PWS Incinerator Retrofit - PR16129583.pdf

Performance Work Statement

(PWS)

For

Facility Maintenance and

Incinerator Retrofit Support

Works Project

OIJ Ciudad Judicial, San José, Costa Rica

Table of Contents

1 SECTION A — SOLICITATION / CONTRACT FORM

2 SECTION B — SUPPLIES OR SERVICES AND PRICES/COSTS

3 SECTION C — DESCRIPTION / SPECIFICATIONS / PERFORMANCE WORK

STATEMENT (PWS)

3.1 C.1 PURPOSE

3.2 C.2 BACKGROUND

3.3 C.3 PERFORMANCE OBJECTIVE AND APPROACH

3.3.1 Single Point of Responsibility

3.3.2 Government Review Role

3.4 C.4 PERFORMANCE STANDARDS AND QUALITY REQUIREMENTS

3.4.1 C.4.1 Civil Works and Infrastructure – Performance Requirements

3.4.2 C.4.2 Electromechanical Utilities, Piping, and Air Systems – Performance

Requirements

3.4.3 C.4.3 Roofing and Gutter Repairs – Performance Requirements

3.4.4 C.4.4 Industrial Coatings and Finishes – Performance Requirements

3.5 C.5 PERFORMANCE OUTCOMES AND DELIVERABLES

3.5.1 Physical Infrastructure Work

3.5.2 Quality Assurance and Testing Documentation

3.5.3 Operation, Maintenance, and Training Plan

3.5.4 As-Built Documentation

3.5.5 Weekly Progress Reports

3.5.6 Project Completion

3.5.7 Coordination and Integration Support

3.6 C.6 APPLICABLE REGULATIONS AND STANDARDS

3.6.1 Costa Rican Codes:

3.6.2 International Codes (where applicable):

3.6.3 Occupational Safety:

3.6.4 Professional Supervision Requirement:

3.6.5 Code Compliance Responsibility:

3.6.6 Performance Requirement:

3.7 C.7 NON-PERSONAL SERVICES

3.8 C.8 COORDINATION WITH SITE OPERATIONS

3.9 C.9 MATERIALS AND PERFORMANCE REQUIREMENTS

3.10 C.10 WORK EXECUTION PERFORMANCE STANDARDS

3.11 C.11 CONTRACTOR EQUIPMENT AND TOOLS

3.12 C.12 OPERATIONAL CONTINUITY

3.13 C.13 SAFETY AND SECURITY

3.14 C.14 ENVIRONMENTAL PERFORMANCE REQUIREMENTS

3.15 C.15 PERSONNEL REQUIREMENTS

3.16 C.16 INSURANCE

3.17 C.17 QUALITY ASSURANCE / QUALITY CONTROL – PERFORMANCE

REQUIREMENTS

3.18 C.18 DELIVERABLES – PERFORMANCE REQUIREMENTS

3.19 C.19 SCHEDULE PERFORMANCE REQUIREMENTS

3.20 C.20 FINAL ACCEPTANCE CRITERIA – PERFORMANCE VERIFICATION

3.21 C.21 WARRANTY

3.21.1 Warranty Period and Coverage

3.21.2 Warranty Documentation

3.21.3 Contractor Qualifications for Warranty Support

3.21.4 Warranty Performance Requirement

3.22 C.22 KEY PERSONNEL AND QUALIFICATIONS

3.23 C.23 MEETINGS AND REPORTING

3.23.1 Meetings

3.23.2 Weekly Progress Reports

3.23.3 Monthly Status Reports

3.24 C.24 CHANGE MANAGEMENT

3.25 C.25 PROPOSAL REQUIREMENTS AND PAYMENT TERMS

3.25.1 Performance-Based Payment Approach:

3.25.2 Proposal Requirements

3.25.3 Cost Estimate Requirements

3.25.4 Payment Terms

3.26 C.26 MATERIALS, SOURCE/NATIONALITY, AND DOMESTIC PREFERENCE 48

3.27 C.27 PLACE AND PERIOD OF PERFORMANCE

3.28 C.28 GOVERNMENT-FURNISHED INFORMATION (GFI)

