Request for Proposal (RFP) N0018925R0011.docx

N0018925R0011

Section SF 1449 - CONTINUATION SHEET

GENERAL INFORMATION:

CURRENT CONTRACT ACTION:

A portion of the services outlined in the proposed acquisition are currently being provided under purchase order # N0018924P0681 through 29 April 2025 by Saunders Engine & Equipment Co. Inc. (CAGE: 0TNK6).

NOTE TO OFFERORS:

This solicitation is a Request for Proposal (RFP). To the extent that the term(s) appears in the solicitation, the terms “RFQ”, “SUBMISSION”, “QUOTE”, and “QUOTER” shall mean “RFP”, “OFFER”, “PROPOSAL” and “OFFEROR”, respectively.

POINT OF CONTACT:

The point of contact at the contracting office is Ms. Stephanie Lent, who may be reached via email at stephanie.r.lent.civ@us.navy.mil.

PREPARATION COSTS:

This RFP does not commit the Government to pay for the preparation and submission of a proposal.

SMALL BUSINESS SET-ASIDE (SBSA):

The proposed acquisition is being solicited as total small business set-aside (SBSA) – in accordance with FAR Subpart 19.5 – using FAR Part 12 “Acquisition of Commercial Items”, in conjunction with FAR Part 15 “Contracting by Negotiation” procedures, as prescribed by FAR 12.203. The proposed acquisition will be solicited using the tradeoff process, as outlined in FAR 15.101. The proposed acquisition will result in a single award, Indefinite Delivery, Indefinite Quantity (IDIQ) contract issued on a firm-fixed-price (FFP) basis.

PROPOSAL DUE DATE:

Proposals SHALL be received no later than 1100 Eastern Standard Time (EST) on 10 April 2025. All proposals SHALL be submitted electronically via email to following:

· Contract Specialist: Stephanie Lent at stephanie.r.lent.civ@us.nav.mil

· Procuring Contracting Officer (PCO): Joseph Caltagirone at joseph.p.caltagirone3.civ@us.navy.mil

· See FAR 52.212-1 “Instructions to Offerors – Commercial Products and Commercial Services” for additional details.

NOTE:

Potential offerors are encouraged to carefully review all solicitation requirements and, if they have questions concerning the solicitation, should submit one (1) consolidated list of question(s) concerning the solicitation via email to Ms. Stephanie Lent, stephanie.r.lent.civ@us.navy.mil and Mr. Joseph Caltagirone, joseph.p.caltagirone3.civ@us.navy.mil no later than 18 March 2025 at 1100 EST for the submission of questions. Questions should be submitted as early as feasible prior to the above date and time; questions received later may be answered at the discretion of the Navy.

SMALL CRAFT MAINTENANCE AND UPGRADE

FFP

BASE ORDERING PERIOD - SMALL CRAFT MAINTENANCE AND UPGRADE SUPPORT SERVICES

FOB: Destination

PSC CD: J019

MAX

NET AMT

MATERIAL

COST

BASE ORDERING PERIOD - MATERIAL IN SUPPORT OF CLIN 0001 - NOT-TO-EXCEED (NTE) $1,250,000.00

MAX COST

TECHNICAL DATA

FFP

BASE ORDERING PERIOD - TECHNICAL DATA IN SUPPORT OF CLIN 0001 - NOT-SEPARATELY-PRICE (NSP)

MAX

FFP

OPTION ORDERING PERIOD - SMALL CRAFT MAINTENANCE AND UPGRADE SUPPORT SERVICES

MAX

COST

OPTION ORDERING PERIOD - MATERIAL IN SUPPORT OF CLIN 1001 - NOT-TO-EXCEED (NTE) $125,000.00

MAX COST

FFP

OPTION ORDERING PERIOD - TECHNICAL DATA IN SUPPORT OF CLIN 1001 - NOT-SEPARATELY-PRICE (NSP)

MAX

PERFORMANCE WORK STATEMENT:

PERFORMANCE WORK STATEMENT (PWS)

NAVAL OCEANOGRAPHIC OFFICE (NAVOCEANO)

SMALL CRAFT MAINTENANCE AND UPGRADE SUPPORT SERVICES

1.0 BACKGROUND:

This is a non-personnel services contract to provide servicing and repairs to Small Crafts in support of the Naval Oceanographic Office (NAVOCEANO). The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to perform upgrades and maintenance of Hydrographic Survey Launches (HSLs) in this Performance Work Statement (PWS) except for those items specified as Government provided property and services. The contractor shall perform to the standards in this contract.

NAVOCEANO has technical control over a fleet of small crafts and HSLs.

