PERFORMANCE WORK STATEMENT

for

Reach-In Environmental Test Chamber

PART 1

GENERAL INFORMATION

1. General: This is a non-personal acquisition contract under which the personnel manufacturing, preparing, and/or delivering the product are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

1.1. Description of Requirement: This requirement is for the procurement and installation of a reach-in, air-cooled environmental test chamber, used to expose Department of War (DoW) packaging materials, packages, and other materiel to various temperature and humidity conditions to evaluate its expected performance in normal and adverse conditions over time throughout its lifecycle within the DoW supply chain. It also includes bid options for annual preventative maintenance, calibration, and repairs to the equipment for up to four (4) years following the initial procurement.

1.2. Background: The Packaging Applications Testing Facility at the Packaging, Storage, and Containerization Center (PSCC) located at Tobyanna Army Depot in Tobyhanna, PA performs packaging testing for the DoW, other Government agencies, and occasionally for private industry. PSCC is designated as Lead Service Activity for various packaging materials and processes in AR 700-15, Packaging of Material. Stock in the DoW supply chain is often stored and transported in non-ideal conditions, which can impact its effectiveness. This equipment will be used to ensure packaging solutions withstand the extreme conditions associated with transportation, distribution, and storage throughout the DoW supply chain, prove out packaging materials and designs prior to deployment, and potentially safeguard millions of dollars in Army equipment.

1.3. Scope: The Contractor shall provide all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to manufacture (including any required customization) and deliver the product as described in this Performance Work Statement (PWS) and associated contract documents. The Contractor will be responsible for on-site installation (except physical connection to facility utilities), startup, training, and acceptance testing. The Contractor shall perform to the standards and acceptable quality levels identified in this PWS and associated contract documents.

1.4. Objectives: The objective of this contract is to procure and install quantity one (1) reach-in, air-cooled temperature/humidity environmental test chamber and supporting documentation, as described in Part 2 of this PWS. Potential options for follow-on service are also included.

1.5. General Information:

1.5.1. Period of Performance: The total period of performance is twelve (12) months after contract award, broken down as follows:

1.5.1.1. Delivery of equipment shall be no later than ten (10) months from award.

1.5.1.2. The remaining time is allotted for installation, startup, training, and acceptance testing.

1.5.1.3. Four (4) bid options are also outlined, which have periods of performance as identified in paragraph 2.9.5.

1.5.2. Delivery:

1.5.2.1. The Contractor shall be responsible for delivery (including all costs) of the equipment to the PSCC testing facility located at Tobyhanna Army Depot, 11 Hap Arnold Boulevard, Tobyhanna, PA 18466.

1.5.2.2. Delivery shall be made between the hours of 7:00 a.m. and 4:00 p.m., Monday through Friday, excluding all Federal holidays, on a date that is mutually agreed upon by PSCC and the Contractor.

1.5.2.3. In their proposal, the Contractor shall indicate the weight and dimensions of the chamber and its components, as packed for shipment. The proposal shall also include the number of packages and the weights and sizes of each for delivery.

1.5.2.4. The shipment(s) shall be capable of being delivered to PSCC’s building and moved to the installation site within the main laboratory facility.

1.5.2.4.1. The Contractor shall ensure that all components of the chamber as delivered fit within available building and laboratory clearances.

1.5.2.4.2. Estimated building access clearance is 11’ 11” wide and 12’ tall. Final access clearances shall be determined by the Contractor.

1.5.2.4.3. The Contractor may conduct a site visit to verify clearances and identify routes to the installation site.

1.5.2.5. The Contractor shall indicate if the item will be delivered to ground level via the shipping company (e.g., crane-equipped truck, etc.), or if the item will be delivered to dock level.

1.5.2.6. The Contractor shall provide a pre-delivery notice to the Government Contracting

Officer (KO) and either the Contracting Officer Representative (COR) or Contracting Officer’s Technical Representative (COTR), as applicable.

1.5.2.7. The Contractor shall be responsible for all expenses associated with the transportation and delivery of the equipment.

1.5.2.8. The Contractor shall be responsible for assembly and installation (except connection to facility utilities), setup, calibration, training, and acceptance testing.

1.5.2.9. The Contractor shall be responsible for all costs associated with personnel travel, to include labor, rental fees, travel time, mileage, lodging, meals, and any other incidental expenses associated with travelling to and from, or as a result of lodging within close to proximity to the place of performance. Additionally, any on-site personnel shall be subject to the security requirements of section 1.6 of this PWS.

