PWS - Performance Work Statement_Flight Simulator Curved Screen_23 Apr 2024.pdf

PERFORMANCE-BASED WORK STATEMENT (PWS)

S23-021 FLIGHT SIMULATOR CURVED SCREEN

U.S AIR FORCE

Prepared for:

556th Software Engineering Squadron (556 SWES)

Tinker AFB, OK 73145

Prepared by:

AFSC / SWP

Hill AFB, UT 84056

4/23/2024 Revision 00

S23-021 flight simulator curved screen i

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

2 SCOPE

3 REQUIREMENTS

3.1 Program Management

3.2 Project Tasks

3.3 Post Award Meeting

3.4 Integrated Master Schedule (IMS) (CDRL A002)

3.5 Preliminary Design Review (PDR)

3.6 Critical Design Review (CDR)

3.7 Acceptance Test Procedures (ATPs) (CDRL A007)

3.8 Government Acceptance Test (GAT) Procedures (Attachment 2)

3.9 Documentation

4 CDRL SUMMARY

5 ADDITIONAL REQUIREMENTS

5.1 Government Furnished Property (GFP) (Attachment 3)

5.2 Quality Assurance

5.3 Base Access

5.4 Contractor Personnel

5.5 Listing of Contractor Employees (Contractor’s Personnel Roster) (CDRL A006)

5.6 Foreign Nationals

5.7 Display of Identification

5.8 Obtaining Identification

5.9 Removal of Contractor Personnel

5.10 Security Requirements

6 CONFLICTS OF INTEREST

7 GENERAL INFORMATION

7.1 Hours of Operation

8 ENVIRONMENTAL CONTROLS

8.1 Hazardous Work Environment

8.2 Notification of Environmental Spills

9 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

10 ENVIRONMENTAL:

Appendix A – SAFETY ii

1 DESCRIPTION OF SERVICES

This Performance Work Statement (PWS) describes the work to be performed by the Contractor to modernize the display system for the Systems Integration Laboratory (SIL) located at Tinker Air Force Base (AFB), Oklahoma. An upgraded and functional display system is required due to outdated and nonoperating laboratory configurations. The upgraded SIL display system shall reinstate lost capabilities and improve prior performance to meet the demands of the SIL’s workload. This will require a non-recurring engineering (NRE) effort.

2 SCOPE

The Contractor shall upgrade the SIL display by designing and installing a custom curved flight simulator projection screen to replace the display system currently used by the SIL. The upgrade shall also include integrating the screen with projectors and Image Generator (IG) currently owned by the Department of the Air Force (DAF) and integrating additional hardware, lenses, and software required to upgrade the display. The Contractor shall be responsible for installing all identified equipment, including items owned by the DAF. The Contractor shall design the screen to operate with the SIL’s current image generator IDX-90 (manufactured by Quantum 3D), shall use the Government Furnished Property (GFP) listed in section 5.1, and shall design the screen to fit within the SIL’s physical parameters. The Contractor shall implement an automated Shutter Control system and associated blinders for blending light sources. The Contractor shall purchase a package to Scalable Display Manager software licenses, which will be installed by Government Personnel on the Quantum 3D Image Generator IDX-90. All software shall be compatible with the image generator. This includes any software required for operation of distance and angle measurement equipment. The Contractor shall assist Government Personnel in setting up the software and hardware to perform warping and blending of images to create a continuous view.

The Contractor shall be responsible for performing preparations for installation, which includes taking measurements, prototyping, delivering hardware, providing documentation to aid in security approvals, and developing the Integrated Master Schedule (IMS).

3 REQUIREMENTS

3.1 Program Management

The Contractor shall provide the overall management and administrative effort necessary to ensure the requirements of this contract are accomplished In Accordance With (IAW) this PWS.

3.2 Project Tasks

3.2.1 The Contractor shall perform measurements, develop a design, provide all additional Hardware, Software, and all necessary supporting documentation for the display system in the System Integration Laboratory (SIL) at Tinker AFB.

3.2.2 Once provided by the Contractor, all Hardware and Software shall be installed and integrated in accordance with the direction provided by this PWS. Once all Hardware and Software are installed, the Contractor shall train personnel on the operation of the display system in the SIL at Tinker AFB.

3.2.3 The Contractor shall be responsible for ensuring all parts and Original Equipment Manufacturer (OEM) components provided under this contract are in accordance with (IAW) the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this PWS. The Contractor shall accomplish all tasks necessary to incorporate the requirements identified in the following sections.

3.2.3.1 The Contractor shall use the Government-owned projectors within the design. The projectors are incorporated within section 5.1 of this PWS.

The system’s design shall maximize the projector’s available resolution.

