PWS_RRB_GROUNDS_MAINTENANCE Final.pdf

PERFORMANCE WORK STATEMENT

LOST CREEK LAKE GROUNDS MAINTENANCE,

ROGUE RIVER BASIN PROJECT, JACKSON COUNTY, OREGON

1.0 GENERAL STATEMENT

Description of Services: This is a contract to manage and maintain lawns, unimproved grounds, specific paved areas and trails, and landscaping (hereafter “grounds maintenance”) at the Rogue River Basin Project. Performance shall be according to the standards herein. The contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the service performed. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform grounds maintenance as defined within this Performance Work Statement (PWS).

Background: The Rogue River Basin Project (RRBP) of the U.S. Army Corps of Engineers is comprised of three distinct geographical units (aka ‘projects’) - Lost Creek Lake, Elk Creek and Applegate Dam. These areas are used by the visiting public as well as employees and contractors of the RRBP. Grounds maintenance is required to keep these areas safe, accessible, and in a state of good maintenance befitting a facility managed by the Army Corps of Engineers.

Grounds maintenance activities required by this contract will occur throughout the year. Some activities will be seasonal in nature or occur irregularly. RRBP grounds provide safe and enjoyable recreation sites and operations areas, including parking areas, trails, and lawns, which must remain free of debris and overgrown vegetation. This requirement is to maintain designated park and administrative areas to a high standard of appearance.

The Government shall be notified and give written approval 96 hours in advance of use if the contractor proposes use of herbicides within this contract. Areas treated with herbicides may require the contractor to place and remove signage and/or may require temporary closure to protect public health and safety; this must be coordinated with the NRM team 72 hours prior to herbicide application.

This is a firm fixed priced, performance based non-personal commercial services contract with a base period of performance from 1 April 2025 through 31 March 2026, with the option of three (1 year) additional periods outlined within the delivery/performance schedule of this requirement, and to be utilized at the convenience and discretion of the government.

Locations for work to be conducted include Lost Creek Lake, Elk Creek and Applegate Dam.

2.0 DEFINITIONS

Throughout this PWS, terms are defined as follows:

Contracting Officer (CO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officer’s Representative (COR): An individual designated in accordance with subsection

201.602-2 of the Defense Federal Acquisition Regulation Supplement (DFARS) and authorized in writing by the contracting officer to perform specific technical or administrative functions. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

Rogue River Basin Project (RRBP): The destination of where the contract is to take place.

Quality Assurance Evaluator (QAE): A representative of the Contracting Officer's Representative (COR), who normally performs surveillance of the contract work. This person may discuss issues and work performance, and give assistance and guidance, but may not direct work that would incur additional costs or otherwise obligate the Government.

Contractor's On-Site Supervisor: An employee of the Contractor who is a Supervisor who shall be located on the project grounds to continually oversee the work at the time it is being performed, and who shall have authority to represent the Contractor in dealing with the Government, and all subcontractors. The Supervisor shall attend the pre-work meeting, all performance evaluation meetings, and be physically on site when any work is being done. The On-Site Supervisor may also be the person who does the work, but they must have the above-mentioned authority.

3.0 GOVERNMENT RESPONSIBILITIES

All required Corps environmental compliance requirements, regulations, directives, and forms shall be completed and/or furnished by the Government.

A reasonable number of keys, necessary to accomplish required work will be furnished. Return of these keys to the Government prior to the termination of this contract is mandatory. Failure to return keys or loss of keys issued may require the Government to re-key the project for security reasons. The Contractor shall be held responsible for all costs incurred in the replacement of Project key core system.

4.0 CONTRACTOR RESPONSIBILITIES

4.1 General: The Contractor shall furnish all tools, equipment, supplies, repair parts, and personal protective equipment, to manage and maintain grounds and landscaping according to the standards set herein. The Contractor shall be required to bring to and remove from the project, that equipment needed to perform the work involved in this contract on a daily basis. No on-site storage of any kind is available. The Government shall not be responsible for the protection of contractor equipment.

4.2 As environmental conditions change throughout the year, Contractor shall establish an inspection schedule to ensure services are provided in a timely manner to meet specifications spelled out in Section 5. The Contractor is encouraged to use the results of these inspections to schedule services as needed based on environmental conditions. The Contractor shall submit a monthly schedule of services to the COR by the first of each month.

4.1.1 All equipment shall meet the requirements of the USACE Safety Manual EM 385-1-1. A copy of the EM 385-1-1 can be downloaded at the following link:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

The Contractor shall establish Activity Hazard Analysis and Accident Prevention plan in attachments 2 and

3. These plans shall be submitted to USACE Environmental and Compliance coordinator as well as COR.

4.2.1 Attachment 2 APP Worksheet End Form 6293_Aug 2024

4.2.2 Attachment 3 AHA Eng Form 6206_Sep 2024 (sample)

4.2.3 Attachment 4 EM 385-1-1

4.2 Permits and Responsibilities: The Contractor shall be responsible for obtaining all necessary licenses and permits beyond those in Section 3.0 above, and for complying with any applicable Federal, State, County, and Municipal laws, codes, and regulations, in connection with the services of the work within this requirement.

