Environmental Plan Reference 3 of 4 - Newport.pdf

CONSOLIDATED

HAZARDOUS MATERIAL

REUTILIZATION AND

INVENTORY

MANAGEMENT PROGRAM

(CHRIMP) MANUAL

NAVSUP P-722

JULY 2023

03 JULY 2023

NAVSUP P-722 – CONSOLIDATED HAZARDOUS MATERIAL REUTILIZATION AND INVENTORY MANAGEMENT

PROGRAM (CHRIMP) MANUAL

RECORD OF CHANGE INFORMATION SHEET

This sheet is provided to ensure your issue of NAVSUP P-722 is current. After inserting the change, enter the required information in the appropriate columns.

Change Date Change Signature

Number Date Received Made Initial Issue 07 July 1999

Rewrite 01 February 2023

THIS PAGE INTENTIONALLY LEFT BLANK

CONTENTS

CHAPTER 1 - INTRODUCTION Page

No.

1.1 PURPOSE 1-1

1.2 SCOPE 1-1

1.3 BACKGROUND 1-1

1.4 CONSOLIDATED HAZARDOUS MATERIAL REUTILIZATION &

INVENTORY MANAGEMENT PROGRAM ORGANIZATION

1-2

1.5 NAVAL SUPPLY SYSTEMS COMMAND PRODUCT AND SERVICES 1-2

CHAPTER 2 - DUTIES AND RESPONSIBILITIES

2.1 NAVAL SUPPLY SYSTEMS COMMAND HEADQUARTERS 2-1

2.2 NAVSUP POLLUTION PREVENTION / HAZARDOUS MATERIAL

CONTROL & MANAGEMENT PRODUCT AND SERVICES LEAD

2-2

2.3 NAVSUP WEAPON SYSTEMS SUPPORT 2-3

2.4 REGIONAL HAZARDOUS MATERIAL MANAGEMENT ORGANIZATION 2-4

2.4.1 Region Commanders, Installation Commanding Officers, Officers in Charge, or

Facility Managers

2-4

2.4.2 Officers In Charge of Navy Departments, Tenants, Transient Commands, and

Contractor Operations Within the Physical and Jurisdictional Boundaries of the

Regional Commander

2-5

2.4.3 Installation Safety and Installation Industrial Hygiene 2-5

2.4.4 Installation Environmental Departments 2-6

2.4.5 NAVSUP Fleet Logistics Center Commanding Officers 2-6

2.4.6 NAVSUP Fleet Logistics Center Regional Hazardous Material Directors 2-6

2.4.7 NAVSUP Fleet Logistics Center Hazardous Material Minimization Center

Supervisors

2-8

2.4.8 NAVSUP Fleet Logistics Center Afloat CHRIMP Technicians 2-10

CHAPTER 3 - HAZARDOUS MATERIAL CONTROL & MANAGEMENT

3.1 HAZARDOUS MATERIAL CONTROL & MANAGEMENT PROGRAM

OBJECTIVES

3-1

3.2 CONSOLIDATED HAZARDOUS MATERIAL REUTILIZATION &

INVENTORY MANAGEMENT PROGRAM (CHRIMP)

3-1

3.2.1 CHRIMP Objective 3-2

3.2.2 CHRIMP Standardized Operating Procedures 3-2

3.2.2.1 Hazardous Material Authorized Use List 3-3

3.2.2.2 Hazardous Material Inventory Categories 3-7

3.2.2.3 Hazardous Material Requests and Procurement 3-9

3.2.2.4 Hazardous Material Receiving 3-10

3.2.2.5 Hazardous Material Container Labeling 3-13

3.2.2.6 Hazardous Material Storage 3-14

3.2.2.7 Cradle-to-Grave Tracking 3-18

3.2.2.8 Shelf-Life Management 3-19

3.2.2.9 Hazardous Material Transfers / Issues 3-23

3.3 PHYSICAL INVENTORY MANAGEMENT 3-27

3.4 HAZARDOUS MATERIAL MINIMIZATION CENTER (HMC) SECURITY 3-29

3.5 SHIP OFFLOAD AND SHORE TURN IN 3-30

3.6 HAZARDOUS WASTE 3-33

3.7 SAFETY DATA SHEETS 3-34

3.8 SYSTEM HARD OUTAGE LOGS 3-36

3.9 ENVIRONMENTAL AND METRIC REPORTING 3-36

3.10 INFORMATION TECHNOLOGY SYSTEMS 3-37

CHAPTER 4 – TRAINING REQUIREMENTS

4.1 TRAINING REQUIREMENTS 4-1

4.1.1 Environmental Readiness Training 4-1

4.1.2 Safety and Occupational Health Training for HM Personnel 4-2

4.1.3 Hazardous Material Control & Management Training 4-3

4.1.4 Systems Training 4-4

4.2 TRAINING PLAN 4-5

4.3 RECORD KEEPING 4-5

4.4 TRAINING RESOURCES 4-6

4.4.1 Environmental Compliance Assessment, Training, and Tracking System

(ECATTS)

4-6

4.4.2 Enterprise Safety Application Management System (ESAMS) 4-6

4.4.3 Navy eLearning (NeL) 4-6

4.4.4 Naval Civil Engineer Corps Officers School (CECOS) and Naval Safety and

Environmental Training Center (NAVSAFENVTRACEN)

