Q1_2026_-_Business_Case_-_Backup_AOC_Facility_Construction_-_signed.pdf
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- Solicitation number
- 26-008-ITB
- Issued by
- Bell County, Kentucky
About this file
This is a Business Case document and related solicitation for the Kenton County Airport Board (KCAB) in Kentucky regarding Backup Airport Operations Center (AOC) Construction. The project encompasses the construction and installation of a backup AOC facility at the South ARFF tower to replicate critical equipment and ensure business continuity should the primary AOC become unavailable. The scope includes installation of two dispatch consoles, critical systems (radios, 911 answering software, camera systems, Honeywell systems, and phones), and facility improvements (flooring, wall repair, paint, carpet, lighting, blinds, and finishes). A pre-bid meeting and site visit are scheduled for Thursday, February 26, 2026 at 1:00 pm at South ARFF Station #1, 2100 Tower Drive, Hebron, Kentucky. Questions are due by 11:59 pm on Monday, March 9, 2026, with answers to be posted no later than Thursday, March 12, 2026 at 11:59 pm. Bids must be received by Thursday, March 19, 2026 at 2:00 pm.
The total appropriations request is $430,722.50, comprised of $289,222.50 for construction (including design, construction/installation, contingency at minimum 10%, and force labor) and equipment costs totaling $141,500.00 (computer installation, furniture, force labor, and miscellaneous items). Design services were completed by Emboss and paid through Planning & Development's Professional Services O&M Budget. The project is driven by the current single-point-of-failure risk posed by operating the primary AOC out of the Airport Police Department with no backup capability, which has proven problematic during past events such as COVID evacuations and construction work. The project aligns with business objectives to ensure redundancy and continued business continuity and supports strategic goals of ensuring safety and health of passengers and employees while managing assets strategically. Construction is scheduled to commence on April 1, 2026 and be completed by June 30, 2026, with equipment purchases and installations to follow contract award.
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Text version
Master Plan Alignment
Strategic Plan Alignment
Sustainability Benefits
$50,000.00
$60,000.00
$10,000.00
$5,000.00
$12,500.00
$3,000.00
$1,000.00
$141,500.00
$42,475.00
$215,000.00
Construction Admin & Construction Inspection (CA/CI) $0.00
$25,747.50
$5,000.00
$1,000.00
$289,222.50
Total Appropriations Request: $430,722.50
Business Objectives: Ensure redundancy and continued business continuity should the primary AOC be impacted
Risk if Not Funded: Having only a primary AOC facility creates a single point of failure for our airport's PSAP and communications hub. By creating a backup AOC, business continuity will be enhanced. Additionally, the consoles were purchased by another project's budget and are being stored inside the bays at South ARFF.
Computer Installation:
Furniture:
Force Labor:
Miscellaneous:
Total Appropriations Request for Equipment:
Organizational Impact Justification
Design:
Construction/Installation:
Contingency (min 10%):
Force Labor:
Backup AOC Facility Construction PMWeb #
Current Situation/Background Information
The AOC currently operates out of the Airport Police Department - with 4 dispatch positions/stations. The AOC serves as CVG's communications hub and the airport-wide public safety answering point (PSAP). Currently there is not a Backup AOC that can be utilized should an incident render the current center unusable. This has been challenging for past events such as COVID required evacuations and construction work impacting the facility. Additionally, the AOC is open to additional risks such as power failures, fire and severe weather.
Project Definition
Project Scope: It is proposed to create a Backup AOC location in the South ARFF tower - which previously housed the airport's fire dispatch center. Build-out of a formal Backup AOC would include replicating all critical equipment to ensure continued operation should the primary AOC be disrupted:
•Installation of 2 dispatch consoles
•Installation of critical systems including radios, 911 answering software, camera systems, Honeywell, and phones
•Improvements to the facility (flooring, wall repair, paint, carpet, lighting, blinds, finishes, etc.)
