Redevelopment_of_the_Royal_Street_Parking_Lot_and_Army_Navy_Store_Site_in_the_Downtown_Community_Redevelopment_Area_(RE-BID).pdf

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City of Tampa

REQUEST FOR PROPOSALS (RFP) FOR

Redevelopment of the Royal Street Parking Lot and Army/Navy Store Site in the

Downtown Community Redevelopment Area (RE-BID)

25-P-00399

City Planning

Lewina Woodard, Procurement Analyst

2555 E. Hanna Ave

Tampa, FL 33610

Phone: (813) 274-8354

Table Of Contents

1. NOTICE

2. SCOPE OF SERVICES

3. GENERAL CONDITIONS

4. INSURANCE REQUIREMENTS

5. CONTENT OF PROPOSALS

6. EVALUATION

7. PROPOSER’S QUESTIONNAIRE, FORMS, AND ACKNOWLEDGEMENTS

8. ATTACHMENTS & EXHIBITS

Attachments:

A - DMI-30-Form-Payment-Package-or-Final-with Invoices_SLBE

B - DMI-40-Form-LOI-Letter-of-Intent_SLBE

C - DMI-71-Form-for-RFQ-RFP-Evaluation-Points-V4-SLBE

D - ADA Requirements

E - Attachment E - Area-Map_5-22-24

F - Attachment F-Downtown CRA Plan Final

G - Attachment G - Surveys for 1312-N-Tampa

H - Attachment H-Archelogical-Report-Desktop-for-13121N-Tampa-St-2020-11-17 (1)

I - Attachment I-Phase I and Limited Phase-II-Executive-Summary-Report-2020-11-19

J - Attachment J-Excerpts-from-Mayors-Institute-2022

K - Attachment K-Section 5 ROW Impacts Scott St Exit Ramp

L - Attachment L -Ashley St Ramp Overview 2025_02_26

M - Attachment M -UNITE Ashley Grant - City of Tampa - Narrative

N - Attachment N-FDOT Project Downtown Access 2023_02_23

O - Attachment O-Community Benefit Agreement Information Sheet - Final

P - Attachment P-FinancialSubmissionWorkbook-Final

Q - Attachment Q - ARMY NAVY PROJECT SUMMARY TABLE-Final

1. NOTICE

1.1. REQUEST FOR PROPOSALS

Sealed proposals for Redevelopment of the Royal Street Parking Lot and Army/Navy Store Site in the Downtown Community

Redevelopment Area (RE-BID), RFP # 25-P-00399 will be received by the Director of Purchasing, City of Tampa, until Friday, December 12, 2025; 1:00 pm: then to be opened.

In accordance with the Americans with Disabilities Act (“ADA”) and Section 286.26, Florida Statutes, persons with disabilities needing a reasonable accommodation to participate in these public hearings or meetings should contact the City of Tampa’s ADA Coordinator at least 48 hours prior to the proceeding. The ADA Coordinator may be contacted by phone at 813-274-3964, email at

TampaADA@tampagov.net, or by submitting an ADA - Accommodations Request online form available at https://tampagov.net/ADARequest. Please note that the City of Tampa may not be able to accommodate any request received less than 48 hours before the scheduled hearing or meeting.

Attached are important instructions and specifications regarding responses to this Request for Proposals. Failure to follow these instructions may result in Proposer’s disqualification.

Questions regarding Vendor Registration, accessing RFP documents or submission assistance within the OpenGov eProcurement Portal shall be directed to procurement-support@opengov.com. Reference RFP # and name in email subject line. Questions pertaining to the

RFP document/specifications will be accepted up to thirteen business days prior to the scheduled opening date and time and shall be submitted within the OpenGov Portal. Per the City of Tampa’s Communication Policy during any solicitation period including any protest and/or appeal, there should be no contact with City officials or employees, other than Lewina Woodard

(lewina.woodard@tampagov.net) permitted from any Proposer. Such communication shall result in an automatic disqualification for selection in the pending solicitation and any subsequent City solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Proposals shall be accepted no later than the time and date specified above. The RFP Opening shall be thereafter and published on the

OpenGov portal. All proposals received after the due date and time shall be rejected. Offers by mail, hand delivery or express mail, telephone, email or transmitted by facsimile (FAX) machine are not acceptable. All submittals are uploaded electronically into the OpenGov eProcurement Portal. No file shall have a special character. No proposal may be withdrawn or modified after the time fixed for the opening of proposals.

Electronic submittals shall be performed in the OpenGov Portal via link https://procurement.opengov.com/portal/cityoftampa. To ensure that an electronic submittal is received by the opening date and time, it is recommended that the Proposer submit their documents with adequate time allowed prior to the deadline. Proposer shall receive an email confirmation of their proposal submittal after clicking on the "Submit" button in the portal. The Proposer shall be responsible for confirming that their submittal is received by the deadline. Any submittal received after the closing date and time will not be considered.

1.2. MANDATORY PRE-PROPOSAL CONFERENCE

A MANDATORY PRE-PROPOSAL CONFERENCE will be held at 9:00 am,Monday, November 17, 2025, at 2555 E. Hanna Ave.

Tampa FL 33610 to discuss the above referenced subject.

