RCA.pdf

This document is a Request for Commission Action (RCA) from the City of DeLand Parks & Recreation Department regarding the Earl Brown Park Signs project. The RCA seeks Commission approval to award a contract to 12 Visual Inc. for reconstructing six existing signs and constructing three new signs throughout the Earl Brown Park complex. The project involves sign upgrades at eight specific locations, including the SW corner of Amelia Ave. and Hubbard Ave., Alabama Ave. in the median north of Beresford Ave., and other intersections within the park. The proposed signs will include new double-sided sign boards, brick columns, foundations, directional signage, and graphic displays.

The total project award is $151,470, which includes a base bid of $104,000 from 12 Visual Inc., a deductive alternate for push-through letters, and additional costs for graphic displays and new signs. The contract was awarded following a competitive Request for Proposals (RFP) process where four firms submitted bids, with 12 Visual Inc. receiving the highest ranking based on selection criteria including price (up to 40 points), project approach (up to 30 points), and qualifications (up to 30 points). The signage is not specifically budgeted in the current fiscal year, so capital reserves or contingency funds will need to be used. The Staff Selection Committee met on April 2, 2025, and recommended 12 Visual Inc. as the top-ranked proposer after evaluating submissions from Complete Signs, MVB & Associates, and Kenco Signs and Awning.