3.29 C.29 CONTRACTOR SUBMITTALS AND APPROVALS

3.30 C.30 FABRICATION RESPONSIBILITY AND COMPLETENESS CLAUSE

3.31 C.31 CLOSE-OUT

4 SECTION D — PACKAGING AND MARKING

5 SECTION E — INSPECTION AND ACCEPTANCE

6 SECTION F — DELIVERIES OR PERFORMANCE

7 SECTION G — CONTRACT ADMINISTRATION DATA

8 SECTION H — SPECIAL REQUIREMENTS

9 9. SECTION I — CONTRACT CLAUSES

10 10. SECTION J — LIST OF ATTACHMENTS

11 SECTION K — REPRESENTATIONS, CERTIFICATIONS & OTHER STATEMENTS . 68

12 SECTION L — INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS . 69

13 SECTION M — EVALUATION FACTORS FOR AWARD

1 SECTION A — SOLICITATION / CONTRACT FORM

Solicitation No.: PR16129583

Title: Facility Maintenance and Incinerator Retrofit Support Works Project – Ciudad Judicial, San Joaquín de Flores, Costa Rica

Type: Request for Proposals (RFP) – Firm-Fixed-Price Construction Contract (FAR Part 36), utilizing negotiated procedures authorized under FAR 36.103(b) and conducted in accordance with FAR Part 15. Award will be made using the price-technical tradeoff source selection process defined in FAR 15.101-1 (see Section M).

Issuing Office: INL Costa Rica, U.S. Embassy San José, Costa Rica

Contracting Officer (CO): Taylor Smith | SmithTS4@state.gov

COR: Mariela Ruiz | RuizM@state.gov

Construction Engineer Advisor: Roberto Rivera | RiveraR1@state.gov

Contract Specialist: Adriana Ruiz | RuizAD@state.gov

Proposal Due: Friday October 16th, 2026 12:00 Noon local time.

Anticipated Award: To be determined

Notice: This acquisition is procured as a Firm-Fixed-Price construction contract for the facility maintenance, infrastructure upgrades, and incinerator retrofit support works at

Ciudad Judicial. Due to the technical complexity of the civil, electromechanical, roofing, and coatings scope, this procurement requires evaluation of technical approach, key personnel qualifications, and past performance in addition to price — negotiated procedures under FAR 36.103(b) and FAR Part 15 will be used, with award made on a price-technical tradeoff basis per FAR 15.101-1. The Contractor assumes full responsibility for all civil, electromechanical, roofing, coating, testing, and documentation activities in accordance with this Performance Work Statement.

mailto:SmithTS4@state.gov mailto:RuizM@state.gov mailto:RiveraR1@state.gov mailto:RuizAD@state.gov

2 SECTION B — SUPPLIES OR SERVICES AND PRICES/COSTS

CLIN Description Type Price

0001 Construction Services – Civil Works and Infrastructure FFP $_______

Construction Services – Electromechanical Utilities, Piping, and Air

Systems

FFP $_______

0003 Construction Services – Roofing and Gutter Repairs FFP $_______

0004 Construction Services – Industrial Coatings and Finishes FFP $_______

Operation and Maintenance (O&M) Plan (Bilingual with Technical

Training)