4-7

4.4.5 Defense Acquisition University (DAU) 4-7

4.4.6 Additional Resources 4-7

CHAPTER 5 - NEW CHRIMP IMPLEMENTATIONS

5.1 NEW CHRIMP IMPLEMENTATIONS 5-1

5.1.1 New Installation / Site CHRIMP Implementation 5-1

5.1.2 New Activity Implementation at an Existing Site 5-3

APPENDICES

A EXCESS HM AND PARTIAL CONTAINER ACCEPTANCE CRITERIA

BUSINESS RULES

A-1

B NAVSUP FLC HMC SHELF-LIFE MANAGEMENT BUSINESS RULES B-1

C NAVSUP FLC HM PHYSICAL INVENTORY BUSINESS RULES C-1

D NAVSUP FLC APPOINTMENT AS REGIONAL HAZARDOUS MATERIAL

DIRECTOR LETTER TEMPLATE

D-1

E NAVSUP STANDARD OPERATING PROCEDURES FOR SHORE BASED

HAZARDOUS MATERIAL STORAGE LOCKER MANAGEMENT

E-1

F DESIGNATION OF DEPARTMENT HAZARDOUS MATERIAL CUSTODIAN

LETTER TEMPLATE

F-1

G NAVSUP HAZARDOUS CHARACTERISTIC CODE (HCC) CHEMICAL

COMPATIBILITY MATRIX

G-1

H HAZMAT WAREHOUSE ORGANIZATION STRUCTURE H-1

I N-ERP HM REASON FOR MOVEMENT CODES I-1

J LIST OF NAVY ERP REPORT TRANSACTIONS J-1

K LIST OF APPLICABLE FORMS K-1

L GLOSSARY L-1

M LIST OF ACRONYMS M-1

FIGURES

1-1 NAVSUP HMC&M Program Organization Chart 1-3

E-1 Navy ERP HM Label Example E-8

H-1 HAZMAT Warehouse Organization Structure H-2

H-2 NAVSUP FLC HAZMAT Storage Section Indicator Codes H-4

REFERENCES

(a) OPNAV M-5090.1

(b) Public Law 101-508 Pollution Prevention Act of 1990

(c) OPNAV M-5100.23H

(d) OPNAVINST 5450.349A

(e) OPNAV 5090 Ser N45-6U838011 Sea Enterprise Corp Business Counsel Transfer of

CHRIMP Responsibilities Completely To NAVSUP

(f) NAVSUP P-573 Storage and Handling of Hazardous Materials

(g) NAVSUP P-718 Navy Guidance Manual for the Hazardous Material Substitution Process

(h) CNO Message R 131755Z JAN 03 Navy wide Consolidated Hazardous Material

Reutilization and Inventory Management Program (CHRIMP) Operations

(i) CNO LTR 5090 Ser N4/4U745710 4 FEB 04 Regional Consolidated Hazardous Material

Reutilization and Inventory Management Program/ Regional HMC&M at Navy Shore

Activities

(j) 29 CFR 1910.1200

(k) NAVSUP P-723 NAVSUP Inventory Integrity Standards

(l) DoDM 4140.27 Volumes 1 and 2 DoD Shelf-Life Management Program of 6 July 2016

(m) NAVSUP P-485 Operational Forces Supply Procedures

(n) OPNAVINST 5100.19F

(o) Public Law 102-386 Federal Facilities Compliance Act

(p) DoD Instruction 4105.72 of 7 September 2016

(q) 40 CFR

(r) 49 CFR 171-180 H

(s) Defense Transportation Regulation 4500.9-R Part II Cargo Movement of May

(t) 29 CFR 1910.120

(u) SECNAV M-5210.1

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CHAPTER 1

Introduction

1.1 PURPOSE

Naval Supply Systems Command (NAVSUP) Publication 722 (P-722) establishes fundamental standardized guidance for performing Consolidated Hazardous Material Reutilization and Inventory Management

Program (CHRIMP) operations at Naval Installations, inside and outside the Continental United States

(CONUS/OCONUS). This publication was developed in accordance with (IAW) resources, policies and procedures of references (a) through (u) to ensure Naval Installations implement and sustain CHRIMP operations using standardized business processes compliant with Department of Defense (DoD) Supply

Chain Management (SCM), Hazardous Material Control and Management (HMC&M) and Environmental, Health and Safety (EHS) policies and regulations.

1.2 SCOPE

Department of Navy (DON), DoD, and Federal environmental and pollution prevention (P2) regulations, standards, and policies undergo continuous review, evaluation and revision. The primary purpose of

NAVSUP P-722 is to implement policy established in the Office of the Chief of Naval Operations

(OPNAV), OPNAV M-5090.1 Environmental Readiness Program Manual, reference (a), and provide guidance for HMC&M. This policy addresses requirements, delineates CHRIMP responsibilities, and issues mandatory policy and guidance for all Navy installations. This includes any satellite properties, or multiple non-contiguous fencelines, under direct control of the installation commanding officer (ICO) of the host command or the commanding officer (CO) of a tenant command.

The provisions of this policy apply to all Navy commands and tenant activities that are involved in the planning, procurement, requisitioning, receipt, stowage, distribution, use and/or disposition of hazardous material (HM or HAZMAT). With few exceptions, contractor operations at commands, units and activities are also subject to this policy.

Public Law 101-508, Pollution Prevention Act of 1990, reference (b), requires all Federal agencies to prevent or reduce pollution at the source where feasible, recycle waste, and handle and dispose of waste in an environmentally safe manner. The Resource Conservation and Recovery Act (RCRA) of 1976 requires facilities to reduce the quantity and toxicity of hazardous waste generated. HMC&M focuses on preventing, minimizing, or eliminating the introduction of HM into the Navy, substituting less hazardous products for

HM in use by the Navy, safely using HM in the workplace, and safely handling and disposing of hazardous waste (HW). CHRIMP helps satisfy the requirements of both the Pollution Prevention Act and RCRA requirements for waste minimization.

1.3 BACKGROUND

As a result of increased attention and focus on environmental issues, various Executive Orders, and

Regulations; DoD directives have required Navy activities to comply with applicable Federal, State, and

Local environmental pollution control policies. The Navy is also faced with increasing restrictions when considering international environmental protection.

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The Navy HMC&M Program was established in 1989 by the CNO. This program defines uniform policy, guidance, and requirements for the life-cycle control and management of HM acquired and used by the

Navy. This program also directs that control be established to reduce the amount of HM used and the amount of HW generated.

CHRIMP has proven to be a successful method to achieve life-cycle control and management of HM and reduction of HW. Through the application of sound material management practices, this program has significantly reduced the amount of HM procured, stocked, distributed, and disposed of as waste.