The vertical resolution shall fill the screen. The horizontal resolution shall be adjusted to reduce overlap. The projector brightness shall be normal to the projector’s intended design.

3.2.3.2 The Contractor shall develop and deploy a custom cylindrical screen to provide the following requirements, except where the Contractor is restricted by aircraft cockpit mockup and laboratory equipment. The Contractor shall coordinate with the Government stakeholders before fabrication of the custom screen. All viewing requirements are to the Design Eye Point, which is the average viewpoint between two pilot seats. Final height for the Design Eye Point will be determined during performance.

3.2.3.2.1 Shall have a minimum of 180-degree horizontal viewing angle.

3.2.3.2.2 Shall have a minimum of 25-degree upward viewing from design eye point.

3.2.3.2.3 Shall have a minimum of 15-degree down viewing angle point.

3.2.3.2.4 Shall be mounted to resist movement.

3.2.3.2.5 Shall wrap around cockpit in an arc.

3.2.3.2.6 Shall have a black space around the reflective area to absorb projector over scan.

3.2.3.2.7 Shall be continuous piece without joints of filler and shall not be painted within in the facility.

3.2.3.3 The Contractor shall deliver and install a means of automated shutter control and associated blinders for blending light sources. The system shall have the following characteristics. (CDRL A005)

3.2.3.3.1 Shall automatically transition from Day to Night and back based on Common Image Generator Interface (CIGI) data.

3.2.3.3.2 Shall be calibrated as part of the install.

3.2.3.3.3 Shall have a means of user calibration once complete.

3.2.3.3.4 Shall have minimum millimeter precision controllability.

3.2.3.3.5 Shall prevent bright banding.

3.2.3.3.6 Shall NOT be an independent x86 computer.

3.2.3.4 The Contractor shall purchase and deliver necessary software and licenses for installation by Government Personnel to be installed on the current Image Generator before measurements and integration. All software must be compatible to be loaded on the Quantum 3D Image generator IDX-90. All software must be capable of being activated without internet access. This includes any software required for operation of distance and angle measurement equipment. (CDRL A005)

3.2.3.5 The Contractor shall assist Government Personnel in setting up the Software and Hardware to perform warping and blending of images to create a continuous view. The solution shall have these characteristics.

(CDRL A005)

3.2.3.5.1 Shall blend colors to match.

3.2.3.5.2 Make use of a Power Over Ethernet (POE) IP camera system for feedback. POE IP cameras shall be at minimum.

3.2.3.5.2.1 12MP or greater in resolution.

3.2.3.5.2.2 Mounted.

3.2.3.5.2.3 Allow for installation of custom lenses by design.

3.2.3.5.2.4 Shall provide a TAA compliant POE injector(s) for

POE IP cameras, if necessary.

3.2.3.6 Shall be one hundred percent (100%) compatible with current Quantum 3D IDX-90 image generator. (CDRL A005)

3.2.3.7 Shall not require additional computer. (CDRL A005)

3.2.3.8 The Contractor shall instruct and train Tinker AFB Personnel on setting up blending software while performing setup and installation on Image Generator. Only Government personnel can touch the Image Generator.

(Three (3) Government Personnel or less will be trained). (CDRL A005)

3.2.4 Parts, Materials, Documents, and Software

3.2.4.1 The Contractor shall provide and use only new commercial parts and commercial material in performance of this PWS unless otherwise authorized by the Contracting officer. All electronics, hardware, and software shall be approved by the Information System Security Manager (ISSM) before install. All documents shall be free from proprietary markings. All documents generated by this effort shall bear the Distribution Statement provided by the DAF at initial meeting.

3.2.4.2 Bill of Materials (BOM)

All Items that are to be reviewed shall be listed on the appropriate BOM. The BOM shall be in a Portable Document Format free of Macros or advanced features. The BOM’s delivered shall conform to ASME Y14.100 to the Maximum Extent Possible and list out the following details:

3.2.4.2.1 Common Name/Nomenclature/Description.

3.2.4.2.2 Part Number’s.

3.2.4.2.3 Manufacturer(s).

3.2.4.2.4 Cage Code (if applicable).

3.2.4.2.5 Nation of Origin

3.2.4.2.6 Serial Number (if known).

3.2.4.3 Interoperability

All Items shall be interoperable, making use of the following standards:

3.2.4.3.1 Common Image Generator Interface (CIGI) 3.3 and 4.0 messaging protocol.

3.2.4.3.2 DisplayPort 1.4a.

3.2.4.3.3 Ethernet 100base-t.

3.2.4.3.4 Power Over Ethernet.

The Government is responsible for network switches and facility power delivery. The Contractor shall provide any additional harnessing for the install including ethernet cable runs.

