RE__Project_Request_Assigned_(FIRE_EXTINGUISHER_INSPECTION,_CERTIFICATION,_AND_MAINTENANCE_SERVICES).pdf
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- Solicitation number
- 26-332-IFB
- Issued by
- Orange County, Orlando City, Florida
About this file
This is an internal email chain documenting a project request assignment for fire extinguisher inspection, certification, and maintenance services by the Greater Orlando Aviation Authority (GOAA). The services are required for approximately 2,319 to 3,600 handheld and portable fire extinguishers annually across Orlando International Airport (MCO) and Orlando Executive Airport (OEA) in Orange County, Florida. The procurement encompasses annual inspections and certifications, six-year internal maintenance services, hydrostatic testing, recharging, and disposal services for multiple extinguisher types including Dry Chemical ABC, Purple K, water mist, carbon dioxide, Halotron I, Ansul Met-X, and Class K units. The Invitation for Bids was released on March 5, 2026, with questions due by March 12, 2026, and bid responses due by March 23, 2026, at 11:00 AM. A non-mandatory pre-submittal meeting is scheduled virtually, and the board approval is anticipated on May 20, 2026, with contract commencement on or about May 1, 2026. The contract term extends five years through 2030.
The procurement will be awarded to the lowest responsive and responsible bidder based on pricing alone, with tie-breaking criteria including Drug-Free Workplace certification, MWBE status, location within specified counties, and coin toss as final determination. No small business participation goals have been established due to the specialized and technical nature of the services required. The total estimated five-year contract value is approximately $421,331.23, with Year 1 costs estimated at $87,078.85 and annual price escalations of 3.0 to 3.1 percent. Respondents must demonstrate three years of continuous experience providing fire extinguisher services at a medium or large commercial airport with documented evidence of servicing a minimum of 1,000 units per contract, hold a Class "A" Facility License from the State Fire Marshal, and ensure all technicians possess a Portable Permit. General liability insurance of $1,000,000 per occurrence and $5,000,000 for AOA access, workers' compensation insurance with statutory limits, and pollution/environmental liability insurance of $1,000,000 per claim are required. Payment terms are Net 45 days following satisfactory completion and invoice submission.
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From: Rabria Gray To: Janice Hughes; Amber Johnson Subject: RE: Project Request Assigned (FIRE EXTINGUISHER INSPECTION, CERTIFICATION, AND MAINTENANCE
SERVICES)
Date: Wednesday, November 5, 2025 11:10:33 AM Attachments: image001.png
OIA-Logo_e4713634-214d-4be0-bc35-24430cc8a1e4.png
Good Morning, I attempted to update OpenGov but was unsuccessful. Given the specialized nature and scope of services required, We are recommending no participation goal be established for this project.
Rabria Gray Senior Small Business Administrator rabria.gray@goaa.org P +14078253479 Greater Orlando Aviation Authority FlyMCO.com
From: Janice Hughes <janice.hughes@goaa.org> Sent: Wednesday, November 5, 2025 10:22 AM To: Amber Johnson <amber.johnson@goaa.org>; Rabria Gray <rabria.gray@goaa.org> Subject: RE: Project Request Assigned (FIRE EXTINGUISHER INSPECTION, CERTIFICATION, AND
MAINTENANCE SERVICES)
Hi
This has been reassigned to Rabria to review and advise if there will be participation.
I can confirm the current agreements did not have participation.
Janice Hughes Senior Manager, Procurement mailto:rabria.gray@goaa.org mailto:janice.hughes@goaa.org mailto:amber.johnson@goaa.org http://flymco.com/ janice.hughes@goaa.org P +14078256425
From: Amber Johnson <amber.johnson@goaa.org> Sent: Wednesday, November 5, 2025 10:07 AM To: Janice Hughes <janice.hughes@goaa.org>; Rabria Gray <rabria.gray@goaa.org> Subject: Fwd: Project Request Assigned (FIRE EXTINGUISHER INSPECTION, CERTIFICATION, AND
MAINTENANCE SERVICES)
Hi Janice can you send these to Rabria or the small business goal request ?
Sent from my iPhone
Amber Johnson AVP, Business Opportunity and Exchange amber.johnson@goaa.org P +14078257134 C +14078970085
Begin forwarded message:
From: OpenGov Procurement Notifications <procurement-notifications@opengov.com> Date: November 5, 2025 at 10:05:39 AM EST To: Amber Johnson <amber.johnson@goaa.org> Subject: Project Request Assigned (FIRE EXTINGUISHER INSPECTION, mailto:janice.hughes@goaa.org http://flymco.com/ mailto:amber.johnson@goaa.org mailto:janice.hughes@goaa.org mailto:rabria.gray@goaa.org mailto:amber.johnson@goaa.org http://flymco.com/ mailto:procurement-notifications@opengov.com mailto:procurement-notifications@opengov.com mailto:amber.johnson@goaa.org
CERTIFICATION, AND MAINTENANCE SERVICES)
CAUTION: This email originated outside of GOAA. Stop and think before you click! If you are not expecting it or if it looks suspicious, please report it using the Phishing Report Button.
OpenGov Procurement Logo
Hi Amber, You have been assigned to the project request FIRE EXTINGUISHER INSPECTION, CERTIFICATION, AND MAINTENANCE SERVICES by Janice Hughes. Please review the project request and route it to the next step of the process.
View Project Request
Questions? We're happy to help! Please do NOT respond to this email and instead reach us at procurement-support@opengov.com.
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