1.5.3. Recognized Holidays: The following provides information on recognized holidays for the purpose of the PWS. If any contract deadlines fall on a holiday, the closest workday prior to the holiday will apply as the deadline. Delivery shall not be performed on U.S.

federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

New Year’s Day January 1st M. L. King Memorial Day 3rd Monday in Jan Presidents Day 3rd Monday in Feb Memorial Day last Monday in May Juneteenth June 19th Independence Day July 4th

Labor Day 1st Monday in Sep Columbus Day 2nd Monday in Oct Veteran’s Day November 11th Thanksgiving Day 4th Thursday in Nov Christmas Day December 25th

1.5.4. Operating Hours: The Government facility office hours, facility operating hours, and the Contractor support hour requirements often coincide, however, they may differ.

Please refer to the following.

1.5.4.1. Government Facility Operating Hours: The Government facility operating hours are between the hours of 7:00 a.m. and 4:00 p.m., Eastern Standard Time (EST), Monday through Friday, except U.S. Holidays identified above or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings.

1.5.5. Quality Control Plan (QCP): The Contractor’s existing quality assurance system shall be utilized in accordance with FAR 12.208.

1.5.5.1. The Contractor shall inform the KO/COR of issues or potential issues that might affect the performance of this contract, in writing, within 3 workdays of identifying those issues.

1.5.6. Quality Assurance & Acceptance: Prior to accepting any invoice, the Government will evaluate the Contractor’s performance under this contract.

1.5.6.1. Following delivery, the Government will evaluate the equipment in accordance with section 2.6. The results of this evaluation will be provided to the Contractor and any issues will be identified for resolution.

1.5.6.2. The Contractor will provide the Government with the documentation identified in section 2.3 of this PWS. The Government will evaluate the documentation for completeness and contract adherence. The results of this evaluation will be provided to the Contractor and any issues will be identified for resolution.

1.5.6.3. Once the Government is satisfied that the delivered equipment and supporting documentation meets all requirements of this PWS, the Government will officially accept delivery and the Contractor may invoice for payment in Wide Area Workflow (WAWF) per the invoicing terms found in Section I of this contract.

1.6. Security Requirements: The Contractor shall comply with TYAD Security Operations

Requirements, including access procedures and required training, as detailed in Attachment 1 of this PWS.

1.7. Post Award Conference/Periodic Progress Meetings: A formal Post Award Conference in accordance with FAR Subpart 42.5 is not required for this contract, however the Contracting Officer, COR, and other Government personnel, as appropriate, may meet via phone or virtual conferencing with the Contractor, to include the Contract Manager or designated representative, to review requirements, schedules, functions, services, or the Contractor's performance thereof. Meeting attendees may include Government and Contractor managerial, supervisory, technical, or other personnel knowledgeable of the subject matter. These meetings shall be at no additional cost to the Government.

1.8. Key Personnel: The Contractor shall provide a Program/Contract Manager who shall be responsible to ensure performance of the work. The name of this person and an Alternate Program/Contract Manager, who shall act for the Contractor when the Program/Contract Manager is absent, shall be provided in writing to the KO and COR/COTR no later than five (5) workdays from contract award {Deliverable A.001}.

1.9. Protection of Government and Contract Information: Per Public Use Notice of

Limitations stated by Defense Imagery Management Operations Center and contained at https://www.dimoc.mil/resources/limitations/, the Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any hard copy or digital marketing tools to include its company website.

1.10. Environmental Compliance: During on-site service, the Contractor shall comply with

Tobyhanna Army Depot’s Environmental Policy, as detailed in Attachment 2 of this PWS.

1.11. Safety: The Contractor shall comply with all Federal and State requirements governing safety and health protection as well as the Contractor Safety Standards For TYAD, as detailed in Attachment 3 of this PWS.

1.12. Government Property and Services: Refer to Part 5 of this PWS for Government property (GP) for this contract.

PART 2

SPECIFIC REQUIREMENTS

2. Specific Requirements

2.1. Basic Requirements: The Contractor shall supply the Government with quantity one

(1) air-cooled reach-in environmental test chamber capable of exposing test loads to cycles of temperature and humidity conditions {Deliverable A.002}. The chamber shall meet or exceed all salient characteristics, and it shall include required supporting documentation and a warranty, as described in detail below. Also included in this requirement are four (4) bid options for annual on-site preventative maintenance, checks, services, and calibration.

2.2. Equipment Salient Characteristics:

2.2.1. Physical Characteristics and Features

2.2.1.1. The interior useable space of the chamber shall have dimensions of at least 44” wide by 38” deep by 46” high (48”x48”x48” optimal). Circulation systems and/or other components internal to the chamber shall not obstruct or reduce this space.

2.2.1.2. The chamber exterior dimensions (as installed) shall be stated in the offeror’s response.

2.2.1.3. The chamber shall be equipped with a single door front entry.

2.2.1.3.1. The door shall have a handle or other device to allow easy opening/closure and be maneuverable by a single person.

2.2.1.3.2. The door shall be equipped with a means for locking/clamping the door to engage door seals and maintain interior conditions.

2.2.1.3.3. The door and hinge system shall be designed and constructed to allow the doors to be open for extended periods of time without damage.