3.2.4.4 Computer-Aided Design (CAD) (CDRL A003)

All CAD drawings shall meet the following requirements:

3.2.4.4.1 Shall be sufficient to demonstrate viewing angles of Design Eye Point.

3.2.4.4.2 Shall be sufficient to demonstrate unobstructed projection of image.

3.2.4.4.3 Shall conform to ASME Y14.100 to maximum extent possible.

3.2.4.4.4 Shall be provided in Portable Document Format free of Macros and/or advanced features.

3.2.4.5 Qualified Parts List (QPL) (Attachment 1)

The Contractor shall use the contractual Qualified Parts List (QPL) to the maximum extent practicable to avoid security approval delays; these items have already been considered and approved by building security.

If the Contractor chooses to use items not incorporated into the QPL, the Contractor shall be responsible for schedule delays for security consideration and approval at no fault to the Government.

3.2.4.5.1 If the QPL items are used, they will not be provided by the Government and must be procured by the Contractor.

3.2.4.6 Security

All items shall conform to security requirements before consideration.

To be considered, all hardware and software shall:

3.2.4.6.1 Be sourced from nations covered under the Trade Agreements Act (TAA).

3.2.4.6.2 Have letters of volatility for use, for security to review for all devices with internal memory. (CDRL A004)

3.2.4.6.3 Be free of all wireless data transmitting technologies, such as Wi-Fi and Bluetooth.

3.2.4.7 Period of Performance (PoP):

The Period of performance (PoP) shall Not to Exceed (NTE) 26 Weeks After Receipt of Order (ARO). (Includes Post Award Meeting, Site Survey, Preliminary Design Review, Critical Design Review, Installation, Acceptance Test Procedures, Government Acceptance Test Procedures, and Training).

3.2.4.8 Warranty:

The Contractor shall provide a standard warranty of one (1) year from the date of customer acceptance. (See 3.9.6).

3.3 Post Award Meeting

The Contractor shall attend a Post-Award Meeting amongst Stakeholders within two (2) weeks of award. The meeting will establish expectations for the performance of work as specified within this document. Before meeting, the Contractor shall prepare a preliminary Integrated Master Schedule (IMS) (CDRL A002) as specified in Section 3.4 of this PWS. The Contractor shall also prepare a preliminary version of the Bill of Materials (BOM) conforming to Section

3.2.6.2 requirements. The Contractor shall submit the preliminary IMS and preliminary BOM, and this information will be used to perform a Preliminary Design Review IAW Section 3.5 of this PWS.

3.3.1 The Contractor shall perform preparations for the install, which includes taking measurements, delivering initial hardware, providing documentation to aid in security approvals, and developing a deployment plan. The government will not provide drawings to aid the Contractor performing measurements.

3.3.1.1 The Contractor shall travel to Tinker AFB to take measurements of the existing cockpit mockup and any laboratory equipment and structures that may interfere with screen deployment.

3.3.1.2 The Contractor shall coordinate with Government personnel to ensure all necessary materials and required tools are at Tinker AFB before the measurement site visit. The Contractor may make use of Government-owned Theodolites: manual Topcon DT-20 Model 30613 (and/or) Leica 3D Distro Package. If the Contractor chooses to use materials and tools not provided by the Government for use, the Contractor shall provide data in accordance with Section 3.2.4.6 of this PWS. Any Theodolite and other electronic devices that enter the building will not be permitted to exit the building.

3.3.1.3 The Contractor shall provide the preliminary Bill of Materials (BOM) of complex electrical devices and software that require Cyber Security Approval. See Sections 3.2.4 and 3.2.4.6 for requirements for security consideration.

3.3.1.4 The Contractor shall receive approval from the Government stakeholders before they proceed with the fabrication of the custom screen.

3.3.1.5 The Contractor shall ensure the screen does not interfere with the current laboratory test equipment.

3.3.1.6 The Contractor shall take measurements of physical path the screen must pass through for entry into the building. Delivery shall fit through the doors leading to the installation site in its disassembled state. Ceiling tiles and floor panels may be removed if their removal does not interfere with laboratory harnessing.

