REQUEST FOR QUALIFICATIONS #2023-2024 STORMS FINAL DRAFT_V3.pdf

NOTICE IS HEREBY GIVEN that the Mississippi Development Authority (“MDA”) is accepting qualifications for:

REQUEST FOR QUALIFICATIONS (RFx # 3140004602), COMMUNITY

DEVELOPMENT BLOCK GRANT DISASTER RECOVERY (CDBG-DR)

RESIDENTIAL RECONSTRUCTION AND REHABILITATION SERVICES IN

SUPPORT OF THE MISSISSIPPI HOUSING RECOVERY PROGRAMS

Copies of the Request for Qualifications (RFQ) documents may be obtained by download at:

https://mississippi.org/about/competitive-procurements/

QUALIFICATIONS SUBMISSION DUE DATE:

Responses will be accepted via mail or hand-delivery to:

Mississippi Development Authority Woolfolk Building 501 North West Street, Suite 15th Floor Jackson, Mississippi 39201 and are due by 12:00 pm CST, Friday, July 31, 2026.

Late submissions will not be accepted.

QUESTIONS:

To ensure that your bid is responsive, you are urged to request clarification or guidance on any issues involving this solicitation before submission of your response.

All questions or concerns regarding this RFQ shall be submitted by email to MDAproposals@mississippi.org, no later than 12:00 pm CST, July 7, 2026 , referencing the RFx

MANDATORY LETTER OF INTENT:

Respondents must submit a Letter of Intent (LOI) to respond to this RFQ no later than 12:00 p.m.

CST, July 22, 2026, to MDAproposals@mississippi.org. Respondents who do not submit an LOI will be disqualified from responding to the RFQ.

EXECUTIVE SUMMARY

MDA is in receipt of a Community Development Block Grant – Disaster Recovery (CDBG-DR) allocation from the United States Department of Housing and Urban Development (HUD) to aid in recovery from federally declared disaster events. MDA is requesting qualifications from highly qualified residential construction contractors to comprise a pool of as many as four (4) residential construction general contractors who may be contracted to perform rehabilitation and reconstruction of single-family residential stick built structures and repair of manufactured housing units (MHUs) in compliance with local, federal and state statutory requirements for grants under the CDBG-DR grant for the State of Mississippi for the Homeowner Rehabilitation and Reconstruction Program (”Program”) and any future housing programs within the contract period.

The program intends to offer standard floor plans to each applicant who qualifies for a reconstruction award. Standard floor plans will be offered in 2- and 3-bedroom configurations. All floor plans include one bathroom. The floor plans will also include a safe room to be attached to the exterior of the home. Xactimate was used to determine base plan costs for each program standard house plan and will remain firm throughout the life of the Program. Site specific costs associated with delivery of a reconstruction project must be priced via Xactimate and submitted by the awarded contractor(s) for review and approval by MDA.

Rehabilitation project types will be scoped using the statement of probable cost for eligible repairs as the base. Site specific or costs in addition to those captured in the statement of probable cost must be priced in Xactimate and submitted by the awarded contractor(s) for review and approval by MDA. Rehabilitation projects will also include a safe room to be attached to the exterior of the home. Xactimate was used to determine the cost of adding a safe room and will remain firm throughout the life of the Program.

Change orders for all project types must be prepared in Xactimate. All change orders and site-specific costs are subject to the review and approval of MDA or its designee. Scope items are not authorized without approval from MDA or its designee.

The base plan costs as well as the safe rooms costs presented herein include 25% overhead and profit, and any site-specific costs and change orders will also include 25% overhead and profit.

DEFINITIONS

A. ACTION PLAN: refers to MDA’s plan for expending CDBG-DR funds allocated by the U.S.

HUD and can be found at: https://msdisasterrecovery.com/wp-content/uploads/2025/10/Mississippi-MDA-CDBG-DR-Action-Plan-2023-2024-Final-6-18- 25.docx.pdf.

B. AFFILIATE: means any individual or entity that, directly or indirectly, is in control of, is controlled by, or is under common control with, Respondent. Respondent shall be deemed to control another entity if it can directly or indirectly direct or cause the direction of the management and policies of the other entity, whether through the ownership of voting securities, membership interests, by contract or otherwise.

C. CDBG-DR: means the Community Development Block Grant Disaster Recovery funds, appropriated by Congress under the Community Development Block Grant program, authorized under Title I of the Housing and Community Development Act of 1974, as amended.

D. CFR: means the Code of Federal Regulations (CFR), the codification of the general and permanent rules and regulations (sometimes called administrative laws) published in the Federal Register by the executive departments and agencies of the federal government of the United States.

E. CONTRACTOR (“General Contractor” or ”GC”): means the Respondent(s) awarded a contract under this Solicitation.

F. DUPLICATION OF BENEFITS (DOB) GAP: A DOB Gap is the total amount of excludable and non-excludable benefits received, less the dollar amount of excluded benefits (excludable benefits). If the amount of previous assistance received minus excludable benefits is greater than $0.00, that creates a DOB Gap. If the DOB analysis reveals that a DOB Gap exists, the DOB gap must be satisfied (reduced to zero) prior to the execution of a Homeowner Grant Agreement.

