PWS Tri Squadron Conf_27 June 24_Final.docx
DOCX document 24 KB Posted
- Attached to
- Tri-Squadron Annual Conference Federal contract opportunity
- Solicitation number
- FA448424Q0021
About this file
This document is a Performance Work Statement (PWS) for the Tri-Squadron Annual Training Conference to be held in Sandusky, Ohio from November 11-15, 2024. The Department of the Air Force's Air Mobility Command is procuring the venue and associated services for this conference, which will be attended by approximately 320 personnel from the 311th, 338th, and 339th Recruiting Squadrons.
The PWS outlines the specific requirements for the venue, including providing conference room space, a banquet hall, breakout rooms, on-site individual billeting rooms, and support services such as internet and audio-visual equipment. The venue must be located in Sandusky, Ohio and will be responsible for coordinating the event logistics, including registration, setup, and cleanup. The government will not exercise any supervision over the venue, which will be accountable to the government. Billing will be based on actual costs incurred, and the contractor must submit invoices through the WAWF system for review and payment.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Solicitation Amendment FA448424Q00210002 SF 30.pdf | ||
| Solicitation Amendment - FA448424Q00210002.pdf | ||
| Solicitation Amendment - FA448424Q00210001.pdf | ||
| FA448424Q0021_Questions.pdf | ||
| Amended RFQ Combo Solicitation.pdf | ||
| Solicitation Amendment FA448424Q00210001 SF 30.pdf | ||
| JB MDL Antiterrorism Awareness KTR Trifold 22APR 24.pdf | ||
| Medical Statement.pdf | ||
| Wage Determination_Erie County OH.pdf | ||
| Solicitation - FA448424Q0021.pdf | ||
| SFS Appendix CONTRACTOR APPENDIX Sep 23.pdf | ||
| RFQ Combo Solicitation_Tri-Squadron Conference.pdf | ||
| JB MDL AT Awareness Guide for KTR 22APR24.pdf | ||
| Pricing Sheet Tri-Squadron Annual Conf - NOV 2024.xlsx | XLSX spreadsheet |
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Text version
Performance Work Statement 311th, 338th, & 339th Recruiting Squadrons Tri-Annual Training Conference Sandusky Ohio, USA 11-15 November 2024
1. PURPOSE. The 311th, 338th, & 339th Recruiting Squadrons will be conducting their annual training conference and awards banquet in Sandusky, Ohio from November 11th to the 15th. The Group will need conference room space, support and internet, a banquet hall, and breakout rooms throughout the week of 11-15 November 2024. The Venue shall be located in Sandusky, OH. The contracted venue will also be required to provide on-site individual billeting rooms for 320 personnel for 4 days (11-15 Nov.), including 214 standard rooms and 106 on-suite rooms, and service approximately 320 attendees to be paid for via individual Government Travel Cards (GTC), outside of payment of this contract. The Government will not exercise any supervision or control over the venue providing deliverables. Such providers shall be accountable to the venue who, in turn, is responsible to the Government.
2. PAYMENT AND INVOICING. Billing shall be for “actuals incurred” and payment shall be accomplished in accordance with the contract. The contractor must submit invoice via WAWF for review and payment.
3. VENUE FURNISHED ITEMS AND SUPPORT
1. The quantities ordered in the contract are estimates and the Government shall only be charge for actuals incurred.
4. EVENT DELIVERABLES
1. Monday: The Venue, in coordination with the Advanced Party, shall prepare registration and timing for approximately 320 members. The Venue will:
a. Provide tables and support to ensure smooth on-boarding for all guests.
b. Prepare support, to include a table set-up and front desk check-in availability to register special guests upon their arrival.
2. Tuesday
a. Large Group Event. The Venue shall provide at least one (1) main room that can seat/support up to approximately 320 members in a classroom style setup. The room shall be available starting at 0800 until 1700 on Tuesday 12 Nov and have power and A/V available to support the training.
b. Breakout Sessions. The Venue shall provide three (3) breakout rooms capable of holding one hundred (100) attendees each from 0800 - 1700. The Venue shall provide long rectangular tables and chairs capable of seating at least one hundred (100) attendees per conference room. Each room will have audio-visual support (a podium, microphone, at least 1 large screen), centralized outlets/extensions to support computer charging during the session, and a hardline ethernet port for Comms Support Team access.
3. Wednesday
a. Large Group Event. The Venue shall provide at least one (1) main room that can seat/support up to ~320 members in a classroom style setup. The room shall be available starting at 0800 until 1400 on Wednesday 13 Nov and have power and A/V available to support the training.
b. Breakout Sessions. The Venue shall provide three (3) breakout rooms capable of holding one hundred (100) attendees each from 0800 - 1700. The Venue shall provide long rectangular tables and chairs capable of seating at least one hundred (100) attendees per conference room.
c. Banquet/Picture. The Venue shall prepare a banquet hall that can seat/support approximately 320 members for the Tri-Squadron Annual Awards Banquet on Wednesday, 13 Nov.
i. The Venue shall be provided no less than 3.5 hours to prepare for a 1730 cocktail hour, the 3-squadron’s group picture, and the overall banquet, which will end at 2200.
ii. The Venue shall ensure that space is made available by 1445 for a 3 squadron group picture.
4. Thursday
a. Large Group Event. The Venue shall provide at least one (1) main room that can seat/support up to ~320 members in a classroom style setup. The room shall be available starting at 0800 until 1700 on Thursday 14 Nov and power and A/V available to support the training.
b. Breakout Sessions. The Venue shall provide three (3) breakout rooms capable of holding one hundred (100) attendees each from 0800 - 1400. The Venue shall provide long rectangular tables and chairs capable of seating at least one hundred (100) attendees per conference room. Each room will have audio-visual support (a podium, microphone, at least 1 large screen), centralized outlets/extensions to support computer charging during the session, and a hardline ethernet port for Comms Support Team access.
5. Friday
a. Large Group Event. The Venue shall provide at least one (1) main room that can seat/support up to ~320 members in a classroom style setup. The room shall be available starting at 0800 until 1700 on Friday 15 Nov and power and A/V available to support the training.
b. Breakout Sessions. The Venue shall provide three (3) breakout rooms capable of holding one hundred (100) attendees each from 0800 - 1200. The Venue shall provide long rectangular tables and chairs capable of seating at least one hundred (100) attendees per conference room and extension cords as able to support required training needs. Each room will have audio-visual support (a podium, microphone, at least 1 large screen), centralized outlets/extensions to support computer charging during the session, and a hardline ethernet port for Comms Support Team access.
6. Staff Support Room. The Venue shall provide one (1) room to be used as the staff administrative operations office accommodating up to ten (10) people. The rooms shall be available from 0800 on Tuesday, 12 Nov until 1200 on Friday, 15 Nov. The rooms shall have wireless internet access for at least ten (10) users and power strips for area. At a minimum, the room shall consist of a single table with at least eight (8) conference seats.
7. Leadership Support Rooms. The Venue shall provide at least three (3) support offices for key leadership to hold private work/activities as necessary. These rooms shall be available from 0800 on Tuesday, 12 Nov until 1200 on Friday, 15 Nov.
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