proposed personnel have previously worked together on submitted projects. At a minimum, one of the Key Personnel must be a Leadership in Energy and Environmental Design Accredited Professional (LEED AP). This staff must be separate from the staff being proposed for Factor 1. (Reference SF330 Section E & G)

Factor 3: Past Performance Offerors will have three to five past performance reference questionnaires submitted directly back to the Government. Each questionnaire submitted will reference a specific project or on-site experience from among those provided under Evaluation Factors #1 and #2 (Ref. SF330, Section F).

Relevant projects must have been completed within the last ten (10) years; projects completed within the last five (5) years will be considered more relevant. The government will review the projects for relevancy to FBI project types referenced in previous factors. The questionnaire requests input on the Offeror’s performance to consistently provide quality, error free, design documents, meet performance schedules, provide accurate construction cost estimates, high quality customer relations and service, and to work positively on integrated project teams. Offerors will be rated more highly whose past performance questionnaires consistently represent exceptional or good past performance in the above areas on projects highly relevant to FBI project types, examples outlined in Factor 2 above.

Questionnaire Instructions: The Firms shall fill out Sections 1 & 2 of Past Performance Questionnaire (PPQ) and forward to past performance reference Point of Contact (POC) to fill out remaining portions (Sections 3, 4, & 5). The past performance reference POC shall in turn submit completed PPQ’s directly to the contract specialists via email (ejoens@fbi.gov and mbrantley@fbi.gov) no later than the RFQ due date as outlined within the most current copy of this announcement. Previously generated PPQ’s or CPARS (Contractor Performance Assessment Reporting System) submitted in lieu of the Past Performance Questionnaire provided will be accepted and evaluated. However, please note, that the information provided will be evaluated in accordance with the requirements as outlined in this evaluation factor and with respect to the information requested by the PPQ provided; the evaluation may be impacted by any omissions. Further, all CPARS information must be provided within the offerors package. The Government will not be responsible for retrieval of referenced CPARS information or reports to fulfill this requirement of the RFQ.

The Government may consider any other past performance data obtained from other sources.

Factor 4: Performance capability Address capability to provide services to the extent of Region #1 (Washington, DC Area) with particular focus on FBI Primary Facilities Management Office Locations and/ or Region #2 (Huntsville, AL) and/or Region #3 (Clarksburg, WV). Capability to provide the majority of services from the submitted home or major regional office and consultant offices within the designated radius. For the purpose of evaluation, the FBI will consider distance from the following addresses for each region:

Region 1: Federal Bureau of Investigation Headquarters 935 Pennsylvania Ave, NW Washington, DC 20535

Region 2: Federal Bureau of Investigation, Redstone

4942 Fowler Road Huntsville, AL 35898

Region 3: FBI CJIS Division

1000 Custer Hollow Road Clarksburg, WV 26306

For Region 1, technical qualifications of key personnel will be weighted more highly than the location of their home office, provided response time meets requirements listed in individual task order.

For Region 2, firms with key personnel located within the home or major regional office will be weighted more highly if technical qualifications are equal.

For Region 3, all key personnel will need to be located within the home or major regional office.

Capability to maintain high quality of work, control costs and meet performance schedules. Demonstrate knowledge of geographic locations. Describe internal processes and procedures employed to ensure successful project completion, within budget and on schedule. Describe capability to execute multiple complex projects simultaneously under short deadlines. Offerors may provide supplemental information in addressing this evaluation factor. (Reference SF330 Section H)

Factor 5: Security Firms shall indicate if the submitting office currently holds a Top-Secret Facility Clearance (TS FCL) and if so when it expires. Describe internal security and organization procedures for processing personnel security requests.

A TS FCL is not required to receive an award. The FBI anticipates awarding contracts to firms holding a FCL as well as to firms that are not yet cleared. Firms receiving award that do not hold a TS FCL will be required to apply for and obtain Cleared Facility status with the FBI serving as sponsor, if the firm wants to compete on Task Orders for on-site services. Firms are on notice that while a TS FCL is not required at the time of award, the FBI may evaluate firms currently possessing a TS FCL more favorably under this Factor.

SUBMISSION INSTRUCTIONS:

All questions are to be submitted to the Contract Specialists via E-mail at ejoens@fbi.gov and mbrantley@fbi.gov no later than 11:59PM EST on October 2, 2023 with the subject line "Questions for RFQ 15F06723R0000013 – (company name)”. Responses to questions will be provided via an AMENDMENT to this Request for Qualifications (RFQ) and posted on SAM.gov.

Offerors responding to this RFQ shall submit the standard form (SF) SF-330 which explicitly address the evaluation factors set forth above on or before October 30, 2023 via email to ejoens@fbi.gov and mbrantley@fbi.gov with the subject line “Submission for RFQ 15F06723R0000013 – Region (#) – (company name)”. The total page limit for the entirety of the SF330 packages shall not exceed 150 8.5” x 11” pages with font size no smaller than 11 point. This page limit is for the entire submission and firms may decide how many pages to apply for each section. The only restriction on page limits is resumes submitted shall contain no more than 2 pages per resume. This page limitation excludes submissions of Past Performance Questionnaires and related CPARS submissions. All pages shall be numbered and items not counting towards the page limit shall be submitted as a separate document or as an appendix at the end of the document.

All communication must be in writing and shall reference Request for Qualification (RFQ)- 15F06723R0000013 in the subject line. If a firm is submitting qualifications for two or more separate regions, separate packages must be submitted for each region. Submissions must identify offeror name, address, telephone number and point of contact name.