FFP $_______

0006 As-Built Documentation (PDF and Editable DWG Formats) FFP $_______

0007 Integrated Testing, Commissioning, and Safety Plan Implementation FFP $_______

Cost Summary

Item Description Amount

Subtotal Direct Costs Sum of CLINs 0001–0007 $_______

Overhead % of Subtotal $_______

Unforeseen Events % of Subtotal $_______

Profit % of Subtotal $_______

Total Project Cost $_______

CLIN 0001 Detailed Cost Breakdown — Civil Works and Infrastructure

Sub-Item Description Amount

1.1 Civil Infrastructure for Air Compressors $_______

1.2 Structural Work for Sludge Dewatering $_______

1.3 Supporting Structure (Ductwork / Centrifugal Scrubber) $_______

1.4 Walkway Extension $_______

1.5 Lifeline System $_______

1.6 Construction of Drainage Grate $_______

1.7 Floor Repair and Epoxy Coating $_______

1.8 Relocation of Inspection Box (Copper Rod) $_______

1.9 Sidewalk Repairs (Construction of Roof and Sidewalk) $_______

1.10 Emission Measurement Metallic Structure $_______

CLIN 0001 SUBTOTAL $_______

CLIN 0002 – Electromechanical Utilities, Piping, and Air Systems

2.1 Compressor Relocation and Installation $_______

2.2 Electrical Work for Compressors $_______

2.3 Compressed Air Distribution Line $_______

2.4 Pumping System Procurement and Installation $_______

2.5 Procurement and Assembly of Process Piping and Valves $_______

2.6 Construction of Drainage System $_______

2.7 New Electrical Outlets $_______

2.8 Fire Detection Network Sensor $_______

2.9 Capping of Existing Potable Water Irrigation Valve $_______

2.10 Capping and Splicing of Shower Supply Line $_______

CLIN 0002 SUBTOTAL $_______

CLIN 0003 – Roofing and Gutter Repairs

3.1 Cleaning of Gutters and Roof Surface $_______

3.2 Apron Flashing Installation $_______

3.3 Repair of TPO Gutter $_______

3.4 Roof Fastener Review and Replacement $_______

CLIN 0003 SUBTOTAL $_______

CLIN 0004 – Industrial Coatings and Finishes

4.1 Joint Waterproofing $_______

4.2 Painting of Metallic Structure (Includes Primers and

Hardware)

4.3 Painting of Walls, Diesel Pipes, and Electrical

Tubes/Conduits

4.4 Exit Door Construction $_______

4.5 System Testing and Commissioning (Pumping System

Reengineering)

CLIN 0004

SUBTOTAL

CLIN 0005 – O&M Plan (Bilingual with Technical Training)

CLIN 0006 – As-Built Documentation (PDF and Editable DWG Formats)

CLIN 0007 – Integrated Testing, Commissioning, and Safety Plan Implementation

Notes:

1. Period of Performance: 60 calendar days after NTP for CLINs 0001–0007.

2. Payment Terms: Progress payments per FAR 52.232-5 and FAR 52.232-27 (Section I), tied to verified milestone completion.

3. Invoicing: Invoices shall reference specific CLIN numbers and sub-categories and demonstrate progress/completion for each line item. Invoices must be submitted no later than the 15th calendar day of the following month.

4. Firm-Fixed-Price Terms: No additional sums are payable due to escalation in costs. No adjustments for currency exchange rate fluctuations. All risks associated with cost increases are borne by the Contractor.

5. Costing Data: All estimates shall reflect host-country pricing but must be presented in

U.S. dollars using the INL-provided master cost estimate template.

6. VAT (if applicable): Calculated and applied in accordance with Costa Rica tax regulations. The Contractor is responsible for all tax compliance and reporting requirements.

3 SECTION C — DESCRIPTION / SPECIFICATIONS /

PERFORMANCE WORK STATEMENT (PWS)

3.1 C.1 PURPOSE

The purpose of this contract is to provide all labor, materials, equipment, engineering, quality control, safety oversight, and supervision necessary to complete the infrastructure maintenance and incinerator retrofit support works at Ciudad Judicial, San Joaquín de Flores, Costa Rica. The

Contractor shall deliver a safe, code-compliant, and fully operational electromechanical and facility infrastructure with complete documentation and minimal operational disruption to ongoing facility security functions.

3.2 C.2 BACKGROUND

The U.S. Department of State (DoS), through the Bureau of International Narcotics and Law

Enforcement Affairs (INL), assists host nations with the enhancement of infrastructure and specialized facilities that strengthen their operational capacity to manage counter-narcotics operations and secure hazardous material disposal within their borders.

INL, in cooperation with the Government of Costa Rica, is providing technical assistance for the infrastructure maintenance and electromechanical support works required for the upcoming incinerator retrofit project at Ciudad Judicial, San Joaquín de Flores, Costa Rica. The existing facility and its support utilities require comprehensive maintenance, electrical upgrades, and fluid handling modifications to safely and reliably support the integration of the updated incinerator system while complying with all applicable industrial safety and building codes.

3.3 C.3 PERFORMANCE OBJECTIVE AND APPROACH

This Performance Work Statement is performance-based: the Government describes the required results and measurable performance standards, while allowing the Contractor to propose methods that achieve those outcomes efficiently and safely (see FAR 37.602 for performance work statements).

The Contractor shall provide all labor, materials, equipment, engineering, QA/QC, safety, and supervision necessary to complete the facility maintenance and incinerator retrofit support works at Ciudad Judicial, delivering a safe, code-compliant, fully commissioned facility with complete documentation.