G. ELEVATION STANDARDS: means elevation standards under 24 CFR Part 55, which currently applies to structures in a FFRMS floodplain, or in accordance with local code or other adoption measures if it gives a flood elevation equal or higher than the federal standard.

H. FFRMS: means the floodplain as defined by Executive Order 13690 and the Guidelines for Implementing Executive Order 11988, Floodplain Management, and Executive Order 13690, Establishing a Federal Flood Risk Management Standard and a Process for Further Soliciting and Considering Stakeholder Input and further described as applied to HUD-assisted activities by 24 CFR 55.7, and identified during the environmental review.

I. HRRP: means the Mississippi Homeowner Rehabilitation and Reconstruction Program.

J. HUD: means the U.S. Department of Housing and Urban Development.

K. NOTICE TO PROCEED (NTP): means written notice provided by the Program to begin construction of a Project.

L. PROGRAM: refers to the Mississippi Housing Recovery Program

M. PROJECT: means the rehabilitation or reconstruction of stick-built homes, or MHU repair, of a specified residential structure for the HUD disaster recovery grant program for a specific disaster.

INSTRUCTIONS TO RESPONDENTS

1. SUBMISSION

Responses shall be submitted no later than 12:00 pm CST, July 31, 2026, by mail or hand-delivery and labeled as :

Mississippi Development Authority (RFx. #3140004602) Woolfolk Building 501 North West Street, 15th Floor Jackson, Mississippi 39201

The Respondent’s Certificate of Responsibility (COR) Number must be contained on the outside of the Response in accordance with Miss. Code Ann. §31-3-21. Responses without a COR number appearing on the outside will not be opened.

Nonresident Contractors must include a copy of the Contractor’s current preference law, if any, pertaining to such state’s treatment of Nonresident Contractors in accordance with Miss. Code. Ann. § 31-3-21(3). Submissions by Nonresident Contractors which do not include the state’s current law shall be rejected and not considered for award.

A bid bond must be included with the Response in the amount of $700,000.00.

MDA shall not be responsible for delays in the submission of any Response caused by any occurrence, whether within or outside the control of the Respondent. The Response Deadline shall be strictly applied and any Response submitted after the Response Deadline will be deemed nonresponsive. It is the sole responsibility of the Respondent to ensure its Response is received by MDA by the Response Deadline.

Respondents may submit Responses any time prior to the Response Deadline, however, Responses shall not be opened or reviewed by MDA until after the Response Deadline.

A Submission of a Response to this RFQ constitutes the acceptance of all terms and conditions contained in the RFQ, its exhibits and any amendments.

2. PROCUREMENT TIMELINE

Event Date/Time Request for Qualifications Issue Date 06/25/2026

Questions and Requests for Clarification 07/07/2026 at 12:00 P.M. CDT Anticipated Posting of Written Responses 07/20/2026 Required Letter of Intent Deadline 07/22/2026 at 12:00 P.M. CDT Proposal Package Submission Deadline 07/31/2026 at 12:00 P.M. CDT Proposal Opening/Evaluation 08/03/2026 Anticipated Notice of Intent to Award 08/26/2026 Request PPRB Board Meeting Agenda 09/02/2026 PPRB Meeting for Approval 10/07/2026

3. QUESTIONS REGARDING THIS RFQ

All questions or concerns regarding this RFQ must be submitted in writing, by email to MDAproposals@mississippi.org referencing the RFx # . When required, MDA will issue an addendum to this Solicitation. The addendum will be available at https://mississippi.org/about/competitive-procurements/ for access by potential Respondents. Additionally, Respondents that submit an LOI will be emailed all RFQ Addendums. Respondents are instructed to not contact MDA directly regarding this RFQ other than by submitting a question using the process above. No other communications are permissible.

4. GENERAL REQUIREMENTS

For ease of evaluation, the Response shall be presented in a format that corresponds to, and references sections outlined within, this RFQ and shall be presented in the same order.

Responses to each section and subsection shall be labeled clearly to indicate the item being addressed. In MDA’s sole and unfettered discretion, exceptions to this may be considered and applied by MDA during the evaluation process.

Respondents shall complete and submit the documents listed below in accordance with the submission requirements addressed herein. In addition to the copy delivered or mailed, an electronically accessible version of the Response must be provided and labeled as Respondent’s company name and the title of the document, for example: “Company X: Narrative Response Proposal.” In the electronically accessible version, please provide one Narrative Response file submitted as one (1) PDF file that is a text scannable / searchable PDF (no scans).

The Narrative Response must not exceed 25 pages in length. The cover letter, cover page, signed acknowledgements of addenda, signed affidavits, résumés, financial reports, floor plans, litigation history, EMR Letter, Bid Bond, Certificate of Responsibility, and Table of Contents are considered supporting documentation and are not included in the page limit.

The Response should be formatted using 12-point or larger font, except for charts, graphs, or other graphical representations of data.

Responses are subject to public records requests. If any information in the Narrative Response is considered confidential, proprietary, or trade secret information, a separate version with specific redactions and reference to the basis of the redaction of the Narrative Response must be submitted.

If no redacted version is provided, Respondent waives any rights of confidentiality, proprietary, or trade secret information and releases MDA and The Program from any liability associated with the release of said information.

