36C78626R50141 0001 Amendment.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172

36C786 Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road Triangle VA 22172 To all Offerors/Bidders

36C78626R50141

X

The purpose of this amendment is to provide answers to solicitation questions and revise CLIN 0025 & 0026.

Olalekan Ismail Contracting Officer

CONTINUATION PAGE

1. Phased Expansion- What areas will be fenced off/under construction for expansion? When will these areas be "handed back" to the cemetery from expansion contractor and the GMS Contractor take them on as area of responsibility for maintenance? Will there be an official written notice of when GMS Contractor incorporates these areas into their responsibility or will it incumbent on the contractor to measure/submit a claim at that point?? Are there any activities in the SOW that apply to new expansion phases before officially being "handed back?" (ie Mulching/trees, trimming/edging, irrigation, etc?)

· No, GMS will have no part in the maintenance of the expansion project.

· Government will notify GMC when to assume responsibility for expansion project area.

· Below is a rough outline of the expansion project area estimated around 16 acres will be the expansion contractor’s responsibility until it’s handed back to the cemetery and the GMC would assume responsibilities at that point.

1. B.2 OPERATIONS AND STORAGE AREAS- Can government provide information and requirements on contractor laydown/storage, including area and size?

· Rough area shown below is in our Spoils area.

1. "Contractor shall use Contractor’s trash and recycle services to throw their trash away."-- Will contractor be allowed to have a dumpster onsite, either permanently, or at least during heavy pickup times (Leaves/ tree work/ mulching etc)

· Mulch, Leaves, grass clippings, etc, may be stored in the spoils area no hauling off site required.

· Tree work minor limbs may be stored in the spoils area full size trees from tree removal should be planned to be hauled off site.

· Contractor may store a dumpster on site in spoils area if required.

1. If grass grows long enough to require a double cut, is a 2nd mowing billable as a separate mowing event?

· Mowing should be performed routinely on a weekly basis. A double cut is typically reserved for preparation ahead of Memorial Day. Any deviation from this schedule, including additional double cuts, should be made only at the discretion of the COR and Cemetery leadership.

1. For leaf removal/pick-up what constitutes one cycle? What if some cemetery areas have little to no leaves fallen on the ground and other sections have heavy leaf fall requiring multiple passes through that section?

· A full cycle of leaf removal/pick-up is defined as clearing leaves and debris from every section of the cemetery, from start to finish. Completion of the entire cemetery constitutes one full cycle. Cycles are initiated at the discretion of the COR. If a section is clear of leaves and debris, the contractor should move on to the next section. Should leaves blow back into an area that has already been completed, they will be addressed during the next scheduled cycle.

1. Will the irrigation system be functioning properly per manufacturer specs upon contractor award/assuming new contract responsibilities?

· The irrigation system will be in working order when it is handed back to the contractor. Please note that the major components of this system are currently being replaced as part of the cemetery’s expansion project, with irrigation work projected to start next year.

1. Is a holding area for picked up flowers provided by the government?

· Yes the cemetery has several bins for each section they are stored in the cemetery’s maintenance yard.

1. Is the tree removal price the same for a tree 13” and a tree that is 24”? Is there a sliding scale regarding price as the tree gets larger?

· ClLINS have been updated to reflect more accurate ranges of trees to include trees 12 inches in diameter and down 12-25 inches in diameter and 25-60 inches in diameter.

1. For headstone cleaning, is weatherzyme an acceptable cleaning agent?

· Yes

1. Do all snow removals need to be initiated/triggered by the COR prior to work begin?

· Yes – However Prior approval can be given by COR if heavy snow fall is projected.

1. Is there a designated area onsite the contractor can bring the snow for removal to avoid excessive buildup? If total exceeds "one parking spot," will additional space/parking spots be allocated?

· Yes, the COR will designate specific areas around the cemetery, including the spoils area if needed, for snow placement. Most snow should be pushed over the curbs into these designated areas to avoid excessive buildup

1. What constitutes a singular snow event? If snow removal begins at two inches, but the contractor must make multiple passes through the cemetery due to continued snowfall (ie it snows ten inches and requires prolonged removal or on/off accumulation requires for 4 different completion and restarts) does that qualify as multiple billable removals? Or a cycle that is, for example, total 2" accumulation, vs 20" accumulation, considered the same for performance/billing purposes?

· Each snow removal event should be billed per day. However, in the event of extreme situations such as blizzard conditions that require significantly more work, the cemetery will work with the Contracting Officer (CO) and the contractor to ensure the contractor is adequately compensated for any additional effort required.

1. Are ice melts and salting events (CLINS 34 and 36) only completed after snow removal, or multiple other isolated times as safety/preventative measures? Would this only be upon COR request?

· CLINS 34 and 36 should be utilized after each snow removal event, and also planned for use during other isolated times to treat refreezes, freezing rain, or any conditions where ice melt and salting are necessary for safety. The use of these CLINs will be at the COR’s discretion, either upon request or as proactively determined based on site conditions.

1. Will all aspects of the cemetery in line with these SOW requirements be within the SOW's specs at time of new award/ PoP start?

· No, not all aspects of the cemetery will necessarily be within the SOW’s specifications at the time of new award or PoP start. As the cemetery is an ever-growing shrine requiring continuous maintenance, there may be elements that do not yet meet the requirements outlined in this SOW. Any additional quantities or work required will be closely coordinated with the COR and cemetery staff.

1. For Headstone cleaning, confirming: Can the government confirm/guarantee water access for cleaning of stones? Either via quick connect/spickets, and/or at very least water access if a trailer is needed in lieu of section water access?

· Yes water is available at the cemetery via quick connect/spickets, and water is available at very least for a trailer.

1. A.1.31 Sunken Grave Repair- Who provides materials for sunken grave repairs, government or contractor?

· Contractor provides all materials for sunken grave repair.

1. A.1.17 Floral Pickup- "Work may also include wreath and wreath blanket pickup after the holiday season." Can the government please confirm if this will or not be a requirement? This can sometimes be cumbersome and clarification will allow for more precise pricing

· It is the cemetery’s intent to have scheduled floral pickups throughout the year to meet the cemetery’s floral policy. This includes the removal of wreaths and wreath blankets after the holiday season, as required.

· Does not include wreaths across America wreath ceremony.

1. Please advise if the government has a preferred structure for final bid submission, or specifics on submission formatting/volumes etc, if needed, outside of page limits?

· Offerors should follow instructions to offerors in the solicitation.

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