Cost
Project Value/ROI: Ensuring continuity for the PSAP and communications hub during an emergency
Organizational Impact
Project Approach
Emboss was contracted and completed 100% designs and bid documents (construction cost-estimate) for the new Backup AOC. Design services were paid for through P&D's Professional Services O&M Budget - with the intent of "back paying" the O&M budget if the project is appropriated.
If appropriations are approved, a solicitation for general-contracting construction bids will be posted on OpenGov. Under a construction contract, the new Backup
AOC space will be demoed (including removal of unused fire-dispatch systems), re-built with a new, up-to-code raised-floor system, and finished with paint, carpet, ceiling tiles, and finishes. Once construction is complete, purchase orders for proprietary systems will be created and coordinated under the project - work station/console installs (Xybix), 911 Phones, Radios, and supporting technology.
Alternatives
Vendor Contingency:
Continue forward with the primary AOC location only with no backup available
Related Projects
N/A
911 Phones:
Fuel Performance - 2. Ensure the safety and health of passengers and employees
Fuel Performance - 4. Manage assets and space strategically
Radios:
Miscellaneous:
Total Appropriations Request for Construction:
1/28/2026
3/12/2026
3/27/2026
N/A
4/1/2026
Construction Notice to Proceed (after contract is signed) 4/1/2026
Construction Completion 6/30/2026
6/30/2026
ARFF Human Resources
Business Administration Information Technology
Capital Accounting Innovation
Commercial Management Operations
Customer Experience Planning & Development
Environmental, Social & Governance (ESG) Police Department
Facilities Procurement
Field Safety
Finance Terminal Modernization Program
Fleet Other ________________________________________________
100% - Emboss was contracted and completed 100% designs and bid documents (construction cost-estimate) for the new Backup AOC. Vendors provided equipment quotes. IT Director provided force labor estimates for IT work.
Stakeholders
Certainty of Cost Estimates
Project Funding
Larry Krauter
Chief Executive Officer
Dil Gruffydd
Chief Financial Officer
Executive Sponsor
Shannon Oldfield
Chief Operations Officer
Concurrence Leader
Steve Listerman
Vice President Public Safety, Security & Compliance
Business Unit Leader
Bill Siemer
Vice President Planning & Development
Sponsor/Originator
Eric Rysdon
Director Engineering Construction Management
CAPEX
Appropriations Approval
Approvals:
Equipment Installation
Known Risks & Limitations
CJIS Access - once computers are installed, the Backup AOC room must remain locked and accessible only by CJIS approved personnel - or under prior-approval and escort.
24/7/365 Facility - build-out/construction/installs will take place inside a 24/7/365 Facility. Work will be limited to "normal working hours" (8AM-5PM). Work will need to not interrupt facility functionality. Proprietary systems routing thru the tower (data, crash phone, etc.) are not to be interrupted without prior coordination and planning.
Recommendation
Construct the Backup AOC
Procurement (Bid/Solicitation) Completion
Contract Negotiation Finalized
Board Meeting
Equipment Purchase (after contract is signed)
Project Schedule
Out of Office. Verbally approved on 1.16.2026.
Eric Rysdon (Jan 30, 2026 16:34:40 EST) Eric Rysdon
Stephen Listerman (Jan 30, 2026 17:34:26 EST)
Dilwyn Gruffydd (Feb 2, 2026 16:32:43 EST) https://cvgairport.na2.adobesign.com/verifier?tx=CBJCHBCAABAAUwsYve-pFeS1G8ScruvYJT-DnlPBbgbr https://cvgairport.na2.adobesign.com/verifier?tx=CBJCHBCAABAAUwsYve-pFeS1G8ScruvYJT-DnlPBbgbr https://cvgairport.na2.adobesign.com/verifier?tx=CBJCHBCAABAAUwsYve-pFeS1G8ScruvYJT-DnlPBbgbr https://cvgairport.na2.adobesign.com/verifier?tx=CBJCHBCAABAAUwsYve-pFeS1G8ScruvYJT-DnlPBbgbr https://cvgairport.na2.adobesign.com/verifier?tx=CBJCHBCAABAAUwsYve-pFeS1G8ScruvYJT-DnlPBbgbr
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