4.3 Herbicide Application: The Contractor shall provide all technical expertise, labor, language interpretation, permits, licenses, equipment, supervision, transportation, operating supplies, and incidentals necessary to spot treat specific target species using hand-operated spot application equipment (i.e., back-pack sprayers, hand-gun sprayers); broadcast treat using appropriate powered equipment (i.e., tractor or ATV-mounted boom or boomless spray rigs); and perform cut-stump and basal bark treatments for the successful performance of this contract.

4.3 Public Safety: The Contractor shall maintain the public use areas so as to provide the best possible conditions for safe use by visitors. All areas in which the contractor performs work will be marked or signed in such a manner that any person entering the area will be aware of work being done in the vicinity.

4.4 Lost and Found: It is the responsibility of the Contractor to instruct their employees that all articles of possible personal or monetary value found by the Contractor’s employees must immediately be turned into the COR.

4.5 Pre-work Meeting: This meeting may be virtual (phone or video conference) if needed. At the pre-work meeting, the Contractor shall submit, in writing, for approval of the COR, the following items:

1) List of employees who will be working for the Contractor.

2) Name and telephone number of authorized supervisor.

3) Number of keys required.

4) Contractor's Quality Control Program (QCP).

5) Work schedule for the first month of the contract.

6) List of all subcontractors employed to perform specifications of the contract. This list is to include all license numbers, expiration dates etc.

7) Insurance Certificates.

NOTE: Acceptance of submissions for review does not constitute "Approval of the Contracting Officer’s

Representative”. Work will not commence until all deliverables are approved by the COR.

4.6 Other Personnel: The Contractor shall furnish supervisory, administrative, and direct personnel to accomplish all work required.

5.0 REQUIRED TASKS FOR GROUND MAINTENANCE SERVICES

The Contractor shall provide the services for maintaining grounds and landscaping as listed below. Work performed on Federal Holidays or on weekends must have prior approval of the Natural Resource Manager (NRM).

The Contractor shall be responsible for all repairs or replacement of items which have been damaged during groundskeeping operations, including but not limited to, irrigation systems, damaged lawn areas, signs, structures, etc.

CLIN DESCRIPTION

0001 RRBP Grounds Maintenance

Rogue River Basin Project Grounds Maintenance Services. Perform Mowing, Edging and Trimming, Turf repair, Vegetative Debris Removal, Shrub Maintenance, Lawn Aeration, Plant Bedding, Road / Parking Lot/ Curb and Sidewalk clearing , McGregor Park trails, Burrowing Animal Lawn Damage Repair, Weed grounds maintenance, Lost Creek Lake Dam Safety Vegetation Removal, Applegate Dam Safety Vegetation Removal services in accordance with the requirements and frequencies of the attached Performance Work Statement at Project Office, River’s Edge Park, McGregor Park and Ramp, Takelma Park, Cole M. Rivers Drive, Bridge Hole, and Applegate.

5.1 Mowing

Mowing- Improved Grounds:

a) Grass shall be maintained at a height of not less than 2” or more than 4”. The grass shall be cut to a uniform height.

b) Schedule- mowing of improved grounds will be scheduled as determined by Contractor inspections to meet the specification above. Growing season is typically March through October each year; mowing shall not occur while grass is dormant and at 4” tall or less.

c) Precautions shall be taken to maintain equipment (including keeping mowing blades in a sharp condition), such that the Contractor provides a clean, even cut, and prevents scalping, uneven mowing, rutting of the grounds by equipment and/or damage to lawn, trees, shrubs in general.

d) All improved grounds shall be maintained free of state-listed noxious weeds.

e) All grass clippings and other debris shall be removed and disposed of by the Contractor in an off-site area approved by the COR.

Locations: McGregor Park, Project Office, River’s Edge Park. See Exhibit 1 (C, F, G) - Maps for details.

Unimproved Grounds

a) Grass and weeds shall not exceed 6 inches (6”) in height after mowing treatments of unimproved areas.

In the case of areas under decks, in addition to the above, no vegetation shall extend above the deck and all posts pilings and supports shall be treated as in Section 5.3 below.

b) Schedule- mowing of unimproved grounds will be scheduled as determined by Contractor inspections to meet the specification above. Growing season is typically March through October each year; mowing shall not occur while grass is dormant and at 6” tall or less.

c) Unimproved grounds shall be maintained free of invasive/noxious plant species.

d) All grass clippings and other debris shall be removed and disposed of by the Contractor in an off-site area approved by the COR.

Locations: Bridge Hole, McGregor Park, Project Office, River’s Edge Park, and Takelma Park. See Exhibit 1 (A, C, F, G, H) - Maps for details.

5.2 Edging and Trimming

a) Edging/trimming/weed whipping shall occur along sidewalks and curbs and around trees, sprinkler heads, shrubs, fences, curbs, poles, buildings, structures, and parking lot bumper blocks so that grass or weed height does not exceed the maximum height of the adjacent grass in designated areas.

b) All debris resulting from edging shall be removed the same day as the edging was accomplished.

Special care shall be taken while edging around waterways to ensure that debris does not get into the water.

c) Areas under decks, cracks and expansion joints in all concrete and asphalt surfaces and curbs shall be treated as needed to prevent the growth of grass and weeds.

d) Special care must also be taken to prevent damage to trees, signposts, etc.

