Request for Qualifications_Amendment_01.pdf

Request for Qualifications 15F06723R0000013 Amendment 01 Page 1

US DEPARTMENT OF JUSTICE November 08, 2023

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION (FFD)

FACILITIES AQUISITION UNIT (FAU)

REQUEST FOR QUALIFICATIONS 15F06723R0000013 Amendment 01

SYNOPSIS:

The Federal Bureau of Investigation (FBI) has a requirement for multidiscipline Architectural, Engineering and Planning (AEP) Services. The requirement includes design, engineering, and on-site services. This is a request for Standard Form (SF) 330, Architect-Engineer (A-E)

Qualifications, in accordance with the Federal Acquisition Regulation (FAR) Subpart 36.6, Selection of Firms for Architect-Engineer Contracts. A-E Firms meeting the requirements described in this Request for Qualifications are requested to submit a SF330 Parts I and II and any additional information requested in this document.

Design and Engineering services may include, but are not limited to, preparation of drawings, specifications, design analysis and cost estimates to be used in support of Request for Proposals for Construction. Other types of AEP Services such as site investigation, surveying, drafting, Building Information Modeling (BIM) and Computer Aided Design (CAD) services, inspection, planning, studies and reports may be required as related to the project definition and/or design.

Construction Documents shall include preparation of complete Construction Drawings, and

Specifications, suitable for competitive bidding by Construction Contractors; and Construction

Phase Support shall include, but may not be limited to, inspection and Construction Administration

Services and claims assistance. Preparation of documents required for solicitation of design-build services may include land surveying, subsurface investigation and reports, conceptual “bridging” design drawings and specifications and Request for Proposal (RFP)/ Statement of Work (SOW).

Firms shall be licensed professional businesses engaged in the delivery of AEP services.

On-site A-E services include assisting the FBI professional staff in efficiently and effectively meeting the increasing requirements of the FBI. The services are meant to expand the FBI staff’s capabilities to successfully accomplish its mission. This is a non-personal services contract. Onsite requirements may provide a wide range of support including but not limited to preliminary planning, feasibility studies, functional studies, conceptual design, development of design intent documents, and technical review of Construction Documents for renovation and Construction

Projects, and technical advisory support in proposal evaluations. Construction estimating and review, project facilitation and inspection services during Construction of projects may also be necessary. See attached document entitled “Project Description” for additional information including a brief description for each position the FBI has a requirement for.

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Due to the volume of work anticipated at certain locations, the FBI has established three “regions” for which Firms may compete for award:

• Region 1 National Capital Region (NCR) (including Quantico, Virginia): Services may be performed at any FBI facility within the NCR. Firms with their home (Headquarters) or a major regional office within a 125-mile radius of the J. Edgar Hoover FBI Headquarters will be eligible to compete for award. NCR is considered to include District of Columbia;

Prince Georges and Montgomery Counties in Maryland; Arlington, Fairfax, Loudoun, Stafford, and Prince William Counties in Virginia; and all cities and towns included within the outer boundaries of the foregoing counties.

• Region 2 Huntsville, Alabama: Services may be performed at any FBI facility on Redstone

Arsenal. Firms with their home (Headquarters) or a major regional office within a 250-mile radius of the FBI Redstone Campus will be eligible to compete for award.

• Region 3 West Virginia: Services may be performed at Clarksburg, West Virginia. Firms with their home (Headquarters) or a major regional office within a 250-mile radius of the

FBI Campus will be eligible to compete for award.

* Services may also be performed at other FBI facilities throughout the United States. If the project does not fall within the geographical boundaries of the three regions listed above, then fair opportunity in accordance with FAR Subpart 36.6, Architect-Engineer Services may be provided to firms within all three regions, and they will be eligible for award provided the individuals state’s licensure and registration requirements can be met.

The FBI anticipates the award of approximately three (3) to eight (8) Indefinite Delivery

Indefinite Quantity (IDIQ) contracts for each region as a result of this Request for Qualifications to the most highly qualified offerors. Of the awards to be made, three will be set-aside for small business within each region. Work will be issued as firm-fixed price task orders under the A-E multiple award IDIQ contracts. Issuance of task order projects will be among the A-E multiple award IDIQ contract holders. The placement of task orders will be consistent with FAR Subpart

36.6, Architect-Engineer Services. The period of performance for resultant awards shall be from date of award for a one-year base period, with four (4) one-year option periods.

