Quote Submission Instructions.pdf

Quote Submission Instructions RFQ No. 70Z02426QBOST0216

1.1. Introduction

The U.S. Coast Guard (USCG) is issuing this Request for Quote (RFQ) to award a purchase order in support of the enclosed Performance Work Statement (PWS) for USCG Cutter & Boat Preservation at USCG Base Boston & Naval Station Newport.

This procurement is being conducted pursuant to FAR Part 12 as a small business set-aside. The associated NAICS code for this procurement is 336611, which has a small business size standard of 1300 employees.

The Government intends to award a single firm-fixed price purchase order as a result of this RFQ. The evaluation of quotes will be conducted on the basis of best value, with consideration given to the following three (3) factors: Factor 1 - Relevant Experience, Factor 2 - Technical, and Factor 3 - Price.

1.2. Questions

Questions pertaining to this solicitation must be submitted via email to the Contracting Officer at brady.a.gariano@uscg.mil no later than 12:00pm EST on September 9, 2026. The subject line of the email must include the solicitation number (RFQ No. 70Z02426QBOST0216). Each question should identify the document section, page number, paragraph number, or other identifier relating to the question. Questions without this information may or may not be answered.

1.3. Quote Submission Instructions

Quote submissions are due by 12:00pm EST on September 16, 2026 and must be submitted via email to the Contracting Officer, Brady Gariano, at brady.a.gariano@uscg.mil.

A summary of the three (3) documents required to be submitted in response to this RFQ are provided in the table below. Each document must be included as a separate attachment in the quote submission email to the Contracting Officer.

Document No.

Title Acceptable Format(s)

1 Factor 1 – Relevant Experience Word / PDF 2 Factor 2 – Technical Word / PDF 3 Factor 3 – Price Excel

1.4. Submission Content Overview & Evaluation Criteria

1.4.1. Cover Page / Vendor Profile Summary

Quote submissions for Factor 1 and Factor 2 must include a cover page, also referred to as a Vendor Profile Summary, with the information listed below. For Factor 3, the Vendor Profile Summary information can be included in a separate tab in the Excel pricing spreadsheet and/or in a separate Word or PDF document.

• Name of Company/Quoter

• Address

• Unique Entity ID Number

• CAGE Code mailto:brady.a.gariano@uscg.mil.v mailto:brady.a.gariano@uscg.mil

• Points of Contact (Primary & Alternate), to include name, position title, phone number, & email.

• Solicitation Number

• Quote Reference Number

• Date of Quote

• Small Business Representations made by the Quoter (i.e. provide a statement to confirm small business classification status based on NAICS Code 336611)

1.4.1.1. Evaluation: Cover Page / Vendor Profile Summary

The Vendor Profile Summary will be evaluated for compliance purposes only. The Quoter must provide all requested information outlined in Section 1.4.1.

1.4.2. Factor 1 - Relevant Experience

The Relevant Experience submission may include up to three (3) projects that are of similar scope, size, and complexity as the requirements outlined in the PWS. At a minimum, each relevant experience project must include the following information:

• Title of the project

• Contract/task order number (if applicable)

• Client/organization’s name

• Prime or Sub-contractor. If services were performed as a sub-contractor, explain the percentage of work and tasks completed by your company.

• Dates of performance

• Dollar value

• Description of the contract requirements and work performed

• Narrative to describe the relevancy to this acquisition

The information provided in the Relevant Experience submission must be sufficiently detailed so that the Government can determine whether the project(s) demonstrates relevant experience of similar scope, size, and complexity of this acquisition.

1.4.2.1. Evaluation: Factor 1 – Relevant Experience

The Quoter’s Relevant Experience will be evaluated to assess the expectation of successful contract performance based on the extent to which the Quoter has experience providing services that are of similar scope, size, and complexity as the requirements outlined in the PWS.

1.4.3. Factor 2 – Technical

The Technical submission shall demonstrate the Quoter’s understanding of the technical requirements described in the PWS. The narrative must describe the Quoter’s capability and approach in meeting the technical aspects of this acquisition.

The Technical submission must also include and address the following items referenced within the PWS:

a) Environmental Management Plan: Reference PWS Section 3.1.3.2

b) QP 1 Certification: Reference PWS Section 3.1.5

c) Project Manager: Include the name of the project manager and include their experience and qualifications as it relates to this procurement. Reference PWS Section

4.1 for additional information.

d) Certificate of Insurance: Reference HSAR 3052.228-70

1.4.3.1. Evaluation: Factor 2 – Technical

The Quoter’s Technical submission will be evaluated based upon its capability, understanding, and approach to meeting the requirements of the PWS.

1.4.4. Factor 3 – Price

The Quoter must use Attachment 1 – Price Schedule for submitting their price quote. The pre-populated information within the Price Schedule must not be altered. Price quotes shall be valid for a minimum of sixty (60) days.

Note: The Government has pre-populated the “Travel” line item within Attachment 1 – Price Schedule.

Changes to the travel amount are not authorized.

During contract performance, all travel will be directed by the Government and must be pre-approved prior to initiation of travel.

1.4.4.1. Evaluation: Factor 3 – Price

The Government will evaluate the Quoter’s price submission for completeness, accuracy, compliance, and to determine price reasonableness.

1.5. Assumptions, Conditions, and Exceptions

The quote submission for each factor must include the Quoter’s assumptions, conditions, and/or exceptions (if any) related to the requirements of this solicitation. If not stated in the Quoter’s response, it is implied that there are no assumptions, conditions, or exceptions for award.

1.6. Basis of Award:

This procurement is being conducted pursuant to FAR Part 12 as a small business set-aside. The associated NAICS code for this procurement is 336611, which has a small business size standard of 1300 employees. The Government intends to award a single firm-fixed-price purchase order to the Quoter whose quote represents the best value to the Government. Comparative evaluations (comparing quotes to each other) will be used to select the Quoter that is best suited and provides the best value based on the following three (3) factors: Factor 1 - Relevant Experience, Factor 2 - Technical, and Factor 3 - Price.

The Government will use the tradeoff process to make a determination of best value. This means that the Government will consider issuing an award to other than the lowest priced Quoter or other than the highest technically evaluated Quoter based on an assessment and tradeoff between non-price factors (Factors 1 & 2) and price (Factor 3).

1.6.1. Exchanges with Best-Suited Quoter

Once the Government determines the Quoter that is the best-suited (i.e., the apparent successful Quoter), the Government reserves the right to communicate with only that Quoter to address any remaining issues, if necessary, and finalize an award with that Quoter. These issues may include technical and price. If the parties cannot successfully address any remaining issues, as determined pertinent at the sole discretion of the Government, the Government reserves the right to communicate with the next best-suited Quoter based on the original evaluation and address any remaining issues.