QMAA-JC-160001-D_Solicitation.pdf

1800 F St NW Washington, DC 20405 www.gsa.gov

GSA Federal Acquisition Service

July 8, 2016

Dear Prospective Offeror:

The General Services Administration (GSA) appreciates your interest in Solicitation Number

QMAA-JC-160001-D, for GSA Fleet Vehicles for Use in Europe to include Sedans, Light

Trucks, and SUVs, for a base period of performance of one year, with two (2), one (1) year option periods of performance, and four (4), one (1) month option periods of performance.

This solicitation is targeted to OEM manufacturers, and their certified representatives, that meet all trade, regulatory and other conditions required to sell light duty passenger cars and trucks to the United States Government. Please pay particular attention to Section A.1 as hard copy proposals are not required and will not be accepted. Section B.6 – Substantial

Transformation also contains important information for offerors to consider prior to submitting a proposal.

This solicitation is being released via the Government-wide Point of Entry located via the

FedBizOpps site at www.fbo.gov. In order to conduct this acquisition most effectively, all notices and postings will be made at this location. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88-1 effective June 15, 2016. Please be aware that the solicitation, questions and answers, comments or any other information will not be disseminated in any other format. Be sure you check the web site regularly for any amendments. We suggest that you also bookmark GSA’s

Automotive’s web site as it contains information of interest associated with automotive programs at www.gsa.gov/automotive.

Offerors are encouraged to submit a complete offer. Offerors should propose their best price with their initial offer, as it is GSA’s goal to award without discussions. Note that substantially incomplete offers will be rejected.

Should you have any questions, please contact Michael Davidson at (703) 603-8338. I look forward to receiving your proposal!

Sincerely, Bryan Davis Keith

Bryan Davis Keith

Contracting Officer

Light Vehicles Branch (QMAAA) http://www.fbo.gov/ http://www.gsa.gov/automotive

SOLICITATION QMAA-JC-160001-D

TABLE OF CONTENTS

SECTION A – GENERAL

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

A.2 A-FSS-2-B (OCT 1988)

A.3 CP-FSS-3 NOTICE: REQUESTS FOR EXPLANATION OR

INFORMATION (MAR 1996)

A.4 CP-FSS-4-A SOLICITATION COPIES (MAR 1996)

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.1 SCHEDULE OF ITEMS AND PURCHASE DESCRIPTIONS

B.2 B-FSS-96 ESTIMATED SALES (NOV 1997)

B.3 PRICING

B.4 DEFINITIONS

B.5 STATUTORY PRICE LIMITATION

SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

C.2 POINTS OF CONTACTS AND RESPONSIBILITIES

C.3 WEEKLY STATUS REPORTS

C.4 IDENTIFICATION OF VEHICLES

C.5 SHIPMENT DELAYS

C.6 NOTIFICATION OF VEHICLE DEFECTS/RECALLS

C.7 FUEL ECONOMY REQUIREMENTS

C.8 AVAILABILITY OF FUNDS

C.9 GUARANTEED MINIMUM QUANTITY

C.10 MAXIMUM QUANTITY OF SUPPLIES

C.11 CONTRACT ADMINISTRATION INFORMATION

C.12 VEHICLE AVAILABILITY LISTING (VAL)

C.13 SERVICE POINTS

C.14 CUSTOMS CLEARANCE

C.15 NEXT MODEL YEAR

C.16 ADDENDUM TO THE SOLICITATION

SECTION D – SOLICITATION CLAUSES

D.1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED

TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS—

COMMERCIAL ITEMS (JUN 2016)

D.2 52.215-21 REQUIREMENTS FOR CERTIFIED COST OR

PRICING DATA AND DATA OTHER THAN CERTIFIED COST

OR PRICING DATA – MODIFICATIONS (ALTERNATE

III/IV) (OCT/1997/OCT 2010)

D.3 52.216-18 ORDERING (OCT 1995)

D.4 52.216-19 ORDER LIMITATIONS (OCT 1995)

D.5 52.216-22 INDEFINITE QUANTITY (OCT 1995)

D.6 52.217-9 OPTION TO EXTEND THE TERM OF THE

CONTRACT (MAR 2000)

D.7 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB

1998)

D.8 552.211-81 TIME OF SHIPMENT (FEB 1996) (ALTERNATE

I—FEB 1996)

D.9 552.211-88 VEHICLE EXPORT PREPARATION (JAN 2010)

D.10 552.211-91 VEHICLE DECALS, STICKERS, AND DATA

PLATES (JAN 2010)

D.11 552.211-92 RADIO FREQUENCY IDENTIFICATION (RFID)

USING PASSIVE TAGS (JAN 2010)

D.12 552.212-71 CONTRACT TERMS AND CONDITIONS

APPLICABLE TO GSA ACQUISITION OF COMMERCIAL ITEMS

(OCT 2014)

D.13 552.216-71 ECONOMIC PRICE ADJUSTMENT—STOCK AND

SPECIAL ORDER PROGRAM CONTRACTS (AUG 2010)

(ALTERNATE I—AUG 2010) (ALTERNATE II—AUG 2010)

D.14 552.216-72 PLACEMENT OF ORDERS, ALTERNATE I (AUG

2010)

D.15 552.216-74 TASK-ORDER AND DELIVERY-ORDER

OMBUDSMAN (JAN 2016)

D.16 552.217-71 NOTICE REGARDING OPTION(S) (NOV 1992)

D.17 552.246-71 SOURCE INSPECTION BY GOVERNMENT (JUNE

2009)