Acceptance by MDA of any redacted materials shall not constitute any agreement by MDA or The Program that any redacted materials contain confidential, proprietary or trade secret information. Respondent shall be responsible for defending its determination that the redacted portions of its response are confidential, trade secret, or otherwise not subject to disclosure.

Respondent shall prepare a Response that accurately, clearly and concisely represents its qualifications and capabilities pursuant to this RFQ. Any terms and conditions attached to a Response will not be considered unless specifically referred to in this RFQ and may result in disqualification.

The Response shall be a public record and subject to production, disclosure, inspection and copying consistent with the requirements of Mississippi Code Annotated §§ 25-61-9, 75- 26-1 through 75-26-19, and/or 79-23-1.

SCOPE OF SERVICES

1. PURPOSE: RESIDENTIAL CONSTRUCTION GENERAL CONTRACTOR

SERVICES

The Contractor shall perform, or cause to be performed, rehabilitation and reconstruction of single-family residential homes, and repair of manufactured housing units (MHUs), for residential construction projects (the “Project”) for the CDBG-DR program. In order to complete assigned projects, the Contractor will be capable of providing services including, but not limited to, demolition services, elevation and foundation services, architectural and engineering, Lead-Based Paint (LBP) removal/stabilization, and radon mitigation, as needed.

2. WORK AREA

In the aftermath of the qualifying storms, HUD, along with the State of Mississippi, identified seven (7) Most Impacted and Distressed (MID) counties/zip codes. The Contractor shall perform rehabilitation and reconstruction services necessary to successfully deliver the Program in each of the following seven disaster affected areas:

• Sharkey County

• Hinds County

• Scott County

• Belzoni (ZIP Code 39038 in Humphreys County)

• Silver City (ZIP Code 39166 in Humphreys County)

• Moss Point (ZIP Code 39563 in Jackson County)

• Amory (ZIP Code 38821 in Monroe County)

3. DESCRIPTION OF SERVICES AND REQUIREMENTS

Respondent must be familiar with the MDA Action Plan approved by HUD, HRRP Program Guidelines, Mississippi Building Codes, Municipal Building Codes, applicable federal regulations, and local and/or regional codes and/or land use regulations, if applicable. Respondents are responsible for compliance with all Local government requirements, which requirements may vary depending on local construction requirements, community recovery needs, Program goals and other applicable locally approved Program requirements.

The MDA Action Plan can be found at:

https://msdisasterrecovery.com/wp-content/uploads/2025/10/Mississippi-MDA-CDBG- DR-Action-Plan-2023-2024-Final-6-18-25.docx.pdf and is incorporated herein by reference. Contractors will be bound by the HRRP Program Guidelines (Exhibit A) which are subject to change.

3.1 Rehabilitation Services

The scope of work for each Rehabilitation Project will vary, but may include, although not be limited to, the following:

• Coordination with the property owner and their family, friends, or other support network and case management from assignment to obtaining a certificate of occupancy, certificate of completion, or permit signoff equivalent as required for project completion;

• Provision of at least two (2) storage containers on site or off site at container company’s storage location.

• Development of a thorough scope of necessary repairs using MDA’s prescribed procedures. Contractors will be expected to conduct their own thorough review of the property prior to submitting their Response for Program review;

• Determination of which permits are required and obtaining all necessary state and local permits and approvals prior to the commencement of the work for each structure. Contractor is required to obtain permit signoff on all open permits pulled by the Contractor to complete Program scope of work;

• Demolition and proper disposal of damaged interior and exterior materials;

• Foundation leveling or repair;

• Structural damage repair;

• Building envelope repair, including:

o Roof repair or replacement and attendant damage o Door and window replacement o Siding/veneer repair or replacement;

• Rough and trim carpentry;

• Mechanical (HVAC), electrical, and plumbing systems repair or replacement;

• Drywall repair or replacement;

• Surface preparation and painting;

• Flooring repair or replacement;

• Cabinet, countertop and appliance replacement;

• Appliances to be replaced must meet applicable federal register requirements;

• Lead-based paint mitigation and clearances in accordance with federal, state, and local regulations;

• Radon mitigation and clearance in accordance with federal, state, and local regulations as required;

• Construction activities must comply with all requirements of the Tier II Environmental Review Records (ERRs) which will be provided for each property;

• Specialty construction elements associated with historic properties, including direction provided by the Program, State Historic Preservation Offices (SHPO), and other local historic districts and stakeholders in other jurisdictions;

• Wind mitigation and retrofitting measures;

• Specialty construction elements associated with applicable federal regulation construction techniques as required by HUD;

• Content manipulation may be required to initiate construction efforts. As such, Contractors may be required to incorporate moving activities into scopes of work or change orders for review by the Program;

• Addressing special needs accessibility requirements (The Contractor will not move walls to expand the size of an existing bathroom or reconfigure the bathroom to install accessibility accommodations except for relocating drain lines for roll in showers). Because rehabilitation projects are largely constrained by the size of existing rooms, there are no standard width/length size requirements for tub/shower compartments. The Contractor will attempt to replace tub/showers with fixtures similar in size to the existing fixtures using standard sized components. All replaced toilets in repair scopes of work, unless otherwise specified, will be chair/ comfort height (17-19" from floor to top of seat). When replacing toilets, the entire toilet must be replaced. Contractors may not utilize toilet seat risers in lieu of replacement chair/comfort height toilets);

• Conducting close-outs for each project, which may include obtaining certificate(s) of occupancy, certificates of completion, or permit signoff equivalent from applicable state and local authorities, LBP clearance certifications, radon testing certificates, elevation certificates, flood insurance policies and/or as-built surveys.