BRING A COPY OF THIS RFP TO THE MEETING.

City of Tampa buildings are controlled access buildings, and all visitors are required to obtain a Visitor's Pass prior to entering.

NOTE: Any Proposer who fails to attend a mandatory pre-proposal conference will not be eligible to submit a proposal on the project. All Proposers must be present and signed in prior to the start of the mandatory Pre-Proposal

Conference. Anyone not signed in at the commencement of the presentation from the Procurement Contact will be considered late and will not be allowed to submit a proposal on the project.

1.3. INSTRUCTIONS

City of Tampa solicitations are issued electronically via the OpenGov eProcurement Portal. Obtaining solicitations through the portal will ensure that proposers will have the following capabilities: receipt of solicitation documents electronically, track the status of solicitation award activity, receive addenda, receive the results of solicitation awards and view plans and blueprints online electronically. Proposers who obtain specifications and plans from sources other than OpenGov are cautioned that the solicitation packages may be incomplete.

The City will not accept incomplete proposals. Contact OpenGov at procurement-support@opengov.com for more information.

mailto:TampaADA@tampagov.net https://tampagov.net/ADARequest mailto:procurement-support@opengov.com https://procurement.opengov.com/portal/cityoftampa https://procurement.opengov.com/portal/cityoftampa https://procurement.opengov.com/portal/cityoftampa mailto:procurement-support@opengov.com

The City is not responsible for errors and omissions occurring in the transmission or downloading of any solicitation documents, plans, or specifications from the OpenGov eProcurement Portal. OpenGov has no affiliation with the City of Tampa other than as a service that facilitates communication and solicitation submittals between the City and its proposers. OpenGov is an independent entity and is not an agent or representative of the City. Communications to OpenGov does not constitute communications to the City. Contact OpenGov at procurement-support@opengov.com for more information.

Proposers discovering any ambiguity, conflict, discrepancy, omission, or other error in this RFP, shall immediately notify the City of such error in writing and request modification or clarification of the RFP within the OpenGov eProcurement Portal. Modifications will be made by issuing an addendum and will be given by written notice to all prospective Proposers who received an original RFP from OpenGov

(those who are on the Plan Holders List). Addenda will be posted and disseminated by OpenGov at least five days prior to this RFP opening date. The Proposer is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in the RFP prior to submitting the offer or it shall be deemed waived.

Tabulations (results) will be posted in the OpenGov eProcurement Portal and made available to proposers after the scheduled public opening of the sealed proposals.

The Proposer shall comply with the applicable requirements of Federal and state laws, all Codes and Ordinances of the City of Tampa as amended from time to time and any applicable professional regulations.

The Proposer is expected to carefully examine the entire solicitation package, including but not limited to all the provisions, terms, and conditions. Failure to do so will be at the Proposer’s risk.

2. SCOPE OF SERVICES

2.1. INTRODUCTION/SUMMARY

The City of Tampa is interested in the redevelopment of several key properties located in the Central Business District (CBD), within the

Downtown Community Redevelopment Area. The project includes properties owned by the City of Tampa and the Community

Redevelopment Agency:

• 1420 Parking Lot - 1411 N. Ashley St. (Folio: 192605-0014)

• 103 E. Laurel St. (Folio: 192605-0012)

• Royal Street Parking Lot - 1200 N. Tampa St. (Folio: 192537-0000)

• Army/Navy Store property - 1312 N. Tampa St. (Folio: 192530-000), See Attachment E – Area Map

Timeline:

Release Project Date: October 13, 2025

Pre-Proposal Conference (Mandatory): November 17, 2025, 9:00am

2555 E. Hanna Ave. Tampa FL 33610

Question Submission Deadline: November 21, 2025, 1:00pm

Response Submission Deadline: December 12, 2025, 1:00pm

2.2. BACKGROUND

The City and Community Redevelopment Agency’s (CRA) primary objective for the use of this land is the provision of high-density attainable housing within a mixed-use transit-oriented development. Located in the northern area of the Central Business District, the site is pedestrian friendly, transit rich, and highly conducive to transit-oriented development, with regional employment opportunities and world-class arts and entertainment venues (e.g. Straz Center, Tampa Museum of Art, and Tampa Theatre) within walking distance.

Housing proposed for the site should be provided to suit a variety of household types and income levels. Nonresidential uses on the site should represent a range of beneficial uses to complement nearby destinations and the new residential uses. The development of this property will serve as a catalyst for redevelopment of the surrounding neighborhood through placemaking and community investment, representing a unique opportunity to significantly address the City’s housing needs as identified in the Housing Needs

Assessment Data Report.

The City, in coordination with the CRA, will negotiate the potential disposition (by sale, lease, lease option or some other form of disposition) of the subject site with the successful proposer. However, the City is also willing to entertain proposals where the City retains ownership of all or a partial interest in the property and/or completed project. The sale, lease, or disposition of the land shall comply with Florida Statute 163.380(3)(a) since this land is located within a community redevelopment area (CRA).

2.3. PROJECT REQUIREMENTS

The city seeks developers, development firms, and development teams to submit sufficient information to enable the City to select a shortlist of qualified development entities. These developers will be invited to participate in a proposal presentation process to further develop and refine their initial proposal.