NAVOCEANO has an operational fleet of twenty (20) vessels. The fleet consists of:

· Eleven (11) 34’ long Hydrographic Survey Launches (HSLs)

· Two (2) boats stationed at the Boat Operations Branch (BOB)

· One (1) converted 46’ sport fishing boat commonly referred to as the Bertram Training Boat

· One (1) 26’ Almar known as The Dive Boat

· Seven (7) boats stationed at Stennis Space Center

· Four (4) 31’Workskiff aluminum boats

· One (1) 7M RHIB in support of Fleet Survey Team (FST)

· Two (2) survey boats

· One (1) 27’ Boston Whaler

· One (1) 9M RHIB to support NAVOCEANO NP6

Additionally, required support will include one (1) HSL Launch and Recovery System Docking System (LARSDS) for use with autonomous HSL operations.

At any one time, several of these boats will be deployed out of the local area. The remaining HSLs will be either be stored at Stennis Space Center, MS, or stationed at the BOB facility located at the Pass Christian Harbor, MS.

The aforementioned vessels comprise the current inventory, which may increase or decrease as boats are commissioned or decommissioned.

2.0 REGULATORY REFERENCES:

2.1 Code of Federal Regulations 33CFR (Navigation and Navigable Waters)

2.2 International Regulations for Preventing Collisions at Sea, 1972

2.3 Standards and Recommended Practices for Small Craft (American Boat and Yacht Council Inc. (ABYC))

3.0 REQUIREMENTS:

NAVOCEANO has a requirement for maintenance, repairs, and upgrades services to the above listed boats and their associated systems. Specific tasks shall be provided at task order level. The contractor shall provide the facility and qualified personnel, with tools and supplies, to accomplish these tasks. NAVOCEANO employees and their contractors shall have access to NAVOCEANO boats at the Contractor’s facility every day (including holidays and weekends) from 0700 to 1700 to work on the boats as needed.

3.1 The contractor shall inspect, test, repair, and install all below equipment in accordance with the listed regulatory references.

3.1.1 Main Diesel Engines: Caterpillar, Cummins, and similar diesel engines and associated panels, gauges, displays, throttle controls, shut-down controls, power take-offs, foundations, and other related items.

3.1.2 Outboard Engines: Gasoline powered outboard engines, and associated engine mounts, panels, gauges, displays, throttle controls, shut-down controls, power take-offs, and other related items.

3.1.3 Generators: Northern Lights and similar generators and associated panels, gauges and controls, displays, foundations, and other related items.

3.1.4 Boat Electrical Systems: batteries, battery chargers, power converters and adapters, circuit breakers, remote actuated circuit breakers, receptacles, lighting, ground cables, ground bars, terminal blocks, power cables, switches, alarms, relays, battery boxes, and other related items.

3.1.5 Autopilot, Radar, Navigation, and other Marine Electronic Systems: autopilots, radars, AIS, camera systems, marine radios and antennas, communication systems, navigation systems, chart plotters, depth finders, speed logs, compasses, charts, general marine electronic systems, and other related items.

3.1.6 Boat Propulsion Systems: Twin Disc Marine Gear and similar transmissions, trolling valves, shafts, propellers, shaft logs, drive savers, couplings, line cutters, bearings, and other related items.

3.1.7 Steering Systems: wheels, steering columns, helm pumps, steering rams, steering lines, fittings, rudders, bearings, tillers, and other related items.

3.1.8 Fuel Systems: tanks, lines, gauges, Morse control cables, valves, filters, pumps, tank senders, stripping pump, vents, cold start aids, caps, gauges, switches, and other related items.

3.1.9 Hydraulic Systems: hydraulic winches, capstans, rotary actuators, hydraulic platforms, hydraulic power units, pumps, tanks, filters, strainers, gauges, motors, hydraulic valves, blocks, fittings, rams/cylinders, hydraulic lines, couplings, drums, U-frames, side-mounted poles, bow mounted poles, moon-pool poles, moon-pool doors, davits, cables, ropes, sheaves, and other related items.

3.1.10 Electric and Manual Handling Systems: electric winches, capstans, rotary actuators, rams/cylinders, couplings, drums, U-frames, side-mounted poles, bow mounted poles, moon-pool pole, moon-pool doors, davits, hand cranks, cables, ropes, sheaves, pulleys, and other related items.

3.1.11 A/C and Air Handling Systems: MarineAir, CruisAir, Dometic, and similar A/C units and control panels, ducts, blowers, fans, vents, air separators, heaters, thermostats, and other related items

3.1.12 Seawater, Ballast, and Bilge Systems: Pumps, hoses, piping, tubing, thru hulls, valves, remote actuated valves, reach rods, regulators, valve actuators, fittings, cam-lock couplings, strainers, float switches, switches, tanks, gauges, displays, alarms, and other related items.