Rehabilitation services are intended to repair the remaining storm damage and to make the home habitable, decent, safe, and sanitary. MDA does not provide “like for like” repairs. Contractor repairs will be completed using standard economy/builders’ grade materials, not with materials matching what was there before. For example, if a rehabilitation award calls for replacement of cabinets, the Contractor will replace existing cabinets with standard grade cabinets regardless of the grade of the pre-existing cabinets. When there are Homeowners Association (HOA) standards, restrictions, and/or covenants they must be adhered to.

Rehabilitation scopes of work will be limited to those items identified by the program as in need of repair to bring the home back up to habitable, decent, safe, and sanitary conditions. Repairs, upgrades, or modifications requested by the homeowner will not be considered. For example, if some windows are in need of repair or replacement, the Contractor will repair or replace those windows in need of repair or replacement only;

other operable or undamaged windows will not be replaced or repaired regardless of aesthetics, efficiency, or design.

Standard essential appliances that are not functioning or non-existent at the time of damage assessment will be replaced. Essential appliances include stove/range, oven, range hood, water heater and refrigerator only. Dishwashers may be replaced only if a dishwasher previously existed in the home and is not functioning. Rehabilitation awards will not include a dishwasher if a dishwasher was not present at the time of the damage assessment or if it is not reasonably determined a dishwasher was removed as a result of storm damages. Washing machines and dryers, microwaves, stand-alone freezers and other non-essential appliances are not eligible for replacement. Any appliances replaced as part of the repairs must be replaced with products or appliances that meet applicable federal regulations.

Luxury items, including but not limited to, high-end countertops, high-end appliances, wood, stone or tile flooring, security systems, swimming pools, spas, fireplaces, sheds, outbuildings, fences, and television satellite dishes are not eligible under the Program unless required by the HOA or code/zoning requirements.

Because rehabilitation scopes of work only address items in need of repair for the home to be habitable, decent, safe, and sanitary, the Program does not guarantee that work completed as part of a rehabilitation award will match other items in the home. Some examples of this include, but are not limited to:

• Flooring replaced in portions of a home may not match flooring in other rooms.

Contractor will replace flooring by room, to the nearest opening; floor repairs in bathrooms with existing tile.

• Light fixtures replaced may not match pre-existing light fixtures or fixtures in other parts of the home;

• If only a portion of the windows require replacement, all the windows in the home may not match; or

• If a portion of the home requires paint, paint in the repaired portion of the home may not match paint in other rooms (interior) or on other elevations (if exterior). Contractor will attempt, to the greatest extent feasible, to match the original paint color when repainting an area of the home that was included in the scope of work. Contractor will paint whole interior rooms, to the door or opening, or whole exterior sections to the next architectural break. Additional rooms or elevations will not be painted for aesthetic reasons alone.

In addition to the above rehabilitation activities, each rehabilitated home will include a safe room attached to the exterior of the home. The configuration is included with the sample floor plans in Exhibit C. This is considered a hazard mitigation activity under the Program. Below is the cost for the safe rooms based on the number of bedrooms in the home.

# of Bedrooms Safe Room Size (exterior)

Safe Room Cost

2 bedrooms or fewer 5x7 $6,446.95 3 bedrooms or more 7x7 $8,659.31

3.2 Reconstruction Services

Eligible applicants with stick-built homes qualify for a reconstruction award type when the estimated cost to repair is greater than or equal to 50% of the comparable reconstruction costs or if the cost of rehabilitation meets or exceeds $50,000. Eligible applicants with properties otherwise deemed not suitable for rehabilitation may also qualify for a reconstruction award if it is feasible to reconstruct the structure on the property.

Eligible applicants with MHUs may qualify for reconstruction if the applicant owns the land on which the MHU is situated. Eligible applicants with MHUs qualify for a reconstruction award type when the estimated cost to repair is greater than or equal to $15,000 or the MHU is older than 5 years. MHU applicants must either own the land on which the MHU sits or be able to provide alternate site. An alternate site is a substitute property or parcel, identified and provided by the applicant, that serves as the location for reconstruction when the original MHU site is unavailable, or unsuitable for development. The alternate site must meet all applicable Program eligibility standards including zoning, environmental, and FFRMS floodplain requirements. The program will not provide funding for the acquisition, preparation, or development of an Alternate Site.

Homes that meet the threshold for a reconstruction award will be demolished and reconstructed in substantially the same footprint, when feasible. The Program will develop a group of standardized floor plans and specifications to accommodate the most common lot dimensions to be encountered and incorporate the bedroom/bathroom configurations. Reconstructed homes will meet local building codes and will incorporate applicable federal regulations. Size of the reconstruction will be determined using information related to the damaged structure’s bedroom/bathroom configuration. The standardized floor plans and specifications developed by the Program will incorporate Program minimum standards, Mississippi State Building Code, local code, and zoning requirements, and will include builder-grade materials. These standardized floor plans are not being developed to create a like-for-like replacement for reconstruction efforts. Reconstruction plans and specifications will include any environmental considerations identified through the ERR process. Site specific Architectural and Engineering needs are the responsibility of the contractor. All reconstruction projects will be required to obtain certifications meeting any applicable federal regulations.