Based upon input from the City’s stakeholders, the following are essential elements that are to be considered in the design of this development. Key elements that should be considered for this project include:

1. Consistency with the updated Downtown Community Redevelopment Area Plan (See Attachment F)

2. Housing that is attainable for households at a variety of income levels.

3. High density and intensity mixed-use development, commensurate with recent development throughout the City’s urban core;

significant vertical development is anticipated.

4. Residential uses including affordable housing options for households making under 140% area median income (AMI).

5. High quality urban design elements that complement recent development throughout the City’s urban core.

6. Branding elements consistent with graphic standards for the River Arts Neighborhood.

7. A development footprint that encourages walkability and access to points outside the site, including the build-out of adjacent street grid network and required public realm improvements identified in the Central Business District form-based code

(Tampa Code Sec. 27-181.)

8. Art, design and placemaking that honors and showcases the history and culture of the area.

9. Integration of physical space on site to support arts education uses (including but not limited to housing or non-residential space).

10. Commercial space that provides employment opportunities and convenience retail and services for residents.

11. Commitment to a fully integrated transportation and mobility plan that integrates existing/future transit services, micromobility options, and publicly accessible parking.

12. Inclusion of energy efficient features and sustainability components throughout.

The city of Tampa shall review and provide a recommendation to the City Council for approval of the final development plan prior to the selected Developer proceeding to the development stage.

A. Site Considerations

The City of Tampa has provided the following information on these properties in the Attachments section of this RFP.

• Existing surveys for 1312 N. Tampa Street (See Attachment G)

• Archeological-Site Reports as available (See Attachment H)

• Environmental status documentation as available:

o A portion of the Royal Street Parking lot is currently included in the Petroleum Restoration Program – Environmental assessment data collected through that program can be found by searching the Department of Environmental Protection’s

Contamination Locator Map or by reviewing materials on their Information Portal site.

https://www.tampa.gov/document/housing-needs-assessment-data-report-145616 https://www.tampa.gov/document/housing-needs-assessment-data-report-145616 https://acrobat.adobe.com/id/urn:aaid:sc:VA6C2:451cf509-d4d0-4e72-9150-dcfedffcfa07?viewer%21megaVerb=group-discover https://ca.dep.state.fl.us/mapdirect/?webmap=bdfa237157c7426a8f552e40a741685e https://ca.dep.state.fl.us/mapdirect/?webmap=bdfa237157c7426a8f552e40a741685e https://prodenv.dep.state.fl.us/DepNexus/public/electronic-documents/8841046/facility!search?pagination=true&electronicDocument.airDivision=false&electronicDocument.waterDivision=false&electronicDocument.wasteDivision=false&electronicDocument.documentType=&electronicDocument.dateFrom=&electronicDocument.dateTo=&electronicDocument.dateReceivedFrom=&electronicDocument.dateReceivedTo=&electronicDocument.subject=&electronicDocument.facilityId=8841046&electronicDocument.permitId=&electronicDocument.facilityDistrict=&electronicDocument.facilityCounty=&electronicDocument.sortCriteria=&tagConfig.criteriaTagType=regular&tagConfig.genInfoTagType=regular&tagConfig.listTagType=short&showBreadCrumb=false&page=1 o Phase I and Limited Phase II Executive Summary Report for 1312 N. Tampa Street (See Attachment I) o Brownfield Designation - The city is currently pursuing a brownfields designation for the site consistent with the

Brownfields Redevelopment Act. The benefits of the program can be found on the State of Florida’s website at:

https://floridadep.gov/waste/waste-cleanup/content/brownfields-program.

• Mayor’s Institute for City Design Report from May 2022 (See Attachment J)

B. Residential Requirements

The development must provide for the following residential unit mix:

• Project must contain a minimum of 800 total dwelling units.

• Housing Affordability Requirements:

o A minimum of thirty percent (30%) of the total residential units shall be affordable for households earning up to eighty percent (80%) of Area Median Income (AMI) adjusted for household use.

o At least twenty percent (20%) of the total residential units shall be workforce type housing to households earning between eighty percent (80%) and up one-hundred forty percent (140%) of Area Median Income adjusted for household size.

o Affordability period of units as described above must be a minimum of fifty (50) years.

o The designated affordable units must be equitably integrated throughout the project rather than clustered within a single building.

o The affordable units as described above may be in 1-, 2- or 3-bedroom configuration (no studios). A minimum of 10% of the designated affordable units must be 3 bedrooms or larger.

o Preference will be given to proposals that include ownership options for some/all of the designated affordable units.

• Market Rate Unit Allowances o A minimum of 25% of all market rate units must be 2- or 3-bedroom units

• Cultural Arts Conservatory Housing

To support arts and cultural institutions in the CBD, the proposed development must provide housing units that will be made available for usage by downtown cultural institutions to support lodging needs for students, traveling performers, artists, and educators.

The conservatory housing must meet the following standards:

o A minimum of 28 bedrooms must be provided.

▪ At least four one-bedroom units must be provided.