3.1.13 Freshwater Systems: Showers, sinks, faucets, drains, hoses, piping, tubing, pumps, tanks, fittings, water heaters, and other related items.

3.1.14 Toilet Systems: Toilets, head tanks, tanks, macerators, pumps, hoses, thru hulls, valves, fittings, alarms, and other related items

3.1.15 Exhaust Systems: Exhaust pipes and hoses, mufflers, adapters, couplings, mounts, and other related items.

3.1.16 Floatation Systems: Inflatable tubes on the sides of the RHIB, hard foam collars, and other related items

3.1.17 Motion Stabilization Systems: Gyro stabilization units, glycol cooling systems, Control Panels, and other electrical control boxes, potentiometers, displays, relays, seals, ballast, and other related items.

3.1.18 Underhull Systems: Anodes, dynaplates, and plugs.

3.1.19 Interior Cabin Equipment: chairs and pedestals, tables, coolers, insulation, ceiling panels, computer equipment racks, computer monitor racks, vibration mounts, cabinets, windows, hatches, latches, doors, locks, hinges, refrigerators, microwave ovens, sinks, bunks, sofas, curtains, shades, carpets, flooring, decks, countertops, toolboxes, tools, and other related items.

3.1.20 Exterior Cabin Equipment: Rub rails, Bimini tops, Bimini rollers, windows, hatches, windshields, windshield wipers with washers, deicer/defroster, doors, flags, flag sockets, and other related items.

3.1.21 Deck Equipment: Cleats, scuppers, deck sockets, decking, D-rings, lines, and other related items.

3.1.22 Safety Equipment: life rafts, fire extinguishers, fire shut-down systems, anchors, anchor windlasses, lifelines, handrails, life jackets, life rings, horns, searchlights, ladders, steps, boat hooks, EPIRBs, and other related items.

3.1.23 Lifting Equipment: lifting hooks, pad eyes, spreader bars, straps, shackles, D-rings, dynamometers, and other related items.

3.1.24 Transporting Equipment: boat cradles, boat trailers, hitches, tie downs, straps, shackles, D-rings, and other related items.

3.2 Align Sonar Equipment and Sensors: Using Industrial Metrology, align sonar systems, inertial measuring units, GPS antennas, and other sensors to the tolerances determined by the manufacturers.

3.3 Fabricate and install custom parts from mechanical drawings: Fabricate custom aluminum, steel, stainless steel, plastic or fiberglass parts, designed and detailed from NAVOCEANO mechanical drawings. Fabrication shall include cutting, turning, boring, drilling, and welding of aluminum, steel, and stainless-steel material. Fabrication shall include fabrication of fiberglass molds for fiberglass parts.

3.4 Fabricate and install custom electrical enclosures or electrical systems from electrical/mechanical drawings: Fabricate custom aluminum or stainless-steel enclosures, with electrical/electronic components installed and wired as detailed from NAVOCEANO electrical/mechanical drawings. Fabricate and install new electrical systems as detailed from NAVOCEANO electrical/mechanical drawings.

3.5 Fabricate and install custom electro-hydraulic systems as detailed from NAVOCEANO electrical/mechanical drawings.

3.6 Fabricate, design, and install custom canvas items: Fabricate custom canvas parts, designed and detailed from NAVOCEANO sketches.

3.7 Repair, modify, install, and paint fiberglass hull, structure, and deck.

3.8 Repair, modify, install, and paint aluminum pontoons, hull, deck, and aluminum structures.

3.9 Design and fabricate boat trailers and cradles.

3.10 Design, fabricate, and install fiberglass fairings of complex shapes for new underhull transducers, and install new underhull transducers.

3.11 Haul-out and storage of boat: Provide for lifting of boats (30 tons maximum capability) and setting on stands/blocks, trailers, or trucks in a secure location within two business days of request from the Contracting Officer’s Representative (COR). Lower boat back into the water within one business day of notification from the COR. Move boats on trailers around Contractor’s facility.

3.12 Prepare boats for shipment: Remove equipment on the top of the HSL cabin and prepare boat for shipment or reinstall equipment on the top of the cabin after shipment.

3.13 Pressure wash (or blast with water), sand, and paint fiberglass and aluminum hulls, decks, parts, and boat structures. Sandblast, prime, and paint aluminum, steel, and stainless-steel parts.