D.18 CI-FSS-002 SUBMISSION OF OFFERS—ADDITIONAL

INSTRUCTIONS (MAR 1996)

D.19 E-FSS-522 INSPECTION AT DESTINATION (MAR 1996)

D.20 F-FSS-200-B DELIVERY--F.O.B. DESTINATION (MAY

1991)

D.21 F-FSS-285 WAIVER OF DELIVERY SCHEDULE (APR 1984)

D.22 F-FSS-290 DELIVERY HOURS (APR 1984)

D.23 G-FSS-900-A CONTACT FOR CONTRACT ADMINISTRATION

(JAN 1994)

D.24 G-FSS-914-B CONTRACTOR'S REMITTANCE (PAYMENT)

ADDRESS (SEP 1996)

D.25 I-FSS-100-A SCOPE OF CONTRACT (OCT 1997)

D.26 I-FSS-168 OPTION TO EXTEND THE TERM OF THE

CONTRACT (JUN 1996)

D.27 I-FSS-644 DEALERS AND SUPPLIERS (OCT 1988)

D.28 I-FSS-965 INTERPRETATION OF CONTRACT REQUIREMENTS

(APR 1984)

D.29 K-FSS-1 AUTHORIZED NEGOTIATORS (MAR 1998)

D.30 QMAA-525 FIRST PRODUCTION VEHICLE (AUG 2011)

SECTION E – SOLICITATION PROVISIONS

E.1 52.207-4 ECONOMIC PURCHASE QUANTITY – SUPPLIES

(AUG 1987)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY

MATTERS (JUL 2013)

E.3 52.215-20 REQUIREMENTS FOR CERTIFIED COST OR

PRICING DATA AND DATA OTHER THAN CERTIFIED COST

OR PRICING DATA (ALTERNATE III/IV) (OCT 1997/OCT

2010)

E.4 52.216-1 TYPE OF CONTRACT (APR 1984)

E.5 52.225-18 PLACE OF MANUFACTURE (MAR 2015)

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY

REFERENCE (FEB 1998)

E.8 552.216-73 ORDERING INFORMATION (AUG 2010)

(ALTERNATE I—SEP 1999)

SECTION F – INSTRUCTIONS TO OFFERORS

F.1 ADDENDUM TO 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL ITEMS

F.2 A-FSS-12-A PERIOD FOR ACCEPTANCE OF OFFERS (MAR

1996)

F.3 L-FSS-490 UNSOLICITED SAMPLES, DESCRIPTIVE

LITERATURE, OR BRAND NAME REFERENCES (APR 1984)

F.4 L-FSS-59 AWARD (APR 1984)

SECTION G – EVALUATION

G.1 EVALUATION – TECHNICAL

G.2 ADJECTIVAL RATINGS

G.3 NEXT MODEL YEAR (NMY) PROPOSAL EVALUATION METHOD

G.4 552.217-70 EVALUATION OF OPTIONS (AUG 1990)

G.5 METHOD OF AWARD FOR THE MASTER CONTRACT

G.6 METHOD OF AWARD FOR REQUISITIONS PLACED AGAINST

THE MASTER CONTRACT

SECTION A – GENERAL

A.1 ADDITIONAL INFORMATION FOR STANDARD FORM 1449

Hard copy proposals will not be accepted. Offerors shall submit electronic versions of proposals to the following address:

ontheroad@gsa.gov with a carbon copy to bryan.keith@gsa.gov and michael.davidson@gsa.gov

Electronic copies of proposals are due Friday, August 12, 2016, at 3:00pm Eastern. AutoBid will close Thursday, August 11, 2016, at 3:00pm Eastern. Please review 52.212-1 – Instructions to

Offerors – Commercial Items (Oct 2015) for information regarding timely electronic proposal submission information:

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 3:00 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the

Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the

Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 3:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

mailto:ontheroad@gsa.gov mailto:bryan.keith@gsa.gov mailto:dallas.brewer@gsa.gov

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

Complete electronic file formatting instructions are located in Section F.1.

A.2 A-FSS-2-B (OCT 1988)

FSC CLASS: 2310 and 2320

COMMODITY: PASSENGER MOTOR VEHICLES AND TRUCKS & TRUCK TRACTORS

WHEELED

NAICS: 336111

PERIOD: Base Period – DATE OF AWARD THROUGH April 15, 2017

Option 1 – April 16, 2017 through April 15, 2018

Option 2 – April 16, 2018 through April 15, 2019

Option 3 – April 16, 2019 through May 15, 2019

Option 4 – May 16, 2019 through June 15, 2019

Option 5 – June 16, 2019 through July 15, 2019

Option 6 – July 16, 2019 through August 15, 2019

A.3 CP-FSS-3 NOTICE: REQUESTS FOR EXPLANATION OR INFORMATION

(MAR 1996)

Oral or written requests for explanation or information regarding this solicitation should be directed to:

U.S. GENERAL SERVICES ADMINISTRATION

Light Vehicles Branch (QMAAA) ontheroad@gsa.gov with a carbon copy to bryan.keith@gsa.gov and michael.davidson@gsa.gov

A.4 CP-FSS-4-A SOLICITATION COPIES (MAR 1996)

In order to conduct this procurement most effectively and at the lowest costs, all information – including the solicitation, solicitation amendments, and any comments – will be posted only via the Internet at: http://www.fbo.gov.

mailto:ontheroad@gsa.gov mailto:dallas.brewer@gsa.gov http://www.fbo.gov/

A.5 CP-FSS-6 ELECTRONIC DATA INTERCHANGE (EDI) ORERING (JAN 1994)

Offerors are advised that the Federal Supply Service is expanding use of electronic communications to exchange business documents. The Placement of Orders clause contained in this contract provides that orders may be placed using Electronic Data Interchange (EDI) procedures.