The scope of work for each reconstructed or newly constructed structure will vary but may include, although not be limited to, the following:

• Coordination with the property owner and their family, friends, or other support network from assignment to obtaining a certificate of occupancy for closing;

• At minimum, comply with all environmental requirements/mitigation identified in the provided Tier II ERR;

• Provide storage containers on site or off site in container owners storage location;

• Providing architectural and house plan renderings; Plans shall meet the following requirements, at a minimum:

o Comply with local code requirements;

o Vinyl siding;

o Roof shall be constructed with radiant barrier sheathing with architectural shingles;

o Strapping and impact resistant window requirements per local code;

o Vinyl windows;

o Flooring shall be either carpet or vinyl plank flooring (no sheet goods);

o Plans must be adaptable for all accessibility accommodation scenarios outlined herein (RA-1, RA-2, and RA-3);

o Bedrooms shall be a minimum of 100 SF with a minimum of 25 SF closet space; and o Comply with applicable federal regulations.

• Conducting site specific analysis for surveying, zoning, plot plans and site specific engineering;

• Obtaining elevation certificates and site surveys required for permitting;

• Utility disconnection and reconnection;

• Demolition of existing structure;

• Debris removal in accordance with all federal, state, and local requirements;

• Site preparation;

• Fill dirt to be provided as required to construct house pad and to ensure proper site drainage;

• All Contractor disturbed soil shall be stabilized at time of final program inspection;

• Soil testing and geotechnical engineering is the responsibility of the assigned Contractor;

• Radon mitigation and clearances in accordance with federal, state, and local regulations, as required;

• Addressing special needs accessibility for reasonable accommodations;

• All reconstruction projects require compliance with the current Mississippi Building Code; and

• Applicable formboard/floor and Final Elevation Certificates.

3.2.1 Size and New Unit Configuration

The Program will provide applicants who qualify for a reconstruction award with standard Program floor plan homes. The Program offers 2- and 3-bedroom homes; all standard floor plans include 1 bathroom. Which standard floor plan the applicant receives is based on the number of bedrooms present in the storm damaged property, as verified via the damage assessment and site-specific requirement constraints from the location. Exceptions to reconstructed home bedroom/bathroom configuration will only be considered if overcrowding exists within the home or if an applicant elects to reduce the number of bedrooms to reduce a Duplication of Benefits (DOB) gap.

• If the storm damaged property had two (2) bedrooms or fewer, the applicant will receive a standard 2-bedroom, 1-bathroom home.

• If the storm damaged property had three (3) bedrooms, the applicant will receive a standard 3-bedroom, 1-bathroom home.

Sample floor plans for 2-bedroom and 3-bedroom Projects are included with this Solicitation as Exhibit C. After the contract award, MDA in consultation with third-party experts, intends to approve plans for use in HRRP. The Program 2- and 3-bedroom standard floor plans are offered in the following square footage ranges only.

Bedroom/Bathroom Configuration

Square Footage

Base Plan Cost

Safe Room Cost

2 bedroom / 1 bathroom 750 – 850 SF $185,746.30 $6,446.95 3 bedroom / 1 bathroom 850 –950 SF $202,922.99 $8,659.31

Reconstructed homes do not include reconstruction of garages (attached or detached), sheds, pool houses or other outbuildings. Such outbuildings may be demolished during reconstruction to allow enough space for the new home to be built or because such structures pose a health or safety issue. Attached garages are allowable when required by local government regulations, building code requirements or HOA requirements.

Reconstructed homes will include a safe room attached to the exterior of the home. The configuration is included with the sample floor plans in Exhibit C.

The following is a non-exhaustive list of items that are not included or considered when determining the floor plan, bedroom/bathroom configuration, or size of the reconstructed home. The Program does not reconstruct like for like:

• Interior or exterior finishes;

• Square footage;

• Number of bathrooms (if more than 2);

• Extra/Bonus rooms such as dens, playrooms, offices, studies, libraries, etc.

3.2.2 Reasonable Accommodations

All stick-built reconstruction projects are designed with the following accommodations. All reconstructions will receive the following universal accommodations, regardless of whether a reasonable accommodation has been requested by the applicant:

• 36” hallways, wide enough to accommodate a standard wheelchair;

• Adequate turning radius for a wheelchair in the kitchen;

• Adequate turning radius for a wheelchair in bathroom;

• All doors installed with levers instead of knobs; and

• Exterior doors, bathroom door, and master bedroom door are 36” wide.

In addition, the applicant may request reasonable accommodations in the bathroom, kitchen, entrance, and/or strobe smoke detectors throughout.

Applicants who request reasonable accommodations in a bathroom may select one (1) of three (3) standard available options.