The FBI reserves the right to negotiate with the selected firms for each, any, all, or any portion of the services to be provided, or whatever the FBI deems to be necessary, related to or affected by the Construction of new facilities or the renovation of existing FBI facilities. The FBI also reserves the right to obtain services from the selected firm(s) for new or existing facilities for the FBI at the primary locations above or any other part of the United States and its territories, and other locations around the world. The FBI specifically reserves the right to separately compete additional AEP services for specific projects, either new facilities, or the renovation of existing facilities, in which the FBI deems it to be in its best interest, and at the sole discretion of the FBI.

The Government anticipates the following values in reference to IDIQ ceiling award amounts and minimum guarantees.

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• For Region1 (NCR) the IDIQ ceiling amount is anticipated to be approximately $196.5

Million.

• For Region 2 (Huntsville, AL) the IDIQ ceiling amount is anticipated to be approximately

$131 Million.

• For Region 3 (Clarksburg, WV) the IDIQ ceiling amount is anticipated to be approximately

$30 Million.

• All IDIQ Contracts shall have a minimum guarantee of $2,000.00. Should you not receive a Task Order within the term of the contract Base and all Option Years you will be entitled to $2K minimum guarantee.

SELECTION CRITERIA:

Firms responding to this request for qualification shall be evaluated to determine the most highly qualified firms to perform the required services in accordance with the selection criteria as defined below. Failure to comply with instructions or provide complete information may affect the firm's evaluation or disqualify the firm from further consideration. FAR 36.602-1(c) states that we will hold discussions with at least three of the most highly qualified firms regarding concepts, the relative utility of alternative methods and feasible ways to prescribe the use of recovered materials and achieve waste reduction and energy-efficiency in facility design. Once the most highly qualified firms have been selected, the Contracting Officer may negotiate in accordance with FAR

36.606. The most highly qualified firms will receive a Request for Price Proposal and will be required to submit a Fixed-Price Rate Proposal to include hourly fees, overhead, and other costs for each year of the 5-year ordering period for negotiation by the Contracting Officer prior to the

IDIQ contract award. The resultant negotiated agreement will be incorporated into the contract and used in future pricing of all Firm-Fixed Price task orders. If a mutually satisfactory contract cannot be negotiated, the Contracting Officer will notify the firm that negotiations have been terminated.

The Contracting Officer shall then initiate negotiations with the next firm considered the most highly qualified. This procedure shall be continued until a mutually satisfactory contract has been negotiated with the optimal number of firms deemed necessary.

All contractors are advised that registration in System for Award Management (SAM) Database is required prior to award of a contract. Failure to register in the SAM Database may render your firm ineligible for award. For more information, check the SAM website: https://www.sam.gov.

The Supplementary Conditions sections of the contract will contain the following contract language addressing organizational conflicts of interest: “Review of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest is encouraged. The intent is to identify and evaluate potential conflicts of interest prior to contract award. Generally, if the contractor/affiliates/subcontractors under this contract prepares or assists in preparing a statement of work, specifications and plans, the Contractor and its affiliates and any subcontractors/subconsultants may be ineligible to bid or participate, in any capacity, in any contractual effort which is based on such statement of work or specifications and plans as a prime contractor, subcontractor, consultant, or in any similar capacity. In addition, the Contractor and its affiliates and/or subcontractors under this contract are ineligible to bid or participate, in any https://www.sam.gov/

Request for Qualifications 15F06723R0000013 Amendment 01 Page 4 capacity, in any contractual effort which is based upon a statement of work, specifications and plans which the Contractor and its affiliates and/or subcontractors previously prepared or assisted in preparing.

The order of importance for selection criteria is:

Regions 1 and 2

Factor Description Importance

1 Past Performance Most Important

2 Onsite Services Second Most Important

3 Design Services Third Most Important

4 Performance Capability Less Important than Factor 3. Equal Importance for

Factors 4 and 5. 5 Security

Regions 3

Factor Description Importance

1 Past Performance Most Important

3 Design Services Second Most Important

2 Onsite Services Third Most Important

4 Performance Capability Less Important than Factor 2. Equal Importance for

Factors 4 and 5. 5 Security

Factor 1: Past Performance

Offerors will have three to five past performance reference questionnaires submitted directly back to the Government. Each questionnaire submitted will reference a specific project or on-site experience from among those provided under Evaluation Factors #2 and #3 (Ref. SF330, Section

F).

Relevant projects must have been completed within the last ten (10) years; projects completed within the last five (5) years will be considered more relevant. The government will review the projects for relevancy to FBI project types referenced in previous factors. The questionnaire requests input on the Offeror’s performance to consistently provide quality, error free, design documents, meet performance schedules, provide accurate Construction cost estimates, high quality customer relations and service, and to work positively on integrated project teams. Offerors will be rated more favorably whose past performance questionnaires consistently represent exceptional or good past performance in the above areas on projects highly relevant to FBI project types, examples outlined in Factor 3 above.