SECTION B – SCHEDULE OF ITEMS AND VEHICLE REQUIREMENTS

B.1 SCHEDULE OF ITEMS AND PURCHASE DESCRIPTIONS

The Schedule of Items can be found in Attachments F1 through F14 as follows:

Attachment No. Description

F1 Schedule of Items – BMW

F2 Schedule of Items – Fiat

F3 Schedule of Items – Ford Werke

F4 Schedule of Items – Hyundai

F5 Schedule of Items – Iveco

F6 Schedule of Items – Kia

F7 Schedule of Items – Mercedes-Benz

F8 Schedule of Items – Mitsubishi

F9 Schedule of Items – Nissan

F10 Schedule of Items – Opel

F11 Schedule of Items – PSA

F12 Schedule of Items – Renault

F13 Schedule of Items – Toyota

F14 Schedule of Items - Volkswagen

Please note, the full solicitation number for Attachments F1-F14 should read “QMAA-JC-

160001-D”. A truncated version is included in the header of the attachments provided. In addition, the word “advised” is truncated below each line item designation. The statement should read “OFFERORS SHALL FURNISH A PRICE FOR ALL AVAILABLE OPTIONAL

EQUIPMENT LISTED BELOW. YOU ARE ADVISED PRICING FOR BELOW THE LINE

OPTIONS WILL BE EVALUATED FOR PRICE REASONABLENESS ONLY”.

Vehicles to be provided under this acquisition must adhere to the Euro Light Vehicle Purchase

Description and the Euro Heavy Vehicle Purchase Description (see Attachments E1-E2).

The non-tactical models identified in attachments F1-F14 are not all-inclusive of those that meet the Euro Light Vehicle Purchase Description and the Euro Heavy Vehicle Purchase Description

(see Attachments E1-E2). Equivalent non-tactical models that meet the minimum requirements may also be offered. If an interested offeror has a representative make and model comparable to the models identified herein, offerors will need to contact GSA’s Systems Branch (QMDBE) at automotiveedi.partnerships@gsa.gov by 3:00pm Eastern July 15, 2016, and provide those representative makes and models per the Schedule of Items. Proposed technical specifications provided by the offeror for alternative makes/models will be reviewed by GSA’s Automotive

Engineering Division for inclusion in AutoBid for this solicitation. Offerors will be notified of the determination of GSA’s Automotive Engineering Branch, and offerors with approved alternative models will then be provided AutoBid account and password information as required.

No alternative models will be accepted after 3:00pm Eastern July 15, 2016.

mailto:automotiveedi.partnerships@gsa.gov

If the comparable model does not meet the Government’s minimum requirements, the Offeror must identify those exceptions for each respective make and model on Attachment D – Technical

Exceptions Worksheet – as part of its electronic proposal submission. Please note that submission of representative makes and models does not ensure that they will be accepted.

Instructions to Offerors relating to AutoBid are included in Section F.1.

B.2 B-FSS-96 ESTIMATED SALES (NOV 1997)

Provided as part of this solicitation are estimated quantities and estimated sales figures, as well as historical quantities in units and total prices paid in dollars for the last program’s four-year ordering cycle (see Attachments G1-G2).

B.3 PRICING

Commercial pricing structures are desired to the maximum extent practicable. Offerors may propose on one or more item numbers solicited herein, but may only offer one model per standard item number. Offerors must meet the standards specified for each item number offered and follow the proposal submission instructions noted in Section F.

B.4 DEFINITIONS

The following terms are defined:

Dealer/Reseller Invoice Price: The initial charge to the dealer from the manufacturer which reflects the base vehicle invoice price and the invoice price for options, including freight and delivery charges.

Dealer/Reseller Net Invoice Price: The amount the dealer pays for a car or truck. Included in this price may be a dealer hold-back, which is a percentage of the vehicle's wholesale price and local charges assessed for brand advertising.

Net MSRP: Manufacturer’s Suggested Retail Price is the recommended selling price for a vehicle as set by the manufacturers.

B.5 STATUTORY PRICE LIMITATION

This acquisition is subject to statutory price limitations pursuant to 31 U.S.C. 1343. The current statutory price limitations were established in the Consolidated Appropria tions Act, 2016, Public Law 114-113, Division E, Title VII, Section 702 (December 18, 2015).

This Law fixes the maximum amount allowable for the purchase of any passenger motor vehicle

(exclusive of buses, ambulances, law enforcement, and undercover surveillance vehicles). For

Fiscal Year 2016, this statutory limitation is:

• $19,947.00 for sedans

• $19,997.00 for station wagons

These limits may be exceeded by not to exceed $7,250 ($27,197) for police-type vehicles.

Provided further, that the limits set forth in this section may not be exceeded by more than 5 percent for electric or hybrid vehicles purchased for demonstration under the provisions of the

Electric and Hybrid Vehicle Research, Development, and Demonstration Act of 1976. Provided further, that the limits set forth in this section may be exceeded by the incremental cost of clean alternative fuels vehicles acquired pursuant to Public Law 101–549 over the cost of comparable conventionally fueled vehicles. Provided further, that the limits set forth in this section shall not apply to any vehicle that is a commercial item and which operates on alternative fuel, including but not limited to electric, plug-in hybrid electric, and hydrogen fuel cell vehicles.

