Questions - Answers.xlsx
XLSX spreadsheet 23 KB Posted
- Solicitation number
- 41NHA-S3529
- Issued by
- Nevada
About this file
This is a Bid Questions and Answers document for the Nevada Health Authority's Request for Qualifications (RFQ) for Health Care Purchasing, Procurement, and Market Analysis Services. The RFQ seeks qualified consultants and consulting firms to establish a pool of up to three contract vendors providing expert services across two primary project categories: Expert Procurement and Purchasing Services for Health Care Coverage Programs, and Expert Actuarial and Economic Modeling Services. The services cover Medicaid, the Public Employee Benefits Program, and the Exchange Marketplace, with vendors permitted to specialize in specific markets. Vendors may submit one consolidated proposal addressing both project types with clear delineation between projects. The RFQ was released on October 17, 2025, with proposals due by November 19, 2025, at 2:00 PM PST. No bidder's conferences or site visits are mentioned. In-person presentations are not anticipated, though virtual presentations may be required. The anticipated contract term is four years beginning in January 2026. Each awarded vendor's contract will have a maximum dollar value established during negotiation with the Department.
The cost proposal is submitted for informational purposes only and is not scored; vendors must provide detailed cost schedules including hourly rates for consulting policy experts, actuaries, economists, and team members using a template provided by the State. No specific budget range or contract value is disclosed prior to proposal evaluation and negotiation. This is a new requirement generated from Nevada Senate Bill 495, with no incumbent contractor currently in place. Vendors must comply with strict requirements including U.S.-based personnel only (no offshore access to State data), appropriate skill level staffing without overreliance on junior or senior staff, professional liability insurance of at least $1,000,000 per occurrence and $2,000,000 aggregate, and HIPAA compliance. Subcontractors must obtain Nevada Business licenses and may be added to subsequent task orders with State approval. The Division will issue solicitations to qualified vendors based on specific project scopes of work, with task order awards determined by criteria relevant to each project's requirements.
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Other files
| File | Type | Posted |
|---|---|---|
| Insurance Schedule - 41NHA-S3529 - RFQ~1.docx | DOCX document | |
| Certification-regarding-lobbying.pdf | ||
| Standard Form Contract .docx | DOCX document | |
| Business Continuity Agreement revised 07.01.25.docx | DOCX document | |
| Business Associate Addendum revised 07.01.25.docx | DOCX document | |
| 41NHA-S3529 - Cost Schedule.xlsx | XLSX spreadsheet | |
| 41NHA-S3529 - Vendor-Information-Response.pdf | ||
| 41NHA-S3259-Request-for-Proposals - FINAL 10-16.docx | DOCX document | |
| Terms-and-conditions-for-services.pdf | ||
| Proposed Staff Resume 2023-04-13.docx | DOCX document | |
| 41NHA-S3529-Reference-Questionnaire.docx | DOCX document |
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Bid Q&A for Export Report
| Bid Q&A | ||||
| QUESTION_NBR | CREATED_BY | QUESTION_SUBJECT | QUESTION_TEXT | ANSWER_TEXT |
| 1 | COLBY | Section 4.1.5.A vendor experience | 4.1.5.A. says that the vendor project team must includes actuaries who have experience in, and knowledge of, the Departmentâ??s coverage programs with at least one consulting actuary who has a minimum of three (3) years of experience as a consulting actuary and at least one lead actuary with a minimum of three (3) years of relevant experience as a lead actuary. |
Does experience in the coverage offerings from other states qualify or does the experience explicitly need to be for Nevada operated health insurance? Yes, the experience from other states would meet this requirement as said experience is relevant to funtions of the Nevada Health Authority.
The State will forward the Cost Proposal template for publication.