Locations: McGregor Park, Project Office, River’s Edge Park, and Takelma Park. See Exhibit 1 (C, F, G, H) - Maps for details.

5.3 Turf Repair and Re-establishment

a) Areas damaged by vehicular traffic, pollution spills, or normal wear and tear shall be filled in with soil, leveled, seeded or sodded, and maintained to conform to adjacent turf areas. The areas involved normally do not exceed 500 sq. yds./yr.

b) The above area is exclusive of contractor caused damage, which shall be the responsibility of the Contractor to repair and shall not be included in the normally damaged areas calculations nor be eligible for contractor payment or compensation.

c) When reseeding is used as a method of repair, the Contractor shall use a certified Oregon seed that contains perennial rye, bluegrass, and red fescue - 33% mix.

d) All repair work shall begin within seven (7) working days after the area is damaged and must be comparable to the surrounding turf within 30 days.

Locations: Any location with mowed lawns on improved or unimproved grounds

5.4 Vegetative Debris (Leaf, Needle, & Cone Litter and Branches) Removal

a) Leaves, needles, cones, fallen tree limbs and small woody debris shall be removed from improved grounds, roadways, parking areas, sidewalks, steps, curbs, slabs, maintained plant beds, and all maintained gravel trails (approximately 0.7 miles of trail within McGregor Park).

b) This task is properly accomplished when no more than 10% of any square foot is covered by the above debris. The COR and the QAE shall give due consideration to the effects of wind, rain, and foul weather as applicable.

c) The Contractor shall dispose of the debris in an off-site area approved by the COR.

d) Special care shall be taken to prevent the accumulation of fallen leaves and other debris in roadside gutters and storm drains.

e) The Contractor is responsible for keeping drain grate covers and sumps clear of debris. More than 50% of the surface area clogged with debris during any rain shall indicate failure to properly perform this item of work.

f) The accumulation of leaves, sand, and other debris in drain sumps shall be kept from within two (2) inches of the drainpipe opening. Failure to do so shall indicate a failure to properly perform the function.

Locations: Bridge Hole, McGregor Park, Project Office, Rivers Edge Park, and Takelma Park. See Exhibit 1

(A, C, F, G, H) - Maps for details.

5.5 Shrub Maintenance

a) The Contractor shall accomplish all work necessary to maintain desired plants in plant beds indicated in Exhibit 3 - Maps.

b) Pruning shall retain the existing shape and natural growth pattern of the landscape plants and control uneven growth. Shrubs are not to be sheared, cut with “weed eaters” or pruned to flat tops or in geometric shapes unless otherwise instructed.

c) The contractor shall prune shrubs to maintain established vehicle and pedestrian corridors.

d) The Contractor shall not shear shrubs in angular or rounded shapes to conform to curbs. The contractor shall prune back shrubs off curbs and sidewalks by cutting back encroaching branches to a joint or stem junction, retaining a natural shape to the plant.

e) All shrubs and other vegetation shall be maintained a minimum of 1 foot from buildings.

Locations: McGregor Park, Project Office, Rivers Edge Park, and Takelma Park. See Exhibit 1 (C, F, G, H) - Maps for details.

5.6 Lawn Aeration, Overseeding, and Feralization on Improved Grounds

a) The Contractor shall apply a commercial 24 - 4 -12 slow-release type of fertilizer at areas identified as improved grounds in conjunction with aeration and overseeding of the same areas.

b) Fertilizer shall be applied according to manufacturer’s specifications.

c) Seeding mix shall be certified Oregon seed that contains perennial rye, bluegrass, and red fescue - 33% mix.

Locations: McGregor Park, Project Office, and Rivers Edge Park as needed. See Exhibit 1 (C, F, G) - Maps for details.

5.7 Plant Beds

a) The contractor shall maintain plant beds, so they are free of weeds and debris.

b) Hand weeding shall be used as the primary method of removal.

c) All weeds and debris shall be removed from the plant beds and disposed of in an off-site area approved by the COR.

d) Mulch shall be applied as needed so that plant beds are always covered with bark mulch to a uniform depth of 4 inches in all areas of beds not occupied by maintained plants.

Locations: McGregor Park, Project Office, and Rivers Edge Park as needed. See Exhibit 1 (C, F, G) - Maps for details.

5.8 Road, Parking Lot, Curb and Sidewalk clearing (Facility Access)

Contractor shall clear all weedy vegetation from fences, guard rails, bollards, road rights-of-way, building facilities, kiosks and/or parking areas identified in yellow on the attached map. Manually remove all blackberry, scotch broom, and poison oak impacting recreation areas. Weedy vegetation shall be trimmed to mowed turf height or lower. All parking lots and paved surfaces must be free of debris and obstructions.

a) Mechanically control weeds and remove all other debris (leaves, cones, needles, cobwebs, etc.) in and around specified areas. This includes sidewalks, roads and parking lots indicated in Exhibit 3 - Maps.

b) Upon completion weeds shall not exceed three (3) inches in height.

c) Weed control shall be accomplished for a distance of four (4) feet horizontally away from the edge of curbs, sidewalk, roads and parking lots and shall be performed by a "weed eater" or an equivalent piece of equipment.

d) Weeds that come through cracks must be removed to prevent additional damage.

e) The contractor shall dispose of debris in an off-site area approved by the COR.

f) Vegetation within three feet on each side of the guardrail that crosses the dam structure shall be cut to a height of not more than 5 inches. The guardrail runs on both sides of the road that cross the dam.

g) Lost Creek Lake (Takelma Park)- boat ramp area 1.3 ac, 1,500 linear feet of road rights-of-way, day use area .65 ac. Overhanging trees adjacent to boat ramp area must be limbed to 15’ to allow safe ingress/egress of trailered vessels.

h) Lost Creek Lake (Cole M Rivers Drive)- 4,500 linear feet of road rights-of-way, including grassy area between Cole Rivers Drive and Takelma Drive.