3.14 Weigh boats: Provide weight of boats. Accuracy of boats under 25,000 lbs. shall be +/- 100 lbs. and boats over 25,000 lbs. shall be +/- 1000 lbs.

3.15 Provide licensed boat driver: Provide the services of a licensed boat driver, as required. Driver shall be familiar with various types of vessels, having licenses and certification required by the United States Coast Guard (USCG) to commercially operate vessels of the above mentioned sizes.

3.16 Provide facilities:

3.16.1 Provide boat slips with shore power within five (5) business days of request from the COR. Facility shall have a minimum capability to provide two (2) slips simultaneously, upon request.

3.16.2 Provide a minimum of fifty (50) square feet of office space with electricity and Wi-Fi/internet capability.

3.16.3 Provide a minimum of 1000 square feet of covered yard space protected from the weather and with shore power for one HSL.

3.16.4 Provide a minimum of 160 square feet of storage for NAVOCEANO equipment in a secure location.

3.16.5 Provide forklift services.

3.16.6 Provide shore power for boat while in yard.

3.16.7 Provide means of transportation for NAVOCEANO personnel to transport parts and supplies throughout the facility.

3.17 Provide documentation: Provide plastic and aluminum label plates, manuals, sketches, and other documentation related to new installations.

4.0 PERSONNEL QUALIFICATIONS:

Contractor personnel must meet the following minimum requirements:

· Engineer/Manager—Minimum of one (1) supervisor ABYC Certified in ABYC Standards.

· Diesel Engine Mechanic—Minimum of one (1) factory authorized mechanic to work on Cummins and Caterpillar engines.

· Diesel Generator Mechanic—Minimum of one (1) factory authorized mechanic to work on Northern Lights generators.

· General Mechanic—Minimum of one (1) general mechanic capable of troubleshooting, installing and repairing hydraulic systems, steering systems, propulsion systems, fuel systems, motion stabilization systems, and marine deck equipment.

· Marine Electrician—Minimum of one (1) electrician ABYC Certified for Electrical Systems.

· Refrigeration Specialist—Minimum of one (1) refrigeration specialist certified to work on Dometic, CruisAir and MarineAir systems.

· Plumber—Minimum of one (1) plumber ABYC Certified for marine piping systems.

· Welder—Minimum of one (1) welder capable of welding steel, stainless steel and aluminum assemblies from engineering drawings.

· Machinist—Minimum of one (1) machinist capable of machining steel, stainless steel, aluminum, plastic, delrin parts from engineering drawings.

· Outboard Motor Mechanic—Minimum of one (1) factory authorized mechanic to work on Mercury, Honda, Suzuki, and Yamaha outboard motors.

· Painter—Minimum of one (1) painter capable of properly applying, repairing, and removing marine grade finishes.

· Fiberglass Specialist—Minimum of one (1) fiberglass specialist capable of repairing, fabricating and installing fiberglass structures and assemblies.

· Canvas Specialist—Minimum of one (1) canvas specialist capable of repairing, fabricating and installing canvas and fabric marine grade materials.

· Outfitter—Minimum of one (1) outfitter ABYC Certified for Marine Systems.

· Licensed Boat Driver—Minimum of one (1) boat driver with USCG 100 Ton License

· General Boat Yard Worker—Minimum of one (1) general Boat Yard Worker experienced in the maintenance and upkeep of general boat systems

NOTE: The above is an all-inclusive list of personnel that may be required throughout the life of the contract. However, it should be noted that it is anticipated not all labor categories will be required for each resultant task order.

5.0 ORDERING PERIOD, TASK ORDER PERFORMANCE PERIOD, AND WORKING HOURS:

5.1 This Indefinite Delivery, Indefinite Quantity (IDIQ) contract will have the following five-year base ordering period and one (1) six-month option ordering period (to account for the FAR 52.217-8 “Option to Extend Services” clause):

· Base Ordering Period: 01 July 2025 through 30 June 2030

· Option Ordering Period: 01 July 2030 through 31 December 2030 ***

*** The option ordering period represents services covered under the FAR 52.217-8 “Option to Extend Services” clause – which shall not exceed six (6) months.

NOTE: The performance period will be established within each resultant task order.

5.2 Task Order Performance Period: The performance period will be established within each resultant task order.

5.3 Task Orders may be awarded for any variety of quantities of tasks/personnel within the ordering period within the limitations of FAR 52.216-19 “Order Limitation” and “Minimum and Maximum Quantities” section of the contract.

6.0 MATERIAL – OTHER DIRECT COST (ODC):

The contractor shall provide limited procurement of commercial off-the-shelf (COTS) hardware and software items in support of ongoing tasks within the scope of this PWS. The contractor shall bill purchases back to the Government as Other Direct Costs (ODCs) in a fully itemized fashion and provide original copies of all documentation.