3.4 Integrated Master Schedule (IMS) (CDRL A002)

The IMS shall include all project tasks contained within this PWS. The preliminary IMS shall contain the following project tasks:

3.4.1 Site visit in accordance with Section 3.3.1 of this PWS.

3.4.2 Delivery of Preliminary Computer-Aided Design (CAD) following Site Visit.

3.4.3 Delivery of Finalized BOM.

3.4.4 Installation.

3.4.5 Delivery of remaining Finalized Documentation.

3.4.6 Acceptance Test(s)

3.5 Preliminary Design Review (PDR)

The Contractor shall conduct a PDR within fourteen (14) days after initial site visit and measurements are complete to ensure the requirements of this contract are accomplished. The Contractor shall provide preliminary BOM and preliminary Computer Aided Design (CAD) (CDRL A003) documents, and the Acceptance Test Procedure, conforming to Section 3.2.4.2 and Section 3.2.4.4 of this PWS, for the PDR. The Government will respond and approve of the Preliminary Design within two (2) weeks for initial submission and within one (1) week for any following re-submissions.

3.6 Critical Design Review (CDR)

The Contractor shall conduct a CDR within twenty-eight (28) days after the PDR is finalized to ensure the requirements of this contract are accomplished. The CDR will be the final design review. The Contractor shall provide the final BOM (CDRL A001) and the CAD (CDRL A003) documents conforming to Section 3.2.4.2 and Section 3.2.4.4 for the CDR. The Government will respond within two (2) weeks for initial submission and within one (1) week for any following re-submissions. The Contractor shall begin procuring materials and performing installation after the Government approves and accepts the Final Design.

Note: It is estimated the Contractor will need four (4) weeks to procure the materials after the CDR, before the installation can occur.

3.7 Acceptance Test Procedures (ATPs) (CDRL A007)

The Contractor shall produce ATPs to ensure the requirements of this contract are accomplished.

The Contractor shall document in detail the Contractor’s plan for conducting acceptance test procedures that include design evaluation tests, engineering tests, preliminary qualification tests, formal qualification tests, human factors tests, operational tests, and acceptance tests.

3.8 Government Acceptance Test (GAT) Procedures (Attachment 2)

The Contractor shall conduct a GAT to ensure the requirements of this contract are accomplished. The Contractor shall complete all control actions from Attachment 2. The GAT shall be completed no later than twenty-eight (28) days after install.

3.9 Documentation

Upon completion of the upgrade the Contractor shall provide the following deliverables in a Portable Document Format free of Macros or advanced features to the Government Point of Contact (GPOC):

3.9.1 All OEM manuals and documentation for items installed in the format they were provided to the Contractor.

3.9.2 Finalized BOM (CDRL A001) conforming to ASME Y14.100 of all Complex Electrical Hardware and Software.

3.9.3 Certificate of Volatility or Statement of Volatility for all applicable electronic items. (CDRL A004)

3.9.4 A Computer-Generated Drawing of the Aircraft Cabin in relation to installed projectors and screen. (CDRL A003)

3.9.5 Instructions for performing Blending and Warping using delivered hardware and software. (CDRL A005)

3.9.6 The Contractor shall provide a one (1) year warranty for hardware and software from the date of the customer acceptance.

3.9.6.1 The Contractor shall provide a customer service hotline for any display system and service-related issues.

4 CDRL SUMMARY

Contract information data shall be delivered electronically in accordance to the corresponding requirement for each Data Item listed in Table 4-1 (below). The Contractor shall have no more than one error per quarter for all CDRL submittals. The Contractor shall submit CDRLs according to the due date indicated and have no more than one CDRL per quarter submitted after the identified due date. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate late CDRLs.

Table 4-1

Exhibit Title PWS Paragraph

Delivery

A001 Bill of Materials (BOM)

3.2.4.2

PDF

A002 Product Roadmap –

Integrated Master Schedule (IMS)

3.3 & 3.4 (3.4.1-

3.4.6)

A003 Real Property Facilities

As-Built Drawings – Computer Aided Design

(CAD)

3.2.4.4 & 3.5 &

3.6 & 3.9

A004 Technical Report

(Study/Services) – Statement/Certificate of

Volatility

3.2.4.6.2 & 3.9.3

A005 Equipment Technical

Manual – Instruction Manual for Blending and

Warping

3.2.3.3 through

3.2.3.8 & 3.9.5

A006

Listing of Contractor Employees –

Contractor’s Personnel Roster

5.5

A007 Test Plan – Acceptance Test Procedures (ATP)

3.7

5 ADDITIONAL REQUIREMENTS

5.1 Government Furnished Property (GFP) (Attachment 3)

Government furnished property will be issued to the Contractor for development. The Government shall provide Government owned projectors, to the Awarded Contractor. The Awarded Contractor shall furnish lenses to install in the Government Owned projectors. The Contractor shall insure they properly work in the Government Projectors/Systems being developed. The Contractor shall safeguard all GFP placed into the Contractor’s care. GFP shall be shipped to the Contractor’s facility and returned to the 556th Software Engineering Squadron (556 SWES) by the Contractor, at the Contractor’s expense. (See attached excel spreadsheet for

GFP).