Locations: Dam Structure (accessed from Dam Viewpoint), McGregor Park, Project Office, Rivers Edge Park, and Takelma Park, as needed. See Exhibits 1 (B, C, F, G, H) and 2.a - Maps for details.

5.9 McGregor Park Trails

a) Mechanically control weeds, brush and vines along 0.7 miles of trails in McGregor Park.

b) Control shall be accomplished for a distance of one-foot (1’) horizontally away from each edge of the trail, such that grass, weeds, and vines do not exceed four (4) inches in height.

c) Overhanging limbs and vines shall be cleared to provide clear passage along trails and in picnic areas to a height of seven feet (7’) vertically.

d) Schedule- this work will be scheduled as determined by Contractor inspections to meet the specification above. Growing season is typically March through October each year.

e) Work shall be performed by a "weed eater" or an equivalent piece of equipment, hand loppers, and pruning saws. Weeds that come up through asphalted portions of the trail shall be mechanically removed to prevent additional damage to the asphalt.

f) The Contractor shall dispose of the debris in an off-site area approved by the COR.

Locations: Trail maintenance shall begin at the handicapped fishing pier west of the McGregor Park Visitor Center and end upstream at the intersection of the trail and Cole M. Rivers Drive. All trails and picnic sites in McGregor Park are included. See Exhibit 1.d - Maps for details.

5.10 Burrowing Animal Lawn Damage Repair

a) The Contractor shall ensure that all pests such as moles, gophers, and ground squirrels are controlled on all improved grounds. This work includes approximately 5.0 acres of improved grounds as shown on Exhibit 3 maps.

b) Once the pests are removed, the area shall be seeded, planted or treated to conform with the surrounding grounds.

c) The Contractor shall repair and/or replace any pest damage due to lack of control.

d) All pest control shall be accomplished by mechanical means in such a manner as to not compromise the health and safety of park visitors.

e) No poisons of any type shall be used for pest control. Methods of control shall be approved by the COR, PRIOR to implementation.

Locations: All improved grounds/lawns at the McGregor Park, Project Office, and River’s Edge Park. All trails and picnic sites in McGregor Park are included. See Exhibit 1 (C, D, F, G) - Maps for details.

5.11 Lost Creek Lake Dam Safety Vegetation Removal

a) Cutting and removal of vegetation in and around vegetation free zones as noted on Exhibit 4. To include areas up to 15 feet from dam groin areas, 50 feet of downstream toe and 5 feet away from concrete boundaries of the spillway.

b) Cutting and removal of vegetation in and around the vegetation free zones as referenced on Exhibit 4.

To include areas within 5 feet of the concrete boundaries of the regulating outlet, the lower hill side area behind the powerhouse and a 5-foot diameter area around piezometer stations A-1 thru A-14 to ensure un-encumbered access around the instrumentation access plates.

c) Removal of weeds, blackberry vines and small trees from vegetation free zones on the hatchery barrier dam as noted on Exhibit 4.

d) All vegetative debris shall be removed and disposed of in an off-site area approved by the COR.

Locations: Embankment dam to include left and right groin areas, downstream toe and area around spillway, regulating outlet facility and the fish hatchery barrier dam area. Exhibit 2.

Schedule: Once to coincide with end of spring growth (roughly June) and 1 additional cutting for late season growth (roughly September). Any herbicide application will be coordinated with COR in advance and may affect timing of vegetation cutting.

5.12 Applegate Dam Safety Vegetation Removal

a) Mowing and clearing of weeds around exterior area of Service Building to create a 20-foot perimeter fire break from the south and east sides of the compound.

b) Removal of weeds and blackberry vines from around the Weirs A; B & C. To ensure un-encumbered access around the instrumentation panels.

c) Removal of weeds, blackberry vines from vegetation free zones as noted on Exhibit 5. This is noted as areas up to 15 feet of the groin of the dam, 50 feet off the toe of the dam and 5 feet off the regulating outlet and spillway.

d) All vegetative debris shall be removed and disposed of in an off-site area approved by the COR.

Locations: Service Building, Embankment dam to include left and right groin areas, downstream toe and area around spillway, regulating outlet facility and the fish hatchery trap and haul area. Exhibit 3.

Schedule: Once to coincide with end of spring growth (roughly June) and 1 additional cutting for late season growth (roughly September). Any herbicide application will be coordinated with COR in advance and may affect timing of vegetation cutting.

