REQD SUBMITTAL INFO FOR ALL MANUFACTURERS.pdf

REQUIRED SUBMITTAL INFORMATION FOR ALL MANUFACTURERS (NOT PRE-APPROVED) 10

DAYS PRIOR TO BID

All items listed below are mandatory, shall comply with the specification and be submitted according to pre-bid submittal requirements. Complete the Yes/No column to indicate compliance (Y) or noncompliance (N) for each item. Submit checklist below with submittal.

Yes/ No

Tab Item Description

A

Letter/ Checklist

Listing of all information being submitted must be included on the table of contents. List the name of the manufacturer’s local representative and his/her phone number. Signed submittal checklist to be included.

B

Equipment Layout

Drawing(s) showing field layouts with pole locations

C On Field Lighting Design

Lighting design drawing(s) showing:

a. Field Name, date, file number, prepared by

b. Outline of field(s) being lighted, as well as pole locations referenced to the center of the field (x & y), Illuminance levels at grid spacing specified

c. Pole height, number of fixtures per pole, horizontal and vertical aiming angles, as well as luminaire information including wattage, lumens and optics

d. Height of light test meter above field surface.

e. Summary table showing the number and spacing of grid points; average, minimum and maximum illuminance levels in foot candles (fc); uniformity including maximum to minimum ratio, coefficient of variance (CV), coefficient of utilization (CU) uniformity gradient; number of luminaries, total kilowatts, average tilt factor; light loss factor.

f. Technical document addressing the issue of lighting in the vertical plane above the playing surface for aerial sports while achieving the desired glare control requirements.

D Off Field Lighting Design

Lighting design drawing showing initial spill light levels along the boundary line (defined on bid drawings) in footcandles. Lighting design showing glare along the boundary line in candela. Light levels shall be taken at 30-foot intervals along the boundary line. Readings shall be taken with the meter orientation at both horizontal and aimed towards the most intense bank of lights.

E Photometric

Report

Provide first page of photometric report for all luminaire types being proposed showing candela tabulations as defined by IESNA Publication LM-35-02. Photometric data shall be certified by laboratory with current National Voluntary Laboratory Accreditation Program or an independent testing facility with over 5 years experience. No partial wattage fixture reports or ISO Polar curve reports are acceptable.

F Performance Guarantee

Provide performance guarantee including a written commitment to undertake all corrections required to meet the performance requirements noted in these specifications at no expense to the owner. Light levels must be guaranteed to not fall below target levels for warranty period.

G Structural

Calculations

Pole structural calculations and foundation design showing foundation shape, depth backfill requirements, rebar and anchor bolts (if required). Pole base reaction forces shall be shown on the foundation drawing along with soil bearing pressures. Design must be stamped by a structural engineer in the state of Georgia, if required by owner. (May be supplied upon award).

H Control & Monitoring

System

Manufacturer of the control and monitoring system shall provide written definition and schematics for automated control system. They will also provide ten (10) references of customers currently using proposed system in the state of Georgia.

I

Electrical Distribution

Plans

Manufacturer bidding an alternate product must include a revised electrical distribution plan including changes to service entrance, panels and wire sizing, signed by a licensed Electrical Engineer in the state of Georgia.

J Warranty

Provide written warranty information including all terms and conditions. Provide ten (10) references of customers currently under specified warranty in the state of Georgia.

K Project

References

Manufacturer to provide a list of 10 projects where the technology and specific fixture proposed for this project has been installed in the state of Georgia. Reference list will include project name, project city, installation date, and if requested, contact name and contact phone number.

L Product

Information

Complete bill of materials and current brochures/cut sheets for all products being provided.

Cut sheets shall be technical (and illustrative) and provide specific detail on fixtures, remote driver cabinets, drivers, surge protections, fusing, controls, poles and foundations. All certifications including UL and DLC shall be shown on the technical cut sheets.

M Delivery

Manufacturer shall supply an expected delivery timeframe from receipt of approved submittals and complete order information.

N

Non- Compliance

Manufacturer shall list all items that do not comply with the specifications. If in full compliance, tab may be omitted.

O

Cost of Ownership

Document cost of ownership as defined in the specification. Identify energy costs for operating the luminaires. Maintenance cost for the system must be included. All costs should be based on 10 Years

P Environmental Light Control

Design

Environmental glare impact scans must be submitted showing the maximum candela from the field edge on a map of the surrounding area.

The information supplied herein shall be used for the purpose of complying with the specifications for Veterans Memorial Park. By signing below, I agree that all requirements of the specifications have been met and that the manufacturer will be responsible for any future costs incurred to bring their equipment into compliance for all items not meeting specifications and not listed in the Non-Compliance section.

Manufacturer: ____________________________________ Signature: ______________________________

Contact Name: ____________________________________ Date: ______/______/_____

Contractor: ______________________________________ Signature:____________________________