Note: The Government has established performance objectives and quality standards in this

PWS. Section C.4 provides minimum performance specifications that contractors must meet or exceed. Contractors are encouraged to propose innovative solutions and methods to achieve these outcomes.

3.3.1 Single Point of Responsibility

The Contractor is the single point of responsibility for all civil, electromechanical, roofing, coating, testing, commissioning, and documentation activities within the defined scope. The

Contractor shall manage and coordinate all disciplines, subcontractors, and activities to deliver a complete, integrated, and fully functional facility.

Coordination with Separate INL Contractors:

The Facility Maintenance and Incinerator Retrofit Support Works Project is in support of the replacement of Wet Scrubber and Recirculation Water System project under a separate INL contract by INL. The Contractor shall coordinate with the designated contractor for the Wet

Scrubber and Recirculation Water System project and shall coordinate all necessary interfaces, piping connections, instrumentation interfaces, controls integration, testing, and commissioning activities required to integrate the supplied equipment into the Wet Scrubber and Recirculation

Water System.

The Contractor shall:

a) Coordinate with the Wet Scrubber Contractor to provide all necessary civil, structural, electrical, hydraulic, and pneumatic infrastructure required to receive, support, and integrate the Wet Scrubber system, Recirculation Tank, Chemical

Preparation System, and Monitoring System.

b) Furnish the following as Owner-Furnished Equipment to the Wet Scrubber contractor for integration:

• Recirculation Pumps 1 and 2

• Clarified Water Pump

• Sludge/Sediment Extraction Pump

• Submersible Mixing Pump

• Pump house/enclosure (including all electrical supply, compressed air connections, and civil foundation works)

• Chemical Dosing Pump

c) Provide all necessary interfaces for the above owner-furnished equipment, including: tank nozzles, piping tie-ins, instrumentation interfaces, electrical provisions, controls integration support, testing support, and commissioning activities necessary to achieve a fully operational integrated system.

d) Coordinate work sequencing with the Wet Scrubber contractor to ensure that civil, structural, electrical, and piping infrastructure is ready to receive Wet Scrubber equipment per the agreed installation schedule.

e) Such coordination shall not relieve the Contractor of its responsibility to complete the work within the scope of this contract.

The Contractor will be responsible for storage of tools and equipment required for the performance of this contract. Neither INL nor OIJ will be accountable for any loss of equipment during the period of performance. The Contractor shall bring temporary portable restrooms for their personnel and provide weekly cleaning (Friday afternoon).

3.3.2 Government Review Role

The Government's review of submittals is for conformance with performance criteria and contract requirements only. Government review and approval does not:

• Transfer construction or installation responsibility to the Government;

• Constitute acceptance of the design as structurally or technically adequate;

• Relieve the Contractor of responsibility for errors, omissions, or code non-compliance.

3.4 C.4 PERFORMANCE STANDARDS AND QUALITY REQUIREMENTS

PERFORMANCE-BASED APPROACH: This section establishes the required performance outcomes, quality standards, and acceptance criteria. Contractors shall propose methods, materials, and approaches that meet or exceed these standards. The Government will evaluate proposals based on the Contractor's ability to deliver the required performance outcomes, not on adherence to specific methods or materials unless explicitly stated as mandatory.

3.4.1 C.4.1 Civil Works and Infrastructure – Performance Requirements

Performance Objective: Deliver robust, code-compliant civil modifications, safety extensions, structural shelters, and specialized sludge-handling containment systems.

Minimum Required Outcomes:

• A new designated structural shelter/space outside the main industrial building shall be constructed to safely house the air compressor units.

• A lightweight structure alcove/shelter and concrete polymer tank (internally waterproofed) shall be constructed, including the foundation slab, the leachate collection basin/pit, connection to the existing sanitary sewer network, the procurement and supply of the geotextile dewatering bags, and the installation of the industrial metal rack/structure for supporting and hanging the aforementioned bags.

• Structural elements and support tie-rods for new ductwork and the centrifugal scrubber shall be installed, including direction, fastening, and mechanical anchorages according to blueprints.

• ASTM A36/A992 open profiles, ASTM A500 Grade B/C tubing, ASTM A193 Grade B7 anchor rods, AWS E7018/E6013 welding electrodes, chemical epoxy anchors (min. 125 mm embedment)

• Reinforced concrete slab, min. 150 mm (5.9") thick, f'c ≥ 210 kg/cm² (3,000 PSI), welded wire mesh reinforcement, steel-troweled finish with 1% slope to exterior

• Pedestrian transit walkways on the roof shall be extended and modified.

