R-7296 TID Radio & Asset Services Building Mandatory Pre-bid Conference July 9, 2026

Rebid

Sign-in

• Sign-in by putting the following information in the chat:

• Name

• Company

• Phone

• Email address

• Company website

• GC or Sub? (indicate whether you are a GC or a subcontractor)

• Sign-in sheet will be posted on LB Buys

Agenda

• Team Introductions

• Project scope, requirements & reminders

• Bid Timeline

• Mandatory Job Walk

• Labor compliance

• Project Labor Agreement

• Bidding Pitfalls to Avoid

• Q&A

Project Scope

• ADA restroom improvements

• New warehouse workspace & associated code-required HVAC work

• Chain link cage system in warehouse for storage

• Replace garage door with wider door

• Millwork

• Interior finishes

• Rear lot: EV charging station & wider automatic gate

• Front lot: ADA improvements & new gate arm

• New roof & roof asbestos abatement

• Vehicle exhaust system

• Engineer’s estimate: $2,318,847

Not in Scope (City Team & Vendors)

• Fiber optic cabling

• Network cabling & network equipment

• Security cameras

• Access control (badge readers)

• Furniture – used furniture to be protected on site; assembly by others

Bid Timeline

• 6/25/26 – Bid was advertised

• 7/9/26 – Pre-bid meeting & job walk (both mandatory)

• 7/23/26 – RFI’s due

• 7/30/26 – RFI Responses/Q&A posted

• 8/6/26 – Bids due at 11am in LB Buys

LB Buys

• Become familiar with LB Buys early!

• Some contractors have experienced problems with the online bidding system

• Submit bids early enough to resolve technical issues

• Seller guidance on LB Buys

• For LB Buys assistance, please contact:

Tommy Ryan Purchasing Division

(562) 570-5664 Tommy.Ryan@longbeach.gov

OR

(562) 570-6200

LBPurchasing@longbeach.gov mailto:Tommy.Ryan@longbeach.gov mailto:LBPurchasing@longbeach.gov

Mandatory Job Walk

• July 9, 2026

• Drop-in hours: 1pm-2:30pm (don’t have to stay the whole time)

• 2961 Redondo Ave.

• Additional parking available in the back & accessed through the alley

• Be sure to sign in at the job walk!

• Sign-in sheet will be posted on LB Buys

Q & A

Nancy Villaseñor Capital Projects Coordinator (Project Manager)

Long Beach Public Works

(562) 570-4634

Nancy.Villasenor@longbeach.gov

Project Labor Compliance Pre-bid Meeting

State Labor Compliance Requirements (State of California) This project will be subject to State of California Prevailing Wage regulations (Labor Code § 1720). All workers employed on this public works project must be paid the prevailing wage determined by the Director of the Department of Industrial Relations (DIR).

The prevailing wage rage for this project is 2026-1. Please refer to sections:

o Division A (Notice Inviting Bids), A2-A4 o Division D (Sample Contract), Sections 11 thru 13

Contractor Registration • All contractors and subcontractors listed in a bid and working on this project must be registered with the DIR, pursuant to Labor Code §1725.5.

• Bids from unregistered contractors will be deemed non-responsive. Contractors who are required to register but fail to do so are ineligible to bid or work on a public works contract and can be removed from any public works project on which they currently are working. The DIR may also require contractor to pay penalties.

• Prime contractors are responsible for ensuring all tiers of subcontractors are registered.

Prime Contractor Responsibilities The awarded Prime Contractor is responsible for subcontractor compliance to applicable prevailing wage laws.

Apprenticeship Compliance Apprenticeship requirements apply to contracts $30,000 or more, per Labor Code § 1777.5. Requirements include:

• Submittal of Division of Apprentice Standards - DAS 140 and 142 forms.

• Minimum of 1 hour of apprentice work for every 5 hours of journeyman work (per craft).

• Training Fund Contributions (CAC-2) must be paid for every hour worked.

Certified Payroll Records (CPRs) CPRs must be uploaded weekly in LCPtracker and DIR on-line CPR portal. Only Project Labor Agreement covered contracts are exempt from uploading CPRs to DIR.

Pre-Construction Meeting Meeting will be held to review all prevailing wage requirements prior to work commencing.

Labor Compliance Consultant • The City will assign a labor compliance consultant who will monitor the project and support the contactor/vendor with prevailing wage requirements.

• Consultant will request ancillary payroll documents on a monthly basis via “Discrepancy Notice”. It is the prime contractor's reasonability to provide requested documents within the time frame specified in the notice.

• On-site interviews of workers will be performed, at random and without advance notice to the prime contractor.

Labor Compliance Withhold Labor Compliance withholds will be held on progress payments when contractors are noncompliant with requested payroll documents.