OPTIONAL – SPECIFIC TASKS

Specific Tasks

CLIN DESCRIPTION - OPTIONAL CLINS

0002 Applegate Below Dam Recreation Area

0002AA Applegate Below Dam Recreation Area

0002AB Elk Creek

0002AC McGregor Fishing Access

0002AD Big Butte Creek/Viewpoint Mike Trailhead

0002AE Spillway Fishing Access

0002AF Medco A

0002AG Peyton Bridge

0002AH Catfish Cove Day Use Area

0002AI Fire Glen Campground

0002AJ Four Corners Campground

0002AK Dam Viewpoint

0003 Elk Creek Trails

0004 Lost Creek Trails

0004AA Rogue River Trail around Lost Creek Lake

0004AB Rogue Canyon Trail

0004AC River’s Edge Fishing Access to Dam Viewpoint Trail

0004AD McGregor Park to Crowfoot Wayside Trail

0004AE Project Office to Hatchery

0004AF Viewpoint Mike Trail

0004AG Spillway connector trail

0005 Herbicide Application

0005AA Blackberry

0005AB YST

0005AC Sweet Pea

0005AD Medusahead Rye

0005AE Scotchbroom

0005AF Aquatic application

5.13 Optional Service: Area Access Applegate Below Dam Recreation Area- Contractor shall clear all weedy vegetation from fences, guard rails, bollards, road rights-of-way, building facilities, kiosks and/or parking areas identified on the respective maps. Manually remove all blackberry, scotch broom, and poison oak impacting recreation areas. Weedy vegetation shall be trimmed to mowed turf height or lower. All parking lots and paved surfaces must be free of debris and obstructions.

5.13.1 Applegate Below Dam Recreation Area- 1.8 ac

5.13.2 Elk Creek (Homestead Trailhead parking area 0.75 ac, Yellow Rock Trailhead parking area 0.5 ac, drafting site parking area 0.5 ac)- approx. 1.75 ac total.

5.13.3 Lost Creek Lake (McGregor Park Fishing Access)- 0.6 ac.

5.13.4 Lost Creek Lake (Big Butte Creek/Viewpoint Mike Trailhead, aka Crowfoot Wayside)- 0.75 ac

5.13.5 Lost Creek Lake (Spillway Fishing Access)- 3 adjacent sites, 0.5 ac total

5.13.6 Lost Creek Lake (Medco A Fishing Access)- 0.5 ac

5.13.7 Lost Creek Lake (Peyton Bridge Trailhead)- 1.0 ac

5.13.8 Lost Creek Lake (Catfish Cove Day Use Area)- 0.75 ac

5.13.9 Lost Creek Lake (Fire Glen Campground)- campground impact area above high-water mark only,

2.0 ac

5.13.10 Lost Creek Lake (Four Corners Campground)- campground impact area above high-water mark only,

4.0 ac

5.13.11 Lost Creek Lake (Dam Viewpoint)- 0.6 ac

5.14 Optional Service: Elk Creek Trails- Contractor shall clear fallen trees, limbs, vines, poison oak, blackberry, scotch broom and other various debris from Elk Creek trail (approx. 5.5 mi). Responsibilities shall include but are not limited to the removal and disposal of all natural debris (tree limbs, dry brush, rodent habitats, dead animals, loose rocks etc.), and man-made debris. Trail and shoulders shall be cleared of vegetation to a minimum of three ft. beyond trail edge and ten ft. high. Paved and natural trails shall be cleared of all surface debris.

5.15 Optional Service: Lost Creek Trails- Contractor shall clear fallen trees, limbs, vines, poison oak, blackberry, scotch broom and other various debris from trails identified below. Responsibilities shall include, but not be limited to, the removal and disposal of all natural debris, (tree limbs, dry brush, rodent habitats, dead animals, loose rocks, etc.), and man-made debris. Blackberry canes shall be cut less than 1-foot sections, and scotch broom shall be removed with roots intact. Trail shall be cleared of vegetation to a minimum of three ft. wide and seven ft. high. Paved and natural trails shall be cleared all surface of debris.

5.15.1 Rogue River Trail around Lost Creek Lake- 24 mi

5.15.2 Rogue Canyon Trail- 5.8 mi

5.15.3 River’s Edge Fishing Access to Dam Viewpoint Trail- 1.0 mi

5.15.4 McGregor Park Visitor Center to Crowfoot Wayside Trail, to include Casey Park and under Hwy 62 bridge, fishing platform and pollinator garden access- 1 mile.

5.15.5 Project Office to Hatchery (includes playground and benches along trail)- 0.75 mi.

5.15.6 Viewpoint Mike Trail- 2.40 mi

5.15.7 Spillway connector trail from Spillway to McGregor Park Fishing Access/Hwy 62 bridge- 1.02 mi

(road not captured)

5.16 Optional Service: Herbicide Application- Herbicide application outside of areas not elsewhere covered in this contract. Application needs will vary based on species targeted, growth, location, etc. Application must occur in accordance with all applicable laws, regulations and reporting requirements.

5.16.1 Subcontractors shall meet the same standards for spraying as the prime contractor. The contractor shall submit subcontractor qualifications, and the COR shall approve the subcontractor for spraying prior to subcontractor performing any work under this contract. Subcontractor qualifications may be submitted for approval with the quote.

