PWS - Success Lake Water Testing 03DEC2024.pdf

Performance Work Statement Success Lake Water Testing

03 December 2024

A. General Information:

1. Location: The work required under this contract provides for Water Testing services at Success Lake. Success Lake is approximately six miles east of Porterville, CA. The contractor shall provide all labor, materials, supplies, permits, licenses, equipment, and supervision necessary to accomplish all work required for this contract. Prospective bidders are strongly urged to visit the work area prior to bidding on this contract.

2. Closure: In the event that any property of the Project is permanently or temporarily closed, the segments of this contract pertaining to that area shall not be required and therefore not utilized. The number of facilities may vary. Contractors shall not perform work in those closed areas or facilities that are not in use and shall not be compensated for work not accomplished.

3. Authorities/Technical Direction: The Contractor shall take no direction from any Government employee or any other person other than the Contracting Officer (KO) that changes the terms and conditions of this contract action, the scope, or any change that impacts the cost, price or schedule. Changes authorized by the Contracting Officer will be in the form of a written, official, signed modification to the contract action received by the Contractor before the Contractor will act upon those changes. The Contractor will comply with the Changes clause of this contract when the contractor believes direction has been given from persons other than the Government Contracting Officer that equate to a change by notifying the Contractor Officer as directed by the clause. Any direction given by any Government employee or any other person outside their authority must be reported to the Contracting Officer. Contracting Officer Representatives (CORs) are limited to the authorities stated in the COR appointment letters.

4. Estimated Quantity Line Items: All Section B, Pricing Schedule, Line Items with quantities are estimated-quantity Line Items. The quantities are estimated amounts and not guaranteed amounts. The contractor will only be paid for work performed. At no time will the contractor exceed the estimated quantity on any estimated quantity Line Item.

The contractor will establish a tracking system of actual quantities against the contract’s estimated quantities for each estimated quantity Line Item and will maintain the tracking system up to date throughout the life of the contract. When the actual quantity of any Line Item reaches 75% of the estimated quantity on any estimated quantity Line Item, the contractor will notify the Government’s Contract Specialist and the Technical POC in writing by fax or e-mail within two calendar days. Once the Government is notified that the actual quantity has reached 75% of the estimated quantity on any Line Item and if the Government determines that the estimated quantity needs to be increased, the contractor will receive an official modification to the contract action signed by the Contracting Officer increasing the quantity and the amount obligated on the contract BEFORE the contractor will proceed to work over the existing estimated quantity. The modification will set the new estimated quantity that the contractor may not exceed without another modification.

5. Period of Performance: The base period of this contract shall be a base year roughly 01 June 2025 through 31 May 2026, and up to four option years. The Government may elect to exercise four (4) option years.

6. Meetings: Pre-Work Meeting: The contractor shall contact the Operations Project Manager to schedule a Pre-Work meeting to discuss all elements of this contract. The Operations Project Manager shall determine the date, time and location of this meeting.

The Contractor shall submit to the Operations Project Manager all items listed below:

a. Certificates of Insurance (General Liability and Worker’s Compensation)

b. Safety Hazard Analysis

c. Quality Control Plan

d. Accident Prevention Plan (APP)

e. Name and local telephone numbers of supervisor if other than the contractor.

f. Exposure Report – Form 94 (Man-hours worked). Submit along with invoice.

g. Monthly Invoice.

7. Invoicing and Payments: Services shall be based on an itemized bill/invoice and certification that the services have been performed. The invoice and certification for each month shall be submitted to the Operations Project Manager. All payments shall be paid monthly for the amount of work accomplished. The Contracting Officer’s Representative shall verify invoices before payment shall be authorized.

a. Invoices: Invoices for payment shall be submitted upon completion of tasks as outlined in the Payment Schedule of this contract. Invoices shall be submitted to:

Original invoice only WITHOUT additional information:

USAED, Finance Center

ATTN: CEFC-AO-P

5720 Integrity Dr.

Millington, TN 38054-5005

One copy of invoice WITH all required information including any necessary supporting documentation:

U.S. Army Corps of Engineers ATTN: Contracting Office Service & Supply Branch Contract Number 1325 J Street Sacramento, CA 95814-2922

U.S. Army Corps of Engineers Success Lake

ATTN: Operations Project Manager PO Box 1072 Porterville, CA 93258-1072 Fax: 559-784-5469 b Payments: The Government shall pay the Contractor upon submission of proper invoices for services delivered and accepted for the portion of the work actually performed under the contract.

c. Final Payment: Final payment shall be authorized when Government issued keys have been returned and all report requirements have been met at the unit price for the services actually performed in accordance with the pricing schedule.