| 2 | COLBY | Cost proposal | Is there a desired format of the cost proposal? We ask because we did not see a template. Should bidders respond with hourly rates? | The State will forward the Cost Proposal template for publication. | |
| 3 | COLBY | Incumbent | Is there an incumbent contractor for either of the projects? | No. This is a new requirement to fulfill the need generated from the State of Nevada 83rd Legislature, NV SB 495. https://www.leg.state.nv.us/App/NELIS/REL/83rd2025/Bill/12939/Text | |
| 4 | PTC@PREMIERINC.COM | Contract Value | total contract value awarded to date under this vehicle; total anticipated expenditure over the contract period; breakdown of contracts awarded to date by vendor | Total amount will be disclosed based on proposal and negotiated items. | |
| 5 | PTC@PREMIERINC.COM | Level of Effort Estimates | task orders the department anticipates over the next 1-2 years? assumptions vendors should use for level of effort needed for primary staffing leads? | Please refer to the RFQ documents | |
| 6 | PTC@PREMIERINC.COM | Departmental Strategy & Priorities | Copies of any departmental workplans, strategic initiatives or program summaries the vehicle is intended to support. | Approved vendor will assist in the development of these documetns. Please refer to the State of Nevada, 83rd Legislative Session, SB 494 for Nevada Health Authority, Division of Purchasing and Compliance https://www.leg.state.nv.us/App/NELIS/REL/83rd2025/Bill/12939/Text | |
| 7 | MANATT1 | Cost Schedule and Proposed Staff Resume | Section 5.3 of the RFP makes reference to RFP attachments to be completed and returned as part of the vendorâ??s response, including 5.3.1. Cost Schedule and 5.3.2. Proposed Staff Resume. These two attachments do not appear to be included in the RFP package on Nevada E-Pro. Can you please advise? | Cost schedule and Proposed Staff Resume is now available in the 'Attachments' tab of NEVADAePRO. Please note costs will not be scored. This is for projected costs only. | |
| 8 | MICHAEL.COOK | Project Overview - 2.1 | Could the Department please clarify the difference between parts 2 and 3 under Project Overview 2.1? How does the Department differentiate TECHNICAL ASSISTANCE from ECONOMIC AND ACTUARIAL MODELING? | Please refer to the RFQ documents | |
| 9 | MICHAEL.COOK | Project Overview - 2.11.3 | Project Overview 2.11.3 indicates vendors may be selected to submit a cost proposal when the need for contract services arises. Could the Department please confirm if selected vendors are obligated to provide a proposal each time the need for services arises? | Yes vendors are required to provide proof for each of the services. | |
| 10 | MICHAEL.COOK | Cost Schedule | Project Overview 2.12.7 indicates a cost statement must be included with each response. We also see a Cost Schedule listed as an attachment 5.3.1, but we could not locate this attachment in the RFP portal. Could the Department please confirm if a cost statement should be included in our response, and if so, confirm if a specific template should be completed? | The State will forward the Cost Proposal template for publication. | |
| 11 | MICHAEL.COOK | Vendor Information Response | Attachments 5.3.4 refers to the VENDOR INFORMATION RESPONSE, but we could not locate this attachment in the RFP portal. Could the Department please confirm if a completed version of this document should be included in our response, and if so, please provide a copy of the form? | Vendor Information Response is now available in the 'Attachments' tab of NEVADAePRO. | |
| 12 | MICHAEL.COOK | Proposed Staff Resume | Attachments 5.3.2 refers to the PROPOSED STAFF RESUME. Could the Department please confirm if the Department has a template to use for staff resumes, and if so, please provide a copy of the template? | Vendor to provide in their format. | |
| 13 | JTRUDGEON | Budget | 2.11.2 notes â??Each awarded vendorâ??s contract will be written for a maximum dollar value.â?? | ||
| Please provide your estimated budget limit or budget range for this project. | Total amount will be disclosed based on proposal and negotiated items. | ||||
| 14 | JTRUDGEON | Attachments | The RFP mentions: | ||
| â??5.3. | Attachments for response. To be completed and returned. | ||||
| 5.3.1. | Cost Schedule | ||||
| 5.3.2. | Proposed Staff Resume | ||||
| 5.3.3. | Reference Questionnaire | ||||
| 5.3.4. | Vendor information response | ||||
| 5.3.5. | Certification regarding lobbyingâ?? | ||||
| It looks like we are missing 5.3.1, 5.3.2, 5.3.4. Are there specific forms/formats for these items? | All of these documents are located in the 'Attachments' tab of NEVADAePRO. |
| 15 | JTRUDGEON | Section 4.1.5 Question | Could you detail the type of economic analysis required specific to qualifications in section 4.1.5. related to project #2 which notes that â??at least one economist or consultant with the capacity and expertise necessary to assess economic impacts as requested by the Department.â?? What types of economic impact is the state interested in modeling? Exp: labor costs, changes in revenue, evidence of economic modeling | Not fully understand the question, however, we would expect the successful vendor to be able analyze the enitrety of the State of Nevada in terms of healthcare coverage and how purchasing decisions from the Nevada Health Authority could impact various populations in respect to their economic status both in terms of public and private health care coverage offerings. Inclusive of provider modeling for the different options. |