• Fiberglass Bar Grating, live load capacity >150 kg/m², secured via anodized aluminum clips (non-penetrating to roof deck)

• The lifeline safety system shall be installed on the roof of the industrial building.

• Horizontal flexible lifeline, aluminum clamps/brackets (non-drilling), stainless steel shock absorber, 8 mm (5/16") Grade 316 stainless steel cable

• A drainage trap inside the industrial building shall be constructed and integrated into the existing gray water discharge system.

• Monolithic cast-in-place concrete with integral mass waterproofing admixture;

mechanical float/valve dosing system for polymer flocculation; two-component 100% solids epoxy internal barrier; sanitary PVC piping tie-in to greywater/blackwater network

• Epoxy sealing for concrete fissures in internal concrete slabs and application of a high-resistance industrial epoxy finish shall be executed.

• The grounding network inspection enclosure and its copper rod shall be realigned and repositioned.

• Civil execution of water pipe penetrations through sidewalks shall be completed, and protective metal grate structural covers for the pipelines shall be fabricated.

• The metallic structure where gas emission measurements emitted by the incinerator during drug destruction processes will be conducted shall be constructed and installed.

• Hot-rolled structural steel profiles with epoxy primer + polyurethane topcoat, engineered for max hydrostatic load of suspended dewatering bags

• Three-coat system (Primer, Intermediate, Finish Seal), preceded by low-viscosity epoxy resin crack injection and mechanical scarifying/milling

• Hot-dip galvanized metal grates

Quality Standards:

• All structural steel elements, supports, tie-rods, and metallic structures must be engineered and fabricated with a minimum safety factor of 1.5 for all loads.

• Concrete polymer tanks must be 100% waterproofed and verified chemically resistant against raw sludge and leachate.

• Epoxy slab seals must be completely flush, seamless, and achieve high-resistance industrial-grade durability.

• Compliance with all applicable Costa Rican codes, CFIA technical parameters, and local environmental regulations.

Acceptance Criteria:

• COR visual inspection confirms complete and correct structural alignment of all shelters, walkways, platforms, and metal grates.

• Tightness and waterproofing testing of the concrete polymer tank and leachate basin confirms zero leakage or dampness over a 24-hour window.

• Verification of the grounding network alignment and physical delivery/installation of the designated geotextile bags on the hanging rack.

3.4.2 C.4.2 Electromechanical Utilities, Piping, and Air Systems – Performance

Requirements

Performance Objective: Supply, relocate, install, and technically integrate complete mechanical, electrical, pneumatic, and process pumping infrastructure to power the facility's optimization.

Minimum Required Outcomes:

• Air compressors shall undergo mechanical assembly, positioning, and anchoring in their new external shelter, delivering the line completely connected to the equipment inlet points.

• A new electrical feeder/service connection (conduits, wiring, and protections) from the corresponding distribution panel inside the industrial building to the new external location of the compressors shall be installed, respecting design specifications and equipment characteristics, including relocations and adaptations in junction boxes.

• The compressed air piping network from the outdoor compressor station into the industrial building shall be installed to supply the pneumatic operation of the incinerator.

• All process pumps detailed in the engineering design (Recirculation Pumps 1 and 2, Dosing Pump, Clarified Water Pump, Sludge/Sediment Extraction Pump, and

Submersible Mixing Pump) shall be procured and installed.

• All piping lines, joints, and accessories shall be acquired and installed according to technical specifications (including SCH 40S stainless steel lines, PVC/CPVC lines, ANSI flanged joints, three-piece valves, and True Union valves as applicable to each fluid).

• Drainage networks for the maintenance of the centrifugal scrubber recirculation tank shall be constructed.

• Structural positioning of power outlets and industrial connection points for the new compressor shelter and electrical supply for all pumping equipment shall be completed.

• A new fire detection network sensor shall be structurally positioned in the new compressor shelter.

• Isolation, cutting, and definitive sealing of the potable water valve from old utilities shall be executed.

• Disconnection of the existing shower utility line and its technical integration/splice into the administrative building supply network shall be executed.

