QMAA-F6-120011-N Questions and Answers 1 7-11-12.docx

SOLICITATION QMAA-F6-120011-N

2013 LIGHT VEHICLES TO INCLUDE SEDANS, LIGHT TRUCKS, SUVs AND

ELECTRIC & ELECTRIC EXTENDED-RANGE VEHICLES

QUESTIONS AND ANSWERS #1 – 7/11/2012

Q1. The solicitation states that the U.S. Government will accept alternative vehicle models from those given in the schedule of items found in attachments H1 through H11. Will the alternative model be accepted prior to submission deadline? I.e., if a vendor requests an alternative model for AutoBid purposes, will that request automatically be granted?

A1. All alternative makes/models must be submitted under one of the Standard Items solicited in the solicitation. No other Standard Items will be accepted. Alternative makes/models will be reviewed by GSA Engineering personnel for compliance with all stated Government Minimum Standards prior to the due date for proposals to determine acceptability and inclusion in AutoBid. No acceptance of alternative makes/models is automatically granted. With the exception of Standard Item 112R, Left-hand drive (LHD) vehicles only are acceptable (see Amendment 001). Only non-tactical vehicles will be considered.

Q2. Are vehicles ordered via this contract only for use in CONUS (Continental United States), Hawaii, Alaska, Puerto Rico and Guam? I.e., these vehicles are not intended for use in overseas/non US territorial locations?

A2. Vehicles are intended for use in CONUS, Hawaii, Alaska, Puerto Rico, and Guam. Vehicle pricing is to be proposed FOB Destination to any location within the continental United States and dealer delivery is standard. Customer agencies may export vehicles to other than the continental United States (OCONUS), Hawaii, Alaska, Puerto Rico, and Guam, provided that these vehicles: 1) are available for shipment within CONUS per the standard delivery terms, 2) meet all stated Government Minimum Standards, and 3) meet all applicable U.S. regulations and safety standards.

References:

Cover Letter This solicitation is targeted to OEM manufacturers, and their certified representatives, that meet all trade, regulatory and other conditions required to sell light duty passenger cars and trucks to the Government in the United States.

Federal Standard 122BE

3.2.1 EMISSION CONTROL SYSTEM

The contractor shall provide the OEM emission control system warranty, which shall be in conformance with applicable regulations of the U.S. Environmental Protection Agency.

3.7.2 EXPORT VEHICLES

Export vehicle(s) shall conform to applicable safety standards of U.S.A. Shipping instructions shall be in accordance with the contract.

3.7.3.2 DEALER DELIVERY

Unless otherwise specified, dealer delivery is required. The contractor shall have the final predelivery inspection and servicing performed at an authorized dealer of the same make nearest to the destination. Following predelivery servicing, the dealer shall notify the person/office designated on the Motor Vehicle Delivery Order that the vehicle is ready for pickup.

3.8.4 FOREIGN USE

When vehicles are used outside the fifty States of the United States, the District of Columbia, Puerto Rico, American Samoa, Guam, the Republic of Palau, the Federated States of Micronesia, the Commonwealth of the Northern Mariana Islands, the Republic of the Marshall Islands, and the Virgin Islands, the warranty shall include the furnishing of new parts or assemblies to replace any returned to the contractor by the Government which failed or malfunctioned within the warranty period. The replacement parts or assemblies shall be delivered by the contractor to the port of embarkation in the United States designated by the Government. The contractor is not required to bear the cost of the labor involved in correcting defects in vehicles operated in foreign countries.

Federal Standard 307AR

3.1.2 VEHICLE EQUIPMENT AND ACCESSORIES

The vehicle, components, assemblies, and accessories to be delivered under the contract shall be standard or optional commercial products that meet or exceed the requirements specified. They shall comply with all Federal Motor Vehicle Safety Standards (FMVSS), EPA regulations, and state and local regulations applicable to the specified vehicle on the date of manufacture. In addition, the vehicle(s) shall be furnished with the equipment, systems, and accessories as specified by the option codes. Option codes are defined in the text of the standard, or are self-explanatory, as generally used in the automotive industry. All components and optional items shall be as represented in the manufacturer’s current model year technical data. Technical data shall be limited to specifications and technical material identical to that furnished to the authorized company representatives for selection of vehicle models and components. When a specified component or accessory is available in the chassis manufacturer’s sales/engineering data, the vehicle shall be so equipped with the OEM item. The OEM component parts of the vehicle need not be the products of the same manufacturer. Optional and standard equipment ordered shall be installed, serviced, and ready for use.

3.2.6 EMISSION CONTROL SYSTEM.

Vehicles destined for all states shall comply with Environmental Protection Agency (EPA) Regulations governing Control of Air Pollution from New Motor Vehicles and New Motor Vehicle Engines in effect on the date of manufacture and with state requirements for which the vehicles are destined.

3.7.95 CODE “1611” OEM EXPORT DOCUMENT FEE

When code 1611 is specified, A GSA Form 1611 shall be completed and submitted by the contractor per the instructions on the form.

3.8.11 OVERSEAS VEHICLE REQUIREMENTS

Export vehicle(s) shall conform to applicable FMVSS of U.S.A. Vehicles shall be supplied with OEM export configuration. The speedometer shall indicate speeds in both miles and kilometers and the odometer shall show cumulative distance in either kilometers or miles.

Q3. In the Bid Detail Tab in AutoBid, should we populate the “grams per mile” (GPM) field for vehicles over 8500 GVWR?

A3. Offerors are only required to provide Miles Per Gallon (MPG) and Grams Per Mile (GPM) for vehicles up to 8500lbs GVWR. For vehicles over 8500lbs GVWR, offerors should insert “0” in these fields.

Q4. In the Bid Detail Tab in AutoBid, how do you want us to populate the “mpg” and “grams per mile” fields? Should we input the data specific to vehicles going to Green States or Non-Green States?

A4. MPG and GPM fields should be populated for the base vehicle engine. States with differing MPG and GPM data based on engine availability should be clearly identified on the Optional Equipment Tab and Clarifications Tab, respectively (see below). “Green states” and “non-green states” are not valid descriptions.

For flex-fuel vehicles, the MPG and GPM figures for gasoline should be entered on the Bid Detail Tab. MPG and GPM figures for alternative fuel components on flex-fuel vehicles should be entered under the appropriate option on the Optional Equipment Tab. If there is more than one engine that works with the option the additional engine(s) for that option must be place on the Clarifications Tab.

Example: E85 is applicable to both IE1 and IE2. The offeror will insert E85 data for IE1 in the Optional Equipment Tab and add the E85 data applicable for IE2 on the Clarifications Tab for that specific Item Number. (see Amendment 001).

Q5. In the Other Features Tab in AutoBid, under the “fuel type” category should we input “gasoline” for vehicles that have a flex fuel engine as the base engine?

A5. For flex fuel and bi-fuel engines, offerors are instructed to insert “gasoline” as the primary fuel source for the base engine. The fuel source other than the primary source should be identified on the Optional Equipment Tab along with the MPG and GPM for the alternative fuel.

Q6. In the Emissions Tab in AutoBid, what information is expected for this tab? Should this be the descriptions for engines provided in Green States and Non-Green States? Should we designate that a vehicle has 50-State Emissions in this section?

A6. Offerors are instructed to indicate for the base engine if the vehicle is 50-state certified in this section. If certain states cannot receive delivery of the base engine, this information should be clearly identified on the Emissions Tab along with the engine/emissions to be provided in those states. “Green states” and “non-green states” are not valid descriptions.