| 16 | JTRUDGEON | PEBP Program Question | For the Public Employee Benefit Program (PEBP), does the state expect the vendor to administer the PEBP, provide procurement strategy support, or both? | The expectation is the vendor will provide procurement for the Department (Nevada Health Authority) as a whole and every division within NVHA ; Division of Purchasing and Compliance, Division of Consumer Health, Diision of Nevada Medicaid, Public Employees Benefits Program |
| 17 | JTRUDGEON | Subcontractor Question | Does any sub-contractor also need a Nevada Business license? | Yes, |
| 18 | JTRUDGEON | Task Order Question | Could the state please elaborate on the process and criteria it will use to issue task orders or requests for work under the master contract? Specifically, will individual task orders be competitively bid among the selected master contract awardees, and if so, how will the state determine award selection? | Yes; The Division will request solicitations from the qualified vendors based on a specific project scope of work. The Division will determine the criteria based on the project scope of work. |
| 19 | JTRUDGEON | Project Type Question | The RFP notes, â??The State intends to award up to three contracts for each of the two project types as described in the Scope of Work (SOW).......Vendors have the option of limiting the availability of their health care economic and actuarial services to a specific project or line of business (i.e. Medicaid, Public Employee Benefits Program, or the Exchange Marketplace). Any limitations or restrictions of services and expertise by marketplace or project must be clearly identified in the vendorâ??s response.â?? |
Project 2 lists â??If a vendorâ??s actuarial team does not have experience in each of the three coverage programs under the Departmentâ??s jurisdiction, the vendor may still receive an award if it has extensive experience in at least two of the markets and can show in its response how the vendor will be able to meet the goals of the Department for purposes of this RFQ.)â??
| Similarly, can a vendor for project 1 be approved if the vendor has experience in at least two of the markets and can show in its response how the vendor will be able to meet the goals of the Department for purposes of this RFQ? | The State of Nevada will review all submissions for both Project # 1 and Project #2 based upon the requirements articlated in the Request for Qualificaitons. If the vendor could to adequalty demonstrate expertise for both projects, they could could be awarded a contract for engagement for both projects. | ||||
| 20 | KKINCEY@SEGALCO.COM | Scope of Services | In the Scope of Services 4.1.5 references the potential need for economic impact analysis/assessment. Please provide some additional detail on anticipated needs. For example, would this be regarding the economic impact on the Health Authority, the State (as an employer or as a governmental entity), providers and/or the healthcare industry within Nevada, impact on individuals covered within the NVHA programs, more generally on the Nevada overall economy? | Not fully understand the question, however, we would expect the successful vendor to be able analyze the enitrety of the State of Nevada in terms of healthcare coverage and how purchasing decisions from the Nevada Health Authority could impact various populations in respect to their economic status both in terms of public and private health care coverage offerings. Inclusive of provider modeling for the different options. | |
| 21 | MICHAEL.COOK | Project Overview - 2.1 | Could the Department please provide more information on what complex health care procurement initiatives it might undertake as part of this contract, per part 4 under Project Overview 2.1? | Refer to the RFQ document | |
| 22 | BERRYDUNN | Meetings and Presentations | Does the Department anticipate in-person meetings or presentations? If so, approximately how often over the course of the contract should the vendor assume travel may be requested? | In person presentations and travel requirements are not anticipated. We will respond with follow up questions as additional information is warranted. There may be a need for virtual presentation. | |
| 23 | BERRYDUNN | Minimum Number of References | The RFP states that the deadline for references is no later than 5:00pm PT on 11/18/2025 and that the single point of contact may receive up to three reference questionnaires. Is there a minimum number of references requested by the Department or is up to three acceptable? | No minimum number of references identified. | |
| 24 | BERRYDUNN | APCD Data Access | Does the Department have direct access to the APCD data? If so, are we able to get the data from the Department or does the vendor need to submit a separate application for the data? | Yes, we have access to APCD data. The awarded vendor may have need for this data and is yet to be determined. | |