5.16.2 Applicable Regulations. The contractor shall follow all applicable federal, state, and local regulations, including but not limited to those listed here. Nothing in this specification is to be construed as permitting work not conforming to these regulations. In the case of conflict between the referenced documents, this Performance Work Statement (PWS), the stricter requirements shall apply.

a) Code of Federal Regulations (CFR)

b) DOT -- Department of Transportation regulations for transportation of hazardous used oil and oil water mixtures (49 CFR)

c) OSHA -- Occupational Safety and Health Administration regulations related to management and control of hazardous used oil and oil-water mixture, and personal protection and safety (29 CFR 1910)

d) RCRA -- Resource Conservation and Recovery Act as enforced in 40 CFR, Part 260 through 299

e) PPA -- Pollution Prevention Act of 1990, Section 6602

f) Executive Order 12856 -- Federal Compliance Order with the Emergency Planning and Community Right to Know Law and the Pollution Prevention Requirements. U.S. Army Corps of Engineers, Portland District Pollution Prevention Policy of 1994

g) Federal Insecticide and Rodenticide Act, 40 CFR, Subpart B

h) OAR 340-113 -- Oregon Universal Waste Regulations as administered by DEQ

i) ORS 465, 466, 468 -- Oregon Hazardous Materials Regulations

j) ORS 573 -- Oregon State Pesticide Applicators Law

k) Pertinent pesticide labels

l) EM 385-1-1 -- U.S. Army Corps of Engineers Safety and Health Requirements Manual Revised 2008

m) CWA – Clean Water Act and terms of Portland District’s NPDES PGP permit

n) The Contractor is responsible for ascertaining the extent to which these regulations affect the operations resulting from this solicitation and to comply therewith. The Contractor shall meet all of the applicable regulations as well as all provisions outlined in this contract.

5.16.3 Submittals.

5.16.3.1 Submittals Due with Quote Submission. The Contractor shall furnish the following information with quote submission:

a) The contractor shall provide their Certified Pesticide Applicator license number in accordance with the Oregon State Pesticide Applicator Law (ORS Chapter 573). Ecological restoration work in Oregon requires either Forest or Agriculture license categories. Contractors who do not submit proper categories at time of bid shall not be considered for award.

b) Success in executing this contract requires familiarity with noxious weeds and invasive plants of western

Oregon. In addition, performance standards cannot be met without the ability to distinguish target weeds from native species, including native relatives of weeds and rare and endangered plants. Hence, the contractor shall provide a narrative to include past performance of 3 similar contracts within the past 5 years; how these contracts demonstrate experience applying herbicides in natural areas for ecological restoration; and a statement of training and experience identifying weeds and native plants of western Oregon. Contractors not demonstrating these qualifications shall not be considered for award.

5.16.3.2 Pre-Work Submittals Due at the Pre-work Meeting (Post Award). The Contractor shall furnish to the

COR all of the following information:

a) Material Safety Data Sheets (MSDS)

b) General Health and Safety Plan

c) Hazard Communication Plan

d) Emergency Spill Response Plan

e) Quality Control Plan

f) Copy of contractor's and current employees’ Certified Pesticide Applicator licenses

g) Proof of pollution liability, general commercial liability and business automobile liability insurance per Insurance Clause (FAR Clause 52.228-5) and the insurance section under Contract Administration

5.16.3.3 Submittals Due During Execution of the Work: The Contractor shall furnish to the COR the following:

a) A copy of the Post-Application Report within 10 working days after application. Post-Application Report shall be submitted to the COR for every herbicide application.

b) Site-specific recommendations on methods or procedures that will improve management and control of weeds. The recommendations shall be communicated to the COR through the most direct and informal means possible.

5.16.4 Service Requirements. Herbicides shall be applied to target vegetation within the treatment area as described and mapped for each unit. Herbicide application shall not take place when precipitation is expected before the herbicide formulation is rain-fast. If treatment is followed by rain before the application is rain-fast as specified in the herbicide label, the area shall be retreated at the contractor's expense.

Applications may be delayed to subsequent seasons if conditions should develop that would limit the effectiveness of herbicides. Such conditions may include drought or freezing, which may cause plant dormancy.

a) For spot, broadcast, and cut-stump treatment, the specified herbicide formulation shall be applied directly to all individuals or areas of the target species in the treatment unit specified.

b) For spot treatment, non-target damage shall be limited to an 8” radius around each target individual. No non-target species shall be purposely sprayed.

c) For cut-stump treatment, non-target damage shall be limited to a 3” radius around each target individual.

No non-target species shall be purposely sprayed.

d) For broadcast treatment, non-target damage shall be limited to 1 meter from unit boundaries except no damage shall occur on non-Corps of Engineers property.

e) When specific herbicides are prescribed, unsusceptible non-target plants shall be undamaged.

5.16.5 Notification and Access. Contractor shall notify the COR or technical representative at least 2 business days in advance of beginning treatment at any unit. Contractor may be issued keys, or access through locked gates may be provided by a Government employee.

Prior to work in every Endangered Species site, Corps staff shall provide an orientation to critical features including specific areas to avoid.

Vehicle access to the edge of each unit is possible in most cases.

The contractor, prior to beginning herbicide treatment, shall post each separate treatment site. Each entrance to a site shall be posted using water-proof media with the formulation applied, the date, the herbicide label re-entry period and contact data for the COR or a staff member who is competent to address public concerns.