5.1.1 GFP – Barco 4K UHD Phosphor Projectors

5.1.1.1 Model Number: GP7

5.1.1.2 Part Number/National Stock Number (NSN): F70-4K6

5.1.1.3 CAGE Code: 0NHJ7

5.1.1.4 Serial Number(s) of provided projectors: 2590344917; 2590344918;

2590344927; and 2590352351

5.1.2 Government Provided Support

The Government will provide necessary working space, including heat, light, ventilation, and electrically powered outlets for the use of Contractors’ maintenance personnel. The Government shall provide access to the necessary facilities where the equipment resides. The place of performance shall be Tinker Air Force Base (TAFB), Oklahoma.

Government telephones shall be used for official business only.

The Contractor shall be responsible for safeguarding all Government property provided for Contractor use.

5.2 Quality Assurance

5.2.1 According to the contract’s inspection clause, the Government will evaluate the Contractor’s performance under this contract. The Government Point of Contact (GPOC) will participate in the administration of this contract.

5.2.2 All services to be performed by the Contractor during the period of this contract, will be subject to review by the Contracting Officer (CO) or GPOC.

5.2.3 The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections or because of repeated customer complaints.

5.2.4 Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the CO.

5.3 Base Access

5.3.1 Visitors Pass

5.3.1.1 The Contractor shall contact the GPOC seven (7) business days before arriving on Tinker AFB to make arrangements for Visitor’s Passes. The GPOC will assign a sponsor for the Contractor within the organization.

5.3.1.2 The Contractor and the sponsor shall arrange to meet at Pass and Registration, building 6611 at the Tinker AFB Gate, which is South of I-40 off of Air Depot.

5.3.1.3 The Contractor shall provide two (2) forms of identification, one of which shall be a Government issued photo identification, to the 72 SFS.

The 72 SFS will provide an AF form 75, Visitor’s Pass, which will be valid for up to thirty (30) calendar days.

5.3.2 The Contractor shall be escorted at all times and shall not access any Government computers.

5.4 Contractor Personnel

The Contractor shall provide the name of the Contract Manager (CM) and any alternates who shall act for the Contractor when the CM is absent. They shall be designated to the CO and the GPOC, in writing, within ten (10) business days after the contract award date. The Contractor shall provide telephone numbers and email addresses where the CM and alternates may be contacted at any time.

5.4.1 The CM or alternate shall have full authority to act for the Contractor on all matters relating to operation of this contract at the OC-ALC on Tinker Air Force Base (AFB). The CM or alternate shall be available to meet on the installation with Government personnel designated by the CO to discuss problem areas. The Contractor shall provide a CM who can read, write, speak, and understand English fluently.

5.4.2 The Contractor and Contractor personnel shall be required to identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel. The Contractor personnel shall also display distinguishing badges or other visible identification for meetings with Government personnel or while performing work for the OC-ALC on Tinker AFB. The Contractor and Contractor Personnel shall identify themselves as Contractor employees in telephone conversations and in formal and informal written correspondence.

5.4.3 To gain entry to the Government facility in performance of the contract, an eight

(8) day visit notice is required. Contractor personnel permitted to gain entry shall be US Citizens. The Contractor shall submit Contractor personnel information to the GPOC.

5.4.4 If in the case of an emergency and if the Government requires use of the laboratory during contract performance, the emergency workload takes precedence over contract performance at no cost to the Government. Delays to the Period of Performance resulting from emergencies are at no fault to the Contractor.

5.5 Listing of Contractor Employees (Contractor’s Personnel Roster) (CDRL A006)

The Contractor shall provide design concept, prototype development, production, integration of a display system. These may include measurement, mounting design, new screen production, technology/product evaluations, technology procurement, integrated risk assessments, cost and schedule estimates, and device/subsystem evaluation and initial listing of names and position titles of employees who will arrive at Tinker Air Force Base to the GPOC within five (5) business days after the contract award date. Within ten (10) business days, the Contractor shall also provide an updated listing of personnel to the GPOC when employees affecting the work of this contract change status or position.

5.5.1 The Contractor shall not employ persons on this contract, if such employee is identified to the Contractor as a potential threat to health, safety, security, and/or general well-being, or operational mission of the installation and its population.

5.5.2 The Contractor shall not employ any person who is an employee of the Unites States (US) Government if the employment of the person would create a conflict of interest.

5.5.3 The Contractor shall not employ any person who is an employee of the Department of the Air Force (AF), either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER).

5.5.3.1 The Contractor shall not employ any person who is an employee of the Department of the AF, if such employment would be contrary to the policies contained in the Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities.