Reasonable Accommodation 1 (RA-1)

Applicants who opt for Reasonable Accommodation 1 (RA-1) will be provided one (1) bathroom with the following accessibility modifications:

• Tub length of 60’’ and tub width of 36’’ in bath, with no seat. Grab bars installed near the tub/shower enclosure; and

• Chair height toilet with grab bars

Reasonable Accommodation 2 (RA-2)

Applicants who request Reasonable Accommodation 2 (RA-2) will be provided one (1) bathroom with the following accessibility modifications:

• Tub/Shower combination with blocking, grab bars, seat, and shower wand; and

• Chair height toilet with grab bars

Reasonable Accommodation 3 (RA-3)

Applicants who request Reasonable Accommodation 3 (RA-3) will be provided one (1) bathroom with the following accessibility modifications:

• 30” x 60” roll-in shower compartment, equipped with grab bars, seat and shower wand with adjustable rail; and

• Chair height toilet with grab bars

• Roll under vanity, only by request

Reasonable Accommodation - Kitchen

Applicants may request reasonable accommodations to make a kitchen more accessible. Standard reasonable accommodations for kitchens in reconstruction project types include:

• Wheelchair accessible cook top (knobs on front of appliance).

• Roll under kitchen sink.

3.3 Additional Requirements

In addition to performing rehabilitation and reconstruction of single-family residential stick- built homes and repair of manufactured housing units (MHUs) for residential construction projects in the defined Work Area, Contractors shall be required to:

• Provide professional labor, equipment, and materials adequate to perform the work in accordance with the scope of work issued for each eligible applicant’s residential structure while ensuring that all applicable housing standards and codes are met;

• Comply with all applicable local, state and federal laws, regulations, guidelines, contracts, and Program provided guidance and construction bulletins, which are incorporated by reference in the Contract, which may include: HUD

Community Development Block Grant disaster laws, regulations, guidelines, and Section 3 of the Housing and Development Act of 1968;

• Comply with all mitigation requirements contained in the Program provided Tier II Environmental Review Record;

• Mobilize to the Work Area at the execution of a Contract;

• Provide documentation and detailed/consistent tracking of construction and preconstruction progress in the program system of record and upon request by any Program staff;

• Contractors are expected to have extensive communications with homeowners/applicants regarding the Program and should plan to staff accordingly. All communications, updates, interactions, site visits, etc. with any applicant or in direct support of progressing an applicant must be recorded in Canopy™. It is expected that Contractors will input notes in Canopy no less than twice weekly for all assigned, active projects. Contractors must provide timely, ongoing communication with each applicant regarding all aspects of the applicant’s case, home repairs, reconstruction, or replacement, and keep the applicant fully aware of all expectations and construction timelines. One of the minimum two (2) weekly notes will include the communications with the applicant and the method of communication. All applicant communications must be entered timely on an ongoing basis. Failure to comply to this requirement may result in suspension of future projects.

• Meet with the MDA staff and individual property owners/applicants to review the scope of work to be performed, including establishing a work schedule acceptable to property owners and Program staff and reviewing work upon final inspection. The initial meeting between the Contractor, applicant and Program staff will be done through a preconstruction meeting at one of the below intake centers (or an alternation location as applicants require). Attend regular in-person meetings with MDA/Program staff as requested;

o 7 intake center locations:

1619 Highland Drive, Amory, MS

121 E Jackson Street, Belzoni, MS

108 Mt. Moriah Rd., Edwards, MS

210 East 2nd Street, Forest, MS

4320 McInnis Avenue, Moss Point, MS

412 S 3rd Street, Rolling Fork, MS

119 Plum Street, Silver City, MS

• Start construction activities (obtain Notice to Proceed) within 60 days from

Notice to Proceed issuance;

• Meet the Program’s schedule expectations as outlined below:

o Reconstruction:

120-day construction completion requirement from the Notice to Proceed for reconstruction projects, o Rehabilitation

45-day construction completion requirements from the Notice to Proceed for rehabilitation projects

• Provide applicable checklists and/or certifications meeting applicable federal regulations for completed reconstruction projects prior to requesting program final inspection;

• Provide a final elevation certificate for any project located within the Special Flood Hazard Area indicating that the home is elevated to the more stringent of 2’ above Base Flood Elevation or local requirements for elevation, prior to requesting program final inspection;

• Provide an LBP clearance exam for all rehabilitation projects where LBP was detected during the risk assessment;

• Provide an initial and final radon test result where determined as needed in the Environmental Tier II. Where required the Contractor shall provide the proper radon mitigation measures.

• Provide proper documentation for environmental mitigation close-outs, examples may include but are not limited to, o Final elevation certificate;

o Flood insurance policy Declaration;

o Birds nest survey checklist;

o Report concerning presence or no presence of snake;

o Lead Based Paint Clearance Report;

o Radon Assessment Report.

• Respond to MDA, Program Implementation Vendor, and other Program requests in a timely manner;

• Meet all federal, state and local requirements for the transport and disposal of municipal solid, industrial, hazardous and other wastes from demolished structures and construction activities;

• Assist homeowners in vacating their damaged home, if necessary; and

• Provide a one-year general warranty including plumbing, electrical, and mechanicals. Warranties for reconstruction projects cover the entirety of the program-assisted unit. Warranties for repair projects cover all program-repaired scope items. For example, if a repair project did not include scope of work related to structural repairs, mechanical, electrical, or plumbing, those warranties may not apply.

o Warranty Coverage on Completed Homes

Contractor must process and cause to be performed all warranty work claims related to completion and closeout of each project. Contractor must ensure that warranty claims are identified and responded to within two (2) calendar days.