The increased HM control to support CHRIMP required development of software tailored to the management and material tracking processes of the program. The Hazardous Inventory Control System

(HICS) software is the driving HM management tool used in today’s Naval Afloat Commands. The Naval

Shore Commands utilize Navy Enterprise Resource Planning software (N-ERP), with EHS data management functionality. N-ERP is the logistics program of record for Navy HMC&M and the only authorized government-designated system (GDS) for Navy-managed Ashore CHRIMP operations. N-ERP provides total asset visibility and life-cycle management of HM products and services, and provides product hazard data (PHD) to support environmental, safety and occupational health (ESOH) and to produce mandatory regulatory reports.

Both software solutions eliminate redundant information management systems and provide for improved business practices. Navy commands with externally managed HM operations (e.g., managed by the Defense

Logistics Agency) must conform to CHRIMP business rules, which includes coordination with installation

Environmental, Safety, and Industrial Hygiene (IH) departments. Information technology systems serving these commands must support EHS data management equivalent to the N- ERP Single Supply Solution

(SSS) with EHS functionality.

1.4 CONSOLIDATED HAZARDOUS MATERIAL REUTILIZATION & INVENTORY

MANAGEMENT PROGRAM ORGANIZATION

CNO policy, references (a), OPNAV M-5100.23, Navy Safety and Occupational Health Manual, reference

(c), OPNAVISNT 5450.349A Mission, Functions, and Tasks of Commander, Naval Supply Systems

Command, reference (d), and OPNAV 5090 Ser N45-6U838011, Sea Enterprise Corp Business Counsel

Transfer of CHRIMP Responsibilities Completely To NAVSUP, reference (e), designate NAVSUP as the lead organization for Navy HMC&M. Within NAVSUP, all HMC&M/P2 roles and responsibilities fall under Hazardous Materials Management (HMM) Products and Services (P&S) which are chartered to achieve the goals outlined in references (a) and (c).

All installations have unique operations and requirements; the products and services provided by the Navy

HMC&M Program shall be consistent regardless of customer location or size. This publication is based on proven Regional CHRIMP business processes and goals that are consistent with ensuring fleet readiness.

1.5 NAVAL SUPPLY SYSTEMS COMMAND PRODUCTS AND SERVICES

A complete delineation of the NAVSUP HMC&M and P2 Products and Service can be found at:

https://www.navsup.navy.mil/Products-Services/Hazardous-Material-Management/

NAVSUP Hazardous Material Control and Management and CHRIMP (Afloat and Ashore) resources:

https://my.navsup.navy.mil/apps/ops$hazmat.home https://www.navsup.navy.mil/Products-Services/Hazardous-Material-Management/ https://my.navsup.navy.mil/apps/ops$hazmat.home

1-3

Get connected by accessing and subscribing to the NAVSUP HAZMAT Forum where you can communicate with HAZMAT data subject matter experts, be informed of any training and documentation updates, and get notified of any emerging situations:

https://my.navsup.navy.mil/apps/ops$forums.forum_home?p_forum_id=25

NAVSUP Hazardous Material (HAZMAT) Control and Management (HMC&M) & Pollution Prevention

(P2) Programs organizational chart is shown in Figure 1-1 below.

Figure 1-1 NAVSUP HMC&M Program Organization Chart https://my.navsup.navy.mil/apps/ops$forums.forum_home?p_forum_id=25

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CHAPTER 2

Duties and Responsibilities

2.1 NAVAL SUPPLY SYSTEMS COMMAND HEADQUARTERS

NAVSUP Headquarters (HQ) administers policy for oversight, accountability, and readiness compliance for

P2 programs including the CHRIMP, HMC&M, and the Navy’s Green Procurement Program (GPP).

NAVSUP HQ must:

1. Serve as the Navy’s lead organization with technical and management authority and accountability for all logistics support functions associated with P2 and HMC&M programs including regional

CHRIMP implementation and operations ashore.

2. Implement policy, guidance and procedures established by references (a), (c), and DLAR

4145.11/AFJMAN 23-209/TM 38-410/NAVSUP PUB 573/MCO 4450.12A, Storage and Handling of Hazardous Materials, reference (f), for storage and handling of hazardous material (HM) and shelf-life management of all HM products to include receipt, storage, surveillance, inspection and testing, issue, and disposal. A reliable and accurate audit trail must be maintained in Navy Enterprise

Resource Planning (N-ERP) with Environmental Health and Safety (EHS) functionality for all HM products including HM located in work centers.

3. Manage HM Information Technology (IT) requirement specifications including HM master data to support mandatory environmental reporting.

4. Maintain the master Authorized Use List (AUL) that identifies and quantifies authorized HM and approved users, by installation and work center.

a. The AUL is a list of all HM authorized for use by any command, unit or activity. All proposed additions to the AUL must undergo a review by safety, occupational health, supply, and environmental personnel.

b. All HM must have a validated need. Attempts shall be made to eliminate the use of HM or substitute for a less hazardous HM. NAVSUP P-718, Navy Guidance Manual for the

Hazardous Material Substitution Process, reference (g), provides guidance on substituting and elimination of HM.

c. Each AUL must be reviewed periodically, annually at a minimum, to eliminate unnecessary

HM, substitute less hazardous HM where feasible, and comply with higher-level requirements.

5. Implement and sustain standardized regional CHRIMP procedures for total asset visibility and life-cycle management of HM products and services at all Navy installations ashore using N-ERP with

EHS functionality.

6. Develop and maintain metrics to assess the effectiveness of regional CHRIMP. Monthly CHRIMP metrics reports must be provided to region commanders and Commanding Officers (CO) of Navy

2-2 installations in support of environmental report requirements and environmental quality assessment audits.

7. Develop a robust plan to ensure annual HM Locker Assessments are completed and provided to region commanders and COs of Navy installations in support of environmental reporting requirements and environmental quality assessment audits.

8. Integrate the Navy's GPP practices into the HMC&M program in collaboration with appropriate stakeholders in the environmental, safety and technical communities. Screen requests for addition of new HM to the installation AUL to ensure an alternative, authorized GPP product is not available.