2.2.1.3.4. The door shall open to a 180-degree angle.

2.2.1.3.5. The door shall be equipped with a minimum of one (1) heated viewing window with minimum dimensions of 14 inches wide by 16 inches tall for viewing the interior during testing.

2.2.1.4. The exterior of the chamber shall be durable and provide protection against corrosion and abrasion.

2.2.1.5. The chamber shall be equipped with lighting housed in durable, vapor-tight, corrosion-resistant fixtures.

2.2.1.5.1. Chamber lighting shall provide minimum 500 lux illumination for a laboratory environment.

2.2.1.5.2. Chamber lighting shall be able to be turned on and off by the operator.

2.2.1.6. The chamber floor shall be heavy duty and capable of supporting heavy loads.

Potential offerors shall indicate floor load rating in total pounds and pounds per square foot.

2.2.1.7. When under stated load, the floor shall not deflect to such a point as to cause permanent deformation or damage to the chamber.

2.2.1.8. The chamber shall include at least one heavy duty, removeable, adjustable shelf capable of supporting heavy loads. Potential offerors shall indicate shelf load rating in total pounds and pounds per square foot.

2.2.1.9. The construction of the chamber shall be of sufficient durability and thickness to allow for reaching and maintaining test conditions and meeting the performance characteristics.

2.2.1.9.1. All internal and external joints and seams shall be securely seamed and vapor sealed to maintain test conditions.

2.2.1.9.2. All materials used in the construction of the chamber shall be selected to be compatible with the following test ladings: liquids (e.g., water, propylene glycol, etc.) and solids (e.g., steel, iron, aluminum, wood, plastic, etc.).

2.2.1.9.3. Materials shall be corrosion resistant.

2.2.1.10. The chamber shall be equipped with a minimum of one (1) drain in the floor for handling condensate. Potential offerors shall indicate the drain’s size and location.

2.2.1.11. The chamber shall be equipped with a minimum of two (2), 4-inch diameter ports and plugs - one (1) on each side of the chamber.

2.2.1.12. The chamber refrigeration system shall be configured as a dual 6HP (or better) cascade system with air-cooled condenser(s).

2.2.2. Performance Characteristics

2.2.2.1. The chamber shall provide a temperature range of at least -94 °F to +356 °F (-70 °C to +180 °C), with a control tolerance of +/- 2 °F (+/- 1.1 °C) or better, after stabilization.

2.2.2.2. The chamber shall be capable of a cooling ramp rate of 2.5 °F/min or better. Offerors shall identify the cooling and heating rate in °F and/or °C per minute within the specified temperature range.

2.2.2.3. The chamber shall provide a humidity range of at least 10-95% Relative Humidity

(RH) in dry bulb range of +68 °F to +180 °F (+20 °C to +82°C), with a control tolerance of +/- 5% RH.

2.2.2.4. Deviations from the 10-95% RH range and/or limitations due to dry bulb temperatures or minimum dew points shall be included in the response by the potential offeror.

2.2.2.5. The chamber shall be capable of reaching and maintaining the rates, temperatures, and humidities specified above for up to 30 days with loads of passive/static (non-energized) materials of various composition, including undefined shapes, sizes, weights, and densities.

2.2.2.5.1. The load(s) may include solids, liquids, or a combination of both.

2.2.2.5.2. Solid test loads may be constructed of woods, metals, ceramics, plastics, or a combination of those materials.

2.2.2.5.3. Liquids ladings will typically be water or a 50/50 mix of water and glycol but may include other non-hazardous liquids.

2.2.2.5.4. Methods of construction and containers for loads vary.

2.2.2.6. The chamber shall include circulation fans that provide sufficient volume and flow of air to obtain maximum uniformity of air temperature throughout the chamber.

2.2.2.7. The Contractor shall include the chamber’s performance characteristics in their proposal for the full temperature and humidity ranges specified above.

2.2.2.8. BID OPTION: Offerors should include a bid option (with separate pricing) for dry air purge capability.

2.2.3. Chamber Controls & Data Logging

2.2.3.1. The chamber shall be equipped with a digital, full color, touch screen controller.

2.2.3.2. The size of the touch screen shall be at least 4.3-inches (corner-to-corner).

2.2.3.3. The controller shall allow for at least ten (10) separate test programs/profiles to be created, saved, and recalled. Each test program/profile shall be capable of containing at least twelve (12) distinct steps.

2.2.3.4. During testing, the controller shall allow for the real-time monitoring of test parameters, test statuses, and graphical progress.

2.2.3.5. The controller shall provide data logging functionality with graphical charts and include the ability to archive temperature/humidity data, test step durations, and system logs.

2.2.3.6. The controller shall have a resolution of at least +/- 0.1°C for reading the actual temperature and +/- 0.5°C for programming temperature set points.