Within three (3) calendar days, Contractor must identify the eligible components of a warranty claim related to a completed HRRP project and ensure the claim and corresponding eligible work to be completed is captured in the Program System of Record.

Contractor must not allow more than five (5) calendar days to elapse without assigning a qualified and licensed contractor to complete the eligible components of the homeowner warranty claim. Contractor must document the following:

• The name of the qualified contractor assigned to the warranty claim.

• An accurate and reliable timeline for completion of repairs. The timeline for completion may not exceed 14 calendar days.

• The eligible scope of work identified within the warranty claim to be completed.

The following coverage periods are enforceable and must be overseen by Contractor following the completion of each construction project:

• 1-years for general warranty repairs, electrical, plumbing, and mechanical warranty repairs.

If an applicant chooses to make modifications, additions, or to otherwise affect or alter any program-assisted item during the one (1) year warranty period, the warranty will be void and the GC will not be responsible for any repairs.

• Must have a demonstrated ability to expand operations should additional CDBG-DR funds be awarded to the State of Mississippi for disaster recovery.

• Provide other support functions as directed by MDA.

NARRATIVE RESPONSE SUBMISSION

IMPORTANT NOTE:

Modification or alteration of the submission forms contained in this Solicitation shall only be made upon receipt of prior written consent of MDA, such consent must be requested during the question-and-answer period. MDA may, in its sole and unfettered discretion, refuse such consent.

Respondents are cautioned, when completing your offer, do not attach any forms which may contain deviations from MDA’s submission format and structure. Unauthorized modifications or alterations shall result in your Response being deemed non-responsive.

1.0 RESPONSE FORMAT

MDA reserves the right to award contracts pursuant to this Solicitation without further communication with Respondents. Therefore, it is important that each Response is complete, adheres to the format and instructions contained herein, and is submitted in the most favorable manner possible.

2.0 SUBMITTAL REQUIREMENTS

The following information shall be submitted with your Response. Failure to submit this information in its entirety may result in disqualification of your Response or may negatively impact the evaluation of your Response.

Section 1: Qualifications of Firm

A. Provide a comprehensive narrative of the Respondent, including the number of years in business, the core areas of expertise, major achievements, and any other relevant information that accurately demonstrates the Respondent’s capability and experience in similar CDBG-DR projects and activities as outlined in this Solicitation. The narrative should include in the Respondent’s profile the following:

1. Respondent’s ownership structure (corporation, partnership, LLC, or sole proprietorship), including any wholly owned subsidiaries, affiliated companies, or joint ventures. (Please provide this information in a narrative and as a graphical representation). If Respondent is an Affiliate of, or has a joint venture or strategic alliance with, another company, please identify the percentage of ownership and the percentage of the parent’s ownership. Finally, please provide a proposed operating structure for the services requested under this Solicitation and which entities (i.e. parent company, Affiliate, Joint Venture, subcontractor) will be performing them;

2. The year Respondent was founded and/or legally organized. If organized as a business entity other than a sole proprietorship (e.g., corporation, LLC, LLP, etc.), please indicate the type of entity, the state under whose laws the company is organized and the date of organization;

3. The location of Respondent’s headquarters and any field office(s) that may provide services for any resulting contract under this Solicitation, including subcontractors. The number of persons employed by Respondent and each Affiliate both locally and nationally, and the location(s) from which Respondent’s employees may be assigned;

4. The name, title, mailing address, e-mail address, and telephone number, of Respondent’s point of contact for any resulting contract under this Solicitation;

5. Whether Respondent or any Affiliate has ever been engaged under a contract for CDBG-DR funded residential construction and whether Respondent or any Affiliate were involuntarily terminated from participation in the Program or voluntarily ceased participation in the Program without completing all construction projects.

6. Years of experience as a general contractor in CDBG-DR residential housing programs; list of programs completed as a contractor; number of homes completed in each program as a contractor broken out by award type (rehabilitation or reconstruction).

7. Joint Ventures (JVs) are eligible entities to propose; however, JV partners cannot be party to another entity submitting a response to this Solicitation. The experience for each entity of the JV must individually meet all minimum requirements in order to be considered. Evidence of a legally formed JV should be provided in this section if Respondent is proposing as a JV.

8. Regional Capacity: Respondents must identify the region or regions—North, Central, and/or South—in which they are equipped to operate. This includes staffing, licensing, logistical capacity, and readiness to perform rehabilitation, reconstruction, and MHU replacement projects within the counties assigned to each region.

IMPORTANT NOTE: A Respondent must be authorized in the State of Mississippi to perform work assigned and obtain any required registrations or authorizations for other authorities having jurisdiction.