9. Maintain authority on the use of Government Purchase Card (GPC) program with specific regards to

HM purchases IAW NAVSUPINST 4200.99 series Department of the Navy Government-Wide

Commercial Purchase Card Program.

10. Manage oversight of HM Third Party Logistics (3PL) programs; privatized or consigned inventories.

2.2 NAVSUP POLLUTION PREVENTION / HAZARDOUS MATERIAL CONTROL &

MANAGEMENT PRODUCT AND SERVICES LEAD

The NAVSUP HMC&M Product and Services (P&S) Lead, (NAVSUP Code SUP 0442) is responsible for:

1. Oversight of Fleet Logistics Center (FLC) execution for HMC&M responsibilities delineated in paragraph 2.1 of this publication.

2. Financial management including budget planning, formulation, oversight, and execution for

NAVSUP ECH II and III HMC&M Program Products and Service Plans (PSP).

3. Managing CHRIMP implementations, sustainment and operations, and providing oversight to FLC

Region HM Directors and coordination with Chief of Naval Operations (CNO) N45, Commander, Navy Installations Command (CNIC), Chief, Bureau of Medicine and Surgery (BUMED), ICOs, and regional environmental and safety officers.

4. Serving as functional Lead for HM IT systems such as N-ERP EHS module for shore installations and Hazardous Inventory Control System (HICS) for ships.

5. Serving as the Contracting Officer Representative (COR) for HMC&M, support related contracts.

6. Establishing and supporting fundamental CHRIMP concepts of operations (CONOPS).

7. Review and approval of support agreements, for example, Memorandums of Agreement (MOA) or

General Terms and Conditions (GT&C), for HMC&M support.

8. Establishing HAZMAT Minimization (HAZMIN) Centers (HMC), which are comprised of the facilities, personnel, equipment, and procedures necessary to execute CHRIMP. HMCs are

NAVSUP FLC operated facilities that conduct centralized receipt, inventory management, storage, issue, reissue, consolidation, and life cycle tracking of HAZMAT aboard Navy installations.

9. Serving as resourcing advocate for FLC Regional HM organizations and supported HMCs.

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10. Overseeing the Navy’s Afloat HM program inclusive of providing Afloat CHRIMP Technicians

(ACT) and ship-to-shore interface.

11. Representing NAVSUP in all forums associated with HMC&M to include Echelon (ECH) I, II and

III Safety and Environmental Councils, committees, conferences, and meetings.

12. Coordination with NAVSUP Business Systems Center (BSC), inclusive of ERP Enterprise Business

Office (EBO), for identifying software requirements, deficiencies, improvements, and innovations for operating capabilities. HMC&M chemical supply chain, environmental, safety, and IH data accumulation and tracking is critical for accurate reporting in compliance with Federal, State and

Local laws and regulations.

13. Maintaining records associated with the status of Navy wide CHRIMP operations and metrics to ensure the most effective and efficient organization. Records and status of performance shall be collected, maintained and reported monthly for FLC operations and NAVSUP HMC&M Programs.

14. Issuing guidance and requirements for HM transactions such as issues, receipts, disposal, shelf-life, National Help Desk Service Manager (NHDSM) Ticket submissions etc.

15. Maintaining the N-ERP database of Ashore HM inventory ownership including locker and storage locations, HM locker identification, and HM locker assessments.

16. Continuous monitoring and acting to identify CHRIMP Implementations and installation expansions with new activities and tenants or contractor operations. This includes consolidation of installation

HMCs into Regional CHRIMP Centers (RCC) and operations where it is geographically feasible to do so. RCCs provide CHRIMP services to installations without a physical location for an HMC.

These are referred to as Satellite CHRIMP Centers (SCC). Criteria for regionalization and designation of HMCs, RCCs and SCCs will include scope, transportation capabilities, routes, distance, and government jurisdiction. The term HMC is inclusive of RCCs and SCCs, which will be hereinafter referred to as HMCs.

17. Developing a robust plan to ensure annual HM Locker Assessment Reports are provided to region commanders and COs of Navy installations in support of environmental reporting requirements and environmental quality assessment audits.

2.3 NAVSUP WEAPON SYSTEMS SUPPORT

NAVSUP Weapon Systems Support (WSS) is an essential component in the support of Department of the

Navy (DON) and NAVSUP P2/HMC&M and CHRIMP compliance goals.

1. NAVSUP WSS N26 is responsible for:

a. Building and maintaining master level record and EHS data for all HM in N-ERP. Master level record data includes Process ID tables, material master records and environmental calculation tables.

b. Providing N-ERP technical support to all hazardous material functional users, to include development of training, documentation and web tools.

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c. Assisting in the design, development, deployment, and sustainment of HAZMAT IT

Systems, including, but not limited to N-ERP and the NAVSUP portal-based Hazardous

Materials Management (HMM) Tool, described in detail in Chapter 3.

d. Developing enterprise reporting and metrics support for CHRIMP operations and chemical reporting requirements.

e. Serving as the Navy logistics focal point and data steward for the Defense Logistics

Agency’s (DLA) Hazardous Materials Information Resource System (HMIRS). Building and maintaining Navy HMIRS records in support of CHRIMP and WSS operations.

f. Serving as the program manager for the Ships Hazardous Material List (SHML) and maintaining Type SHML (T-SHML) information in applicable systems.

g. Managing identification of HM through the Special Material Content Codes (SMCCs).

h. Providing P2 support functions including Waste Reduction Afloat Protects the Sea

(WRAPS) and Plastics Removal in a Marine Environment (PRIME) programs for solid and plastic waste reduction, HM minimization and standardization efforts, environmental sustainability, and GPP.

2. NAVSUP WSS N242 is the Navy Agency Administrator for the DoD Shelf-Life Program and is the central point of contact for Navy shelf-life processes and policy. WSS N242 serves on the DoD

Shelf-Life Board, which develops, monitors, evaluates, and enhances program shelf-life controls.

