Questions and Answers.pdf

This is a Questions and Answers document for ITB 26PSX0126, issued by the State of Connecticut Department of Administrative Services procuring on behalf of the Department of Correction for detention mattress foam inserts. The specification calls for fire-resistant CR SafGuard (Medium) latex compound foam inserts measuring 30 inches by 75 inches with equivalent or superior durability characteristics. The State used approximately 1,700 inserts in the prior year, with typical usage between 150 and 200 units per order, and historical single purchase orders have ranged from 600 to 800 units. Delivery is required within 6 weeks after receipt of order to 335 Bilton Rd., Somers, CT 06071 via dock delivery. Questions were due July 28, 2026 at 4:00 p.m. EDT, with answers posted as an addendum on July 9, 2026. Proposals were due August 6, 2026 at 4:00 p.m. EDT. Vendors wishing to attend a pre-solicitation meeting or site visit at a Department of Corrections location must submit a Background Collection Report Form at least 10 business days prior to the scheduled meeting.

The foam inserts must meet specific density of 5.5 lbs per cubic foot minimum and fire-testing standards including 16 CFR 1632, 16 CFR 1633, CA T.B. 129, and ASTM E1590, with the State conducting independent laboratory testing to verify compliance. There is no current vendor for these specialized inserts. Pricing submissions are on an as-needed basis with Free On Board Destination delivery terms, and the State of Connecticut is exempt from federal and state excise, transportation, and sales taxes, which must not be included in bid prices. Award will be made to the lowest responsible qualified respondent evaluated on quality, conformance with specifications, delivery terms, price, administrative costs, past performance, and financial responsibility. The solicitation does not specify estimated total value, contract term length, or renewal options.