2.2.3.7. The controller shall have a clear visual interface to allow users to configure menus and program chamber conditions.

2.2.3.8. The controller shall include functions for programming different channels, profiles, inputs/outputs, and alarms for temperature and humidity values.

2.2.3.9. The controller shall allow for the transfer of files and data onto and off of the controller utilizing USB 2.0 or higher. Data shall be transferable in Microsoft Excel, comma separated values, or other common format.

2.2.3.10. The controller shall include on-screen diagnostics menus for preventative maintenance, calibration, and trouble shooting.

2.2.3.11. The controller shall be configured with English language software.

2.2.3.12. The controller shall not require an internet connection for any function described above; however, offerors should indicate if the controller can be network-enabled for control and/or data acquisition.

2.2.3.13. The controller shall be calibrated, traceable to NIST standards.

2.2.3.14. BID OPTION: Offerors should include a bid option (with separate pricing) for a self-printing circular chart recorder which tracks temperature and humidity and provides both as printed chart data. The chart recorder should also include digital indication of temperature and humidity values. The chart recorder shall come calibrated, traceable to NIST standards.

2.2.4. Environmental Requirements

2.2.4.1. The chamber shall perform according to the performance specifications indicated in this document within a laboratory environment with a temperature range of 20 °C to

25.5 °C and a relative humidity of under 75%, non-condensing.

2.2.4.2. Chamber refrigerants shall be CFC-free, environmentally safe, non-flammable, non-explosive, and have a Zero Ozone Depletion Potential (ODP).

2.2.5. Utility Requirements

2.2.5.1. In their proposal, offerors shall specify all necessary facility specifications and auxiliary systems required to achieve the specified level of performance, including (but not limited to) electrical power, water, and air.

2.2.5.2. The chamber shall use the existing power infrastructure (208 Volt, 3-phase, 100A, 60 Hertz supply).

2.2.5.3. The chamber shall include an electrical power disconnect to shut off power to the entire chamber.

2.2.5.4. The chamber shall include a feature which provides for recovery and/or restart after a power failure.

2.2.5.5. Offerors shall identify the location and required clearances for utility connections and chamber maintenance in their proposal.

2.2.5.6. Offerors shall identify any filtration/treatment requirements in their proposal.

2.3. Documentation/Software: The Contractor shall provide the following documentation and software.

2.3.1. Certificate(s) of Calibration traceable to Institute of Standards and Technology (NIST) standards for the chamber controller and chart recorder (if optioned) {Deliverable A.003}.

2.3.2. A back-up copy of any installed software {Deliverable A.004}.

2.3.3. Software manuals and license documentation {Deliverable A.005}

2.3.4. Manufacturer’s equipment documentation {Deliverable A.006}, including:

Manufacturer manuals/operating instructions (for hardware and software) Functional descriptions Parts lists Recommended spares Required consumables (e.g. grease, oil, etc.)

Technical data/specification sheets Maintenance instructions Troubleshooting guide Accessory list

2.3.5 The Contractor shall provide a listing of all procedures that need to be carried out as part of preventative maintenance (PM) and the suggested frequency of the PM.

2.3.6 Identification of vendors authorized and capable of providing service such as upgrades, regular maintenance, and repairs.

2.3.7 Documentation may be provided as either hard/paper copy or electronic. All documents delivered electronically shall be in either Microsoft Office or Adobe PDF formats.

2.4. Delivery: The Contractor shall be responsible for delivery to PSCC’s facility, as described in detail in paragraph 1.5.2.

2.5. Installation and Startup

2.5.1. As part of the contract proposal, the Contractor shall provide a detailed listing of all installation requirements to include, as a minimum: utility, floor-space, foundation, and clearance requirements.

2.5.2. The Contractor shall identify any rigging requirements for chamber delivery, movement, and/or assembly in their proposal.

2.5.3. Upon delivery, the Government will move the crated system from the delivery truck to the installation location within PSCC’s facility.

2.5.4. The Government will make all facility utility connections.

2.5.5. Within 30 calendar days of equipment delivery, the Contractor shall travel to PSCC to finalize installation/setup and perform on-site equipment familiarization training.

2.5.6. The Contractor shall provide all tools and materials necessary to finalize any installation required other than utility connections.

2.5.7. The Contractor shall complete any final assembly the chamber, including integration of the controller and chart recorder (if optioned).

2.5.8. The Contractor shall perform system startup and software/hardware setup.

2.6. Acceptance Testing

2.6.1. Immediately following installation and setup the Contractor shall demonstrate successful operation of the unit, including features/functionality listed within section 2.2 of this document.

2.6.2. This testing will be observed by the COR or other designated on-site Government representative.

2.6.3. Operational verification shall include, but not be limited to:

2.6.3.1. The ability of the chamber to meet minimum and maximum temperature and humidity levels.

2.6.3.2. Functionality of the digital touch screen controller and its ability to record data and drive chamber operations.