2.4 REGIONAL HAZARDOUS MATERIAL MANAGEMENT ORGANIZATION

Installation Commanding Officers (ICO) are ultimately responsible to CNIC and Regional Commanders for ensuring all chemicals are accounted for within the fenceline, and that appropriate and defined safety practices are observed. NAVSUP FLC Commanding Officers and Regional HM Directors are responsible for conducting Navy Regional CHRIMP operations within their area of responsibility (AOR).

2.4.1 Region Commanders, Installation Commanding Officers, Officers in Charge, or Facility Managers

Region commanders, installation commanding officers, officers in charge, or facility managers shall:

1. Ensure all Navy departments, tenants, transient commands, and contractor operations, within the physical and jurisdictional boundaries of the Regional Commander participate in Regional CHRIMP in accordance with (IAW) references (a), (c), CNO Message R 131755Z JAN 03, Navy Wide

Consolidated Hazardous Material Reutilization and Inventory Management Program (CHRIMP)

Operations reference (h), and CNO LTR 5090 Ser N4/4U4710 4 FEB 04, Regional Consolidated

Hazardous Material Reutilization and Inventory Management Program/ Regional HMC&M at Navy

Shore Activities reference (i).

2. Facilitate and coordinate appropriate actions for compliant storage of HM within the fenceline, including funding for any new CHRIMP facility, renovation, maintenance, or Military Construction

(MILCON) submission. Storage aids such, as shelving and Material Handling Equipment (MHE), will be coordinated via NAVSUP BSO (SUP 01) and HMC&M Program Office (SUP 0442).

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3. Ensure proactive chain-of-command support in the form of directives, instructions, training, staffing and funding resources.

4. Designate, in writing, an installation HM Coordinator responsible for oversight of CHRIMP operations.

5. Designate installation HMC&M committee representatives to include Safety, Environmental, IH, and Fire and Emergency Services.

6. Retain responsibility for environmental reporting and compliance with Occupational Safety and

Health Administration (OSHA) standards IAW reference (a).

2.4.2 Officers in Charge of Navy Departments, Tenants, Transient Commands, and Contractor Operations, Within the Physical and Jurisdictional Boundaries of the Regional Commander

Officers in charge of Navy departments, tenants, transient commands, and contractor operations, within the physical and jurisdictional boundaries of the regional commander shall:

1. Participate in Regional CHRIMP IAW references (a), (c), (h), and (i).

2. Facilitate and coordinate appropriate actions for compliant storage of HM at activity shops or work centers using HM.

3. Designate, in writing, a primary and alternate HM custodian. A pre-formatted letter, Designation of

Department Hazardous Material Custodian, is provided in Appendix F. This will ensure that personnel receiving HM have been properly trained to identify, handle, and store HM and are familiar with the installation Spill Prevention Control and countermeasures (SPCC) plan.

4. Ensure that only material identified by the workplace AUL is authorized for procurement, issue, or storage in activity shops or work centers.

5. Notify the safety office or the HMC, if unauthorized HM is delivered to activity shops or work centers.

6. Oversee their respective areas of responsibility to ensure that Hazard Communication (HAZCOM) trained personnel use HM only in processes for which it is authorized via the AUL.

7. Ensure that HM for which there is no apparent authorized use is returned to the HAZMIN center as excess free issue.

2.4.3 Installation Safety and Installation Industrial Hygiene

Installation safety and installation industrial hygiene shall:

1. Review routed AUL addition requests, NAVSUP 5100/1 Hazardous Materials AUL Add Request

(HMAR) or requests routed via the HMM Tool.

2. IAW reference (c), conduct Health Hazard Assessments (HHA) for new HM, or a new or different use of existing HM, introduced to the workplace by performing a risk assessment and evaluating potential health hazards and physical safety risks associated with the HM.

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2.4.4 Installation Environmental Departments

Installation Environmental Departments shall review routed AUL addition requests, and determine the appropriate Process ID based on environmental regulations associated with the use of the product, user method of application, or other criteria as determined by installation environmental staff. Process IDs are describe in more detail in Chapter 3 of this publication. Environmental departments are also responsible for compiling installation hazardous material chemical usage and environmental reporting data from EHS data maintained in N-ERP.

2.4.5 NAVSUP Fleet Logistics Center Commanding Officers

NAVSUP Fleet Logistics Center commanding officers shall:

1. Support and assist installation COs to ensure full and active CHRIMP participation by all DoD activities and commands at Navy installations and regions within the AOR.

2. Ensure PSP identifies funding for any new CHRIMP initiatives requiring day to day operational support, including staffing.

3. Provide reports, as necessary, to Navy Region and ICOs on CHRIMP operational compliance.

4. Designate, in writing, a NAVSUP FLC Regional HM Director IAW reference (i).

5. Promulgate a coordinated CHRIMP Regional Instruction, affirming the CHRIMP mandate and establish collaborative responsibilities with regards to environmental, safety and IH departments.

6. Ensure all Regional HM personnel are provided the appropriate HAZCOM, OSHA, Navy CHRIMP, and IT training required to perform HMC&M support in a safe and effective manner in accordance with references (a), (c), (f), and Title 29 U.S. Code of Federal Regulations (CFR) 1910.1200

Occupational Safety and Health Administration Hazard Communications reference (j). Adherence to safe operating practices and procedures cannot be assured unless there is a clear and defined knowledge of the job, its potential hazards and of the strategies necessary to perform the job properly and prevent mishaps. Training completion shall be documented.

7. Ensure Regional CHRIMP communications, coordination and participation with all stakeholders inclusive of Installation Commanding Officers, Regional Environmental and Safety officers, IH, HW Managers, and contracting and procurement officials.

8. Ensure that all Region HMCs maintain personnel with the appropriate N-ERP roles, access, and training to conduct transactions for daily operations and to perform physical inventory processes.

9. Supporting the annual HM Locker Assessment program and ensuring that assessment results are provided to region commanders and ICOs.

2.4.6 NAVSUP Fleet Logistics Center Regional Hazardous Material Directors

Regional HM Directors, performing as directed by the FLC Commanding Officer, are responsible for:

1. Conducting comprehensive Regional CHRIMP operations and ship-to-shore HM assistance for Fleet commands to achieve goals of pollution prevention and environmental stewardship in a coordinated and cooperative manner.

