QQ58831 Specifications & Sketches.pdf

Administrative Services/Procurement

Lynchburg District Appomattox Residency

Aluminum Pipe with Structural Plate Headwalls

QQ#58831

I. PURPOSE: The Virginia Department of Transportation (herein referred to as “VDOT”) is soliciting bids from qualified firms to fabricate and deliver Aluminum Pipe with Structural Plate Headwalls in the Lynchburg District Appomattox

Residency of the Virginia Department of Transportation, an agency of the Commonwealth of Virginia, in accordance with the specifications contained herein.

PERIOD OF CONTRACT: From date of award through 30 days.

This solicitation is set-aside for award priority to DSBSD-certified micro businesses when designated “Micro Business SetAside Award Priority” or “Small Business Set-Aside Award Priority” according to the solicitation. DSBSD-certified micro business or small businesses that include DSBSD-certified women owned and minority-owned businesses when they have received the DSBSD small business certification. For purposes of award, bidders shall be deemed micro businesses if and only if they are certified as such by DSBSD on the due date for receipt of bids

II. QUESTIONS REGARDING THIS INVITATION FOR BID:

Any questions regarding this invitation for bid shall be addressed to Robert Dowdle at Robert.Dowdle@VDOT.virginia.gov.

The issuing office shall determine whether any addendum should be issued as a result of any questions or other matters raised.

III. GENERAL DEFINITIONS:

For the purpose of clarification, each firm submitting a Bid is referred to as a “Bidder” and the Bidder awarded the contract to supply the services is referred to as a “Contractor”. Virginia Department of Transportation is referred to as “Department” or as “VDOT”, and “Representative” refers to the VDOT Contract Administrator who will be administering the contract. This

Invitation for Bids states the instructions for submitting bids, the procedure and criteria by which a contract may be awarded, and the contractual terms which will exclusively govern the contract between VDOT and the Contractor.

IV. SPECIFICATIONS / CONTRACT REQUIREMENTS:

DESCRIPTION: Aluminum Pipe with Aluminum Structural Plate Headwalls – Fabrication and delivery to Route 674

(Jennys Creek Road) in Nelson County, Virginia.

Structure Data: Number of barrels: 1

Culvert size: 72”

Culvert length: 46’

Skew: 50 Degrees

Aluminum Structural Plate Headwall Requirements:

1. Aluminum structural plate headwalls shall conform to the latest requirements of AASHTO M219 or ASTM B746 with a minimum thickness of 0.200”.

2. Headwalls may incorporate the full variety of shapes and sizes available in corrugated metal pipe and structural plate culverts (pipe, arch pipe, arch, box culvert, et al). Additionally, headwalls may be equipped with wingwalls of the same design and material. All headwalls shall be designed by a duly licensed and registered Virginia Professional Engineer who will provide VDOT with sealed drawings and calculations.

3. Haunch and crown ribs on 9” centers and reinforcing ribs on stubs.

4. Manufacturer’s representative, with at least two years of experience in the installation of this type of structure, is required to give on-site technical advice with the assembly and installation of structure and headwalls through completion of the installation. Manufacturer’s representative is not to be considered a contractor and VDOT will not be liable for any labor he/she may provide.

5. A culvert stub (0.200” thick) shall be integral with the headwall (0.200” thick) by means of a full periphery weld on both the interior and exterior of their junction. The headwall is properly placed at the design elevation by ensuring the stub is placed at grade for the culvert crossing.

6. As a matter of expedience and to the extent practical, the headwall-culvert system shall be delivered from the manufacturer, completely assembled with the conduit fully welded to the headwall inside and out along the conduits full periphery. All other headwall items such as wale beams & wale nuts, reinforcing ribs, top caps, and any other item associated with the headwall shall be shop assembled and delivered to the jobsite, ready for installation. VDOT at its sole discretion will have the right to inspect the headwall and associated materials for compliance with this portion of the specification and shall have the right to reject any material that it deems to not be in compliance. It will be the supplier’s responsibility at no additional cost to VDOT to provide materials that are in compliance with this specification.

7. All steel components (nuts, bolts, tie back rods) shall have a hot-dipped galvanized coating.

8. Supplier shall provide all necessary materials including the headwall, conduit, wale beams, top cap, deadman anchors, reinforcing ribs, threaded rods, bolts and nuts, gaskets, and any other items incidental to proper design and construction.

Culvert Design Requirements:

The culvert shall be designed for HL-93 loading in accordance with AASHTO LRFD Bridge Design Specification, 8th

Edition, 2017; Interim Specifications and VDOT Modifications. All design calculations (including all applicable code checks) shall be according to Load and Resistance Factor Design.

Culvert Delivery:

Contractor shall contact Mr. Larry Eubank at (434) 221-1857, seven (7) calendar days prior to stated delivery date to finalize delivery and obtain directions. If Larry Eubank is not available, contact Mr. Kenneth Brown at (434) 841-4718.

Delivery shall be between the hours of 8:00 a.m. and 4:00 p.m., Monday through Thursday, excluding official holidays.