▪ The remaining bedrooms can be provided in 2-, 3-, or 4-bedroom units, with shared common areas.

o All units must be located on the same level, on the second floor or higher o Access to the floor where the units are located must be secure and separate from general building access

C. Non-Residential Use Requirements

Non-residential uses must be included to serve the immediate community. These uses should include commercial space that can provide employment opportunities and convenience retail and services for area residents. Additional space could also be made available to support other needs including public meetings, classes, etc.

• Total non-residential space should include a minimum of 15,000sf, inclusive of both commercial and community uses as described above.

https://floridadep.gov/waste/waste-cleanup/content/brownfields-program

• Non-residential space accessible to residents/tenants only (i.e. gyms, recreation rooms, classrooms, and other amenities) will not be counted towards this requirement. Designated spaces must be accessible to the general public.

D. Transportation Requirements

The project site is located within the northern portion of the CBD, which is pedestrian friendly with access to transit. The site is located along the proposed extension of the Tampa Streetcar, which is entering the preliminary engineering phase. Additionally, Hillsborough

Area Regional Transit (HART) is currently planning for bus rapid transit (BRT) along Tampa Street that will serve to connect the CBD to the University of South Florida. These transit improvements coupled with the improved vehicular, bike, and pedestrian connectivity that will be provided through planned improvements to the Ashley Drive off-ramps from I-275, will create opportunities to create transit-oriented development. Transportation commitments must include:

• A development footprint that encourages walkability and access to points outside the site, including the build-out of adjacent street grid network and required public realm improvements identified in the Central Business District form-based code

(Tampa Code Sec. 27-181.)

• Elements to integrate with transit service on or near the site – including enhanced stop(s) for existing bus routes and a transit station for pending Bus Rapid Transit and Streetcar Extension projects.

• Commitment to partner with Florida Department of Transportation (FDOT) and City of Tampa as needed for future surface roadway work and highway work planned for I-275 including the potential Ashley Drive Interchange improvements (which will require a reconfiguration of Scott Street). See Attachments K and L for conceptual layout of interchange improvements.

• Commitment to aligning future development with proposed interchange improvements in the immediate area consistent with the UNITE Ashley Drive grant. The City is beginning work on the design of Stage I improvements in the grant application. Stage III improvements will be completed by the selected development team as part of the redevelopment project. See Attachment M for the UNITE Ashley Drive grant proposal and Attachment N for Conceptual FDOT Downtown

Access Project.

• Multiple locations for public bike parking (minimum 50% of which must be covered) , micro-mobility stations, and/or scooter parking. Parking must be publicly accessible.

• Provision of a minimum of 150 publicly available parking spaces to offset reduction due to future closure of existing city-owned lots on the subject site. Publicly available parking spaces will have a separate access point and will be managed by the

City of Tampa or provided through an operations/revenue sharing agreement between the project owner and the city.

• The Central Business District is the urban core of the Tampa Bay Region, with several multimodal transportation connections and heavy pedestrian traffic. Due to this diversity of transportation options, parking requirements in the CBD are reduced, and options for further reductions are available. See Sec. 127-184 (Table 184-4) and Sec. 27 -185.2.

• Surface parking is strongly discouraged, and a minimum of 95% of the off-street parking spaces must be provided within a parking garage. Any proposed surface parking must be internal to the site and not visible from adjacent streets.

E. Sustainable Development/Resiliency Requirements

This development will be transformational for the north downtown area in a variety of ways. The selected developer acknowledges and agrees that it will comply with the City of Tampa’s rules, regulations, and ordinances pertaining to constructing sustainable buildings that conserve the community’s natural resources, save taxpayer dollars, reduce operating expenses, and create a healthier built environment for employees, residents, and visitors. The proposer must demonstrate the following:

• The ability to meet goals of LEED sustainable development practices, with the intent to pursue silver designation or greater through any applicable LEED project type. Substitution for comparable standards will be considered when appropriate.

• Project design will encourage recycling, gardening, composting, and a healthy lifestyle

• Efforts should be undertaken to protect the existing tree canopy existing on the site consistent with Sec. 27-284 of the Land

Development Code.

F. Public Art Requirements

• Art, design and placemaking elements that honor and showcase the history and culture of the area. Project must, at a minimum, meet public art requirements as described in Sec. 27-181.4.

G. Community Benefits Agreements

• The selected developer must enter into a Community Benefit Agreement (CBA) with the City and will be subject to the requirements of Ordinance No. 2023-06, Resolution 2023-38, and Resolution No. 2023-39, including, but not limited to, organizing and hosting the two required neighborhood meetings. See Attachment O for more information on Community

Benefits Agreements.

2.4. INFORMATION ON BUSINESS TERMS INCLUDING THE COST AND FINANCING OF THE PROJECT

A. Proposed Property Conveyance

• The City/CRA will negotiate the potential disposition of the subject site with the successful proposer. Please provide details of the property disposition (by sale, lease, lease option or some other form of disposition) being proposed. If the intent is to purchase the property, please detail what you are willing to pay the City (purchase price or rent) or what other form(s) of consideration you are willing to provide the City for the conveyance of the Property.

B. Estimated Project Costs

• Please provide any estimates regarding the cost of designing, constructing and operating the Project including any relevant back-up information.

C. Financial Capacity of Proposer:

• Describe the financial capacity in place to undertake the development activities contemplated in this RFP, including any supporting documentation of the development team’s financial condition and capability to finance the proposed development.