Offerors are instructed to separately identify the destination charge and additional systems and equipment (AS&E) in accordance with 31 U.S.C. 1343, in the appropriate fields in AutoBid (see

Section F.1). Failure to state both the destination charge and AS&E may render its submission unacceptable.

Offerors are further cautioned that submissions whose defective price structure constitutes a circumvention of the statutory limitation for the basic vehicles shall be rejected. For purposes of this contract, a submission with a defective price structure is one which is based on prices for the

AS&E or destination charges significantly in excess of the prices available in the commercial marketplace.

A full list of items subject to statutory price limitations is set forth in Section 1.6 of the Light

Vehcile Purchase Description (see below as found in Attachment F1 – Section 1.6 Vehicles

Subject to Statutory Price Limitations). The offeror must provide the additional systems & equipment (AS&E) pricing in AutoBid for items subject to the statutory price limitations.

Item No. 8Z/12Z 9Z/13Z 17Z

Class I

Subcompact

Sedan / SW

Class II

Compact

Sedan/ SW

Class III

Midsize

Sedan

Style Trunk / SW Trunk/SW Trunk

Engine, Cylinders

4 4 4

Transmissio n Type

Manual Manual Manual

Brake Type Power Assist Power Assist Power Assist

Steering Power Assist Power Assist Power Assist

Front Seats Bucket Bucket Bucket

Front

Impact Air

Bags

Required Required Required

Occupant

Restraint

Sys

Required Required Required

SECTION C – ADDITIONAL REQUIREMENTS

C.1 DELIVERABLES

In addition to the vehicles purchased, the following deliverables are required:

Description Due NLT To

Weekly Status Report

(see Attachment H for requirements;

Attachment I for example)

Each Friday After Contract

Award automotiveedi.partnerships@gsa.gov;

AND bryan.keith@gsa.gov; AND michael.davidson@gsa.gov

Shipment Delays 30 Calendar Days Prior to

Shipping

Contracting Officer AND michael.davidson@gsa.gov

Notification of Vehicle

Defects/Recalls

Within 1 week of public announcement

Consignee, with a copy to the

Contracting Officer in accordance with Section C.8

Vehicle Availability

Listing As required

Contracting Officer AND COR

Vehicle Data Sheet Shall be placed in each vehicle prior to shipment Shall be placed in each vehicle

The Contractor shall deliver via email one (1) electronic copy of each deliverable to the designated persons listed below (see C.2) on the date it is due in Microsoft Office, Word 2007, PowerPoint 2007, or Project 2007 format (or compatible version), as appropriate, for the deliverables specified herein, whether verbally requested or not. Changes to delivery points of contact shall be issued to the Contractor by email notification. All deliverables shall be delivered no later than the date specified herein.

Offerors may download the solicitation and make electronic copies of necessary items for submission. For their own records, offerors are responsible for downloading and making complete copies of the solicitation, the terms of which are incorporated in the contracts.

C.2 POINTS OF CONTACTS AND RESPONSIBILITIES

Contracting Officer’s Representative (COR): The COR will oversee the Contractor’s technical efforts to assure that its performance is in accordance with the terms and conditions of the contract. The COR will be designated after award.

Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. The CO is the only individual authorized mailto:automotiveedi.partnerships@gsa.gov mailto:bryan.keith@gsa.gov mailto:michael.davidson@gsa.gov to make changes to the terms and conditions of the contract. The CO for this contract is as follows:

Contracting Officer Bryan Davis Keith for Master Contract: GSA/FAS/QMAAA

1800 F Street NW

(703) 605-9283 or bryan.keith@gsa.gov

Contracting Officer Joseph Continetti for Delivery Orders: GSA/FAS/QMAAA

1800 F Street NW

(703) 605-2763 or joseph.continetti@gsa.gov

Contract Specialist: Michael Davidson

GSA/FAS/QMAAA

1800 F Street NW

(703) 603-8338 or michael.davidson@gsa.gov

C.3 WEEKLY STATUS REPORTS

**For purposes of this deliverable, for European production, the ship date is defined as the moment a vehicle leaves the manufacturer’s production facility. For vehicles which require oceanic transport, the ship date is defined as the moment a vehicle leaves the port of debarkation. Should a vehicle require upfit work after leaving the OEM facility, the ship date is defined as the date the completed vehicle has cleared source inspection and has entered transit to the purchase customer.**

WEEKLY VENDOR STATUS SUBMISSION

REQUIREMENTS (Attachment H)

GSA Office of Motor Vehicle Management’s contracts requires vendors to submit electronic status reports on a weekly cycle which indicate the production status of all vehicles ordered.

Status information sent electronically to GSA by your firm is displayed in GSA FIeet’s on-line ordering program, AMP. GSA Fleet can view the production, shipment and actual delivery status of orders placed against your contract.

Additionally, the status report will also be used to calculate your on-time shipment performance against the contract time of shipment. It is an avenue for GSA Fleet to evaluate a vendor’s performance when making a best value decision when selecting a vehicle.

Your file can be sent in either of the following two formats which are attached:

mailto:joseph.continetti@gsa.gov

1. XLS: Send data as an EXCEL file via an email attachment to

AutomotiveEDI.Partnerships@gsa.gov; AND bryan.keith@gsa.gov; AND

Michael.davidson@gsa.gov

2. EDI: Data collection is in X12 format (870 transactions set version 3010). Please contact Terry Koniarski at 703-605-9505 for further information in this electronic date interchange.

