Contract Exhibit A Final.pdf
PDF 176 KB Posted
- Attached to
- Detention Mattress Foam Insert
- Solicitation number
- 26PSX0126
- Issued by
- Hartford County, Connecticut
About this file
Summary
This is Exhibit A from Connecticut State Contract #26PSX0126, issued by the Department of Administrative Services on behalf of the Department of Correction. The procurement seeks fire-resistant foam inserts for detention-grade mattresses measuring 3 feet by 30 inches in 3-inch and 4-inch thicknesses. Proposals were due August 6, 2026 at 4:00 p.m. EDT, with a pre-solicitation meeting and site visit option available to vendors who submit a Background Collection Report Form at least 10 business days prior to the scheduled meeting. The solicitation does not specify estimated total contract value, contract term length, or renewal options. Award will be made to the lowest responsible qualified respondent evaluated on quality, conformance with specifications, delivery terms, price, and past performance.
The pricing structure is on an as-needed basis with Free On Board Destination delivery terms, inclusive of all transportation and delivery charges. All proposed rates shall be firm and net. The State of Connecticut is exempt from federal and state excise, transportation, and sales taxes, which must not be included in bid prices. Vendors must specify their own payment terms. All contractor personnel require background clearance and must comply with Department of Correction security regulations, including wearing identification badges at all times. The foam inserts must meet rigorous physical property specifications including minimum density of 5.5 lbs/cubic foot, indentation force deflection standards, and compression set limits, along with comprehensive flammability requirements including 16 CFR 1632 and 1633 standards, California Technical Bulletin 129, and radiant panel testing. Vendors must provide certification of conformance and independent laboratory test results documenting compliance with all specifications.
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Text version
State of Connecticut Contract #26PSX0126
EXHIBIT A
1. SCOPE
The Department of Correction (DOC) is seeking a supplier of Goods, in the form of fire-resistant mattress foam inserts, used in the construction of detention-grade mattresses. This material must comply with all required safety, durability, and flammability performance standards for correctional facilities.
2. TECHNICAL SPECIFICATIONS
A. Material Requirements:
1. Fire-resistant foam cushioning suitable for detention mattress inserts.
2. Must have 3 and 4 inch thickness.
3. Must not be adversely affected by water exposure.
4. Contractor must provide certification of conformance and independent laboratory test results.
B. Physical Property Requirements:
1. Density ≥ 5.5 lbs/cu ft (ASTM D3574)
2. Indentation Force Deflection (IFD): 35 ±10 lbs at 2-inch thickness
3. Compression Set ≤ 12%
4. Elongation ≥ 100%
5. Tensile Strength ≥ 8 lbs/sq in
6. Tear Strength ≥ 2.0 lbs/in
7. Flex Fatigue ≤ 5% thickness loss after 80,000 cycles
8. Fungal Resistance: No growth (ASTM G-21)
C. Flammability Requirements: Must pass all of the following:
1. 16 CFR 1632 – Cigarette Ignition Test
2. 16 CFR 1633 – Open Flame Test
3. ASTM E1590 – Open Flame Evaluation
4. California Technical Bulletin 129
5. Radiant Panel (ASTM D3675): Flame index ≤ 10
6. NBS Smoke (ASTM E662): Ds 90 sec ≤ 100; Ds 4 min ≤ 175; Dmax ≤
7. Rate of Heat Release (ASTM E1354): Peak ≤ 75 kW/m²; 3‑min average ≤ 30kW/m²
8. Michigan Roll Test: ≤ 7% weight loss; no molten material produced
State of Connecticut Contract #26PSX0126
3. DELIVERY REQUIREMENTS
A. Contractors shall provide estimated delivery time in Exhibit B. A 48-hour advance notice is required. Background check forms for all personnel must be submitted at least 10 business days prior to delivery. Deliveries permitted Monday–Friday, 8:00 a.m.–2:00 p.m., excluding state holidays.
4. SECURITY REQUIREMENTS
A. All Contractor personnel must comply with DOC Security Regulations.
Technicians must be fully cleared and must wear identification badges at all times. Background check forms must be emailed to DOC.Collect1@ct.gov.
5. PRICING TERMS
A. All rates shall be firm, net, and inclusive of all delivery and transportation charges, F.O.B. Destination.
6. BILLING REQUIREMENTS
A. Invoices must include: Purchase Order Number, Date & Location of Service, Description of Goods Delivered, Itemized Pricing, and Signed Service Report.
B. Invoices must be emailed to DOC.Payables@ct.gov or mailed to the provided address.
7. DOC CONTACTS
Purchasing Contact: Sarah Czerniak – (860) 692‑7850, sarah.czerniak@ct.gov mailto:DOC.Collect1@ct.gov
| EXHIBIT A |
| 1. SCOPE |
| The Department of Correction (DOC) is seeking a supplier of Goods, in the form of fire-resistant mattress foam inserts, used in the construction of detention-grade mattresses. This material must comply with all required safety, durability, and flamma... |
| 2. TECHNICAL SPECIFICATIONS |
| A. Material Requirements: |
| 1. Fire-resistant foam cushioning suitable for detention mattress inserts. |
| 2. Must have 3 and 4 inch thickness. |
| 3. Must not be adversely affected by water exposure. |
| B. Physical Property Requirements: |
| 1. Density ≥ 5.5 lbs/cu ft (ASTM D3574) |
| 2. Indentation Force Deflection (IFD): 35 ±10 lbs at 2-inch thickness |
| 3. Compression Set ≤ 12% |
| 4. Elongation ≥ 100% |
| 5. Tensile Strength ≥ 8 lbs/sq in |
| 6. Tear Strength ≥ 2.0 lbs/in |
| 7. Flex Fatigue ≤ 5% thickness loss after 80,000 cycles |
| 8. Fungal Resistance: No growth (ASTM G-21) |
| C. Flammability Requirements: Must pass all of the following: |
| 1. 16 CFR 1632 – Cigarette Ignition Test |
| 2. 16 CFR 1633 – Open Flame Test |
| 3. ASTM E1590 – Open Flame Evaluation |
| 4. California Technical Bulletin 129 |
| 5. Radiant Panel (ASTM D3675): Flame index ≤ 10 |
| 6. NBS Smoke (ASTM E662): Ds 90 sec ≤ 100; Ds 4 min ≤ 175; Dmax ≤ |
| 200 |
| 8. Michigan Roll Test: ≤ 7% weight loss; no molten material produced |
| 3. DELIVERY REQUIREMENTS |
| A. Contractors shall provide estimated delivery time in Exhibit B. A 48-hour advance notice is required. Background check forms for all personnel must be submitted at least 10 business days prior to delivery. Deliveries permitted Monday–Friday, 8:00 a... |
| 4. SECURITY REQUIREMENTS |
| A. All Contractor personnel must comply with DOC Security Regulations. Technicians must be fully cleared and must wear identification badges at all times. Background check forms must be emailed to DOC.Collect1@ct.gov. |
| 5. PRICING TERMS |
| A. All rates shall be firm, net, and inclusive of all delivery and transportation charges, F.O.B. Destination. |
| 6. BILLING REQUIREMENTS |
| A. Invoices must include: Purchase Order Number, Date & Location of Service, Description of Goods Delivered, Itemized Pricing, and Signed Service Report. |
| B. Invoices must be emailed to DOC.Payables@ct.gov or mailed to the provided address. |
| 7. DOC CONTACTS |
| Purchasing Contact: Sarah Czerniak – (860) 692‑7850, sarah.czerniak@ct.gov |
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