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2. Providing oversight and guidance to HMCs within their AOR.

3. Consulting with the NAVSUP SUP 0442 HMC&M program management (PM) Staff for guidance, planning, and program operational requirements.

a. Consulting with Naval Facilities Engineering Systems Command (NAVFAC) regarding compliant storage construction, building modifications or renovations to ensure plans account for proper chemical segregation, electrical, exhaust, alarms, fire suppression, communication, drainage, and dikes/berms etc.

b. Coordinating CHRIMP program sustainment contract support requirements for a wide variety of assistance, such as new customer implementation training.

4. Maintaining close liaison with regional stakeholders, relative to HM and CHRIMP operations, through continuous communications and coordination. FLC’s shall establish a Regional Navy

HMC&M committee board inclusive of:

a. NAVSUP FLC Regional HM Director.

b. Regional Safety representatives.

c. Regional Environmental representatives.

d. Regional Fire and Emergency Services.

e. BUMED or Naval Medical Command (NAVMED) Unit Industrial Hygienist.

f. Hierarchy Level 3, Agency/Organization Program Coordinator (A/OPC) Government-wide

Purchase Card Representative.

g. Regional HW Manager.

h. Ad-hoc representatives of key organizational elements and/or large HM users.

5. During operational emergencies or natural disasters, judiciously managing HM inventories to prevent hoarding and promote capabilities across the spectrum of missions, processes and applications.

6. Ensuring that all HMC sites follow standardized transaction processing within N-ERP.

a. Treasury’s United States Standard General Ledger (USSGL) is a source of guidance used to standardize federal agency accounting practices and is used in DON accounting systems and processes.

b. Ensuring all N-ERP requirements pass through a consistent, standard posting logic and ensure that controls are implemented and monitored for transaction processing of all HM within the installation fenceline.

c. N-ERP’s posting logic is critical to enabling accurate and auditable inventory reporting in compliance with NAVSUP P-723 NAVSUP Inventory Integrity Standards, reference (k), and environmental reporting compliance IAW reference (a) and (c).

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d. Meeting objectives for maintaining control over all HM inventories that are NAVSUP owned or are entrusted to NAVSUP management under BSO Custodial Agreements.

7. Providing training and support to Regional HMC supervisors and HMC personnel on CHRIMP methodology and HM management. This training is vital to ensure inventory accuracy, personnel safety and sustained CHRIMP operations.

8. Ensure the sustainment and continuity of FLC CHRIMP operations by implementing standard operation procedures and training programs to ensure that all Region HMCs maintain personnel with the appropriate N-ERP Roles access and training to conduct transactions for daily operations and to perform physical inventory processes.

9. Maintaining a strong regional working knowledge of the HMM Tool by regional CHRIMP personnel, work center HM Custodians, AUL approvers, and installation HM procurement/buyers.

10. While CHRIMP has been implemented at most Navy installations, there are continuing requirements to expand this methodology to new and rotating activities and units. If these expansions, or other

HM requirements including training and audit readiness, are beyond the immediate resources and capabilities of the Regional HM Director (RD), the RD shall complete and submit NAVSUP 3501/1

NAVSUP HAZMAT Program Support Request to NAVSUP SUP 0442 HMC&M Program Office

Staff. Support requests shall include a detailed description and justification explaining why the action cannot be completed with organic personnel and how the FLC will sustain operations after the support and/or additional training has been provided.

11. Developing a regional plan to ensure annual HM Locker Assessment are completed and result reports and analysis with recommendations are provided to region commanders and commanding officers (CO) of Navy installations, within their AOR, in support of environmental reporting requirements and environmental quality assessment audits.

2.4.7 NAVSUP Fleet Logistics Center Hazardous Material Minimization Center Supervisors

FLC Site HM supervisors perform CHRIMP oversight, coordination and management functions at HMCs.

Site HM supervisors are responsible for:

1. Oversight of day-to-day operations, ensuring consistency and standardization of N-ERP transaction processing, warehouse operations, material tracking, shelf-life management, inventory management, customer services, and work center HM locker program management.

2. Sustainment of operational capability by ensuring that HMC personnel maintain the appropriate N-

ERP Roles access and training for processing HM Transactions and conducting physical inventory processes.

3. Ensuring published operating hours are adhered to and are procedures are in place for any contingency to preclude work stoppages or delays. At a minimum, sufficient staff will be assigned to provide eight daily, core hours to coincide with standard installation business hours; adjusted as required for industrial and operational needs.

4. Providing reports, see Appendix J, List of Navy ERP Report Transactions, as requested to:

a. Installation environmental officers to meet local, state and federal environmental reporting requirements.

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b. Fire and Emergency Services Chief and Safety departments for emergency planning.

c. CHRIMP customers for annual AUL review.

d. Regional HM Directors for metric reporting.

5. Ensuring the use of N-ERP to manage the installation AULs.

6. Ensuring the use of the HMM Tool for site AUL additions, material requests, inventory adjustment requests, NAVSUP HM Locker Assessment program management, customer communications, and global excess free issue availability reviews.

7. Providing training to HMC personnel, work center HM custodians and other HMM stakeholders on the requirements and use of the NAVSUP Portal HMM Tool.

8. Ensuring timely and accurate submission of required HM data to NAVSUP WSS Hazardous

Materials Enterprise Data Management Office (HEDMO) for new material master record builds in

N-ERP, and submission to HMIRS. Requests for new material master records or corrections to existing records are submitted to the NAVSUP WSS HEDMO via the NAVSUP WSS HAZMAT

Data Application within the NAVSUP Portal.

9. Executing Shelf-Life Management of all HM physically located in the HMC, regardless of ownership, IAW DoDM 4140.27 V1 & II, DoD Shelf-Life Management Program, reference (l), and following NAVSUP FLC HMC Shelf-Life Management Business rules, located in Appendix B. P2 policy mandates that excess free issue HM products be issued prior to acquiring new material as long as the customer requirements for adequate shelf-life is observed. Effective shelf-life management requires vigilance by all personnel, careful supervision and understanding of the intent and purpose reference (l). Under normal circumstances, this policy prescribes a strict application of first in, first out (FIFO) issue control techniques unless exceptions are authorized by Chapter 4 of reference (l).