All incidental hardware and software purchased by the contractor in support of this task order shall be purchased only upon written approval of the COR prior to procurement and be considered the sole property of the Government.

Federal contracting laws and regulations apply to all contractor open market purchases of hardware and software under this task order. Prices must be determined fair and reasonable from three competitive sources and are subject to Government audit. The contractor shall maintain records documenting competitive sourcing, in strict compliance with the competition requirements set forth in the Federal Acquisition Regulation (FAR), for all material and ODC purchases. The contractor shall provide such documentation upon request from the Government to verify that the Contractor complied with the competition requirements set forth in the FAR.

Section 508 of the Rehabilitation Act requires Federal agencies to make their electronic and information technology accessible to people with disabilities. This applies to all Federal agencies when they develop, procure, maintain, or use electronic and information technology. All electronic and information technology (EIT) procured through this task order must meet the applicable accessibility standards specified in 36CFR1194.2, unless an agency exception to this requirement exists.

6.1 MATERIAL ESTIMATE:

The not-to-exceed (NTE) material amounts are as follows:

*** Option V represents six-months of services covered under FAR 52.217-8 “Option to Extend Services”

6.2 ALLOWABILITY OF MATERIAL AND GENERAL BUSINESS EXPENSES:

As used herein, the term “material” includes supplies, equipment, hardware, automatic data processing equipment, and software. This is a services contract and the procurement of material of any kind, other than that incidental to, and necessary for, the furnishing of the required services is not authorized and will not be considered an allowable cost under this task order. No such material of any kind may be procured without the prior written approval of the Contracting Officer.

7.0 DELIVERY OF EQUIPMENT:

7.1 The Government shall provide the equipment to be repaired, modified, or improved. Each Task Order will specify the responsible party for delivery to and from the Contractor’s facility – either NAVOCEANO or Contractor.

7.2 Contractor shall protect all items from damage. The Contractor shall take precaution against damage to the small crafts and equipment. The Contractor shall repair or replace, at no additional cost to NAVOCEANO, any items damaged accidentally or purposely due to actions by the Contractor, or due to the Contractor’s negligence.

8.0 CONTRACTOR FACILITY LOCATION:

8.1 The Contractor’s facility shall be located within one-hundred (100) nautical miles over water transiting distance of Pass Christian Harbor, MS.

8.2 Facility shall be accessible by navigable waterway from the Gulf of America (formerly known as Gulf of Mexico).

9.0 SECURITY:

9.1 The facility shall be fenced and shall be secured during non-working hours.

9.2 Contractor personnel traveling to United States Government facilities shall be United States citizens with appropriate valid identification for site accessibility.

9.3 The overall classification of this contract is CUI (Controlled Unclassified Information). Contractor does not require access to classification information in the performance of this contract. All contract personnel shall comply with the directives and policies established in 2 CFR Part 117 “National Industrial Security Program Operating Manual”, DoD Instruction 5200.48 (Controlled Unclassified Information) and SECNAVINST 5510.36B “Department of the Navy (DoN) Information Security Program

10.0 QUALITY CONTROL REQUIREMENTS:

10.1 The Contractor shall be responsible for internal quality control that ensures satisfactory performance of this contract, and that maintenance, repair, and installation services are performed in accordance with manufacturer’s recommendations and follow the regulations and guidelines of the listed regulatory references. An ABYC Certified employee shall inspect all work for compliance prior to or in conjunction with Government inspection and acceptance.

10.2 Upon completion of any work, the Contractor shall perform an operational/functional test on the serviced item to ensure full operation in accordance with the manufacturer's standards and the regulations and guidelines of the regulatory references listed in Section 2 “Regulatory References.”

10.3 Unless specified, Contractor-performed inspections are independent of those performed by NAVOCEANO.

10.4 The Contractor shall perform inspections prior to requesting acceptance of the work by NAVOCEANO.

10.5 The Contractor shall provide and maintain an inspection system acceptable to NAVOCEANO, covering the services to be performed. Records of all inspection work carried out by the Contractor shall be kept complete and available to the Government upon request during the period of the contract.

10.6 The Contractor shall allow NAVOCEANO employees access to the Contractor’s premises to carry out tests and inspections. The Contractor will also provide information regarding the work schedule so that NAVOCEANO employees can test as soon as practicable after repairs are completed.

10.7 The Contractor agrees that the supplies or services furnished under this contract shall be covered by the most favorable commercial warranties the Contractor provides any customer for such supplies or services and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to NAVOCEANO by any other clause of this contract.