Part B – Work to be performed:

General Information: The contractor shall provide all labor, equipment, materials, supplies, transportation, and supervision necessary to perform all water quality sampling and testing in Five (5) physical areas: Tule Day Use Area (3-1 & 3-2 pump house), Rocky Hill Day Use Area, Administration Office pump house, and the Tule Oxidation Pond at Success Lake.

1. Testing Services:

a. Coliform Bacterial Testing and Residual Chlorine:

Perform testing for coliform bacterial and residual chlorine during the first week of every month. One test at Four (4) Wells: Tule Day Use Area (3-1 pump house), Tule Day Use Area (3-2 pump house), Rocky Hill Day Use Area, Administration Office pump house, each month for an annual total of 48 tests.

b. Re-Test for Coliform: In the event that retesting shall be required, additional tests shall be performed as required and requested by the Project Manager. Samples shall be collected on or before the next business day (not to exceed 48 re-tests within contract year)

c. Nitrates Testing: Perform testing for nitrates during the first week of every month.

One test at Four (4) Wells: Tule Day Use Area (3-1 pump house), Tule Day Use Area (3-2 pump house), Rocky Hill Day Use Area, Administration Office pump house, each month for an annual total of 48 tests.

d. Tule Oxidation Ponds: Perform testing for Dissolved oxygen, Electrical Conductivity EC, and Field PH during first week of each month at Tule Oxidation Ponds.

e. Formaldehyde, Zinc, Phenol and total Nitrogen Testing: Perform testing for Formaldehyde, Zinc, Phenol and Total Nitrogen during the first week of January at Tule Oxidation Ponds.

f. Trip Fees: Shall not exceed 24 within contract year.

* Services not scheduled (b. Retest); will only be invoiced when scheduled work is required and completed.

2. Test Results:

a. Contractor will notify Project Manager if any test component exceeds state of California Water Quality Standards for the component. Coliform results will be reported in MPN/100 ml format.

b. All test results shall be supplied to:

Operations Project Manager PO Box 1072 Porterville, CA 93258

Ph. 559-784-0215 Fax. 559-784-5469

c. Copies of all test results will also be provided on the State Electronic Data Transfer (ETT) Form as required by state law.

C. Contractor’s Responsibility:

1. Personnel:

a. General Requirements: The Contractor shall provide an adequate number of fully qualified personnel to perform the work specified herein. It shall be the Contractors responsibility to ensure that personnel fulfill the requirements of the contract.

b. Supervision: During regular working hours, the Contractor shall designate in writing who shall have full authority to direct the work required by this contract. The designated supervisor shall be able to understand, speak, read, and write the English language.

c. Information: A copy of this contract shall be maintained on the job site and made available to any interested Contractor employee. Each contractor employee shall be given a copy of that section of the contract that employee is assigned to perform.

2. Safety:

a. Safety Program: The work to be performed shall be within the public recreation areas and the attention of the Contractor shall be directed to the need of extreme caution and care while driving and operating equipment in these areas. All equipment, vehicles, and work shall comply with applicable safety regulations as set forth in EM

385-1-1, Safety and Health Requirements Manual. This regulation is available for the contractor to review at the following web site:

https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/Safety-and-Health- Requirements-Manual/ Safety regulations require that the Contractor report the number of hours worked to the Operations Project Manager by the 5th of each month. The Contractor shall formulate and furnish to the Operations Project Manager in writing a comprehensive program to implement the general policies and procedures for safe operation and maintenance in accordance with applicable provisions of OSHA and EM 385-1-1, Safety and Health Requirements. The program shall include provisions for equipment maintenance, employee responsibilities for working safely, indoctrinations and training of employees, public safety activities and responsibilities for fire prevention. The Contractor shall provide applicable safety training to employees.

