Qs&As after final Site Visits.pdf
PDF 119 KB Posted
- Attached to
- Janitorial Service at SMBHC, RPBHC, RPAC -
- Solicitation number
- 3000025665
- Issued by
- St. Landry Parish, Louisiana
About this file
This is a Q&A document from the South Central Louisiana Human Services Authority (SCLHSA) addressing clarifications on a janitorial services solicitation for three behavioral health facilities in South Central Louisiana. The RFx solicitation permits bidders to submit either labor-only bids or combined labor-plus-supplies bids, with labor-only pricing reflected in lines 1-3 and labor-plus-supplies pricing in lines 4-6 of the bid structure. The services cover St. Mary Behavioral Health Center (10,946 sq ft), River Parish Behavioral Health Center (5,318 sq ft), and River Parish Assessment Center (2,800 sq ft), with Monday through Friday operations between 4:00 PM and 10:00 PM. The mandatory site visit deadline is 10 days prior to the bid opening of December 17, 2025, at 2:00 PM. The initial contract term commences January 2, 2026, for 12 months with two optional 12-month renewals available for a maximum 36-month duration.
Regarding pricing, all supply costs must be quoted as a fixed monthly fee with no adjustments permitted for inflation or supply cost changes throughout the contract term, even if the full 36-month option is exercised. The Agency will provide daily cleaning gloves for custodians under labor-only bids, with full PPE provided only if an infectious outbreak occurs requiring use of the Agency's disinfectant machine. There are no brand restrictions on cleaning supplies, chemicals, and consumables; however, the Agency reserves the right to review proposed brands and recommend alternatives if items are deemed unsuitable for clinical settings due to strength or allergy concerns. For River Parish Behavioral Health Center specifically, despite site preference for five-day-per-week cleaning, bidders must price services at three days per week as specified in the contract specifications. Current incumbent pricing information is available as a public record following the bid opening and award recommendation process.
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Other files
| File | Type | Posted |
|---|---|---|
| Scope of Work.pdf | ||
| Common Q&A.pdf | ||
| Qs&As after final Site Visits.pdf | ||
| 3000025665-3.pdf | ||
| Tasks Checklist.pdf | ||
| Common Q&A.pdf | ||
| Scope of Work.pdf | ||
| Tasks Checklist.pdf | ||
| 3000025665-2.pdf | ||
| Tasks Checklist.pdf | ||
| 3000025665-1.pdf | ||
| Common Q&A.pdf | ||
| 3000025665.pdf | ||
| Scope of Work.pdf |
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Text version
Additional Common Questions & Answers:
Q: Bid Structure – Labor Only vs. Labor + Supplies Would you prefer:
• One bid that includes labor only, and
• A separate bid that includes labor plus all cleaning supplies, chemicals, and consumables?
A: see RFx, lines 1-3 for labor only while lines 4-6 for labor & supplies
Q: Pricing Structure for Supplies If a bid includes all cleaning supplies, chemicals, and consumables, should this be priced as:
• A fixed fee, or
• A cost-plus structure?
A: Fixed fee included with your labor. No monthly adjustment will be made based upon cost of supplies. Whatever is bid for monthly rating whether labor only or supplies included will be a fixed rate. Even if vendor/agency chooses to continue contract for full 36 months, it will be only at the monthly rate quoted regardless of inflation in cost of supplies or changes in supplies.
Q: Restrictions on Brands / State Contract Requirements If we provide all cleaning supplies, chemicals, and consumables, are there any restrictions on acceptable brands—particularly any that must align with current State contract requirements?
A: No particular exclusion. We request the brand name and list of items to determine if appropriate in clinic or of quality. For instance, certain items can be too strong (too much bleach or bleach itself) or can cause allergies (citrus, etc). We will review the list and discuss with vendor, if awarded bid, alternatives.
Q: Cleaning Frequency – River Parish Behavioral Health Center The specification lists River Parish Behavioral Health Center at 1809 W. Airline Hwy as operating Monday, Wednesday, and Friday; however, the site expressed a preference for cleaning five days per week.
For purposes of the bid, should pricing reflect three days per week or five days per week for this location?
A: Per specs, 3 days
Q: PPE Responsibilities Under a Labor-Only Bid If the submitted bid is for labor only, will the Agency provide all required PPE in accordance with OSHA guidelines and the chemical manufacturer's recommendations?
A: We provide gloves for daily cleaning to custodians. If an infectious outbreak occurs and we request use of our disinfectant machine, we will provide the full PPE breakdown necessary during that time period.
Q: What is the current bid amount for present contractor?
A: Public Record After Bidding: Once bids for a new project are opened, certain information related to that procurement becomes a public record. Similarly, a prior awarded contract's price is generally public information, and a bidder can request this information after the current bid opening process or award recommendation has occurred.
File details come from the government source that posted it. Updated .