| 25 | MERCERGHSC | Scope of Work - Section 4 | If a vendor is responding to both Project Type #1 and Project Type #2, should the vendor submit two entirely separate proposals, or can both Project Types be addressed within the same proposal, provided they are clearly delineated? | One proposal with clear dileneation between projects is acceptable. | |
| 26 | MERCERGHSC | Project Overview - Section 2.11.1 | Regarding Section 2.11.1, can the State provide the maximum dollar value of the resulting contract(s)? Will each selected vendorâ??s contract have the same maximum dollar value? | Total amount will be disclosed based on proposal and negotiated items. | |
| 27 | MERCERGHSC | Vendor Background - 10.6.3 | In demonstrating our firmâ??s capabilities, experience, and qualifications, given the large size of our organization, is it acceptable to submit a sample of the types of key staff we can bring to a specific work/task order without negatively impacting our score? The exact mix of staff and specific personnel will be determined based on the details of any subsequent work/task order, and additional resumes can be provided with our future work/task order response as needed. | Please provide a sample to justify qualifications. Include resumes of persons who would be assisting in these projects. | |
| 28 | MERCERGHSC | Scope of Work - Section 4.1.3.D and 4.1.5.D | Items 4.1.3.D and 4.1.5.D on page 5 note project team staffing and capacity â??so that there is not a risk of overreliance on junior level staff.â?? However, in Section 8.1.3 on page 8, the RFQ states, â??staff assignments shall reflect appropriate skill levels without overreliance on senior level staff.â?? These two requirements appear to be contradictory. Could the State please clarify the appropriate staffing requirements for this RFQ? | State requests the submission of appropriate skill level and expertise to be brought to each project as indicataed. | |
| 29 | MERCERGHSC | Evaluation - Section 7 | Section 7: If the State receives more than three proposals for either Project Type, what criteria will be used to select the three awardees per Project Type? | Refer to the RFQ document | |
| 30 | MERCERGHSC | Evaluation - Section 7.1.8 | If Presentations in Section 7.1.8 are utilized, approximately when in the Timeline of events outlined in Section 6.2.4 would these presentations occur? | Refer to the RFQ document | |
| 31 | MERCERGHSC | Mandatory Minimum Requirements - Section 9.8 | Section 9.8: Are vendors permitted to use offshore personnel to remotely access, analyze, or otherwise work with the Stateâ??s data, provided that the data remains within the United States? | Vendors are not permitted to use offshore personnel to remotely access, analyze, or otherwise work with Nevada Health Authority or State of Nevada data, even if the data remains physically hosted within the United States. |
This restriction applies to all systems, environments, and services that handle, process, transmit, or store State or federally regulated information (including HIPAA-protected and confidential State data). Only U.S.-based personnel, operating under U.S. jurisdiction and subject to domestic privacy and security laws, may perform such work.
This position aligns with State of Nevada Information Security Policy, NRS 603A (protection of personal information), and the Nevada Health Authority’s HIPAA Security Manual and System Security Plan, which prohibit offshore access or administrative control of regulated data.
| 32 | MERCERGHSC | Subcontractors - Section 10.7 | If a need arises in the future, will vendors be permitted to request permission to add a new subcontractor for a particular task/work order and submit the required subcontractor documentation in response to the future task/work order? | Yes. Vendor needs to request permission to subcontract, however, this is not a guarantee of approval is based on the individual request as approved by the State. |
| 33 | MERCERGHSC | Terms and Conditions for Services - Section 1.4 | Under the Terms and Conditions for Services document, Section 1.4, Solicitation, Subsection 1.4.3, page 1, can the State clarify what constitutes â??material changesâ?? that Vendors are permitted to propose so that the State does not deem the response non responsive? | Changing anything related to the RFP document that is released. |
| 34 | HMOON | Section 2.3 | Does the RFQ allow for submissions of services for Project type #1 related to a subset of the named program areas? | Need additional clarification for context. |
| 35 | HMOON | Forms | Is there a "vendor information response form"? It was not a part of the documents posted on nevadaepro.com | Vendor Information Response is now available in the 'Attachments' tab of NEVADAePRO. |
| 36 | HMOON | Cost | What is requested in the cost proposal? (i.e. Is there an official cost schedule or form that Nevada would like us to use/submit? What type of fee structure is contemplated? | Cost schedule is now available in the 'Attachments' tab of NEVADAePRO. Please note costs will not be scored. This is for projected costs only. |
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