• Provide financial resources used for similar past projects, financing sources, and capital stack of past projects, as well as experience developing on publicly owned land.

D. Financing Plan for the Project: The Proposer must address the following items in connection with the financing of the Project.

o The Respondent must include a preliminary financing plan, including:

▪ A financing strategy narrative and relevant proformas must be provided to describe the general approach to financing the project. This should include detailed proposed capital and operating funding sources (including grants or loans), and highlight all experience successfully utilizing government funding streams such as New Market Tax

Credits, CDBG, LIHTC, etc.

▪ Identify any financial support requested from the City and/or CRA in addition to the disposition of the land. If proposing to use LIHTC for any of the proposed phases, submitted proformas should clearly identify the potential difference in City and/or CRA contribution if LIHTC is not awarded. See Attachment P for Required Financial

Submission Workbook.

▪ Identified funding sources (excluding City and/or CRA) should provide a signed LOI confirming the contributions reflected in the underwriting. Additional consideration may be provided if there is a demonstrated ability to secure financing, meet lending requirements, maintain equity requirements, meet tax credit compliance requirements.

• All non-city funding sources for Phase I must be secured within 12 months of the date of City Council approval of the development agreement.

▪ Please acknowledge that if the City retains title to the Property that a payment and performance bond issued by a qualified surety will be required in connection with the Project in accordance with Section 255.05, Florida Statutes

Financial Statements. The City reserves the right to request that Proposers submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Proposers may be required to submit a detailed business plan in addition to any pertinent information that would allow the City to evaluate the sufficiency of financial resources and the ability of the business to successfully perform the services enumerated in the contract. Unless otherwise stated, such requests would be made after the submission of the proposals and prior to award of a contract.

2.5. PROJECT PHASING REQUIREMENTS

The applicant must provide a detailed phasing plan for the proposed project. The phasing plan shall include the specific development program (units, non-residential, parking provided, etc.) as well as any proposed infrastructure improvements/upgrades that will be required to support the specific phase. Additional criteria can be found below:

• The phasing plan must show commencement of construction activities within 18 months of City Council approval of the development agreement.

• It is anticipated that all phases of the development will be completed within seven years, though the final timeline will be negotiated through the development agreement process. The phasing plan must show completion of construction activities of all phases within seven years of the date of City Council approval of the development agreement.

• Additional Requirements for Phase I o Include a preliminary construction schedule o Additional consideration will be given to those projects that demonstrate at least 20% of the proposed affordable housing in Phase I.

o Additional consideration will be given to those proposals that commit to providing at least 20% of proposed publicly accessible parking in Phase I.

2.6. OPERATIONAL PLAN

Include a narrative description outlining the methods of operation, and operational structure for the proposed development project.

Plan narrative should include documentation of the management plan for the residential and non-residential uses, including the required conservatory housing. Proposers are encouraged to provide any other pertinent information that will assist the city in evaluating the proposed method of operation. Please note that the City may require an agreement ensuring the operation and use of the Project consistent with this RFP after completion.

2.7. CONSTRUCTION AND OPERATING REQUIREMENTS AND DETAILS

Please acknowledge and confirm that the Proposer and the Proposer’s general contractor will address and comply with the following in connection with the construction of the Project:

▪ The provision for meaningful performance and completion guarantees.

▪ Construction of the Project in accordance with a design approved by the City and upon such other terms and specifications as memorialized in the development or other agreements between the City and the Proposer executed at closing.

2.8. PROPOSER SUBMITTALS

The following must be submitted in the proposal:

1. Contract Termination for Default. Has the Proposer’s company had a contract terminated for default in the last five years? Termination for default is defined as notice to stop performance which was delivered to the Proposer due to the

Proposer's non-performance or poor performance and the issue of performance was either not litigated due to inaction on the part of the Proposer; or litigated and determined that the Proposer was in default.If the company has had a contract terminated for default in this period, submit full details including the other party's name, address, and the phone number. Present the company’s position on the matter. City Representative will evaluate the facts and may, at its sole discretion, reject the RFP on the grounds of its past experience.

2. Contract Litigation/Legal Proceedings. The Proposer shall identify any pending lawsuits, past litigation relevant to subject matter of this RFP, providing a statement of any litigation or pending lawsuits that have been filed against the

Company in the last five years.If an action has been filed, state and describe the litigation or lawsuit filed, and identify the court or agency before which the action was instituted, the applicable case or file number, and the status or disposition for such reported action. If no litigation or lawsuit has been filed against the company, provide a statement to that effect.

2.9. QUALIFICATIONS

Include a written, verifiable statement of experience in providing and managing similar services. If the Proposer does not possess any experience similar to the services required, Proposer shall provide any pertinent information or experience Proposer feels may qualify

Proposer for consideration of award.

A summary of team structure and qualifications shall also be provided, and will include, at a minimum, the following information:

• Describe anticipated team structure and staff.

• Identify key project management and planning team members.

• Describe the specific role/responsibility each would play in the project as well as experience these individuals have played in similar projects.

• Describe Developer staff and team’s capacity to complete similar sized projects in a timely and efficient manner, while providing high quality workmanship and organization.