2.6.3.3. Input and responses to the controller are functioning correctly and temperature/humidity levels are ramping and holding according to specification.

2.6.3.4. Integrity of mechanical components and chamber seals, ports, and doors.

2.6.3.5. Following startup, the Government will independently perform chamber acceptance testing over the course of 30 calendar days. This will include an analysis of:

2.6.3.5.1. Basic chamber functions, including lighting, latching, drainage, controller operation, profile creation, storage, and retrieval, and any other feature required by this PWS.

2.6.3.5.2. Temperature cycling (verification of stated min, max, ramp, and control tolerance).

2.6.3.5.3. Humidity cycling (verification of stated min, max, ramp, and control tolerance).

2.6.3.5.4. Temperature and humidity combination cycling (verification of stated min, max, and control tolerance within dry bulb range).

2.7. Equipment Familiarization Training

2.7.1. Either following or concurrent with acceptance testing, the Contractor shall provide basic operator training and equipment familiarization, to include:

2.7.1.1. Hands-on instruction and step-by-step instructions with references to applicable user manual information and test method standards listed herein.

2.7.1.2. Instructions on the system’s safety procedures and features.

2.7.1.3. Creation and modifications of programmable temperature and humidity cycles.

2.7.1.4. Saving, exporting, and printing of data.

2.7.1.5. Instruction regarding system maintenance and upkeep, acquainting system users/maintainers with the preventative measures necessary to ensure optimum performance and maximum system life.

2.7.2. Training shall be provided for a minimum of five (5) personnel.

2.8. Warranty

2.8.1. The Contractor shall provide, at a minimum, a 12-month standard warranty for parts and labor. The 12-month warranty will begin after acceptance testing has been completed, any issues are resolved, and the Government COR or POC officially accepts the equipment.

2.8.2. Warranty shall include telephone support available between the hours of 9:00 a.m. and

4:00 p.m. EST, Monday through Friday, excluding all Federal holidays.

2.9. BID OPTIONS – Annual Preventative Maintenance & Calibration

The requirement for each bid option is the same, except that each option (if executed) would be performed by the Contractor approximately twelve (12) months from the last.

2.9.1. The Contractor shall perform on-site preventative maintenance, checks, and servicing of the delivered equipment in accordance with manufacturer’s procedures.

2.9.2. The Contractor shall perform on-site calibration to the delivered equipment, traceable to NIST standards.

2.9.3. During the course of servicing or calibrating the equipment, if a fault is found that prevents service or would invalidate calibration, the Contractor shall provide immediate notification to the on-site Government POC. The Contractor shall advise the Government on possible courses of action to resolve the fault and may, at the request of the Government, provide a cost estimate to evaluate, repair, and/or replace the faulty unit or component thereof.

2.9.4. At the conclusion of service, the Contractor shall provide a report of all measurements taken, components replaced, and services performed as well as a Certificate of Calibration traceable to NIST standards.

2.9.5. BID OPTIONS – Periods of Performance

Option 1: 30 Sep 2028 through 29 Sep 2029 Option 2: 30 Sep 2029 through 29 Sep 2030 Option 3: 30 Sep 2030 through 29 Sep 2031 Option 4: 30 Sep 2031 through 29 Sep 2032

PART 3

APPLICABLE PUBLICATIONS

3. Applicable Publications (Current Editions): The following publications, manuals, regulations, etc. are mentioned in this PWS and are listed below.

3.1. Standards and Specifications

3.1.1 DoD Test Method Standard – Environmental Engineering Considerations and Laboratory Tests (MIL-STD-810)

3.1.2 Practice for Conditioning Containers, Packages, or Packaging Components for Testing

(ASTM D4332)

3.1.3 Standard Practice for Performance Testing of Shipping Containers and Systems

(ASTM D4169)

3.1.4 Test Procedures for Packaging Materials and Containers (MIL-STD-3010)

3.2. Regulations, Forms, and Other Publications

3.2.1. Request for Access to Tobyhanna Army Depot (ELTY Form 648-C)

3.2.2. The Army Physical Security Program (AR 190-13)

3.2.3. Operations Security (AR 530-1)

3.2.4. Army Training and Leader Development (AR 350-1)

3.2.5. DoD Standard for Contracting Officer’s Representative (COR) Certification (DoDI

5000.72)

3.2.6. Management and Oversight of Service Acquisitions (AR 70-13)

PART 4

DEFINITIONS & ACRONYMS

4. Definitions and Acronyms

4.1. Definitions: Although not inclusive of every term used within this PWS, the following provides a list of definitions used throughout this PWS and commonly used in the acquisition field.

Contracting Officer – means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. Note: The only individual who can legally bind the Government.

