QQ_Requirements_Services.pdf

QUICK QUOTE REQUIREMENTS (SERVICES)

Quick Quote Requirements – Services Revised 09/13/23 Page 1 of 4

1. PURPOSE

A. Sarasota County is requesting quotes from Bidders for crane maintenance and repair services as identified in Attachment B – Annual Crane Reports Summary of Work. Four cranes are jointly located at the Carlton Water Treatment Plant (WTP) 1255 N Mabry Carlton Pkwy, Sarasota, FL 34240 (three cranes), and the Venice Gardens (Jacaranda) Water Treatment Plant (WTP), 1350 Indian Hills Blvd., Venice, Florida 34293 (one crane).

B. Bidders shall provide an all-inclusive quote covering the cost of labor, materials, equipment, setup, etc., necessary to complete the project.

2. EXAMINATION

A. It is advised to visit the sites prior to providing a quote to consider accessibility and conditions which might influence implementation of the scope of work. There will be no consideration to any claim for additional work, payment, or time in the event the Contractor fails to appropriately assess work to be completed under this bid. A mandatory Pre-bid conference will be held on Thursday, August 8, 2024 at 9:00am (EST) to provide an opportunity for review of the cranes and locations. The starting location will be the Carlton WTP at 1255 N Mabry Carlton Pkwy, Sarasota, FL 34240 immediately followed by Venice Gardens WTP, 1350 Indian Hills Blvd., Venice, FL 34293.

B. Bidders shall attend the mandatory pre-bid meeting to review the cranes and area and ask questions to complete a quote based on the specifications provided herein. Failure of a bidder to attend the mandatory pre-bid meeting will result in their bid being considered non-responsive.

C. The County shall not pay any additional costs associated with the project unless unforeseen issues are discovered and discussed with the County's project manager. Approval of unforeseen work shall fall under the 10% contingency for the project (Section 12).

3. TECHNICAL SPECIFICATIONS

A. Work to be performed shall include work identified in Attachment B – Annual Crane Report Summary of Work. Inspection reports, Attachments C and D provide supporting information for the work requested.

i. Attachment C - Carlton Water Treatment Plant 2024 Annual Crane Inspection Report.

ii. Attachment D - Venice Gardens (Jacaranda) Water Treatment Plant 2024 Annual Crane Inspection Report.

a. Only the crane located in the High Service Pump Building, Monorail Crane: VGWTF-01 will be serviced.

Quick Quote Requirements – Services Revised 09/13/23 Page 2 of 4

iii. C-Track Trolley:

a. Repair shall be made with new parts to include but not limited to track, trolley, and festoon cables in accordance with manufacturer specifications.

B. All work to be performed shall be in accordance with American Society of Mechanical Engineers (ASME) manual B30.2-2022 most current revision.

4. EXPERIENCE Not Applicable if checked

A. Bidder must provide a minimum of 2 references demonstrating experience providing services similar to those described in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.

B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.

C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.

D. Failure of references to verify required experience may result in Bidder being declared non-responsible.

5. LICENSES/CERTIFICATIONS Not Applicable if checked

Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.

Required Licenses:

Required Certifications:

Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.

Failure to provide a copy of all required licenses and certifications within business days after request, may result in the Bidder being declared non-responsive.

6. ALTERNATES Alternate Products not acceptable if checked

A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.

Quick Quote Requirements – Services Revised 09/13/23 Page 3 of 4

B. To be considered, alternates must be submitted to the Contact listed in OpenGov Procurement no later than at .

7. INSURANCE REQUIREMENTS Proof of Insurance not required if checked

Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.

8. PROJECT DURATION Not Applicable if checked

A. Work shall begin within 10 days after receipt of a County Purchase Order and shall be completed no more than 30 days after receipt of a County Purchase Order.

B. The County reserves the right to modify this schedule at their discretion.

Any modifications shall be communicated to the Contractor in writing.

9. BIDDER’S RESPONSIBILITIES Not Applicable if checked

A. Bidder will schedule deliveries so that there is minimal to no interruption to daily work at any location.

B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the County’s satisfaction.

10. GENERAL TERMS AND CONDITIONS Not Applicable if checked

Successful Bidder will be required to comply with the General Terms and Conditions of Purchase Orders attached to this Quick Quote.

11. WARRANTY Not Applicable if checked

Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.

12. CONTINGENCY Not Applicable if checked

If during performance of repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% of the total bid price may be allowed. Any use of contingency funds is subject to the written approval of the County, and any unused contingency shall not be paid out as part of any final payment.

13. INVOICING AND PAYMENT (check applicable payment method)

A. Successful Bidder(s) shall be paid:

Upon completion of work

In equal monthly installments

Upon completion of each deliverable

Quick Quote Requirements – Services Revised 09/13/23 Page 4 of 4

Other:

B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.

14. RESERVED RIGHTS

The County reserves the right to request clarifications or additional information from any offeror.

15. QUESTIONS & ADDENDA

A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.

B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.