5.5.4 The Contractor shall be prohibited from employing off-duty GPOCs who are providing surveillance on any contracts/sub-contracts awarded to the Contractor.

5.5.5 All Contract personnel, depending on particular condition, occasion, or place or job assignment, shall be required to wear professional and suitable attire.

5.5.6 All Contractor personnel shall conduct themselves in a professional and courteous manner.

5.5.7 The selection, assignment, reassignment, transfer, supervision, management, and control of the Contractor personnel in performance of this PWS, shall be the responsibility and prerogative of the Contractor.

5.5.7.1 The Contractor shall comply with the requirements set forth in this PWS and Tinker Air Force Base Regulations concerning the conduct of employees as referenced herein.

5.5.8 The Contractor shall employ and maintain a technically trained and experienced work force.

5.6 Foreign Nationals

Foreign Nationals are not permitted to gain entry to the Government Facility.

5.7 Display of Identification

When Contractor employees are inside a secure work area within Tinker AFB, they shall wear visible Government-provided identification either as a part of or attached to their outer clothing.

The identification shall clearly identify the individual as being a Contractor employee.

5.8 Obtaining Identification

During performance of the contract, the Contractor shall be responsible for obtaining required identification for newly assigned personnel. Upon the termination or completion of the contract, or in the case of an employee who no longer requires access to the work site, the Contractor shall be responsible for promptly returning credentials to the Security Forces Pass and Registration Office. Lost badges shall be reported to the Maintenance TPMoup Security Officer within one

(1) working day of the badge being lost.

5.9 Removal of Contractor Personnel

The Contractor understands that any Contractor employee may be summarily and immediately removed from or denied access to any Government property, facility, and installation at the sole discretion of competent Government authority if that authority determines such action is necessary to protect or preserve Government property, safety, and security, or to maintain good order and discipline.

5.10 Security Requirements

5.10.1 The Contractor shall comply with all Security, Force Protection, and Antiterrorism requirements enforced at each installation. The Contractor shall comply with local unit in and out processing procedures for all Contractor personnel to ensure proper security-related briefings and debriefings are accomplished.

5.10.2 Security Incidents

Should a security incident occur, the Contractor shall:

5.10.2.1 Immediately report to the site location Group Security Manager all available facts related to each instance.

5.10.2.2 Take such precautions as the Security Manager may reasonably require for security purposes.

5.10.2.3 Take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority.

5.10.2.4 Cooperate fully and assist Government personnel as the Government conducts an investigation of the violation.

5.10.2.5 Participation shall last until the investigation is complete.

5.10.3 Operations Security (OPSEC)

5.10.3.1 Contractors who have access to Tinker AFB facilities or critical information shall have OPSEC training IAW AFI 10-701, Operations Security (OPSEC), (Complete reference in Appendix E). Initial training will be provided by Group SM and lasts approximately one hour, with recurring annual training lasting approximately one half hour.

Contractors shall immediately comply with Installation and Group OPSEC programs.

5.10.3.2 Public release of any information is not authorized and, if requested, will comply with Public Affairs and all other OPSEC measures to ensure the best balance of lawful disclosure for the American public and denial of advantage for our adversaries.

5.10.3.3 No photography, or videotaping, is allowed on the installation without approval from the owning organizations Group Director/Commander on an approved photography letter from Public Affairs. This includes the use of personal cell phones with picture and video capability.

5.10.3.4 Critical Items/Information shall not be discussed outside normal contract conditions. A Critical Items/ Information List (CIL) can be provided and should not be considered all inclusive.

5.10.4 Controlled Unclassified Information (CUI) generated by the contract, and its employees, shall ensure protective measures are applied. ALL DoD unclassified information MUST BE REVIEWED AND APPROVED FOR RELEASE before it’s provided to the public in accordance with DoDD 5230.09, Reference J.

5.10.4.1 Disclosure of information is prohibited for release of unclassified information to the public without approval of the contracting activity.

5.10.4.2 Contractors will comply with CUI requirements detailed in DoDM 5200.01-V4, DoD Information Security Program: Controlled Unclassified Information (CUI).

6 CONFLICTS OF INTEREST

The Contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the Contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

7 GENERAL INFORMATION

7.1 Hours of Operation

7.1.1 Normal Hours of Operation: The Contractor shall perform the services required under this contract during the following hours: Monday through Friday 0730- 1700 – EXCEPT FEDERAL HOLIDAYS and other base closures.

7.1.2 Federal Holidays: Unless otherwise required by the Government, the Contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather-related days and Government directed holidays. On these days, the Contractor shall not generally be required to work, and the Government shall not be billed for work not performed.