Contracting Officer's Representative (COR) – As defined in DFARS 202.101, means an individual designated and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. DoD Instruction (DoDI) 5000.72, Part II Definitions states the following when defining a COR: “Defined in subpart 202.101 of Reference (f). Any individual delegated responsibilities pursuant to subpart 1.602-2 of Reference (e), regardless of local terminology, must be certified in accordance with this instruction. For example, local terminology can be COR, Contracting Officer’s technical representative, technical point of contact, technical representative, alternate COR, administrative COR, assistant COR, line-item manager, task order manager, quality assurance personnel, quality assurance evaluator, or COR management.” In addition, Army Regulation 70-13, Chapter 2, paragraph 2-2g, states, in part, the following when providing other surveillance support personnel to assist the COR when needed, “…These other surveillance support personnel may serve as on-site representatives of the COR in performance of actual contract surveillance if they meet all COR requirements and have been appointed by the Contracting Officer as alternate CORs.”

Contractor – means a supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

Contractor-acquired Property - means property acquired, fabricated, or otherwise provided by the Contractor for performing a contract and to which the Government has title.

Day – means, unless otherwise specified, a calendar day.

Defective Service – means a service output that does not meet the standard of performance associated with the Performance Work Statement.

Deliverable – means anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

Government-furnished Property – As reflected in FAR 52.245-1, Government-furnished Property “means property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. Government-furnished property includes, but is not limited to, spares and property furnished for repair, maintenance, overhaul, or modification. Government-furnished property also includes Contractor-acquired property if the Contractor-acquired property is a deliverable under a cost contract when accepted by the Government for continued use under the contract.

Government Property - means all property owned or leased by the Government.

Government property includes both Government-furnished and Contractor-acquired property. Government property includes material, equipment, special tooling, special test equipment, and real property. Government property does not include intellectual property and software.

Property Administrator - means an authorized representative of the Contracting Officer appointed in accordance with agency procedures, responsible for administering the contract requirements and obligations relating to Government property in the possession of a Contractor.

Physical Security – means that part of security concerned with physical measures designed to safeguard personnel; to prevent unauthorized access to equipment, installations, material, and documents; and to safeguard against espionage, sabotage, damage, and theft.

Quality Assurance – (or Government contract quality assurance) means the various functions, including, inspection, performed by the Government to determine whether a Contractor has fulfilled the contract obligations pertaining to quality and quantity.

Quality Assurance Surveillance Plan (QASP) – means the key Government-developed surveillance process document and is applied to Performance-Based Service Contracting (PBSC). The QASP is used for managing Contractor performance assessment by ensuring that systematic quality assurance methods validate that Contractor quality control efforts are timely, effective, and are delivering the results specified in the contract or task order. The QASP directly corresponds to the performance objectives and standards (i.e., quality, quantity, timeliness) specified in the Performance Work Statement (PWS). It provides specific details on how the Government will survey, observe, test, sample, evaluate, and document Contractor performance results to determine if the Contractor has met the required standards for each objective in the PWS. The QASP, with very few if any exceptions, is an internal to Government document.

Quality Control – means all necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

Statement – means the specific results-based activities required to satisfy objectives. A statement contains a result, the context of the statement, and the required action(s).

Statements focus on “what” is to be accomplished; however, they are not prescriptive in describing “how” the outcome is to be achieved. Each objective may have several statements to flesh out the areas necessary to meet the objective.

Subcontractor – means one that enters into a contract with a prime Contractor. The Government does not have privity of contract with the subcontractor.

Workday - The number of hours per day the Contractor provides services in accordance with the contract.

Work Week - Monday through Friday, unless otherwise specified.

4.2. Acronyms: Although not inclusive of every term used within this PWS, or that may be included in an acquisition, the following provides a list of acronyms commonly used in the acquisition field.

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AHA Activity Hazard Analysis AOR Area of Responsibility AR Army Regulation ASTM American Society for Testing and Materials AT Anti-terrorism ATCTS Army Training Certification Tracking System CAC Common Access Card CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer’s Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DoD Department of Defense DoW Department of War EST Eastern Standard Time FAR Federal Acquisition Regulation GFP Government Furnished Property HIPAA Health Insurance Portability and Accountability Act of 1996 IA Information Awareness IAC Installation Access Control IACO Installation Access Control Office IAW In Accordance With ID Identification

IGCE Independent Government Cost Estimate ISTA International Safe Transit Association IT Information Technology JTR Joint Travel Regulation JPAS Joint Personnel Adjudication System KO Contracting Officer MPH Miles Per Hour NIST National Institute of Standards and Technology OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs OPSEC Operations Security PA Property Administrator PII Personally Identifiable Information PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PSCC Packaging, Storage, and Containerization Center PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program RA Requiring Activity RCO Regional Contracting Office SIGE Safety and Health Protection Plan SN Serial Number TE Technical Exhibit TYAD Tobyhanna Army Depot USAG United States Army Garrison UOM Unit of Measure

PART 5

GOVERNMENT PROPERTY (GP) AND SERVICES

5. Government Property and Services

5.1. Services: N/A

5.2. Facilities: The Government will provide the necessary workspace.

5.3. Utilities: During on-site installation/service, all utilities in the facility will be available for the Contractor’s use. The Contractor shall instruct employees in utilities conservation practices. The Contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves, light switches, etc. after using the required amount to accomplish tasks requiring the use of the utilities.