AUTOCHOICE STATUS Record Layout (870)

Name of Field EXCEL Text File Length Type Option Reference

Description A 1-38 38 AN O N1

Vehicle Order Number (VON ) B 39-46 8 N M N2

Vehicle Identification Number

(VIN)

C 47-63 17

AN O N2

Filler D 64-68 5 Do NOT fill!

Contract E 69-73 5 AN M

Filler F 74-84 11 Do NOT fill!

Case Number G 85-89 5 AN M

Filler H 90-115 26 Do NOT fill!

Name I 116-150 35 AN O N3

Address J 151-185 35 AN O N3

City K 186-215 30 AN O N3

State L 216-217 2 A O N3, N4

Zip M 218-227 10 AN O N3, N5

Status N 228-229 2 AN M N6

Status Date O 230-239 10 AN M N7

Filler P 240-241 2 Do NOT fill!

Contact Person Q 242-276 35 AN O N8

Filler R 277-278 2 Do NOT fill!

Contact Telephone Number S 279-299 21 AN O N9

Filler T 300-303 4 Do NOT fill!

Gross Vehicle Weight Rating

(GVWR)

U 304-309 6

AN O N10

Fuel Type V 310-315 6 AN O N11

Gram Per Mile (GPM) W 316-319 4 AN O N12

Miles Per Gallon (MPG) City X 320-322 3 AN O N13 mailto:AutomotiveEDI.Partnerships@gsa.gov

MPG Highway Y 323-325 3 AN O N14

MPG Combined Z 326-328 3 AN O N15

Flex Gram Per Mile (GPM) AA 329-332 4 AN O N16

Flex Fuel MPG City AB 333-335 3 AN O N17

Flex Fuel MPG Highway AC 336-338 3 AN O N18

Flex Fuel MPG Combined AD 339-341 3 AN O N19

Color AE 342-391 50 AN O N20

Trim AF 392-441 50 AN O N21

Requisition Interface Record Layout Relationship Edits (Legend)

N1: Vehicle Description

N2: Vehicle Order Number is the internal number assigned by the vendor. If no number is entered, an integer representing each vehicle will be automatically assigned. Vehicle Identification Number is mandatory when the vehicle has been shipped.

N3: For Dealer Delivery, enter Dealership name, location, and point-of-contact.

For CNS Delivery, put Customer delivery location and point-of-contact.

N4: Must be a valid US State, Territory, Armed Forces abbreviation, or “XX” for Foreign Countries.

See the USPS official list of State Abbreviations (including territories and Armed Forces addresses) at http://www.usps.com/ncsc/lookups/abbreviations.html#states

N5: Zip Codes are validated against the state field. Required unless “XX” is in the state field (foreign country).

N6: Valid status codes:

SP – Scheduled for Production

IN – In Process

AN – Available Now, No Shipping Schedule

CC – Shipped

DD – Actual Delivery Date

DE – Order Cancelled

N7: Date format is DD/MM/YYYY. This is the date of the vehicle status. For example, if the status of the vehicle is “CC,” enter the shipment date. Do not use dashes.

N8: Contact Person is the person to call who is receiving the vehicle. If it is a dealership, enter the POC for the dealership.

N9: Contact Telephone Number is phone number of the contact person.

N10: Gross Vehicle Weight Rating (GVWR) is the maximum weight value of a vehicle as specified by the manufacturer.

N11: Valid fuel types are:

CNG BI CNG Bi-Fuel GAS HY Gasoline Hybrid

CNG

DE

CNG Dedicated GAS PH Gasoline PHEV

DSL AF Diesel Dedicated AFV LNG BI LNG Bi-Fuel

DSL DE Diesel Dedicated LNG DE LNG Dedicated

DSL

HY

Diesel Hybrid LPG BI LPG Bi-Fuel

E85 FF E85 Flex-Fuel LPG DE LPG Dedicated

ELE DE Electric Dedicated NON FL Non Fueled

GAS AF Gasoline Dedicated AFV OTHER Other

GAS

DE

Gasoline Dedicated

N12: Gram Per Mile (GPM) is 3 characters in length and has replaced Green House Gas (GHG).

N13 through N15: MPG date for city, highway and combined.

N16: If the vehicle is offered as a flex fuel, GSA requires Flex Gram Per Mile (GPM). It is 3 characters in length and has replaced Green House Gas (GHG).

N17 through N19: If the vehicle is offered as a flex fuel, GSA requires the MPG associated for all types of fuel. For ex, if the vehicle has gas and E85: gas data is entered in N13-N15; E85 data is entered in N16-N18.

N20: Color can be up to 50 characters in length.

N21: Trim can be up to 50 characters in length. Trim requires the mfg package level (LT,1XB etc)

General Comments:

1. The ROADS Status Batch File transmitted to the Automotive Center will be an ASCII file (flat file) with a fixed Length of 303 bytes (records).

2. Column Option: O = Optional Field and M = Mandatory Field.

3. Initialize all Cells in Filler Fields with “blank spaces”.

4. N12 through N19: EPA information is not required for vehicles with a GVWR exceeding 8500 lbs.

C.4 IDENTIFICATION OF VEHICLES

The contractor must show the applicable GSA Requisition Purchase Number (RPN) on the carrier’s freight bill or other document used in the delivery of vehicles awarded FOB destination under this solicitation. This information is essential to the consignee for identification purposes.

Vehicles will not be accepted by the Government without this identifying number.

