Qs&As after final Site Visits.pdf
PDF 119 KB Posted
- Attached to
- Janitorial Service at SMBHC, RPBHC, RPAC -
- Solicitation number
- 3000025665
- Issued by
- St. Landry Parish, Louisiana
About this file
This document contains questions and answers following final site visits for a janitorial services solicitation issued by the South Central Louisiana Human Services Authority (SCLHSA) for three behavioral health facilities in Louisiana. The RFx Number 3000025665 solicits comprehensive janitorial and custodial services at St. Mary Behavioral Health Center (10,946 sq ft), River Parish Behavioral Health Center (5,318 sq ft), and River Parish Assessment Center (2,800 sq ft). Services must be performed Monday through Friday between 4:00 PM and 10:00 PM with completion by 8:00 AM daily. Mandatory site visits were required no later than 10 days prior to the bid opening date of December 17, 2025, at 2:00 PM. The initial contract commences January 2, 2026, for a 12-month period with options for two additional 12-month renewals, extending the maximum contract duration to 36 months. The SCLHSA reserves the right to award the contract to a single contractor for all sites or to individual contractors for each site separately.
Bidders must demonstrate at least five years of satisfactory business experience in providing similar custodial services and submit three comparable references from current public sector facility contracts. Contractors must provide detailed cost breakdowns including employee numbers, supply costs, and pay rates for Contract Manager, On-Site Supervisor, and Custodians positions. Minimum staffing standards require one on-site supervisor/custodian and one custodian at 10 working hours per week each. Required insurance includes $1,000,000 commercial general liability coverage and comprehensive automobile liability insurance. Bidders may submit proposals for labor only or labor with supplies and equipment options. Contractors must comply with OSHA guidelines, current minimum wage rates, material safety data sheet requirements, and agency security and conduct standards, including potential drug testing for all custodial employees.
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Other files
| File | Type | Posted |
|---|---|---|
| Scope of Work.pdf | ||
| Common Q&A.pdf | ||
| 3000025665-3.pdf | ||
| Tasks Checklist.pdf | ||
| Common Q&A.pdf | ||
| Qs&As after final Site Visits.pdf | ||
| Scope of Work.pdf | ||
| Tasks Checklist.pdf | ||
| 3000025665-2.pdf | ||
| Tasks Checklist.pdf | ||
| 3000025665-1.pdf | ||
| Common Q&A.pdf | ||
| 3000025665.pdf | ||
| Scope of Work.pdf |
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Text version
Additional Common Questions & Answers:
Q: Bid Structure – Labor Only vs. Labor + Supplies Would you prefer:
• One bid that includes labor only, and
• A separate bid that includes labor plus all cleaning supplies, chemicals, and consumables?
A: see RFx, lines 1-3 for labor only while lines 4-6 for labor & supplies
Q: Pricing Structure for Supplies If a bid includes all cleaning supplies, chemicals, and consumables, should this be priced as:
• A fixed fee, or
• A cost-plus structure?
A: Fixed fee included with your labor. No monthly adjustment will be made based upon cost of supplies. Whatever is bid for monthly rating whether labor only or supplies included will be a fixed rate. Even if vendor/agency chooses to continue contract for full 36 months, it will be only at the monthly rate quoted regardless of inflation in cost of supplies or changes in supplies.
Q: Restrictions on Brands / State Contract Requirements If we provide all cleaning supplies, chemicals, and consumables, are there any restrictions on acceptable brands—particularly any that must align with current State contract requirements?
A: No particular exclusion. We request the brand name and list of items to determine if appropriate in clinic or of quality. For instance, certain items can be too strong (too much bleach or bleach itself) or can cause allergies (citrus, etc). We will review the list and discuss with vendor, if awarded bid, alternatives.
Q: Cleaning Frequency – River Parish Behavioral Health Center The specification lists River Parish Behavioral Health Center at 1809 W. Airline Hwy as operating Monday, Wednesday, and Friday; however, the site expressed a preference for cleaning five days per week.
For purposes of the bid, should pricing reflect three days per week or five days per week for this location?
A: Per specs, 3 days
Q: PPE Responsibilities Under a Labor-Only Bid If the submitted bid is for labor only, will the Agency provide all required PPE in accordance with OSHA guidelines and the chemical manufacturer's recommendations?
A: We provide gloves for daily cleaning to custodians. If an infectious outbreak occurs and we request use of our disinfectant machine, we will provide the full PPE breakdown necessary during that time period.
Q: What is the current bid amount for present contractor?
A: Public Record After Bidding: Once bids for a new project are opened, certain information related to that procurement becomes a public record. Similarly, a prior awarded contract's price is generally public information, and a bidder can request this information after the current bid opening process or award recommendation has occurred.
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