5.4. Equipment: During on-site service, the Government will provide access to the equipment being serviced.

5.5. Special Tooling and Test Equipment: N/A

5.6. Materials: N/A

5.7. Training: N/A

5.8. Common Access Cards (CAC): N/A

PART 6

CONTRACTOR FURNISHED ITEMS AND SERVICES

6. Contractor Furnished Property and Services

6.1. General: The Contractor shall furnish all personnel, equipment, supplies, transportation, tools, materials, supervision, and other items necessary to complete all requirements described in this PWS and associated contract documents, except for those items specified in Part 5 Government Property and Services.

6.2. Secret Facility Clearance: N/A

6.3. Materials: The Contractor shall provide their own equipment, tools, parts, and other materials necessary to meet all requirements described in the PWS and associated contract documents.

6.4. Vehicles and Equipment: The Contractor shall arrange for transportation of its personnel, equipment, and supplies to the place of performance listed in paragraph

1.5.2. Contractor's vehicle used in the performance of this contract shall meet all local traffic, safety, and environmental requirements. Vehicles found to be unsafe or in violation of environmental requirements may not be permitted access onto the installation.

6.5. Background Checks: The Contractor shall provide completed ELTY 648-C forms

{Deliverable A.007} and submit to background checks for each personnel seeking access to the installation, in accordance with this PWS.

PART 7

ATTACHMENT AND TECHNICAL EXHIBIT LISTING

7. Attachment and Technical Exhibit List

7.1. Technical Exhibit A – Deliverables Schedule

7.2. Attachment 1 – TYAD Security Operations Requirements

7.3. Attachment 2 – Environmental Policy

7.4. Attachment 3 – Contractor Safety Standards For TYAD

TECHNICAL EXHIBIT A

DELIVERABLES SCHEDULE

Deliverable Frequency Qty Medium/Format Submit To

A.001 Identification of Key Personnel (paragraph 1.8)

Once, no later than 5 workdays after contract award

1 Electronic delivery via email

Contracting Officer’s Representative (COR) or designated Government POC

A.002 Environmental Test Chamber (paragraph 2.1)

Once, no later than ten

(10) months from award (ref. paragraph 1.5.1)

1 Physical See paragraph

1.5.2 for shipping address

A.003 Certificates of Calibration (paragraph 2.3.1)

Once, within 45 days following delivery of A.002.

1 Electronic delivery via email (MS Office or PDF format) and/or printed hardcopy

See paragraph

1.5.2 for shipping address

A.004 Backup Software (paragraph 2.3.2)

Once, to precede or coincide with A.002.

1 Installable package on CD-

ROM, DVD-ROM,

or USB Flash Drive

See paragraph

1.5.2 for shipping address

A.005 Software Documentation (paragraph 2.3.3)

Once, to precede or coincide with A.002.

1 Electronic delivery via email (MS Office or PDF format) and/or printed hardcopy

Contracting Officer’s Representative (COR) or delegated Government POC

A.006 Equipment Documentation (paragraph 2.3.4)

Once, to precede or coincide with A.002.

2 Electronic delivery via email (MS Office or PDF format) and/or printed hardcopy

Contracting Officer’s Representative (COR) or delegated Government POC

A.007

ELTY 648-C

Form(s) (Attachment 1)

Once per visiting personnel at least 7 calendar days prior to on-site service

1 Electronic delivery via email (PDF format)

Contracting Officer’s Representative (COR) or delegated Government POC

Deliverable Frequency Qty Medium/Format Submit To

A.008 Certificates of Completion for AT Level I Training (Attachment 1)

Once per visiting personnel at least 10 calendar days prior to on-site service

1 per Electronic delivery via email

Contracting Officer’s Representative (COR) or delegated Government POC

A.009 Verification of iWATCH Training (Attachment 1)

Once per visiting personnel at least 10 calendar days prior to on-site service

1 per Electronic delivery via email

Contracting Officer’s Representative (COR) or delegated Government POC

A.010 Verification of

OPSEC

Training (Attachment 1)

Once per visiting personnel at least 10 calendar days prior to on-site service

1 per Electronic delivery via email

Contracting Officer’s Representative (COR) or delegated Government POC

ATTACHMENT 1

TYAD SECURITY OPERATIONS REQUIREMENTS

All Tobyhanna Army Depot (TYAD) contracts documents and other acquisition-related documents must ensure privacy and security controls follow this information, and that contractors, subcontractors, and service providers protect Privacy Act information in the same way the organization adhering to the Federal Acquisition Regulations (FAR) Privacy Act provisions (Subparts 24.1 and 24.2) and include the specified contract clauses (Parts 52.224-1 and 52.224-2), as appropriate, to ensure that personal information is protected as mandated.