Contractor’s shall submit a ‘Vehicle Data Sheet’, with all required data listed (see attachment

M).

C.5 SHIPMENT DELAYS

If vehicles are not produced, inspected and shipped in accordance with the contract time of shipment, they are deemed late. The contractor is required to advise the Government of the delay a minimum of 30 calendar days prior to the shipment date and establish a new shipment date and offer concession to the Government to remove the vehicle(s) from default status. The concession is 200% of the monthly lease rate established by GSA Fleet for the current model year for the item delayed, or the closest comparable item. The lease rate may be found via www.gsa.gov/gsafleet. In accordance with FAR 52.212-4(f), concessions will not be required for delays that are beyond the reasonable control and without the fault or negligence of the contractor or subcontractor. None of the aforementioned shall be regarded as an extension, waiver, or abandonment of the delivery schedule or a waiver of the Government's right to terminate for cause.

C.6 NOTIFICATION OF VEHICLE DEFECTS/RECALLS

For vehicles delivered under this contract, any notification of defects shall be addressed to the consignee unless otherwise instructed by the Government.

In addition, GSA requires that a vendor be able to inform GSA electronically when a purchased vehicle is affected by an announced recall, technical service bulletin (TSB), or warranty extension.

Data will be provided to GSA in response to the provision by GSA of an active inventory listing of vehicles. This may be on a regularly scheduled basis or on a demand basis.

Data may be provided to GSA in one of two methods:

a) GSA will send a file in electronic format (.XLS, .CSV, or .TXT) to the vendor containing vehicle inventory and updated vehicle contact information and the vendor will return to GSA an electronic file (.XLS, .CSV, or .TXT) with the relevant results;

OR,

b) Should the vendor have the capability, GSA will create a systemic connection between GSA and the vendor by which data will be passed back and forth. Inventory and updated vehicle contact information will be sent by GSA to vendor, and vendor will return resultant data file back to GSA.

The fields required (as defined below and structured in the Excel file template) are:

VIN 17-character vehicle identifier

RECALL CODE OEM specific identifier for the recall, TSB, or warranty extension http://www.gsa.gov/gsafleet

DESC [Optional] Description of the recall, TSB, or warranty extension

Data the GSA will provide to the vendor includes the following:

FLEET CODE An identified given to GSA by the vendor (if required by vendor) to identify the vehicles within the vendor system.

VIN 17-character vehicle identifier

POC NAME Name of GSA Fleet POC for notification purposes

POC PHONE Phone number of GSA Fleet POC

POC ADDRESS1 Address line 1 of GSA Fleet POC

POC ADDRESS2 Address line 2 of GSA Fleet POC [If needed]

POC ADDRESS3 Address line 3 of GSA Fleet POC [If needed]

POC CITY City of GSA Fleet POC

POC STATE State of GSA Fleet POC

POC ZIP Zip code of GSA Fleet POC

POC IDENTIFIER [Optional] Unique GSA Fleet identifier for GSA Fleet POC

Additional fields may be included in the GSA provided file as formulated and/or required by the specific vendor to enable the proper identification of GSA purchased vehicles and the dissemination of recall information to the appropriate vehicle owner.

Attachment J includes a template for vendor submission of related information to GSA;

Attachment K includes a template for GSA submission of data to vendors per this requirement.

C.7 FUEL ECONOMY REQUIREMENTS

Offerors are advised to provide the most fuel-efficient vehicle(s) available that meet European 6

Emission Standards as appicable. GSA Fleet must consider the fuel economy requirements in the EU 6 Standards when making their vehicle selections in AMP.

C.8 AVAILABILITY OF FUNDS

The Government anticipates making an award on all items specified in the Schedule of Items.

Quantities provided are an estimate only and are not a guarantee of orders to be placed under any resultant contract. GSA Fleet will verify the availability of funds when submitting requisitions.

C.9 GUARANTEED MINIMUM QUANTITY

In accordance with FAR 16.504(a), the quantity limits may be expressed as number of units or as dollar values. The minimum quantity of supplies that the Government guarantees to order during the period of this contract is $10,000. If at the end of the contract period (base period and any options exercised by the Government) the vendor has not received an order, upon request the

Government will pay the contractor the guaranteed minimum dollar value. The minimum quantity dollar value is for the entire contract inclusive of options, and not for each line item awarded. No minimum quantity of units is guaranteed.

(a) Request for payment of any amount due under this clause shall be submitted, in writing, to the Contracting Officer within calendar 30 days after the end of the contract period.

(b) The guaranteed minimum does not apply if the contract is terminated for cause or if the

Contractor has not performed in accordance with the terms and conditions of the contract.

C.10 MAXIMUM QUANTITY OF SUPPLIES

The Government anticipates making multiple awards under this acquisition. In accordance with

FAR 16.504(a)(4)(ii), the maximum quantity of supplies the Government will acquire under this contract will be established for each resultant contract based on the items awarded. Each resultant contract will have its own contract ceiling established, and the ceiling price for each awarded contract may differ. For each successful offeror, the estimated dollar value of all awarded line items specific to that contract from Attachment G1 – 2017 Estimated Quantities will be added together to determine the maximum quantity of supplies in dollars for the base period. The total dollar value for the sum of the awarded line items will be divided by 12 to obtain a figure for each one-month option, as the Estimated Quantities are calculated on a full-year ordering cycle. The base contract value and all option values will be added together for a total contract ceiling and maximum quantity of supplies in dollars.