11.0 PERFORMANCE REQUIREMENTS SUMMARY:

11.1 Performance Requirements Table:

This PWS not only discusses work to be performed but also contains performance standards and acceptable performance levels (APL). Performance standards are "tools" the government uses to measure level of performance. A standard is an optimum performance level against which actual performance can be measured or evaluated. For example, in the statement "complete a service call in twenty-four (24) hours" the standard is twenty-four (24) hours. The number of days actually taken to finish this task is the performance indicator, which determines if the work performed was below, met, or exceeded the standard. Developing accurate performance standards is crucial to ensuring that the actual performance received, regardless of the service provider, meets the requirements of the PWS. This PWS includes performance standards for each of the Functional Areas of the PWS. The performance standards provided with this PWS seek to state the characteristics of properly completed outputs. Each performance standard contains standards for both quality and timeliness.

11.2 Quality Assurance:

The COR will inspect for compliance with Contract terms throughout the Contract period. Evaluation will be based on the Contractor’s compliance with the requirements set forth in the Performance Requirements Summary (PRS). The Government will monitor the Contractor's performance under this Contract by performing surveillance using the PRS. The PRS is used primarily to determine if the Contractor is performing all required outputs. The PRS also indicates for contractors the importance of each required service.

11.3 Performance Requirements Summary Table:

Quality of Service

PWS Section 3 “Requirements”

(b)All work must be completed within the established schedule foreach task order.

(c)Task orders are completed and PWS compliant upon first inspection 98% of the time. Any deficiencies identified by the COR/TPOC are resolved within twenty-four (24) hours.

Government inspection and acceptance.

Customer complaint.

(a)Satisfactory or Exceptional ratings on past performance.

(b)Exercise of contract option(s), provided funds are available.

(c)Any contractor deficiency in operation or delay of installation of equipment must provide negotiated consideration for deficiency or delay

Quality Control

PWS Section 10 “Performance Requirements Summary”

Services are performed on time without damages to government property No more than two (2) complaints per Task Order, verified damages are settled within five (5) days.

Government inspection and acceptance.

Customer compliant (a)Satisfactory or Exceptional ratings on past performance.

(b)Any contractor deficiency in operation or delay of installation of equipment must provide negotiated consideration for deficiency or delay

11.4 Performance Requirement:

The Contractor’s performance shall meet all of the requirements of this PWS and comply with all applicable guidelines, directives, and standards. The Contractor shall deliver all contract data items IAW the authorities, content, format, media, marking, application, quantities, frequency and submission date, delivery method, addressee, and requirements specified in this PWS.

11.5 Method of Surveillance:

The Government will monitor and assess the Contractor’s performance against the Acceptable Quality Level IAW this task order’s Quality Assurance Surveillance Plan (QASP).

12.0 LIST OF PWS ATTACHMENTS:

· Attachment I – List of Equipment

· Attachment II – Specification Sheet

CLAUSES INCORPORATED BY FULL TEXT

REQUIRED STANDARD OF WORKMANSHIP

Unless otherwise specifically provided in the contract, the quality of all services rendered hereunder shall conform to the highest standards in the relevant profession, trade or field of endeavor. All services shall be rendered by or supervised directly by individuals fully qualified in the relevant profession, trade or field, and holding any licenses required by law and regulation.

EMPLOYMENT OF NAVY PERSONNEL RESTRICTED

In performing this contract, the contractor will not use as a consultant or employ (on either a full or part-time basis) any Navy personnel (civilian or military) without the prior approval of the Contracting Officer. Such approval may be given only in circumstances where it is clear that no laws and no DOD or Navy instructions, regulations, or policies are contravened and no appearance of a conflict of interest will result.

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

QASP:

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP):

Purpose: To ensure that the Government has an effective and systematic method of surveillance for the services in the PWS. The QASP will be used primarily as a tool to verify that the contractor is performing all services required by the PWS in a timely, accurate and complete fashion.

1. Critical performance processes and requirements. Critical to the performance of Small Craft Maintenance and Upgrade Support Services in support of the Naval Oceanographic Office (NAVOCEANO) is the timely, accurate and thorough completion of all contract requirements.

2. Performance Standards

a. Schedule - The due dates for deliverables and the actual accomplishment of the schedule will be assessed against original due dates and milestones established for the contract.

b. Deliverables – The deliverables required to be submitted will be assessed against the specifications for the deliverables detailed in the contract for the required content, quality, timeliness, and accuracy.

c. Past Performance - In addition to any schedule, deliverables, and cost aspects of performance discussed above, pursuant to FAR 42.15, the Government will assess the contractor’s record of conforming to contract requirements and to standards of good workmanship, the contractor’s adherence to contract schedules including the administrative aspects of performance, the contractor’s history of reasonable and cooperative behavior and commitment to customer satisfaction, and the contractor’s business-like concern for the interest of the customer.