Force Protection Condition (FPCON) Should the Force Protection Condition (FPCON) at the installation change, the Government may require changes in contractor security matters and/or processes.

If based on the requirements of this contract, contractor employees may be designated as mission essential. Mission-essential contractor employees are required to report for duty and remain on duty during declared emergencies and/or elevated FPCON levels unless otherwise directed by the Contracting Officer (KO) via the appropriate Contracting Officer's Representative (COR).

Unscheduled gate closures by Law Enforcement may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays.

Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

The contractor’s employees shall become familiar with and obey the regulations of the installation, including law enforcement, fire, traffic, safety and security (protecting National security) regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

The contractor, if required, shall provide support during contingencies, exercises, heightened operations, and adverse weather or security closures in the accomplishment of performance requirements. From time to time, the Base Commander may decide to close all or part of a base in response to an unforeseen emergency or similar occurrence. Such emergencies include adverse weather such as snow, or ice, "an act of God,” such as tornado or earthquake, or a base disaster such as a gas leak or fire.

Emergency Communications and Services. If assigned to TYAD for (7) seven days or longer, contractors and subcontractor employees will enroll in the ALERT! Mass Warning Notification System (MWNS). Common Access Card (CAC) is required to register for ALERT!.

If a CAC has not been deemed necessary for the contractor or subcontractor, the COR will provide the necessary information to TYADs Antiterrorism Officer or TYADs Emergency Manager in the Security Operations Branch for manual input into the ALERT! System.

ALERT! MWNS is NOT optional - it is a Headquarters Department of the Army (HQDA) requirement to be a registered user.

Due to the life-safety implications of the information being relayed and the requirement to provide immediate alerts and warnings, personnel assigned to TYAD must ensure that their personal contact information, including after-duty hours contact information, as appropriate (e.g., personal cellular phone numbers or landline phone numbers), e-mail addresses, home address, etc., are entered into the system and regularly updated or verified every 90 days to remain current and accurate.

In the event of a life-threatening emergency or natural disaster, COR will account for assigned contractors. COR will send personnel accountability report to Emergency Operations Center

(EOC).

Base closure announcements will be disseminated via ALERT! MWNS.

Antiterrorism (AT) Level I Training. In accordance with AR 525-13, all contractor and subcontractor employees requiring access to Army installations, facilities, or controlled access areas shall complete AT Level I awareness training annually. This training must be completed prior to being granted installation access and beginning work. The contractor is responsible for ensuring this requirement is met and for providing certificates of completion for each employee to the COR upon request {Deliverable A.008}. The web-based training is available at https://jko.jten.mil (Course: JS-US007).

AT Level I and iWATCH training is not required to be in person. While in-person training is an option, the most common and widely accepted method is web-based. Army regulations explicitly provide multiple ways to meet the training requirement to ensure flexibility for all personnel, regardless of their location or access to a classroom setting.

iWATCH Army Training. This training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 30 calendar days after contract award. Contractors and all associated sub-contractors will be briefed by the TYAD Antiterrorism/Force Protection officer. It is recommended this training be conducted as part of an initial entry briefing or unit/organization newcomer’s briefings. Send training requests to TYADs Antiterrorism Officer. Contractor employee training will be documented on a local form {Deliverable A.009}.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD

Law Enforcement. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy.

Contractor and all associated sub-contractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190- 13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

A background check and approval from TYAD Law Enforcement is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the contractor anticipates will be performing work or visiting on-site. This security screening process may be time consuming, and access may be delayed or denied. COR will provide specifics to the contractor after award and at least ten days prior to the expected visit date for completion.

This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. Ensure undocumented workers are not included in contracted work related to Army missions.

The company will ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

Pre-Bid Site Visit Controls: Any pre-bid site visits held before the contract award will be conducted under strict security controls. These protocols—including mandatory pre-registration for baseline vetting and constant escorting—apply to all potential bidders, regardless of any previous work history with TYAD or current installation access. During this public solicitation phase, a contractor's prior access or familiarity with the installation does not grant them a "need-to-know" for a new requirement. All bidders will be treated as external entities, and the site visit is strictly for a visual inspection of physical conditions only.

Post-Award Information Release: Conversely, all project specifics—including exact locations, detailed plans, and mission context—can and must be provided to the contractor only after the contract is awarded and their personnel have completed all mandatory security training (AT, OPSEC, CUI). At this stage, the contractor has an established "lawful government purpose," and the controlled release of detailed information is appropriate and necessary for the performance of the contract.

For contractors that do not require CAC, but require access to a DoD…