• The six (6) process pumps (Recirculation Pumps 1 and 2, Dosing Pump, Clarified Water

Pump, Sludge/Sediment Extraction Pump, and Submersible Mixing Pump) shall be procured and installed by this Contractor. Upon installation, these pumps and the pump house/enclosure shall serve as owner-furnished equipment to the separate Wet Scrubber contractor for integration into the Wet Scrubber and Recirculation Water System. The

Contractor shall provide all necessary piping tie-ins, instrumentation interfaces, electrical provisions, and physical accommodations required for the Wet Scrubber contractor to complete integration.

• The pump house/enclosure shall be constructed with a reinforced concrete foundation slab, adequate structural support, weatherproofing, and all electrical supply connections sized to accommodate the full pumping system load. Dimensions and layout shall be coordinated with the Wet Scrubber contractor prior to construction.

• All compressed air piping connections from the outdoor compressor station shall be sized and routed to accommodate the pneumatic requirements of the Wet Scrubber system as specified in the Wet Scrubber engineering design documents (GFI).

Pump Specifications:

Pump Type Key Specs Materials

Recirculation

Pumps 1 & 2

Centrifugal "Trash" (solids handling), DN

50 (2"), 20 GPM @ 10 PSI, 1.0–1.5 HP,

208/220V

PVDF body/impeller, alloy steel shaft w/ PVDF sleeve

Chemical Dosing

Pump

Positive Displacement Peristaltic, 1–30 L/h adjustable, 110V, 50–150W

Thermoplastic elastomer hose, high-impact polymer casing

Clarified Water

Pump

Sealless Magnetic Drive Centrifugal, DN

40 (1½"), 0.25–0.40 kW, 208/220V

Fiberglass-reinforced PP, ceramic shaft

Sludge Extraction

Pump

Progressive Cavity, DN 25 (1"), ¾ HP, 208/220V

AISI 316 SS body, EPDM stator

Sludge Mixing

Pump

Submersible FreePass Vortex, DN 40 (1½") discharge, 1/3 HP, 110V High-strength cast iron

• Compressed air network: Threaded galvanized iron piping (DN 15/25/20), inline air filters, coalescing oil filters, glycerin dial gauges, full-port ball valves

• Process piping lines: Main recirculation line — DN 50, AISI 316/304 SCH 40S, ANSI

Class 150 flanged joints w/ PTFE gaskets, swing check valve downstream of

Recirculation Pump 2; Line A — DN 50 PVC SCH 40 reducing to DN 40, True Union valves, DN 50 disc filter; Line B — DN 25 to DN 50 PVC SCH 40, 16 m run with specified bend geometry and mandatory cleanout tee

• Decommissioning method: Old potable water valve capped via welded plug or high-pressure-rated tight threaded union

• Conduit type: Specify Rigid Metal Conduit (IMC) or EMT per electrical plans

Quality Standards:

• Voltage stability across all pumping systems and compressor units must be maintained within ±5% under full operational load conditions.

• Circuit breaker and protection sizing must comply with the National Electrical Code

(NEC) and Costa Rican decree standards.

• Process piping lines must be free of physical defects, properly supported following building lines, and utilize materials (SCH 40S/PVC/CPVC) strictly matched to fluid parameters.

• All electromechanical components must be new, unused, and carry a manufacturer's commercial warranty.

• Compliance with all applicable Costa Rican codes, CFIA technical parameters, and local environmental regulations.

• All pump installations shall be verified for correct rotation, flow stability, and pressure performance prior to handover to the Wet Scrubber contractor for integration testing.

• Pump house/enclosure construction shall comply with all applicable Costa Rican codes and shall be completed and available for Wet Scrubber contractor access to avoid delays to the Wet Scrubber installation schedule.

Acceptance Criteria:

• Functional testing demonstrates 100% operational readiness, correct rotation, and flow stability across all six (6) process pumps.

• Insulation resistance testing (megger) of the new electrical feeders demonstrates ≥100

MΩ.

• The fire detection sensor installation passes loop testing and integrates with the main panel notification layout.

• Capping and splicing works verified by the COR to ensure absolute isolation from legacy lines.

• Written confirmation from the Wet Scrubber contractor (or INL COR) that all owner-furnished equipment interfaces, piping connections, and electrical provisions are complete and acceptable for integration.

3.4.3 C.4.3 Roofing and Gutter Repairs – Performance Requirements

Performance Objective: Restore the building's upper envelope through targeted maintenance, cleaning, and technical sealing to eliminate risk of environmental water infiltration.