Questionnaire Instructions: The Firms shall complete Sections 1 & 2 of Past Performance

Questionnaire (PPQ) and forward to past performance reference Point of Contact (POC) to fill

Request for Qualifications 15F06723R0000013 Amendment 01 Page 5 out remaining portions (Sections 3, 4, & 5). The past performance reference POC shall in turn submit completed PPQ’s directly to the contract specialists via email (ejoens@fbi.gov and bmsanford@fbi.gov) no later than the RFQ due date as outlined within the most current copy of this announcement. Previously generated PPQ’s or CPARS (Contractor Performance

Assessment Reporting System) submitted in lieu of the Past Performance Questionnaire provided will be accepted and evaluated. However, please note, that the information provided will be evaluated in accordance with the requirements as outlined in this evaluation factor and with respect to the information requested by the PPQ provided; the evaluation may be impacted by any omissions. Further, all CPARS information must be provided within the offerors package. The Government will not be responsible for retrieval of referenced CPARS information or reports to fulfill this requirement of the RFQ.

The Government may consider any other past performance data obtained from other sources.

Factor 2: On-Site Services

The potential needed on-site positions are included in attachment A. All positions must be separate from the staff that is proposed for in Factor 2.

For the purpose of the IDIQ – please submit a capability statement of being able to obtain the potential needed on-site positions. Provide a maximum of five (5) examples of current and previous on-site support within the last 10 years.

Staffing approach (including how they will find/bring on board staff): Provide detailed plan identifying how the firm plans to identify, hire and propose highly qualified full-time on-site personnel. Include any relevant previous experience with these methodologies. Additionally, provide plan for backfilling contractors in the event of a long-term leave of absence or departure from the position.

Factor 3: Design-Based Services

Professional qualifications of proposed team: Provide professional qualifications of principal offeror and all proposed consultants. Identify role of each team member firm and if firms have previously worked together before. Identify if principal offeror is engaged primarily in the practice of architecture, engineering, or is multi-disciplinary. Provide an organizational chart. If the principal offeror and/or consultants have multiple offices, identify the offices within the respective regional radius required to qualify for consideration. For principal offeror and consultants provide business longevity/ history, history supporting government IDIQ contracts, awards and other recognition received by principal offeror and consultants. Offerors will be rated higher that have well established businesses, are multi-disciplinary or are located in close proximity to consultants, demonstrate proven experience working together and that have previously supported government

IDIQ contracts. (Reference SF330, Sections C, D & F)

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Specialized experience and technical competence of proposed team: Provide a maximum of ten

(10) examples of current and previous work within the last ten (10) years demonstrating specialized experience with both relevant facilities.

• For Region 1, relevant experience includes specific expertise in major and minor renovations, repairs and modernization of buildings and infrastructures. Also includes building condition assessments. Most relevant types of facilities include high-tech offices, indoor and outdoor firearm ranges, laboratories, dormitories, classified spaces, classrooms, offices, and training facilities.

• For Region 2, relevant experience includes high-tech offices, cyber facilities, and laboratory space. Experience with explosive ranges and technological training facilities are also considered highly relevant. Estimated Construction cost of examples should be

$25 Million or greater.

• For Region 3, relevant experience includes new Construction and renovation of secure government facilities, data centers, office buildings, training centers, Mechanical, Electrical, and Plumbing (MEP) system upgrades, and renovations of existing and occupied facilities with estimated Construction cost of $1- $250 Million.

For all regions, firms will be rated higher if specialized experience demonstrates master planning, utilities upgrades and repairs, programming, existing condition surveys and analysis, environmental impact assessments, geotechnical investigations, feasibility studies, engineering evaluations, preparation of conceptual designs, completing Construction documents, cost estimating, building commissioning and Construction phase support. Indicate if proposed team member firms have worked together before (or not) and list projects. Clearly indicate if key personnel proposed on the A-E team for the FBI have worked on the current and previous work example projects. (Reference SF330 Sections C, D, F & G)

Professional qualifications and specialized experience of proposed key personnel: Provide professional qualifications and resumes for all proposed key personnel including firm affiliation, years with firms, education, licensure and certifications, awards and distinctions. At a minimum, provide qualifications for principal-in-charge, project managers, architects, engineers (civil, structural, mechanical, electrical, plumbing, fire protection, communications, etc.), cost estimators, interior designers, Construction administrators, etc. Provide roles proposed key personnel played on submitted projects. Indicate which proposed personnel have previously worked together on submitted projects. At a minimum, one of the Key Personnel must be a