Attachment G1 – 2017 Estimated Quantities also includes the maximum sum of dollars to be spent by the Government on individual orders placed under contracts awarded under this solicitation. No individual contract awarded under this solicitation will be valued in excess of this maximum sum. Though the sum of the estimated values of contracts awarded under this solicitation may exceed the maximum sum included in Attachment G1, the Government will not place a sum of orders under contracts awarded in excess of this maximum sum.

C.11 CONTRACT ADMINISTRATION INFORMATION

A. POINTS OF CONTACT:

Contracting Officer Bryan Davis Keith for Master Contract: GSA/FAS/QMAAA

1800 F Street NW

(703) 605-9283 or bryan.keith@gsa.gov

Contracting Officer Joseph Continetti for Delivery Orders: GSA/FAS/QMAAA

1800 F Street NW

Washington, DC 20405

(703) 605-2763 or joseph.continetti@gsa.gov mailto:joseph.continetti@gsa.gov

Contract Specialist: Michael Davidson

GSA/FAS/QMAAA

1800 F St NW

(703) 603-8338 or michael.davidson@gsa.gov

Contracting Officer's Representative (COR):

Jeremy Cates

Fleet Acquisition Officer

GSA EURO-IFMS Fleet Europe

DSN: 634-8662

Office: 0039-0444-718662 or jeremy.cates@gsa.gov

Holger Fisher

Fleet Manager FMC 21 & 27

GSA EURO-IFMS Fleet Europe

DSN: 546-7416

Office: 0611-143-546-7416 or holger.fischer@gsa.gov

Russell Miller

GSA/FAS/QMDAA

1800 F St NW

(703) 258-4733 or russell.miller@gsa.gov

Semeon Pogossian

GSA/FAS/QMDAA

1800 F St NW

(703) 605-5597 or semeon.pogossian@gsa.gov

The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery or any other terms and conditions of the contract. The COR however, will be permitted to make changes to color, consignee, mailing addresses, email addresses, telephone/fax number and points of contacts as delegated and upon consultation with the vendor. On award, the Contractor will be provided a delegation letter from the Contracting Officer for its signature and files.

B. INVOICE SUBMISSION

Invoices shall include the following information:

• Name of vendor;

• Invoice date;

mailto:michael.davidson@gsa.gov mailto:jeremy.cates@gsa.gov mailto:holger.fischer@gsa.gov mailto:russell.miller@gsa.gov mailto:semeon.pogossian@gsa.gov

• Government contract number, case number, or motor vehicle delivery order number, or other authorization for delivery of goods or services;

• Vendor invoice number, account number, and/or any other identifying number agreed to by contract;

• Description (including, for example, contract line/subline number), price, and quantity of goods and services rendered;

• Shipping and payment terms;

• Taxpayer Identifying Number (TIN);

• Banking information;

• Contact name (where practicable), title and telephone number.

Electronic Invoices are encouraged and may be submitted to the following address:

http://fedpay.gsa.gov/

IF SUBMITTING AN ELECTRONIC INVOICE, FOLLOW THE INSTRUCTIONS

PROVIDED AT THE WEBSITE.

Invoices may also be submitted in lieu of electronic submission to:

General Services Administration

Accounts Payable Branch (BCEB)

P.O. Box 419018

Kansas City, MO 64141

Physical copies of invoices are NOT required to be submitted to the Contracting Officer.

C.12 VEHICLE AVAILABILITY LISTING (VAL)

GSA Fleet is able to order vehicles up until the time Contractors notify GSA that vehicles are no longer available. The Contractor is advised, however, that AMP remains open year round for orders to be placed, subject to availability. The Contractor shall notify GSA of the time that vehicles are no longer available via a Vehicle Availability Listing (VAL). GSA will communicate the VAL to GSA Fleet.

The Contractor shall provide, to the maximum extent practicable, a 2-week notice prior to its closing of any line items. The Contractor is required to provide GSA notice of revisions to closeout dates within one working day of such revisions being announced by their OEM suppliers.

C.13 SERVICE POINTS

The Offeror shall provide to the Government a list of available local service points for the countries of Germany, Italy for each type of vehicle delivered under this contract. The

Government will specify the delivery point to be used for each vehicle purchased under the http://fedpay.gsa.gov/ contract. The Government will select the appropriate service point from this list when warranty repairs are required.

C.14 CUSTOMS CLEARANCE

Germany

In lieu of Customs Clearance Documents, for firms domiciled in the Federal Republic of

Germany, the Abwicklungsschein (Performance Certificate for Tax-Free

Deliveries/Performance) will be used.

Italy

For commercial shipments to Italy, Duty-Free-Entry and in accordance with Customs’ requirements for Italy, the Offeror is requested to ensure that each shipment is accompanied with a transportation document, entitled “T2L.” No more than 3 vehicles shall be listed on the T2L

Document.

Upon arrival and delivery of the goods at destination to the customer, the carrier will present the

T2L Document to the responsible Acceptance Point of Contact (POC), who will be listed in each individual Delivery Order.

The Acceptance POC, in turn will submit the T2L transportation document with a copy of the delivery order and a copy of the provisional invoice to the proper foreign government office.

C.15 NEXT MODEL YEAR

The GSA desires the flexibility to order vehicles defined in this contract without interruption during the period of contact performance. Recognizing there are periods in which our ability to order vehicles is delayed or prevented due to contractor’s business plans, model changeover, production delays or even cancellations, the GSA has created a new option code to mitigate the adverse impact on its customers. The code (NMY) Next Model Year is intended to bridge these performance gaps to facilitate an uninterrupted supply of vehicles to GSA.