Minimum Required Outcomes:

• Debris removal, cleaning, and conditioning of the upper structures of the building and gutters shall be executed.

• Precision installation of flashing and apron elements shall be completed to prevent water infiltration at the interface between the incinerator chimney and the roof cover.

• Structural restoration and thermal sealing of the roof drainage channels manufactured from TPO (Thermoplastic Polyolefin) shall be performed.

• Review and replacement of all damaged, inadequate, or missing roof screws on the roof cover and ridge cap of the industrial building shall be executed.

• Type 1 (horizontal joints, precast panels): 6 mm bevel, low-modulus polyurethane sealant, ASTM C719 rated (+100%/-50%)

• Type 2 (vertical joints, concrete-to-steel): Backer rod (21–22 mm), high-modulus polyurethane, ASTM C920 Class 35/50

• Facade coating: high-pressure wash ≥2,500 PSI; two full coats, no dilution

• Metal structure painting: SSPC-SP2/SP3 prep, zinc chromate or high-solids epoxy primer

+ 2 coats alkyd/polyurethane topcoat

• Color coding (add explicitly to PWS): Violet/Brown = Diesel, Blue = Compressed Air, Green = Process Water, Grey/Orange = Electrical/Instrumentation conduits

Quality Standards:

• Thermal sealing of TPO gutters must create a continuous, homogeneous bond with zero pinholes, gaps, or weak seams.

• Replacement roof fasteners must match original commercial-grade, weather-resistant structural specifications.

• Apron flashings must perfectly conform to the high-temperature chimney exterior to ensure continuous sealing.

• Compliance with all applicable Costa Rican codes, CFIA technical parameters, and local environmental regulations.

Acceptance Criteria:

• Water flow/flood testing on the restored TPO drainage channels confirms continuous positive slope and zero leakage.

• Visual inspection by the COR confirms 100% replacement of deficient hardware and flawless fitment of chimney flashings.

3.4.4 C.4.4 Industrial Coatings and Finishes – Performance Requirements

Performance Objective: Deliver long-term protective industrial finishes, technical joint seals, color-coded utilities, and execute final mechanical and structural validation.

Minimum Required Outcomes:

• Total removal of existing seals between concrete panels, and concrete panels with metallic elements (corner guards and vertical joints) shall be executed, followed by technical waterproofing of all aforementioned areas according to the materials' technical data sheets.

• Surface preparation (including rust removal), application of anticorrosive primer, and final industrial paint on structures, anchor bolts, and hardware of the elements corresponding to the structural system of the building and the precast guide components shall be executed.

• Coating with paint on the external and internal areas of the industrial building shall be executed, ensuring the product complies with elastomeric acrylic resin characteristics

(seals, waterproofs, and paints). Safety color-coding paint shall be applied on the compressed air supply lines and electrical tube/conduit runs.

• Fabrication and finishing of the exit door for the administrative building shall be completed.

• Mechanical, hydraulic, and electrical validation of the entire optimized pumping loop, chemical dosing automation, and pressurized networks under real operating conditions shall be conducted. This includes prior tightness tests (hydrostatic for fluid piping and pneumatic for the air line), as well as loop testing for the fire sensor and automated controls.

Quality Standards:

• Wall paint must strictly fulfill elastomeric acrylic requirements (minimum ASTM D2486

Class II or equivalent for washability and scrubbability).

• Surface preparation on steel must completely remove active corrosion, utilizing appropriate mechanical tools or blast standards prior to primer coat application.

• Safety colors for conduits and air lines must adhere to mandatory local industrial hazard color-coding regulations.

Acceptance Criteria:

• Visual inspection under normal and task lighting confirms uniform paint coverage, with zero streaks, runs, bubbles, or color variations.

• The administrative building exit door is tested and verified fully functional, clear, and unhindered for emergency egress.

• Contractor provides certified hydrostatic testing reports for fluid lines and pneumatic testing logs for the compressed air network showing zero pressure drop over the required testing duration.

• Complete loop testing proves automated pumping controls and chemical dosing operate seamlessly under live conditions.

3.5 C.5 PERFORMANCE OUTCOMES AND DELIVERABLES

The Contractor shall achieve the following performance outcomes:

3.5.1 Physical Infrastructure Work

• Outcome: Completion of all civil structural, electromechanical integration, piping networks, roofing repairs, and industrial coatings specified in Section C.4.