For additional resources please see: https://www.dir.ca.gov/Public-Works/PublicWorks.html

TID Radio & Asset Services Building R-7296

Long Beach Small Business Enterprise Program (LBSBE)

This project is subject to the Long Beach Small Business Enterprise Program (“LBSBE Program”).

A LBSBE combined goal of 10% has been assigned to this bid. Different projects may have different assigned goals.

Proposers must either 1) meet the goal OR 2) provide Good Faith Efforts (GFE) documentation to meet the goal.

Failure to meet the goal (or documented good faith efforts) may disqualify bidding/proposing firms from being considered for award of the contract.

“Combined Goal” means you MUST subcontract to at least 2 of the following LBSBE certified business types to be considered responsive to goal attainment:

• SBE – Small Business Enterprise

• VSBE – Very Small Business or Microbusiness

• LSBE – Local Small Business based within the City of Long Beach

Contractors MUST have a valid LBSBE certification in Long Beach Buys to count towards goal attainment.

To locate certified LBSBE businesses, please see Long Beach Buys, Helpful Resources for Vendors=>Resource Guide: “How to Locate Long Beach Small Business Enterprise Certified Businesses”.

See details and forms on the City’s LBSBE program refer to sections:

o Division A (Notice Inviting Bids), Page A1 o Division C (Bid Documents), LBSBE Forms o Division E (Federal, State and Local Requirements), LBSBE Guidelines https://longbeachbuys.buyspeed.com/bso/view/login/login.xhtml

Long Beach Small Business Program (LBSBE) If you cannot demonstrate the 10% goal commitment, then you MUST demonstrate GFE with a minimum score of 70 percent. Each GFE is weighted by 10 percent.

Examples of good faith efforts can include, but are not limited to:

• Attend pre-bid/pre-proposal meeting (attach copy of sign-in)

• Subdivide the work

• Advertise (must submit copies of advertisements)

• Use Public Databases (small business databases; minority business, and women-owned business associations and/or chambers of commerce)

• Directly solicit small businesses (document emails, calls and other methods businesses were contacted)

• Provide additional info to interested small businesses

• Conduct follow-up to small businesses (document emails, calls and other methods businesses were contacted)

• Offer assistance (bonding, insurance, equipment, etc.)

• Negotiate (submit written evidence that he/she has negotiated in good faith with interested small businesses).

• Document bid and negotiation results

The key is to document all efforts made to locate small businesses.

Required LBSBE Forms:

Attachment A - LBSBE Program Acknowledgement - Required with ALL Bid/Proposal Submissions.

Attachment B - LBSBE Program Commitment Plan - Required with ALL Bid/Proposal Submissions.

Attachment C- Good Faith Effort/Statement of GFE Compliance – Required only if you have not demonstrated goal attainment on Attachment B.

Contractor/Consultant will be required to submit monthly utilization reports to the assigned labor compliance consultant in order to track goal attainment, details of these requirements will be provided in the City’s Labor Compliance Pre-Construction Meeting.

Tips:

• Refer to the LBSBE Participation Program Guidelines included in the bid.

• If you have a sub you want to work with, ensure they apply for and obtain a valid a LBSBE certification within Long Beach Buys.

• Use various public databases to search for SBE/VSBE/LSBEs.

• Document all efforts made to locate small businesses.

• Ensure you are filling out your LBSBE Program Commitment Plan (Attachment B) accurately. When in doubt, list all your subs.

For more additional resources please see: https://www.longbeach.gov/finance/business-info/compliance/small-business-enterprises http://lbnet/globalassets/department/fm/documents/purchasing/labor-compliance/lbsbe-attachment-a_acknowledgement.pdf http://lbnet/globalassets/department/fm/documents/purchasing/labor-compliance/lbsbe-attachment-b_awardee-committment.pdf http://lbnet/globalassets/department/fm/documents/purchasing/labor-compliance/lbsbe-attachment-c_good-faith-effort.pdf https://www.longbeach.gov/finance/business-info/compliance/small-business-enterprises https://www.longbeach.gov/finance/business-info/compliance/small-business-enterprises https://www.longbeach.gov/finance/business-info/compliance/small-business-enterprises https://www.longbeach.gov/finance/business-info/compliance/small-business-enterprises https://www.longbeach.gov/finance/business-info/compliance/small-business-enterprises https://www.longbeach.gov/finance/business-info/compliance/small-business-enterprises https://www.longbeach.gov/finance/business-info/compliance/small-business-enterprises

Project Labor Agreement Pre-Bid Meeting

PROJECT LABOR AGREEMENT

REQUIREMENTS) Requirements Union vs Non-Union Contractors: Both Union and Non-Union Contractors are eligible to bid and win the award of Public Works Contracts that are subject to the PLA. Non-Union Contractor Core workforce may still be used on a 1:1 ratio per craft.