The aluminum pipe and headwalls shall be delivered to the job site in Nelson County Va.

Ship to – VA Department of Transportation

Rte 674 Jennys Creek Rd

37.720505 -78.998590

Nelson County Va

*Call prior to delivery*

V. METHOD FOR PAYMENT:

Payment will be made (in accordance with the Virginia Prompt Payment Act) within 30 days after receipt of valid invoice and verification of satisfactory goods received and/or completion of work. Invoices shall be submitted to the address listed below for all items completed within the designated billing period.

Payment will be made via check, ACH, or EDI. Payment may also be made via P-Card for invoices within the P-Card limit if the Contractor accepts the State’s Small Purchase Charge Card. For questions about eVA please contact eVA Customer Care center at eVACustomerCare@DGS.Virginia.gov. For questions about electronic payments please contact DOA at (804) 692-

0473 or via email at: edi@doa.virginia.gov

VI. INVOICING:

Invoices shall be submitted upon delivery and acceptance by VDOT to both email addresses listed below. Invoices shall include the contract number, purchase order number, itemized quantities, unit price, and extended costs based on the contract pricing schedule. No payment will be made for work in progress on the prescribed payment dates. Work completed will be verified in writing by a VDOT Representative and Contractor Foreman on an agreeable format.

In lieu of mailing, invoices may be submitted as an attachment via email to LynchAppomattoxInvoices@vdot.virginia.gov and Thomas.Tapscott@vdot.virginia.gov.

mailto:edi@doa.virginia.gov mailto:LynchAppomattoxInvoices@vdot.virginia.gov mailto:Thomas.Tapscott@vdot.virginia.gov

VI. SPECIAL TERMS AND CONDITIONS:

1. AWARD: The Commonwealth will make the award(s) on a Grand Total basis to the lowest responsive and responsible bidder that is a DSBSD-certified micro business if such a bid is received, provided that the bid is less than $10,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. Otherwise, award of the contract shall be made to the lowest responsive and responsible bidder that is a DSBSD-certified small business if such a bid is received, provided that the bid is not more than $100,000 and the agency in its sole discretion determines that the bid price is fair and reasonable. If, in the agency’s opinion, the criteria in the previous two sentences are not present, then award shall be made to the lowest responsive and responsible bidder of any size, provided the agency in its sole discretion determines that the price is fair and reasonable. If applicable, unit prices, extensions and grand total must be shown. In case of arithmetic errors, the unit price will govern. If cash discount for prompt payment is offered, it must be clearly shown in the space provided. Discounts for early prompt payment will not be considered in making awards. The State reserves the right to reject any and all bids in whole or in part, to waive any informality, and to delete items prior to making an award.

2. BID ACCEPTANCE PERIOD: Any bid in response to this solicitation shall be valid for sixty (60) days. At the end of the sixty (60) days the bid may be withdrawn at the written request of the bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.

3. BID PRICES: Bid prices shall be in the form of a firm unit price for each item during the contract period.

4. eVA ORDERS AND CONTRACTS: The solicitation/contract may result in multiple purchase orders with the eVA transaction fee assessed for each order. Vendors desiring to provide goods and/or services to the Commonwealth shall participate in the eVA Internet e-procurement solution and agree to comply with the following: If this solicitation is for a term contract, failure to provide an electronic catalog (price list) or index page catalog for items awarded will be just cause for the

Commonwealth to reject your bid/offer or terminate this contract for default. The format of this electronic catalog shall conform to the eVA Catalog Interchange Format (CIF) Specification that can be accessed and downloaded from www.eVA.virginia.gov.

Contractors should email Catalog or Index Page information to eVA-catalog-manager@dgs.virginia.gov.

5. OPEN AND CONCEALED CARRY OF FIREARMS: It is the policy of the Commonwealth that open and concealed carry of firearms shall be prohibited in offices occupied by executive branch agencies, unless held by law enforcement, authorized security, or military personnel authorized to carry firearms in accordance with their duties. Therefore, the Contractor shall comply with the requirements of Executive Order 50, Virginia Department of General Services Directive 16 and Regulations

Banning Concealed Firearms in Offices Owned or Occupied by Executive Branch Agencies, 1 VAC 30-105, Virginia

Department of Human Resources Management Policy 1.80, and any other applicable laws or policies consistent with the above mentioned laws and policies. VDOT shall retain the right to expel any person from its premises who is violating this policy, in addition to pursuing any other remedies which may be available under this Agreement and applicable laws.

6. DELIVERY POINT: Except when otherwise specified herein, all items shall be F.O.B. delivered to the location specified herein.

7. EXTRA CHARGES: The bid price shall be for complete delivery of the bid items, made ready for VDOT’s use and shall include all applicable freight charges. Extra Charges will not be allowed.

8. INSPECTION: Upon delivery, an inspection will be conducted by VDOT. Any deficiencies will be noted and brought to the attention of the Contractor. The Contractor shall promptly, within ten working days, permanently correct any deficiencies at the Contractor’s sole expense prior to final acceptance of the products.

mailto:eVA-catalog-manager@dgs.virginia.gov