• Provide resumes of key personnel of the team.

• Identify current and previous development experience of the team in regard to comparable developments in size, magnitude and use. This information should include project descriptions, photos, renderings or plan copies (if available), dates completed, Respondent’s role, financing sources, duration of development process and other key information.

• Describe the terms and details of any Community Benefit Agreements you have entered into with other jurisdictions.

• List your projects completed within the past five (5) years to include: Location, development program and total development cost.

• List of sub-contractors and material suppliers you work with on a regular basis: Include the Firm name, Address, Subcontracting Firm Contact Name with Telephone and Fax Number. (Indicate SLBE where applicable)

2.10. MANAGEMENT

If, during the course of the project, the Successful Proposer makes personnel changes, the City has the right of review, acceptance, and/or reject proposed substitute(s). The City will make available the City’s management team for interview and consultation during plan(s) development and for review of the draft and final plans.

2.11. COORDINATION WITH THE CITY

The Successful Proposer shall identify the Project Manager to work in close coordination with the City. The City’s Project Manager shall be the City’s point of contact. The City shall approve any changes to the Project Manager or personnel assigned to the project.

During the term of the contract, the Project Manager shall meet on-site with the City’s Project Manager and/or other designated City officials as necessary, for the purpose of discussing and coordinating work to be performed, or performance of work.

3. GENERAL CONDITIONS

3.1. PROPOSAL DUE DATE

Sealed proposals will be received no later than the date and time indicated on page one of this document. Proposals will not be accepted after this time. All proposals shall be submitted through the OpenGov eProcurement Portal (electronically). File name should not have special characters. Proposer must wait for confirmation of successful upload.

City of Tampa Requests for Proposals are issued electronically via the OpenGov Portal. Obtaining proposals through OpenGov will ensure that proposer will have the following capabilities: receipt of proposal documents electronically, track the status of award activity, receive addenda, receive the results of awards and view plans and blueprints online electronically. Proposers who obtain specifications and plans from sources other than OpenGov are cautioned that the proposal packages may be incomplete. The City will not accept incomplete proposals. Contact OpenGov at procurement-support@opengov.com for more information.

The City is not responsible for errors and omissions occurring in the transmission or downloading of any solicitation documents, plans, or specifications from the OpenGov eProcurement Portal. OpenGov has no affiliation with the City of Tampa other than as a service that facilitates communication and proposal submittals between the City and its vendors. OpenGov is an independent entity and is not an agent or representative of the City. Communications to OpenGov does not constitute communications to the City. Contact OpenGov at procurement-support@opengov.com for more information.

3.2. ADDENDUM AND AMENDMENT TO RFP

If it becomes necessary to revise or amend any part of this RFP, OpenGov will provide notification of the Addendum to all prospective

Proposers who received an original RFP notification making them a plan-holder. Addenda will be posted and disseminated by OpenGov at least five days prior to the RFP opening date.

It will be the responsibility of the Proposer to review OpenGov prior to submitting a proposal to ascertain if any addenda has been issued, to obtain all such addenda, and to return the executed addenda with the proposal.

3.3. ERRORS AND OMMISSIONS

Proposers discovering any ambiguity, conflict, discrepancy, omission, or other errors in this RFP, shall immediately notify the City of such error via email within the OpenGov eProcurement Portal and request modification or clarification of the RFP. Modifications will be made by issuing an addendum and will be given by written notice to all prospective Proposers who queried the solicitation in the

OpenGov Portal. Addenda will be posted and disseminated by OpenGov at least five days prior to the RFP opening date. The Proposer is responsible for clarifying any ambiguity, conflict, discrepancy, omission, or other error in this RFP prior to submitting the proposal or it shall be deemed waived.

3.4. FLORIDA PUBLIC RECORDS LAW

In accordance with Chapter 119 of the Florida Statutes, and, except as may be provided by Chapter 119 of the Florida Statutes and other applicable State and Federal Laws, all Proposers should be aware that the Proposal and the responses thereto are in the public domain and are available for public inspection and copying. Proposer is required to acknowledge whether or not they are asserting that certain information in its proposal is confidential and/or proprietary and/or exempt from public disclosure. If the Proposer is asserting that certain information in its Proposal is confidential and/or proprietary and/or exempt from public disclosure, then the

Proposer is required to do the following:

1. Identify, with specificity, the information which the Proposer asserts is confidential and/or proprietary and/or exempt from public disclosure,

2. Place such information in a separate file labeled “REDACTED, EXEMPT FROM PUBLIC DISCLOSURE” this uploaded document must be separate from the Proposer's other Proposal documents,

3. Specifically cite the applicable Florida Statute(s) that exempts such information from public disclosure - such citation must be placed within the redacted file. The “REDACTED” file that contains the Proposer's confidential/proprietary/exempt information must be submitted with the Proposer's other Proposal documents. Proposer is advised that failure to follow the aforementioned instructions may result in Proposer's alleged confidential/proprietary/exempt information being disclosed to the public. This will be the Proposer’s “REDACTED” copy. All submittals received in response to this Proposal will become the property of the City of Tampa and will not be returned. In the event of an award, all documentation produced as part of the contract will become the exclusive property of the City.*

Be aware that the designation of an item as exempt from public disclosure by a Proposer may be challenged in court by any person or entity. By designation of material in your Proposal submittal as exempt from public disclosure, Proposer agrees to defend the City of

Tampa (and its employees, agents and elected and appointed officials) against all claims and actions (whether or not a lawsuit is commenced) related to Proposer’s designation of material as exempt from public disclosure and to hold harmless the City of Tampa

(and its employees, agents and elected and appointed officials) for any award to a plaintiff for damages, costs and attorneys’ fees, and for costs and attorneys’ fees incurred by the City by reason of any claim or action related to your designation of material as exempt from public disclosure.