7.1.3 Down Days/Weather Days: The Government will notify the Contractor when official notice has been given for Energy/Weather Down days. The Contractor is not expected to work on any Energy/Weather Down days.

7.1.4 Rescheduling: Down Days/Weather days may be rescheduled if conditions/emergency operations require.

8 ENVIRONMENTAL CONTROLS

8.1 Hazardous Work Environment

8.1.1 The Contractor shall ensure their employees are made aware that the performance of these services will occur in industrial areas. The industrial complex at Tinker AFB has the potential to expose workers to hazardous materials which may include, but is not limited to: hexavalent, chrome, cadmium, beryllium, lead, and others. While the Contractor shall not perform duties in a regulated area (where exposure are expected to exceed the permissible exposure limits set by 29 CFR1910.10xx), there may be contact hazards with these materials. The Contractor shall ensure proper protective measures and training is taken to ensure contracted employees are protected from hazards. The 76th Air Base Wing (ABW) Bio-Environmental Engineering Flight produces BIO Survey of these areas which will be made available upon award.

8.1.2 Compliance with Laws and Regulations. The Contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the Contractor is required to comply as such laws come into effect.

8.2 Notification of Environmental Spills

If the Contractor spills or releases any substance contained in 40 CFR 302 into the environment, the Contractor or its agent shall immediately report the incident to the 556 SWES/MXDPAC Supervisor or Lead. The liability for the spill or release of such substance’s rests solely with the Contractor and its agent.

8.2.1 Upon occurrence of any spill that could enter the storm system or cause any harmful environmental effects, the Contractor shall immediately call 911 to report the incident. When possible, the Contractor shall use a base telephone to receive help from Tinker AFB 911.

8.2.2 If using a cellular phone, the Contractor shall request Tinker AFB 911.

8.2.3 The Contractor shall immediately report all environmental violations to the GPOC and the UEC. The Contractor Shall provide five (5) copies of a typed written report about the incident within four (4) clock hours as follows:

8.2.3.1 One (1) copy to the CO, two (2) copies to the GPOC, and a copy for UEC and one (1) copy for record. The format of the report shall be left up to the Contractor, but the report shall contain the following information:

8.2.3.1.1 Name and contact number of the person reporting the spill.

8.2.3.1.2 Date and time of the incident.

8.2.3.1.3 Location and source of the spill.

8.2.3.1.4 Substance or pollutant spilled.

8.2.3.1.5 Amount spilled and rate of discharge.

8.2.3.1.6 Any damages or injuries involved.

8.2.3.1.7 Extent of are impacted.

8.2.3.1.8 Potential hazards.

8.2.3.1.9 Actions taken.

8.2.3.1.10 Organization contacted.

8.2.3.1.11 Remarks Section – that addresses the cause of the spill (e.g.

human error, equipment, etc.) and whether 911 was called and which agencies responded.

9 FOREIGN OBJECT DAMAGE (FOD) AND TOOL CONTROL

9.1 The Contractor shall follow the applicable guidance in chapters/paragraphs/sections of AFI 21-101 and HQ AFMC, Tinker AFB, and 76th SWEG supplements to the AFI 21-101 concerning base tool (chapter 10 section B), and FOD control policies (chapter 14, and sub paragraphs designated as 41), daily. Cloth rags are considered tools and will follow the same regulations and procedures as tools.

9.2 If tools, and/or equipment are lost, the Contractor will report the loss to the GM/COR no later than two hours after discovery. If tools are lost or not accounted for, then the Contractor shall implement the lost tool procedures of AFMC supplement to AFI 21-101, chapter 10, section B.

9.3 Contractors performing functions in industrial areas on the center shall have a method for controlling and accounting for all tools used. All Contractors working on the center shall inventory their tools at the beginning and end of each shift and at the end of each task to check for any lost or missing tools.

10 ENVIRONMENTAL:

Weather Hazards. Workers may encounter hazardous weather conditions including snow, heavy rain, lightning, extreme dust, and other conditions that warrant appropriate precautions.

APPENDIX A – SAFETY

A. Preface

1. Commander’s Safety Intent: The safety of everyone on Tinker AFB is our top priority. All individuals must accept personal responsibility for safety and seek opportunities for improving the safety of our collective work environment. Everyone working on Tinker AFB is challenged to find, fix (if able) and report all hazards and near misses. It is our shared duty to take every reasonable step and precaution to prevent accidents and preserve the health/safety of each Contractor and Government employee.

2. Speak Out for Safety (SOS): Safety surety is an integral part of our overall goal of establishing a world-class safety and health program. Our “Speak Out for Safety” initiative is a partnership with Contractors and Government employees to further enhance safety to ensure we are looking out for all our partners and empowers all employees to actively participate in each other’s safety. A safe workplace is everyone's business. As part of the contract team, military, civilian and Contractor personnel are empowered to Speak Out for Safety (S.O.S.)

when they observe unsafe acts that present imminent danger to personnel or catastrophic damage to property. We encourage our employees to intervene to ensure continued safe operations.