Leadership in Energy and Environmental Design Accredited Professional (LEED AP), DBIA

Design Build Professional Certified, and AIA Certified. This staff must be separate from the staff being proposed for Factor 1. (Reference SF330 Section E & G)

Factor 4: Performance capability

Address capability to provide services to the extent of Region #1 (Washington, DC Area) with particular focus on FBI Primary Facilities Management Office Locations and/ or Region #2

(Huntsville, AL) and/or Region #3 (Clarksburg, WV). Capability to provide the majority of services from the submitted home or major regional office and consultant offices within the

Request for Qualifications 15F06723R0000013 Amendment 01 Page 7 designated radius. For the purpose of evaluation, the FBI will consider distance from the following addresses for each region:

Region 1: Federal Bureau of Investigation Headquarters

935 Pennsylvania Ave, NW

Washington, DC 20535

Region 2: Federal Bureau of Investigation, Redstone

4942 Fowler Road

Huntsville, AL 35898

Region 3: FBI CJIS Division

1000 Custer Hollow Road

Clarksburg, WV 26306

For Region 1, technical qualifications of key personnel will be weighted more favorably than the location of their home office, provided response time meets requirements listed in individual task order.

For Region 2, firms with key personnel located within the home or major regional office will be weighted more favorably if technical qualifications are equal.

For Region 3, all key personnel will need to be located within the home or major regional office.

Capability to maintain high quality of work, control costs and meet performance schedules.

Demonstrate knowledge of geographic locations. Describe internal processes and procedures employed to ensure successful project completion, within budget and on schedule. Describe capability to execute multiple complex projects simultaneously under short deadlines. Offerors may provide supplemental information in addressing this evaluation factor. (Reference SF330

Section H)

Factor 5: Security

Firms shall indicate if the submitting office currently holds a Top-Secret Facility Clearance (TS

FCL) and if so when it expires. Describe internal security and organization procedures for processing personnel security requests.

A TS FCL is not required to receive an award. The FBI anticipates awarding contracts to firms holding a FCL as well as to firms that are not yet cleared. Firms receiving award that do not hold a TS FCL will be required to apply for and obtain Cleared Facility status with the FBI serving as sponsor, if the firm wants to compete on Task Orders for on-site services. Firms are on notice that while a TS FCL is not required at the time of award, the FBI may evaluate firms currently possessing a TS FCL more favorably under this Factor.

Request for Qualifications 15F06723R0000013 Amendment 01 Page 8

SUBMISSION INSTRUCTIONS:

All questions are to be submitted to the Contract Specialists via E-mail at ejmott@fbi.gov and bmsanford@fbi.gov no later than 11:59PM EST on October 2, 2023 with the subject line

"Questions for RFQ 15F06723R0000013 – (company name)”. Responses to questions will be provided via an AMENDMENT to this Request for Qualifications (RFQ) and posted on SAM.gov.

Offerors responding to this RFQ shall submit the standard form SF-330 which explicitly address the evaluation factors set forth above on or before December 8, 2023 via email to ejmott@fbi.gov and bmsanford@fbi.gov with the subject line “Submission for RFQ 15F06723R0000013 – Region

(#) – (company name)”. The total page limit for the entirety of the SF330 packages shall not exceed 100 8.5” x 11” pages with font size no smaller than 11 point. This page limit is for the entire submission and firms may decide how many pages to apply for each section. The only restriction on page limits is resumes submitted shall contain no more than 2 pages per resume.

This page limitation excludes submissions of Past Performance Questionnaires and related CPARS submissions. All pages shall be numbered and items not counting towards the page limit shall be submitted as a separate document or as an appendix at the end of the document. In accordance with FAR36.601-4(b) contracts for Architect-Engineer services may only be awarded to firms permitted by law to practice the professions of architecture or engineering. Firms must submit proof that they are permitted by law as required by FAR 36.601-4(b). If a firm is in a jurisdiction that required AE firm registration, the firm must provide proof of eligibility to practice (e.g., a summary explaining under the laws of that jurisdiction.) This documentation is not counted as part of the page limitation. Failure to submit the required proof could result in a firm’s elimination from consideration.

All communication must be in writing and shall reference Request for Qualification (RFQ)-

15F06723R0000013 in the subject line. If a firm is submitting qualifications for two or more separate regions, separate packages must be submitted for each region. Submissions must identify offeror name, address, telephone number and point of contact name.

mailto:ejmott@fbi.gov mailto:bmsanford@fbi.gov mailto:ejoens@fbi.gov