3. Surveillance methods: The primary methods of surveillance used to monitor performance of this contract will include, but not be limited to, random or planned sampling, periodic or inspection, and validated customer complaints.

4. Performance Measurement: Performance will be measured in accordance with the following table:

If performance is within acceptable levels, it will be considered to be satisfactory. If not, overall performance may be considered unsatisfactory.

Incentives/Disincentives:

The COR’s makes an annual report on Contractor Performance (CPARS or other annual report). The contractor’s failure to achieve satisfactory performance under the contract, reflected in the COR’s annual report, may result in termination of the contract and may also result in the loss of future Government contract actions. The contractor’s failure to achieve satisfactory performance under the contract order may result in the non-exercise of the option period.

For each item that does not meet acceptable levels, the Government may issue a Contract Discrepancy Report (CDR). CDRs will be forwarded to the Contracting Officer with a copy sent to the contractor. The contractor must reply in writing within five (5) days of receipt identifying how future occurrences of the problem will be prevented. Based upon the contractor’s past performance and plan to solve the problem, the Contracting Officer will determine if any further action will be taken.

In accordance with the inspection of services provisions of the contract, the contractor will be incentivized to provide quality products in a timely manner since the Government can require the Contractor, at no additional cost, to replace or correct work that fails to meet contract requirements.

DELIVERY INFORMATION

30-JUN-2030

CHRISTOPHER ROGERS

1032 BALCH BOULEVARD

STENNIS SPACE CENTER MS 39522-5001

228-688-5959

N62306

30-JUN-2030

N62306

30-JUN-2030

N62306

31-DEC-2030

N62306

31-DEC-2030

N62306

31-DEC-2030

N62306

DURATION OF CONTRACT PERIOD:

This contract shall become effective on 01 July 2025 and the ordering period shall continue in effect during the period ending (see below) of contract unless terminated in accordance with other provisions herein.

Ordering Period Begins: Ordering Period Ends:

DELIVERY OF SERVICES:

The time of delivery of services under this contract shall be set forth in each individual task order placed against this contract. Subsequent task orders can have a performance period of up to one-year. In turn, an order placed on the last day of the ordering period can have a performance period of up to one-year. For example, task order(s) issued on the final day of the base ordering period (30 June 2030) may have a performance period of 30 June 2030 to 29 June 2031. In addition, task order(s) issued on the final day of the option ordering period (31 December 2030) may have a performance period of 31 December 2030 through 30 December 2031.

SPECIAL CONTRACT REQUIREMENTS:

APPOINTMENT OF CONTRACTING OFFICER'S REPRESENTATIVE (SEP 2015)

(a) The Contracting Officer hereby designates the following individual as Contracting Officer’s Representative(s) (COR) for this contract:

TO BE COMPLETED AT TIME OF AWARD

(b) In the absence of the COR named above, all responsibilities and functions assigned to the COR shall be the responsibility of the alternate COR acting on behalf of the COR. The Contracting Officer hereby appoints the following individual as the alternate COR:

IF APPLICABLE – TO BE COMPLETED AT TIME OF AWARD

CONTRACT ADMINISTRATION APPOINTMENTS AND DUTIES (SEP 2015)

In order to expedite administration of this contract/order, the following delineation of duties is provided including the names, addresses and phone numbers for each individual or office as specified. The individual/position designated as having responsibility should be contacted for any questions, clarifications or information regarding the functions assigned.

Name:

Address:

Phone:

2. CONTRACT ADMINISTRATION OFFICE (CAO) is responsible for matters specified in FAR 42.302 and DFARS 242.302 except in those areas otherwise designated herein.

Phone:

3. DEFENSE CONTRACT AUDIT AGENCY (DCAA) is responsible for audit verification/provisional approval of invoices and final audit of the contract prior to final payment to the contractor.

4. PAYING OFFICE is responsible for payment of proper invoices after acceptance is documented.

Name:

Address:

Phone:

NOTE: When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract (or delivery/task order), the Contractor shall promptly notify the Contracting Officer (or Ordering Officer) in writing. No action shall be taken by the contractor under such direction until the Contracting Officer has issued a modification to the contract or, in the case of a delivery/task order, until the Ordering Officer has issued a modification of the delivery/task order; or until the issue has otherwise been resolved. THE COR IS NOT AN ADMINISTRATIVE CONTRACTING OFFICER AND DOES NOT HAVE THE AUTHORITY TO DIRECT THE ACCOMPLISHMENT OF EFFORT WHICH IS BEYOND THE SCOPE OF THE STATEMENT OF WORK IN THE CONTRACT OR DELIVERY/TASK ORDER.