B. Mishap Notification

1. The Contractor shall cooperate with all Government mishap investigations. The Contractor shall support and comply with the safety investigation and reporting requirements of Air Force Instruction (AFI) 91-204, Safety Investigations and Reports. The Contractor shall assist with mishap support. In the event of a mishap, the Contractor shall take reasonable and prudent action to establish control of the accident or mishap scene, prevent further damage to persons or property, and preserve evidence. Both prompt verbal and written notification, electronic mail acceptable, shall be provided to the Government Contract Official Representative (COR), within one (1) hour of the event, sooner, if possible.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, contract number, name and title of person(s) reporting

b. Date, time and exact location of accident/incident

c. Brief narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Name of personnel involved in accident/incident

f. Corrective actions (taken or proposed)

g. Other pertinent information

2. The Contractor shall provide copies of Contractor data related to mishaps, such as Contractor analyses, summaries of investigations, etc., as necessary to support the Government investigation.

C. General Safety Requirements:

1. If the Safety Plan is modified, the Contractor shall submit the proposed modification, in writing, to the Government COR. The COR will forward a copy of the Safety Plan upon receipt to the applicable Safety Office, located on Tinker AFB, OK.

2. The Contractor shall be solely responsible for compliance with all federal, state and local laws, the Occupational, Safety and Health Act (OSHA) (Public Law 91-596) and the resulting standards. Additionally, the Contractor is responsible for the safety and health of all their employees, Sub-Contractor employees, and the public, if applicable.

3. The Contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed and brief all personnel on the hazards involved with operations and applicable precautions to be taken. Should unidentified hazards arise, cease operations until actions are taken to eliminate or mitigate hazards to safe levels.

4. The Contractor shall establish a system to identify, correct and document unsafe conditions and acts related to their contract work.

5. The Contractor shall establish a system to report unsafe or hazardous conditions caused by elements out of their control (for example, public or DoD personnel adjacent process or work activity and so forth) to the contracting officer or COR.

6. Compliance with OSHA and other applicable laws and regulations for the protection of Contractor employees shall exclusively the obligation of the Contractor. The Government will assume no liability or responsibility for the Contractor's compliance or non-compliance with such requirements. The Contractor shall brief employees on the safety requirements of this contract and on hazards associated with prescribed tasks. In addition, the Contractor shall be required to communicate safety requirements/specification to all Subcontractors, if applicable. This contract shall in no way require persons to work in surroundings or under working conditions that are unsafe or dangerous to their health. The Contractor shall coordinate and perform work so as not to impact the safety of Government employees or cause damage to Government property or to the public. Contractor employees shall utilize personal protective equipment and associated safety equipment when necessary.

D. Specific Requirements:

The Contractor’s safety program shall clearly define procedures, personnel qualifications, facilities and required equipment necessary to fulfill the following elements as to the type of work being performed within the scope of the contract.

Element/Requirement Reference

OSHA Standards for General Industry 29 CFR 1910

OSHA Standards for Construction 29 CFR 1926

Air Force Occupational Safety, Fire, AFMAN 91-203 and Health Standards

The US Air Force Traffic Safety Program AFI 91-207

TAFBSUP; Air Force Motor Vehicle Traffic AFMAN 31-116

Supervision

Fire Prevention-Fire Protection Program TAFBI 32-2001

USAF Explosive Safety Manual AFMAN 91-201

E. Safety Plan:

1. The Contractor shall develop a written site–specific plan for implementing OSHA standards and any contract Safety and Occupational Health (SOH) requirements and submit the plan to the COR for acceptance within 10 days after contract award. Safety and health plans should include:

a. An activity hazard analysis of the significant hazards to life, limb, and property inherent in the specific contract work performance and a plan for controlling these hazards.

b. Designation of the Contractor personnel primarily responsible for safety and health at the project site.

c. A description of how the Contractor safety duties will be performed on the project. At a minimum, these duties will consist of:

A pre-work review of appropriate activity hazard analysis, to be reviewed with each worker.

Regular safety training for the workforce.

Frequent and regular checks for compliance with contract safety requirements by Contractor and Subcontractor workforce.

Daily records providing factual evidence of quality control activities for safety performance and state the following: items/areas checked, the results, and any instructions or corrective actions.

Specific elements of an audit program by the prime Contractor should include onsite inspection of Subcontractors, method of determining mishap rates, and traceability of hazards.