The Respondent must provide satisfactory evidence of its ability to manage and coordinate the types of activities including the following:

1. Residential construction experience

2. Community Development Block Grant Disaster Recovery Single Family

Housing Program experience

3. Historic Preservation experience

4. LBP handling/removal experience

5. Subcontractor experience of any applicable federal regulations from previous programs

6. Home Warranty experience

7. Program System of Record experience.

B. Provide an overview of Respondent’s financial capacity. If Respondent is an entity that is required to prepare audited financial statements, Respondent shall submit an annual report that includes:

1. Last three years of audited accrual-basis financial statements, including income statements and balance sheets;

2. If applicable, last three years of consolidated statements for any holding companies or Affiliates;

3. An audited or unaudited accrual-basis financial statement of the most recent quarter of operation; and

4. A full disclosure of any events, liabilities, or contingent liabilities that could affect Respondent’s financial ability to perform this contract.

If Respondent is a privately-owned entity or sole proprietorship for which audited financial statements are not required, Respondent shall submit an annual report that includes:

1. Last three years of unaudited accrual-basis financial statements, including income statements, and balance sheets;

2. An audited or unaudited accrual-basis financial statement of the most recent quarter of operation; and

3. A full disclosure of any events, liabilities, or contingent liabilities that could affect Respondent’s financial ability to perform this contract;

OR

4. Other financial information sufficient for MDA, in its sole and unfettered judgment, to determine if Respondent is financially solvent and adequately capitalized.

C. Provide an accounting of Respondent’s project timelines, including:

1. Average build time – from Notice to Proceed to Program Final Inspection

2. Percentage of completed projects with warranty claims

3. Average days from warranty claim to resolution of same

4. Number of homes built by award type

D. List at least three (3) references for which the Respondent has performed activities similar in scope including the following:

1. Name of Client

2. Contact name, address, email address, telephone number

3. Dates of the contract (year started/year ended or year anticipated to end)

4. Total Allocation (total number of projects & total amount of projects)

5. Types of Services/Description of Work

6. Key Staff assigned to referenced project.

IMPORTANT NOTE: In order to clarify any response, MDA may contact references provided in response to this RFQ, contact Respondent’s clients, or solicit information from any available source concerning any aspect of the RFQ deemed pertinent to the evaluation process.

Section 2: Qualifications of Staff

A. Respondent shall designate a dedicated Project Manager in this section who will be located within the Program response area. Identify the Project Manager and provide a comprehensive resume describing experience, training and education in the required residential construction services.

B. Provide comprehensive resumes for all key staff proposed to be assigned in this contract, each describing experience, training and education in the required residential construction services. Respondent’s staffing profile must not reflect a greater than 8:1 jobsite to superintendent ratio. Provide an Organizational Chart and identify the following key staff at a minimum. Please add additional roles as deemed pertinent by Respondent:

a. Superintendent(s)

b. Permitting/Preconstruction Manager

c. Warranty Manager

d. Homeowner Liaisons (Customer Service)

C. Respondent must identify which employees will be physically located in the responding area as regular face-to-face meetings with MDA and applicants who are awarded contracts pursuant to this Solicitation will be required (i.e., mandatory preconstruction meetings with applicants for each application). It is intended that many of the face-to-face meetings with MDA staff and applicants who are awarded contracts pursuant to this Solicitation will occur at one of the Intake Centers located within the six (6) county response area.

Section 3: Technical Approach

The contractor is not permitted to award more than 50% of an award for an individual home to one subcontractor to perform the work onsite. “Turn-Key” subcontractors will not be permitted in the Program. Contractors will be required to submit HUD Form 2516 with final invoices for each project to identify all subcontractors/tradesmen utilized, the dollar value of each subcontract or Purchase Order, and the final amount paid. Unconditional lien releases will also be required with final invoice submissions indicating that all subcontractors listed on Form 2516 have been paid.

A. Provide a detailed approach to the management of resources for this project.

B. Respondent must describe, as clearly, specifically, and completely as possible, its proposed methodology and schedule for achieving the objectives and requirements of this Solicitation. Respondent must identify all tasks to be performed to be responsive to Scope of Work outlined in this Solicitation, including project activities, materials, and other products, services, and reports to be generated during the contract period and relate them to the stated purposes and specifications described in this Solicitation.

C. Provide a brief description of the Respondent’s approach to each project type:

rehabilitation of single-family residential stick-built homes and MHUs, and reconstruction of single-family residential stick- built homes.

D. Identify how compliance with the HRRP Program Guidelines, Mississippi Building Codes, Municipal Building Codes, HOA requirements, applicable federal regulations, and local and/or regional codes and/or land use regulations will be ensured.

E. Provide its workers’ compensation experience modification rate (EMR) for the last five years. Respondent shall submit this information on its insurance carrier’s letterhead, signed by the carrier. Respondent must also provide the name and job title of the person in its organization that manages its safety program, a description of that person’s experience and qualifications, and a description of that program.

F. Provide a description of Respondent’s warranty program, including key personnel, and timeframes within which warranty complaints will be resolved. Warranty claims, communications, and resolutions will be required to be maintained in the program system of record.

G. Provide a detailed approach to customer service, including without limitation, resolution of customer complaints.

H. Describe preconstruction approach (everything between assignment through design, permitting, etc.). Ensure septic permits are addressed.

Section 4: Compliance Documentation

A. RESPONSE COVER PAGE shall be completed and submitted with your Response.

B. ACKNOWLEDGED ADDENDA(S) OR ACKNOWLEDGEMENT OF

ADDENDA FORM…