b. Safety Hazard Analysis: At the start of the contract the Contractor shall meet with the Operations Project Manager to discuss an analysis of the hazards and associated control measure. The Contractor shall submit a written job hazard analysis prior to the start of work. The analysis shall include the evaluations of all hazards, and techniques of accomplishing each work item in a safe manner. A sample format is shown in Appendix A: it shall be the Contractors responsibility to provide additional copies.

c. Exposure Data: The Contractor shall submit a Safety Exposure Report, CESPD Form 94, to the Operations Project Manager with each invoice. Reports of all exposure hours shall be made and turned in to the Operations Project Manager for any and all contractor employees. Reports shall be turned in with invoices. A master copy of Form 94 shall be provided in Appendix B, it shall be the Contractor’s responsibility to provide additional copies.

3. Security: AT-OPSEC PWS

a. Security gates, storage yards and office compounds shall remain locked except when authorized employees are present in the immediate area. All storage buildings, storage rooms, equipment rooms and project buildings shall remain locked except when in use. The Contractor shall maintain a current register of all keys issued. Extra keys shall be obtained from the Operations Project Manager. Discharged employees shall be required to return all keys. Government keys shall not be duplicated. Several of the buildings that the Contractor shall be required to work in are equipped with security (alarm) systems. The Contractor shall be granted access to such buildings by the Operations Project Manager.

4. Quality Assurance Surveillance Plan:

Monitoring: The scope of work and requirements outlined in this Performance Work Statement (PWS) to be performed by the Contractor is subject to a Quality Assurance

Surveillance Plan (QASP) conducted by the Contracting Officer Representative (COR).

Table 1 provides the QASP to be used for this PWS. The Contractor is encouraged to read the QASP to fully understand how the Contractor will be evaluated during the contract.

a. Performance Requirements Summary The table on the following page lists the PWS requirements/deliverables that the Government shall monitor. The absence of any contract requirement from the PRS/QASP does not detract from its enforceability nor limit the rights or remedies of the Government under any other provision of the contract, including the clauses entitled “Inspection of Services” and “Default.”

The table defines the standard for each listed PWS service, cites the respective specification, provides the method of surveillance, and describes disincentives for not meeting acceptable standards.

b. Government Quality Assurance The Contracting Officer (KO) has overall responsibility for overseeing the Contractor’s performance. The COR shall monitor day-to-day contract compliance and administration. The COR is responsible for technical administration of the project. The COR also assures proper Government surveillance of the Contractor’s performance and shall monitor, record, and report on the technical performance of the Contractor on a day-to-day basis. The COR, along with USACE subject matter experts, shall assure the Contractor is meeting contract PWS standards, as well as all Federal, state, and local regulatory requirements. The Government intends to use the following methods to monitor standards:

• Inspection and review of all required documents and submittals.

• Periodic inspection of work processes or output.

• 100% inspection at the completion of key work segments and deliverables.

• Customer feedback.

c. Performance Evaluation Performance of services shall be evaluated to determine whether or not it meets the performance requirements of the contract. The COR shall evaluate and report Contractor performance to the Contracting Officer at each milestone and delivery per the project schedule. Progress inspection reports shall be submitted as required.

When the performance requirement is not met, a contract discrepancy report (CDR) shall be issued to the Contractor by the Contracting Officer. The Contractor must respond to the CDR and return it to the contracting officer within five (5) calendar days of receipt. Failure to meet acceptable performance standards may result in one or all of the following actions:

• Issue a temporary work stoppage awaiting corrective action.

• Withdrawal of work

• Terminate the contract.

Performance Requirement

Summary (PRS)

Acceptable Quality Level (AQL)

Means of Measurement

Remedy

Contractor shall comply with the Performance Work Statement and Schedule.

a. Timeliness – 100% Completion of all tasks in accordance with weekly/monthly/annual schedule.

b. Quality – All work is performed to industry standards 95% of the time.

a. Periodic or 100% Surveillance

b. Inspection by the Government

The CONTRACTOR shall develop a plan for completion of all tasks.

The CONTRACTOR shall re perform at no additional cost to the Government to meet

AQL.