*Note: The City will not accept Proposal submittals when the entire submittal is labeled as exempt from public disclosure and the proposal will be deemed non-responsive. Proposer’s References and Cost or Price information will be deemed a public record, and if a claim of confidentiality/proprietary information is made, the City may deem the

Proposal submittal as “non-responsive”.

1. In accordance with Section 119.071(1)(b)2, Florida Statutes, sealed bids, proposals, or replies received by the City of Tampa pursuant to a competitive solicitation are exempt from section 119.07(1), Florida Statutes and section 24(a), Art. I of the State

Constitution until such time as the City of Tampa provides notice of an intended decision or until 30 days after opening the bids, proposals, or final replies, whichever is earlier.

2. In accordance with Section 119.071(1)(b)3, Florida Statutes, if the City of Tampa rejects all bids, proposals, or replies submitted in response to a competitive solicitation and the City of Tampa concurrently provides notice of its intent to reissue the competitive solicitation, the rejected bids, proposals, or replies remain exempt from section 119.07(1), Florida Statutes and section 24(a), Art. I of the State Constitution until such time as the City of Tampa provides notice of an intended decision concerning the reissued competitive solicitation or until the City of Tampa withdraws the reissued competitive solicitation. A bid, proposal, or reply is not exempt for longer than 12 months after the initial City of Tampa notice rejecting all bids, proposals, or replies.

3. The City of Tampa is a public agency subject to Chapter 119, Florida Statutes. In accordance with Florida Statutes, 119.0701, Successful Proposer agrees to comply with Florida’s Public Records Law, including the following:

A. Successful Proposer shall keep and maintain public records required by the City to perform the services;

B. Upon request from the City, Successful Proposer shall provide the City with copies of the requested records, having redacted records in total or in part that are exempt from disclosure by law or allow the records to be inspected or copied within a reasonable time (with provision of a copy of such records to the City) on the same terms and conditions that the

City would provide the records and at a cost that does not exceed that provided in Chapter 119, Florida Statutes, or as otherwise provided by law;

C. Ensure that public records, in part or in total that are exempt or that are confidential and exempt from public record requirements are not disclosed except as authorized by law for the duration of the contract term and following completion

(or early termination) of the contract if the Contractor does not transfer the records to the City;

D. Upon completion (or earlier termination) of the award, Successful Proposer shall within 30 days after such event either transfer to the City, at no cost, all public records in possession of the Successful Proposer or keep and maintain the public records in compliance with Chapter 119, Florida Statutes. If Successful Proposer transfers all public records to the City upon completion (or earlier termination) of the award, Successful Proposer shall destroy any duplicate records that are exempt or confidential and exempt from public records disclosure requirements. If Successful Proposer keeps and maintains public records upon completion (or earlier termination) of the award, Successful Proposer shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City in a format that is compatible with the information technology systems of the agency.

E. The failure of Successful Proposer to comply with Chapter 119, Florida Statutes, and/or the provisions set forth above shall be grounds for immediate unilateral termination of the contract by the City; the City shall also have the option to withhold compensation due Successful Proposer until records are received as provided herein.

F. IF THE SUCCESSFUL PROPOSER HAS QUESTIONS REGARDING THE

APPLICATION OF CHAPTER 119, FLORIDA STATUTES TO THE

SUCCESSFUL PROPOSER’S DUTY TO PROVIDE PUBLIC RECORDS

RELATING TO THIS AWARD, CONTACT THE CUSTODIAN OF PUBLIC

RECORDS AT 813/274-8351, AND MAILING ADDRESS OF PURCHASING

DEPARTMENT, HANNA CITY CENTER BUILDING, 2ND FLOOR, 2555 E.

HANNA AVE, TAMPA, FL 33610.

Note: Acknowledgement of the Florida Public Records Law must be submitted with the proposal, under PROPOSER’S

QUESTIONNAIRE, FORMS, AND ACKNOWLEDGEMENTSCONDITIONS.