10. Performing essential supervisory duties/responsibilities for HMC operations to support HM storage and handling IAW reference (f).

11. Conducting periodic inspections of HM in storage, which is an important step in quality surveillance of such material IAW reference (f). While the material is in storage, until it is transferred to the user, it shall be systematically inspected to detect degradation, corrosion damage and other deficiencies caused by improper storage methods, expiring shelf-life or the material’s inherent deterioration characteristics. The focus should be on detecting minor deficiencies before they become significant, thus providing time for corrective actions before the material becomes unserviceable or unusable and requires disposal as hazardous waste.

12. Providing the necessary surveillance to ensure that HM items are always in a ready-for-issue condition IAW applicable DoD standards or other appropriate technical documentation. The immediate supervisor shall inspect the workplace daily to identify housekeeping and safety deficiencies.

13. Using NAVSUP 4454/2 FLC Hazardous Material Storage Area Weekly Inspection Checklist, warehouse personnel shall conduct and document thorough storage area inspections on a minimum of a weekly basis. Documentation of completion shall be retained for three (3) years.

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14. Work with installation Environmental personnel to establish a compliant Satellite Accumulation

Area (SAA) if needed for temporary staging of courtesy stow material not in Ready for Issue (RFI) condition.

15. Supporting day-to-day execution of HM Afloat program management IAW NAVSUP P-485

Operational Forces Supply Procedures, reference (m).

16. Maintaining the NAVSUP HM Locker Assessment program for the installation and providing customer assistance to identify and correct non-compliant work center lockers and for providing result reports and analysis, with recommendations, to the ICO, in support of environmental reporting requirements and environmental quality assessment audits. NAVSUP Standard Operation

Procedures (SOP) for Shore Based Work Center HM Storage Locker Management can be found in

Appendix E. Assessors shall use NAVSUP 4454/1 Work Center HAZMAT Storage Locker

Assessment Checklist to conduct assessments at Work Center HM Lockers. Locker assessments shall include a validation of on hand inventory, compared with ERP book quantities. ERP shall be updated to reconcile differences immediately upon completion of the assessment.

17. Providing on-the-job training (OJT) and opportunities for formal HM related training to HMC personnel. HMC personnel must complete basic Hazard Communication (HAZCOM) and personal protective equipment (PPE) training prior to beginning work in a HAZMIN Center. Civilian

Supervisors and military personnel, E-5 and above, must complete HAZCOM for supervisors, per reference (c). Additional training requirements are addressed in Chapter 4 of this publication.

2.4.8 NAVSUP Fleet Logistics Center Afloat CHRIMP Technicians

Afloat CHRIMP Technicians (ACT) are involved with all aspects of HM management aboard ships IAW reference (m) and OPNAVINST 5100.19F, Navy Occupational Safety and Health (NAVOSH) Program

Manual for Forces Afloat reference (n). A successful CHRIMP Afloat program relies on the combined efforts of NAVSUP FLCs, shore CHRIMP Centers, Logistics Support Centers (LSC), the ACT assigned, and the ships’ crews. ACTs will provide services that are outlined in reference (m). They are responsible, at a minimum, for providing assistance and guidance for these services:

1. Briefing the CO and/or Executive Officer (XO), Supply Officer (SUPPO), Leading Chief Petty

Officer (LCPO), and Leading Petty Officer (LPO).

2. Policy, Publication and Instruction review.

3. Coordinating and/or facilitating HAZMAT storage plans and/or configuration.

4. Providing training for and/or assisting with inventory management processes.

5. Providing HMIRS training.

6. Conducting HMC&M training.

7. Providing CHRIMP training and certification.

8. Reviewing satellite cabinets.

9. Assistance with Pre-Supply Management Certification (SMC) Inspection.

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10. Assistance with Pre-Navy Occupational Safety and Health (NAVOSH).

11. Assistance with Pre-Inspection and Survey (INSURV).

12. Assistance with Ship-to-Shore offload.

13. Providing IT systems, HICS and Submarine Hazardous Material Inventory and Management System

(SHIMS), functional training.

14. Hardware/Software review and maintenance.

15. Providing SHML Feedback Report (SFR) preparation.

16. Providing Safety Data Sheet (SDS) research procedures.

17. Providing Pre-deployment grooming and assessment.

18. Providing HMM tool training for identification of excess free issue material and other afloat functionality.

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CHAPTER 3

Hazardous Material Control & Management

3.1 HAZARDOUS MATERIAL CONTROL & MANAGEMENT PROGRAM OBJECTIVES

In accordance with reference (a), HM shall be selected, used, and managed over its life cycle to achieve the lowest cost required to protect human health and the environment. Additionally, Federal, State, and

Local regulations prescribe requirements for the proper storage, packaging, labeling, transportation, and disposal of HM. The objective of the Navy’s HMC&M Program is to establish uniform policy, guidance, and requirements for the control and management of HM. This program enhances personnel safety and environmental protection. Effective HMC&M also generates significant savings through reduction of HM procurement and avoidance of HW disposal costs.

Public Law 102-386, reference (o), mandates Federal facilities to comply with all Federal, State, and

Local laws and regulations concerned with HM and HW management. Chapter 2 defined the basic roles and responsibilities with regard to P2, the HMC&M Program, and CHRIMP.

To help achieve the requirements and P2 goals of reference (a), the implementation of Regional CHRIMP has been mandated by references (a), (c), (h), and (i). The Navy designated software program, with EHS functionality, for managing, tracking, and reporting HM constituents, HM life-cycle, AULs, and installation HM accountability is NAVY Enterprise Resource Planning (N-ERP) as per reference (a). N-

ERP is a comprehensive program that incorporates data for storage and handling of HM and shelf-life management of all HM products to include; receipt, storage, surveillance, issue, and disposal. N-ERP is the primary source of data necessary to produce mandatory Emergency Planning and Community Right-to-Know Act (EPCRA) and Clean Air Act (CAA) reports and provides a reliable and accurate audit trail.