5.16.6 Reporting. Within ten (10) working days of completion of each unit, the contractor shall submit a complete

Post-Application Report containing the following information:

a) The Contract Number and Contract Line Item (CLIN) which required the pesticide application

b) The location of the land or property where application was made

c) The date and start and end time of application

d) The temperature, wind speed, and weather conditions at the time of application

e) The supplier of pesticide product(s) applied

f) The trade name, EPA number, and the strength of such pesticides applied

g) The total amount and concentration (total amount of concentrate, percent of mix, amount of mix applied, amount of concentrate and mix per acre)

h) The trade name, total amount, and concentration of adjuvants used.

i) The specific property, crop or crops to which the pesticide was applied

j) The summary information of equipment, device or apparatus used

k) The full name and license number of the contractor, applicator(s), apprentice(s), and/or trainee(s) who applied the pesticides

5.16.7 Application.

5.16.7.1 Task 1 - Spot application. The contractor shall use hand-held, directed application equipment to spot spray the specified exotic plants on 11 sites totaling 29.5 acres with the specified herbicide formulation at label-specified rates and timing adequate to control the target species. Adjuvants shall be consistent with herbicide labels. Herbicide formulation, target species, and location for spot treatments are specified in Table 1.

Table 1. Spot Application:

Project Site Formulation Acres Approx. date Target

LCL Takelma

2,4- Dichlorphenoxyacetic Acid

2 1-Oct-25 blackberry

LCL Lewis Road aminopyralid/Triclop yr choline/Glyphosate

2 1-APR-25 YST

LCL Laurelhurst aminopyralid/Triclop yr choline/Glyphosate

3 1-APR-25 YST

LCL Boneyard aminopyralid/Triclop yr choline/Glyphosate

10 1-APR-25 YST

LCL Rivers Edge FA aminopyralid/Triclop yr choline/Glyphosate

3 1-APR-25 Sweet pea

LCL Cole M. Rivers aminopyralid/Triclop yr choline/Glyphosate

1 1-APR-25 Sweet pea

LCL Misc. Locations aminopyralid/Triclop yr choline/Glyphosate

2 1-APR-25 Sweet pea

LCL Misc. Locations aminopyralid/Triclop

3 1-APR-25 Medusahead Rye

LCL Laurelhurst aminopyralid/Triclop

.75 1-APR-25 Scotch broom

LCL Hwy 62 county access gate aminopyralid/Triclop

2.25 1-APR-25 Scotch broom

LCL Hwy 62 aminopyralid/Triclop

.5 1-APR-25 Scotch broom

5.16.7.2 Task 2 - Broadcast application. The Contractor shall use broadcast methods combined with hand-gun work for small areas and near obstacles. Spray equipment shall be towed or mounted on ATV or equivalent. The contractor shall use broadcast methods supplemented with directed handgun work for small patches and near obstacles on 5 sites totaling about 18 acres.

Apply herbicide to all areas within the mapped treatment area. Larger areas may be boom sprayed, while smaller areas and those near obstacles such as trees shall require hand-gun work.

Table 2. Broadcast Application

Project Site Formulation Acres Approx. date Target LCL Crowfoot to

McGregor FA 2,4- Dichlorphenoxyaceti c Acid

2 1-OCT-25 blackberry

LCL Lewis Road TH 2,4- Dichlorphenoxyaceti c Acid

2 1-OCT-25 blackberry

LCL Medco 2,4- Dichlorphenoxyaceti c Acid

2 1-OCT-25 blackberry

LCL Laurelhurst 2,4- Dichlorphenoxyaceti c Acid

10 1-OCT-25 blackberry

LCL Rivers Edge Field

2,4- Dichlorphenoxyaceti c Acid

2 1-APR-25 YST

5.16.8 Inspection. Acceptance of work shall be based on inspection of at least 20% of area treated, and 100% of documentation. The Government shall complete inspection within 21 calendar days of notification that an application is completed. Inadequate documentation shall be remedied prior to payment. Evidence that 5% or more of target plants within a target area were not treated shall be grounds for rework.

The contractor shall be responsible for excessive damages to non-target plants as well as damage caused by the contractor to non-target areas. For spot applications targeted at specific species, no more than 5% of affected plants shall be non-target species. Where rare and endangered species are present, none shall be affected.

Evidence that these standards have been exceeded shall be grounds for non-payment and damages. The contractor shall be held accountable for all damages to rare and endangered species and Government property.

6.0 PERFORMANCE REQUIREMENTS SUMMARY

6.1 To ensure that the Government receives the services for which it contracted, the Government shall only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance shall be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance shall be performed per the PRS surveillance schedule.