3.5. CITY OF TAMPA ETHICS CODE

https://procurement.opengov.com/portal/cityoftampa/projects/205058/document?section=1919207 https://procurement.opengov.com/portal/cityoftampa/projects/205058/document?section=1919207 https://procurement.opengov.com/portal/cityoftampa/projects/205058/document?section=1919200

The Proposer shall comply with all applicable governmental and city rules and regulations including the City's Ethics

Code which is available on the City's Website. (City of Tampa Code, Chapter 2, Article VIII. - Section 2-522)

Moreover, each Proposer responding to this Request for Proposal acknowledges and understands that the City's Charter and Ethics

Code prohibit any City employee from receiving any substantial benefit or profit out of any contract or obligation entered into with the

City, or from having any direct or indirect financial interest in effecting any such contract or obligation. The Successful Proposer shall ensure that no City employee receives any such benefit or interest as a result of the award of this Request for Proposal. (City of Tampa

Code, Chapter 2, Article VIII. - Section 2-514(d))

Please note that the City's Ethics Code may be accessed on the Internet by utilizing the website link http://www.tampagov.net/human-resources/info/lobbyist-information or can be found in the City of Tampa’s municipal codes published online by the Municipal Code Corporation at the website link https://www.municode.com/library/fl/tampa/codes/code_of_ordinances. Printed copies of the Ethics Code can also be obtained from the City Clerk's Office for a fee of $0.15 cents a page.

3.6. WARRANTIES AND GUARANTEE

The City of Tampa will not accept any disclaimer of the warranties of merchantability and fitness for a particular purpose for the products offered. Proposals will clearly state any additional warranties and guarantees against defective materials and workmanship. A copy of the complete manufacturer's warranty statement is to be submitted with the proposal.

The material(s) supplied shall be guaranteed to be free from defect of composition, conception, and workmanship for a minimum period one-year from the date of installation and final acceptance by the City. Any parts or portions found not in accordance with this

RFP will be rejected by the City and returned to the Successful Proposer at the Successful Proposer’s expense for immediate replacement.

3.7. COPYRIGHTS AND PATENT RIGHTS

Proposer warrants that there has been no violation of copyrights, patent or other intellectual or proprietary rights in manufacturing, producing and/or selling the item(s) ordered or shipped as a result of this Proposal, and Successful Proposer agrees to indemnify, defend and hold the City harmless from any and all liability, loss or expense by any such violation including litigation costs and attorneys' fees through the appellate process, and damages which may be incurred by reason of any infringement at any time during the prosecution or after the completion of work.

3.8. PROCUREMENT PROTEST PROCEDURES

A protest must be filed with the Director of the soliciting Department within five (5) business days of posting the City’s intent to award and may be filed by an actual Proposer, who is allegedly aggrieved in connection with the issuance of a proposal solicitation or pending award of any contract in any competitive process utilized by the City of Tampa for procurements of supplies, materials or services and construction of public improvements and has standing to protest under Florida Law. Any protest must be filed in accordance with the

City of Tampa Code, Chapter 2, Article V, Division 3, Purchases and Contracts, Section 2-282, Procurement Protest Procedures. Protests not complying with the provisions of this Section shall not be reviewed.

All dates and times specified in the Protest Procedures in Section 2-282 are calculated as city business days. A City business day shall mean 8:00 am to 5:00 pm Monday through Friday, with the exception of city holidays. In all instances any document required to be transmitted by a certain date must be received in the required office by 4:30 pm. An envelope which is postmarked by the required date is not sufficient. Transmittal by fax, email or other electronic means may be accepted. However, it shall be the responsibility of the party transmitting the document(s) to ensure that the document(s) were received, and the transmitting party shall bear any risk of interruption or failure in the electronic transmission.

3.9. SLBE PARTICIPATION

In an effort to promote increased opportunities for Small Local Business Enterprises (SLBEs), the City actively solicits the participation of certified SLBE firms in the performance of contracts. To obtain a list of the City’s Certified SLBE Companies, visit the Equal Business

Opportunity (EBO) Office website at http://www.tampagov.gov/ebo. Under programs and Services select SLBE Directory. The directory includes SLBE Certified Companies which are listed by Type of Services and by Company Names.

NOTE: In accordance with the Equal Business Opportunity Ordinance Chapter 26.5, SLBE vendors are eligible for weighted points in the selection process. Refer to DMI-71-Form for the SLBE participation scoring criteria for this RFP.

For additional information visit the Equal Business Opportunity Office website at www.tampagov.gov/ebo

3.10. INCURRED EXPENSES

http://www.tampagov.net/human-resources/info/lobbyist-information https://www.municode.com/library/fl/tampa/codes/code_of_ordinances http://www.tampagov.net/ebo http://www.tampagov.net/ebo

The City is not responsible for any expenses which Proposers may incur in the preparation and submittal of proposals requested by this

RFP, including but not limited to, costs associated with travel, accommodations, interviews, or presentations of proposals.

3.11. PROPOSAL BINDINGS

All proposals submitted shall be binding for 180 calendar days following the opening.

3.12. NON-DISCRIMINATION IN CONTRACTING AND EMPLOYMENT

The following provisions are hereby incorporated into any contract executed by or on behalf of the City of Tampa (City).

The Successful Proposer shall comply with the following Statement of Assurance:

During the performance of this Contract, the Successful Proposer herein assures the City, that said Successful Proposer is in compliance with Title VII of the 1964 Civil Rights Act, as amended, the Florida Civil Rights Act of 1992, and the City of Tampa Code of Ordinances, Chapter 12, in that the Successful Proposer does not on the grounds of race, color, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, familial status, or marital status, discriminate in any form or manner against said

Successful Proposer’s employees or applicants for employment.

The Successful Proposer understands and agrees that this Contract is conditioned upon the veracity of this Statement…