In the event that the COR named above is absent due to leave, illness, or official business, all responsibilities and functions assigned to the COR will be the responsibility of the alternate COR listed below:

Phone:

6. TECHNICAL ASSISTANT, if assigned by the requiring activity, is responsible for providing technical assistance and support to the COR in contract administration by:

7. ORDERING OFFICER is responsible for:

The following limitations/restrictions are placed on the Ordering Officer:

MINIMUM AND MAXIMUM QUANTITIES

The total contract minimum quantity is a total of $10,000.00 worth of orders at the contract unit price(s). The contract maximum quantity is the total awarded contract value.

The labor hours for each labor category included in Attachment III “Price List” are estimated hours per labor category. The Government reserves the right to issue task orders utilizing more or less hours than estimated for each labor category so long as the total of all orders issued within the established ordering period does not exceed the contract maximum quantity.

CONTRACT MINIMUM/MAXIMUM QUANTITY AND CONTRACT VALUE

The minimum quantity and contract value for all orders issued against this contract shall not be less than the minimum quantity and contract value stated in the following table. The maximum quantity and contract value for all orders issued against this contract shall not exceed the maximum quantity and contract value stated in the following table.

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$10,000.00

$16,490,007.72

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

CLIN

MINIMUM

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

13,627,224.35

1,250,000.00

1,487,783.37

125,000.00

TASK ORDER PROCEDURES:

(a) General

One or more task orders may be issued during the ordering period of this contract. The contractor agrees to accept and perform orders issued by the Contracting Officer within the scope of this contract. It is understood and agreed that the Government has no obligation to issue any orders except the minimum order amount. In the event of any inconsistency between any Task Order and the contract, the contract shall control. Firm Fixed Price (FFP) task orders will be issued under this contract.

(b) Ordering Procedures

1. The Program Office will submit a complete Purchase Request (PR) package to the Ordering Officer. A complete package, at a minimum, consists of the Performance Work Statement (PWS) and the funding document.

2. Request for Quote (RFQ)

Upon receipt of the PR package, RFQs will be sent via e-mail to the awarded contractor. The Government anticipates providing a PWS that will provide the details of what must be accomplished and intends for the contractors to submit quotes. The RFQ will include, at a minimum, the following elements:

· PWS to include period of performance and location of performance, in the event that transportation or travel may be required

· Inspection/Acceptance Standards

· Deadline for RFQ

3. Evaluation

Price will be the only factor in the evaluation of quotes.

4. Note on Task Order Pricing: The prices or labor rates established in Attachment III “Price List” that are in effect on the date any task order is issued by the Government shall apply for the full period of performance of the task order.

WRITTEN ORDERS:

(INDEFINITE DELIVERY CONTRACTS)

Written order (on SF 1449) will contain the following information consistent with the terms of the contract:

(a) Date of order.

(b) Contract number and order number.

(c) Item number and description, quantity ordered, unit price and contract price.

(d) Delivery or performance date.

(e) Place of delivery or performing (including consignee).

(f) Packaging, packing, and shipping instructions, if required.

(g) Accounting and appropriation data.

(h) Any other pertinent information.

THE FOLLOWING NAVSUP LOCAL TEXT IS HEREBY MADE PART OF THE STATEMENT OF WORK/PERFORMANCE WORK STATEMENT.

ORAL ORDERS (INDEFINITE DELIVERY CONTRACTS)

Oral orders may be placed provided the following conditions are complied with:

(a) No oral order will exceed $150,000 or such lesser amount as may be specified elsewhere in the schedule of this contract.

(b) The Contractor will furnish with each shipment a delivery ticket, in triplicate, showing: contract number, order number under the contract; date order was placed, name and title of person placing order; an itemized listing of supplies or services furnished; unit price and extension of each item; and, delivery or performance date.

(c) Invoices for supplies or services furnished in response to oral orders will be accompanied with a received copy of each related delivery ticket.

(d) The ordering activity shall designate in writing the names of individuals authorized to place oral orders and will furnish a copy thereof to the Contractor.

(e) Written confirmation of oral orders will be issued as a means of documenting the oral order within 10 working days or oral orders will be confirmed twice a month, in writing, when more than one oral order is consolidated for a single confirmation.

CLAUSES INCORPORATED BY REFERENCE