6.2 These are the criteria against which the performance be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance with the Quality Assurance Surveillance Plan. Acceptable performance standards are below:

PERFORMANCE REQUIREMENTS SUMMARY

Required Service Standard Method of

Surveillance

Validated Complaints/Allowed number of discrepancies Grass Cutting Improved Grounds

Per section 5.1 Periodic Inspection 1 per quarter

Grass Cutting Unimproved Grounds

Per section 5.1 Periodic Inspection

1 per quarter

Edging, trimming etc. Per section 5.2 Periodic Inspection 1 per quarter

Turf Repair Per section 5.3 Periodic Inspection 1 per quarter

Debris removal Per section 5.4 Periodic Inspection 1 per quarter

Shrub Maintenance Per section 5.5

1 per quarter

Fertilization Per section 5.6

1 per quarter

Weed Control in plant beds

Per section 5.7 Periodic Inspection

1 per quarter

Facility Access Per section 5.8 Periodic Inspection 1 per quarter

Trails Per section 5.9 Periodic Inspection 1 per quarter

Pest Control Per Section 5.10 Periodic Inspection 1 per quarter

Lost Creek Dam Safety Per section 5.11 Periodic Inspection 1 per quarter

Applegate Dam Safety Per section 5.12 Periodic Inspection 1 per quarter

Monthly Work Schedule

Submitted 5 days prior to the start of work month

Periodic Inspection 1 per quarter

Herbicide Application Target species

Per section 5.16

Periodic Inspection 5% or more target plants not visibly affected per each treatment unit; 100% of cut-stump targets cut and stumps treated and dye visible

Herbicide Application Non-target species

Periodic Inspection 5% error in applicator species ID, 5% overspray beyond 8”

Broadcast application non-target

Periodic Inspection No drift beyond one meter, no damage to neighboring property

Cut-stump application non-target

Per section 5.16 Periodic Inspection 5% overspray beyond 3”

Unsusceptible non-target species

Per section 5.16 100% inspection No evidence of non-specific damage

Rare and endangered species

Per section 5.16 100% inspection Access routes to all units posted with complete information

Public posting (signage)

Per section 5.16 100% inspection Access routes to all units posted with complete information

Documentation and reporting

Per section 5.16 100% inspection No missing and erroneous documentation

6.3 Surveillance. Periodic inspections will be made by the COR, either through validation of reports provided by the contractor or through inspection methods, including the option to inspect each task to ensure conformance, in addition to complaints from project personnel and/or visitors regarding areas covered under this contract. If the COR discovers deficiencies and/or receives complaints, the COR will pass them on to the contractor's Quality Control for correction.

6.4 Quality Control. The Contractor, not the Government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The Contractor shall develop and submit a Quality

Control Plan (QCP) for Government approval within 14 days after contract award. Once accepted, the QCP becomes a part of the QASP. The QASP is not a contractual instrument and may be changed at the COR’s discretion. The Contractor shall use the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under the Contract Terms and Conditions--Commercial Items (FAR 52.212-4) to inspect and test the services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government will reject non-conforming services.

6.5 Unacceptable Performance. When performance does not meet acceptable performance standards as defined in the Performance Requirements Summary table above, the QAE or COR will inform the contractor that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the Contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance shall be referred to the

KO.

6.6 If any of the services do not conform to contract requirements, the Contractor shall perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

By contract or otherwise, perform the services and charge the Contractor any cost incurred by the Government that is directly related to the performance of such service; Terminate the contract for Government’s convenience; or terminate the contract for Cause.

6.7 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to ensure that any area found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after noncompliance has been observed by or reported to and verified by the COR.

6.8 Damages Caused by the Contractor. Contractor shall be held accountable and liable to the Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees.

6.9 Interference with Government Operations. Contractor and their employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

7.0 SECURITY, SAFETY, & ENVIORNMENTAL REQUIREMENTS.

7.1 Security Requirements.

7.1.1 General. The Contractor, before initiating the performance of work, shall provide the COR with a list of all employees who shall perform work under this contract. The list shall include the full name, aliases, and work assignment of each employee. The Contractor shall notify the COR in writing of any addition, deletion or change in employee work assignment within one day of such change. Upon completion or reassignment individuals are required to return access cards/keys to the designated COR.

The Contractor shall complete access request forms (to be provided after contract award), with all required documents for all employees, prior to them coming onsite. The forms shall be submitted to the COR or designated representative a minimum of three business days prior to arriving on-site. Many employees at the Bonneville Project work four 10‐hour days, so Friday should not be considered a business day for this purpose. Contractors cannot work onsite without an approved access request.

Any foreign nationals, including permanent citizens requesting access to the Bonneville Project, regardless of duration, must be approved by US Army Headquarters before initiating the Bonneville access request procedure. The COR will obtain the necessary documents from the Contractor. Please note the Foreign Visitor Authorization (FVA) process takes a minimum of 30 days. Contractor access requests will not be processed without an FVA.

7.1.2 Project Security. Project security is the responsibility of the Contractor. The Government will not accept responsibility for stolen or damaged equipment and materials. All equipment and materials shall be adequately secured by the Contractor to prevent theft or vandalism.

7.1.3 Background Checks. The Contractor shall be responsible for completing a background investigation of employees upon the initial report date. A Contractor or Contractor employee with a criminal record shall be immediately identified on an individual basis to the COR.

7.1.4 Anti-Terrorism (AT) Level I Training. All Contractor employees, to include sub-Contractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the Contractor shall submit certificates of completion for each affected Contractor employee and Sub-Contractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and Sub-Contractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html.

The Contractor and all associated sub-Contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available).

7.1.5 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

7.1.6 Suspicious Activity Reporting Training. (e.g., iWatch, Corps Watch, See Something, Say Something). The

Contractor and all associated sub-Contractors shall receive a…