Letter of Assent: By accepting the award of a construction contract for the project as a contractor or subcontractor, the contractor/employer agrees to sign the Letter of Assent and be bound by each and every provision of the PLA.

Union Trust Fund Subscription Agreements: Shall be signed by non-union contractors with the appropriate union trust fund(s) to cooperate for this project without becoming signatory to the union.

PLA Pre-Con/Pre-Job Conference: A PLA Administrator will be assigned to the project after award which will review the PLA in detail to assist with compliance. Each prime contractor will conduct a pre-job conference with the unions prior to commencing work.

Certified Payroll Reports: All contractors will use LCPTracker to submit certified payroll reports and other Labor Compliance and PLA documentation. Proper prevailing wage payments and documentation are required for invoice payment.

PROJECT LABOR AGREEMENT

REQUIREMENTS)CONTINUEDequirements

Fringe Benefit Contributions to be made on behalf of craft workers to union trust fund(s).

Craft Worker Hiring Procedure requires non-union contractors to follow an alternating referral procedure between core employees and union referrals:

PLA WORKER UTILIZATION GOALS

• 40% of all hours of Project Work shall be performed by Local Residents within zip codes specified within Attachment B.

• 10% of total hours worked shall be performed by Transitional Workers and/or veterans and requires completion of a form to determine qualification for each worker.

• Apprentices – There is a 30% Apprentice goal for each craft/workforce

• Contractors must document all good faith efforts made to locate and hire Local Residents including copies of facsimile transmittals to the Jobs Coordinator.

• Jobs Coordinator – Required for all PLA projects. The Jobs Coordinator will work closely with staff, the trades and contractors to meet all hiring goals.

• Outreach to Helmets to Hardhats and partnerships with local pre-apprenticeship programs and union apprenticeship programs.

• Useful forms include the Craft Request Form, Zip Code Lists, and Veteran/Disadvantaged Worker Verification Form.

Bid Pitfalls to Avoid

Common reasons a bidder may be deemed non-responsive:

• LBSBE Program Requirements:

• GC and/or subs are not certified LBSBE participants

• Certifications expire; check expiration date

• Good Faith Effort (GFE) not submitted; recommend submitting even if you believe you’ve met the goal just in case

• GFE – need to clearly document outreach efforts such as time-stamped emails.

• Bidders not using the available LBSBE registry to identify eligible small business Enterprises

• https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications https://www.longbeach.gov/globalassets/finance/media-library/documents/long-beach-buys/how-to-change-roles--lbsbe-program-qualifications

Common reasons a bidder may be deemed non-responsive:

• Not completing all bid items

• Each bid item must have a value other than $0.00. If $0,00 is submitted for a bid item, the bid will be nonresponsive.

• All bid items should reflect the true value of the work being performed for that bid item.

• Leaving “No bid” box checked will return “No bid” for that line item which will make a bid non-responsive

• Not acknowledging all addenda

• Issued addenda will have an acknowledgement signature as a backup in case bidders cannot acknowledge online

• Amendments do not need to be acknowledged but there’s no harm if they are

Common reasons a bidder may be deemed non-responsive:

• Not submitting bond documents

• Submitting copies of bond documents in LB Buys but failing to submit physical copies of notarized bond docs to the City Clerk prior to the bid deadline.

• Original bonds must be mailed or hand delivered before the bid deadline.

• Subcontractor listing

• Failing to submit complete subcontractor information may result in GC responsible for self-performing work intended for subcontract

• Subcontractors must be DIR registered at bid deadline

Common reasons a bidder may be deemed non-responsive:

• Exceeding the mobilization/demobilization limit

• The bid sheet in Division C will specify what percentage of the bid line item totals can be for mobilization/demobilization. Please do not exceed that limit.

• Not meeting the self-performance requirement

• This project requires the general contractor self-perform

5% of the work or project total.

Common reasons a bidder may be deemed non-responsive:

• Division C documents

• Failing to upload/submit Division C documents on LB Buys

• All Div. C documents must be submitted online except for bid bond – notarized original copy must be submitted to the City Clerk

• Not signing in at the mandatory pre-bid conference and/or job walk

• Bid submission issues with LB Buys - Bidders are urged to familiarize themselves with the system ahead of time and reach out to purchasing with questions. Avoid submitting the bid at the very last minute as there may be errors with the submission.

• Purchasing contact info: LBPurchasing@longbeach.gov,

(562) 570-6200 mailto:LBPurchasing@longbeach.gov

Nancy Villaseñor Capital Projects Coordinator

Nancy.Villasenor@longbeach.gov

(562) 570-4634 mailto:Nancy.Villasenor@longbeach.gov