It also has numerous other features to help meet legal reporting requirements and provide management information of HM stocked and HW generated.

The HMM Tool is a user-friendly web-based tool, within the NAVSUP Web Portal, that provides workflow capability to increase efficiency and standardize business practices throughout the HMC&M program. The tool is the preferred application for communication between all HAZMAT stakeholders and it enhances visibility of N-ERP data, and eliminates manual efforts for tracking material requests. The

HMM Tool shall be used to provide customers with visibility of excess free issue inventory, which enhances HAZMAT redistribution and reduces hazardous waste disposal. It also provides near real-time updates of customer inventory (to improve inventory accuracy and shelf-life management) and an automated workflow process for AUL approvals and new material requests. The resources tab provides easy access to HM related forms, reference guides, informational literature, HM program point of contact information, and technical instructions. The HMM Tool is the system of record for the NAVSUP Work

Center HAZMAT Locker Assessment program.

3.2 CONSOLIDATED HAZARDOUS MATERIAL REUTILIZATION & INVENTORY

MANAGEMENT PROGRAM (CHRIMP)

This section addresses the aspects of CHRIMP, the CHRIMP Standard Operating Procedures (SOP), and other functions related to HMC&M on Navy Installations.

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3.2.1 CHRIMP Objective

CHRIMP is designed to significantly reduce HM and associated HW by using centralized control and inventory management procedures. This results in lowered costs of procuring, stocking and distributing

HM, and decreased HW disposal costs. As a requirement of the HMC&M Program, CHRIMP provides a tool to increase personnel safety and environmental protection, while reducing the risks of exposure, releases, or notices of violation by regional agencies. By following the guidance in this publication, Navy installations will successfully provide total asset visibility and control for orders, receipt, storage, issue, and disposition of HM to include excess redistribution and EHS tracking and reporting of HM products.

All commands, departments, work centers, activities, tenant commands, and contractor operations at

Navy shore installations must participate in CHRIMP in accordance with reference (a). Regardless of material type or delivery instructions, all HM brought onto an installation shall be centrally received or accounted for through the HMC. The only exceptions are wholesale inventory in the Defense Working

Capital Fund, for which DLA has responsibility for tracking; Navy Working Capital Fund Budget Project

(BP28) retail for general consumables; and wholesale materials in the military exchange systems for customer resale. This is to ensure the HMC is able to capture data for environmental compliance reporting, to maintain proper accountability, and ensure surveillance of material entering and exiting the installation fenceline. Regional HM Directors shall work with their designated contracting officers to ensure the proper Federal Acquisition Regulation clauses are included in all contracts involving hazardous materials awarded in their Regions and with their Environmental Departments to make sure the statutes are enforced.

3.2.2 CHRIMP Standardized Operating Procedures

This section identifies and explains procedures and processes used at the HMCs to control and manage the purchase, receipt, issue, tracking, and storage, and shelf-life management of HM.

1. Within N-ERP, HM is managed at the warehouse, plant, and storage location level. A single warehouse may contain material belonging to multiple owners and organizations. The warehouse organization structure has been established as part of the N-ERP design and implementation. A

“plant” is an N-ERP construct – a four-digit code used in N-ERP to track storage facilities and other information for existing inventory. Plant indicates both type of material ownership (1st

Character) and the Routing Identifier Code (RIC) (last 3 characters) of the physical activity warehousing the material. HAZMAT Plants are designated as Navy Working Capital Fund

(NWCF) “C” plants, Customer Owned Stock “X” plants, Excess Free Issue “1” plants, or Third-

Party Logistics (3PL) “Y” plants. Organic plants are defined as entities acting as DoD inventory supply custodians of NWCF-Supply Management (SM) Inventory. A detailed description of the

N-ERP HM warehouse structure is found in Appendix H.

2. Material movements are captured within N-ERP using transaction code Movement In Goods Out

(MIGO). The purpose of the material movement, i.e. receipt, transfer, or disposition; is identified by the use of Movement Type Codes selected within the MIGO transaction. Those purposes are more refined by the use of Reason for Movement Codes (RMC). For example, a disposition, or scrap transaction movement type code of 551 is used to transfer material to disposal and to transfer material off station. The RMC is used to specify whether the 551-disposal action was used to capture chemical usage, waste from material damage or shelf-life expiration, or the type of off-site transfer processed.

3. HMCs shall use a consistent, standard posting logic for each material movement described throughout this publication. Proper entry of N-ERP data fields ensures that NAVSUP can meet

3-3 metric reporting requirements and are able to apply continuous improvement efforts through analysis of those metrics and can maintain traceability of material ownership or accountability for

HW generation. NAVSUP FLC HMCs shall implement the following data entry controls.

a. Select the proper movement type code from the drop down selection within the MIGO transaction. The code for each movement type is listed in the receiving, transferring, shelf-life management, and cradle-to-grave tracking sections of this chapter.

b. Populate the “MILS DOC NO” field on the N-ERP, Navy Custom Fields tab with either the material owner’s originating Military Standard Requisitioning and Issue Procedures

(MILSTRIP) Document Number, when available, or the Unit Identification Code (UIC) of the owning activity for all HAZMAT MIGO receipt, transfer, shelf-life update, and disposition transactions.

c. Populate N-ERP Reason for Movement Code (RMC) fields of the N-ERP, Where tab when processing all N-ERP Goods Movement transactions. A complete listing and description of RMCs for use in HM transactions can be found in Appendix I.

3.2.2.1 Hazardous Material Authorized Use List

Authorizations to use and store HM are recorded on an AUL for shore activities, the Type-Ship hazardous material list (T-SHML) for ships, and the Submarines Material Control Lists (SMCL) for submarines. All products meeting the definition of hazardous chemical IAW reference (j) shall be listed on the installation

AUL. For shore activities, the AUL is maintained in N-ERP by the HMC IAW reference (a) and (c).

1. AUL for Shore Activities: The AUL is a list of all HM authorized for use by an activity.