The NMY option will allow contractors to provide price, availability and delivery information to the GSA for all vehicle models currently awarded to each contractor that may be subject to a new model year carry over from the previous model year. GSA and the contractors recognize the conflicts between production cycle calendars, budget, or fiscal calendars and the actual calendar of days. This NMY offers a means by which GSA and contractors can manage their expectations of performance, market orders, and purchase price during the production model change cycle.

Contractors shall submit its NMY option price schedule to GSA no later than 3:00 PM Eastern on March 31st of the current model year, and to disclose their planned date to close acceptance of orders for vehicle production in the current model year for all vehicle lines on contract to GSA. This process will afford GSA sufficient time to publish notice to GSA Fleet while facilitating order submission prior to the current model year production end date.

For any orders received after the announced closing date of the current model year production, the following NMY Option shall be utilized.

The information to be submitted to the Contracting Officer shall include the following:

1. The contract number.

2. Line item, noun name of the subject.

3. The date current model production will cease.

4. The final date orders must be received for production scheduling in the current model year.

5. The effective date of the start of NMY Next Model Year production.

6. Next Model Year price offer in USD (United States Dollars) by vehicle offering, class or name.

7. Next Model Year price specific cost detail (increase or decrease) for line item by vehicle offering, class or name.

8. Any change in option type, and their potential conflicts (collision) due to incorporation of previously optional equipment that is now standard equipment in the NMY offer.

9. The cost basis detail for the increase or decrease in price.

10. The price for the NMY option shall extend through the end of the existing period of performance of the contract inclusive of option periods.

11. Contractors shall certify that NMY vehicle(s) comply with the current

European Heavy Vehicle Purchase Description, European Light Vehicle

Purchase Description, and any other applicable European regulations governing the sale and use of motor vehicles.

12. For any deviations from Item #11, the Contracting Officer will seek approval from the appropriate GSA Program and Product Engineering personnel prior to the acceptance of the NMY substitution or replacement. Acceptance of any changes must be in advance and in writing from the GSA Contracting

Officer.

13. Any changes in vehicle configurations (additions or deletions to content), including but not limited to body style, trim level, color, drive and power train, emission/fuel requirements and standards, minimum and maximum

(GVWR) Gross Vehicle Weight require disclosure. Acceptance of any changes must be in advance and in writing from the GSA Contracting Officer.

14. Final approval to the contractors will be communicated in the form of a contract modification. This document is the contractor’s authorization to proceed with the agreed-upon terms and conditions and must be received by the contractors in writing as a contract modification. No other means of communication is binding and the sole authority to issue a modification is through the GSA Contracting

Officer.

15. The contractors must update color and dealership delivery location changes associated with the NMY Option in the AutoVendor System module after those subject line items have been closed.

16. The restrictions on NMY Option Code are as follows:

Contractors cannot sell the current and NMY product offerings at the same time in performance of the contract. The activation of the NMY Option Code shall be in conjunction with the closing of the current model year line item or offering.

The Mfg Model Code shall not be changed. The vehicle offered for NMY must meet or exceed all minimum requirements for the approved line item currently under contract. Changes in Mfg Model Code will be evaluated in next cycle of the Federal Vehicle Standards review.

The (EPA) Economic Price Adjustment clause(s) in the contract will not be applicable to the NMY Option Code, but may apply to other optional periods of performance in the contract. The NMY Option Code is a classification and the contractors must furnish the cost basis information for the increase or decrease in price to the GSA. Please refer to line items 6, 7, 8, 9 & 10.

The price award for the NMY Option shall carry over pending final acceptance and award of the new model year price schedule to be posted in

AMP.

GSA continues to seek the lowest price for its customers. In order to achieve this goal, GSA will seek price reductions in accordance with its market research, benchmarking, potential customer market volume, and other economic data during the NMY Option negotiations as well as through the normal AutoBid process for future solicitation. All postings of options, models and prices shall occur after a contract or contract modification has been agreed upon, reflecting the effective date of the NMY pricing, or notice received from the contractors that no submission for NMY pricing will be provided. If no NMY submission is received, the line item will close at the current model year closeout date and will not reopen.

C.16 ADDENDUM TO THE SOLICITATION

The following attachments are included:

Attachment No. Description

A Proposal Checklist

B SF1449

C Vendor Response Document

D Technical Exceptions Worksheet

E1-E2 European Light Vehicle Purchase Description and European

Heavy Vehicle Purchase Description

F1-F14 Schedules of Items

G1-G2 2017 Estimated Quantities and Historical Sales

H Weekly Vendor Status Submission Requirements

I Weekly Status Reports Example

J Recall Data Template – Vendors to GSA

K Recall Data Template – GSA to Vendors

L Full text of Clauses/Provisions Incorporated by Reference (IBR)

M Vehicle Data Sheet

SECTION D – SOLICITATION CLAUSES

D.1 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO

IMPLEMENT STATUTES OR EXECUTIVE ORDERS—COMMERCIAL ITEMS (JUN

2016)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial items:

(1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015)

(2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004)(Public Laws 108-

77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the

Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with

Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C.

3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and

Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

(4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards

(Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (Jan 2014) (Pub. L. 111-117, section 743 of Div. C).

(8) 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

(9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (Jul 2013) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11)(i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15

U.S.C. 657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

(12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer)

(15 U.S.C. 657a).

__ (ii) Alternate I (JAN 2011) of 52.219-4.

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