QSE 36C78624Q50172.pdf

Document Number: 36C78624Q50172 PROCESSED Page 1 of 6

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 6

2. AMENDMENT/MODIFICATION NUMBER

3. EFFECTIVE DATE

04/03/2024

4. REQUISITION/PURCHASE REQ. NUMBER 5. PROJECT NUMBER (If applicable)

36C786CODE

NATIONAL CEMETERY ADMINISTRATION CONTRACTING SERVICE

NCA Contracting Services 18434 Joplin Road

TRIANGLE, VA 22172

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

36C78624Q50172

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

03/17/2024

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning ____copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to extend the date for contractor responses. The closing date has changed from March 28, 2024, to April 10, 2024, at 13:00 (1pm). Please send any questions regarding this solicitation to Contract Specialist at cheryl.eason@va.gov by April 8, 2024.

CLOSING DATE/TIME:

04/10/2024 - 13:00 ET US/Eastern

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Brian Werner

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

Document Number: 36C78624Q50172 PROCESSED Page 2 of 6

Table of Contents

Section Description Page Number

1 Continuation Sheet A.1 Description of Amendment/Modification The purpose of this modification is to extend the dates of the QSE, which will Close,10 April and all question will need to be email back 8 April. Pre-Solicitation

QSE 36C78624Q50P1720001

3 Documents, Exhibits, or Attachments 4 - Mobile Dry Cleaning Services

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A.1 Description of Amendment/Modification The purpose of this modification is to extend the dates of the QSE, which will Close,10 April and all question will need to be email back 8 April. Pre-Solicitation QSE 36C78624Q50P1720001.

High Level Changes:

• Updated

• Closing Date Time changed from 03/28/2024 13:00 to 04/10/2024 13:00

• Solicitation Date changed from 03/17/2024 to 04/10/2024

• Removed

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1. 1. Schedule and Frequency

▪ What specific days and times would be most convenient for the pickup and drop-off of the uniforms?

Mondays and Thursdays-drop off and picks ups on those days.

▪ Is there a preferred frequency for the dry-cleaning service (e.g., daily, weekly, Monday, Friday)?

Every single time vendor takes/picks up clothes, they are to be laundry and dry cleaned.

2. 2. Uniform Types and Quantities:

▪ Can you provide a list of the types of uniforms that need to be cleaned

(e.g., shirts, pants, jackets)?

Gray dress pants ( male / female ) White Dress shirts ( male / female ) and blue blazers ( male / female )

▪ How many uniforms of each type will need to be cleaned weekly for the 20 staff members?

3-4 sets per employee per pickup. We average 15-22 employees, right now we have 16 but when fully staffed 22.

3. 2. Special Instructions and Alterations:

▪ Are there any specific instructions for handling certain types of uniforms or materials?

No standard laundry and dry cleaning.

▪ Will alterations or repairs be needed for any of the uniforms, and if so, what types of alterations are typically required?

Most common are buttons that is all, any damaged uniforms will be replaced by cemetery no need to fix/repair or alter.

▪ Are there any additional services or specific requirements beyond dry cleaning that we should be aware of, such as laundering or pressing?

We are requesting Laundry/Dry cleaning/Ironing-press, same thing as if I go to a regular dry cleaning establishment.

4. 3. Additional Services or Requirements:

▪ Do you have any preferences or requirements regarding the eco-friendliness or sustainability of the cleaning process?

No

▪ Are there any specific instructions or preferences regarding the use of particular cleaning products or chemicals?

No, just like any other establishment use most common practices/supplies.

▪ Are there any emergency or rush cleaning needs that may arise, and if so, what is the protocol for addressing them?

No

▪ Do you have any specific preferences or requirements for the packaging or presentation of the cleaned uniforms upon return?

No, all we ask for the same services a regular dry cleaning establishment provides, hangers/caring bag/plastics bag to go over items ect.

▪ Is there a specific billing process or invoicing system that we should adhere to? (Weekly, Bi-weekly, Monthly) Vendor will use Tungsten for billing per regulations on a monthly billing basis. Contract would be for total of 5 years if awarded.

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• Your statement of work mentions the sets of articles of clothing per staff member but does not mention the number of staff members there are.

That number can very between 15 and 22 depending on if we are fully staffed.

• The continuation sheet shows items listed as months of performance.

For billing purposes, we have made it that way. To expedite payment and make it easier for when vendor submits invoice into Tungsten, we rather have a solid number, I have seen vendors have issues billing when it is done for each single item.

• Please amend the statement of work to show how many Cemeteries Representative and Program Support employees’ staff uniform sets are being cleaned for an accurate proposal. I.E., uniforms for 20 employees a week etc.

I cannot give you and exact number since employees come and go, to keep things flowing we rather pay for one job and not item.

• Also, will any new employees or loss of employees change the number of items and the price per month?

Yes, it will, so if vendor wants to bid those are our terms.

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