• Deliverable: Formal written notification of 100% completion of physical site works per phase, submitted to the COR for technical verification.

• Quality Standard: Submission of a comprehensive Safety and Phasing Plan, approved by the COR prior to mobilization; zero safety violations during execution.

3.5.2 Quality Assurance and Testing Documentation

• Outcome: Independent technical validation that all newly installed systems operate with absolute tightness, safety, and within operational parameters.

• Deliverables:

o Certified Hydrostatic Test Reports for all process fluid and chemical piping lines.

o Certified Pneumatic Pressure Test Logs for the compressed air network distribution.

o Electrical Insulation Resistance (Megger) Testing Logs (≥100 MΩ) for the new compressor feeders.

o Water flow and water tightness test report to verify correct operation and zero leakage of the restored TPO roof gutters.

o Fire Alarm System Loop Test and Sensor Integration Validation Reports.

• Quality Standard: All testing results must demonstrate 100% compliance with specified parameters and include current equipment calibration certificates.

3.5.3 Operation, Maintenance, and Training Plan

• Outcome: Plant operators are fully certified and capable of managing the optimized facility infrastructure.

• Deliverables:

o Manufacturer-backed O&M Manuals for all six (6) process pumps and components, customized for this site (provided in electronic format: one set in

English and one translated set in Spanish).

o Formal Training Attendance Logs and Signed Completion Certificates for facility technicians.

• Quality Standard: All manuals must be bilingual (English/Spanish), provided in electronic format, and include detailed maintenance checklists with frequency and procedures.

3.5.4 As-Built Documentation

• Outcome: Accurate geometric and technical records of final field construction to guide future facility maintenance.

• Deliverables:

o One (1) complete set of PDF As-Built drawings.

o One (1) set of fully editable DWG native files incorporating all red-line field adjustments.

• Quality Standard: Documentation must be bilingual (English/Spanish), represent actual installed conditions with ≤2% variance, and all field changes must be clearly marked. No hard copies required.

3.5.5 Weekly Progress Reports

• Outcome: Verification of continuous professional engineering oversight during the execution of the work.

• Deliverables: Submission of Weekly Progress Reports to the COR, detailing the results and findings of the weekly site inspections conducted by the Contractor's project manager/supervisor.

• Quality Standard: Reports must be submitted within two (2) business days of week end, achieving ≥95% accuracy regarding reported progress vs. physical site status.

3.5.6 Project Completion

• Outcome: Complete, unencumbered handover of the remodeled and modernized installations that form part of the Incinerator and the Industrial Building that houses it.

• Deliverables:

o Final Project Punch-List with 100% of outstanding maintenance items signed off as corrected by the Contractor and verified by the COR.

o The Contractor shall furnish all labor, materials, equipment, tools, engineering, supervision, testing, and incidentals necessary to deliver a fully functional

Incinerator Facility.

• Quality Standard: Warranty documentation must include a minimum 12-month coverage period for all systems and a consolidated warranty table; all deliverables require final COR approval for acceptance.

3.5.7 Coordination and Integration Support

• Outcome: Successful coordination with the separate Wet Scrubber contractor to ensure all civil, structural, electrical, hydraulic, and pneumatic infrastructure is ready to receive and integrate the Wet Scrubber system, Recirculation Tank, Chemical Preparation

System, and owner-furnished pumping equipment.

• Deliverables:

o Written Coordination Plan submitted to the COR within 10 days of NTP, identifying key interface milestones, coordination contacts, and sequencing requirements with the Wet Scrubber contractor.

o Owner-Furnished Equipment Readiness Notification: Written notification to the

COR and Wet Scrubber contractor confirming that all six (6) process pumps, pump house/enclosure, and chemical dosing pump are installed, tested, and ready for Wet Scrubber integration.

o Integration Verification Report: Joint sign-off document (this Contractor and Wet

Scrubber contractor) confirming all interfaces, piping connections, electrical provisions, and controls integration points are complete and accepted.

• Quality Standard: Zero interface conflicts or delays attributable to this Contractor's failure to complete infrastructure on schedule; all owner-furnished equipment verified operational prior to handover.

3.6 C.6 APPLICABLE REGULATIONS AND STANDARDS

The Contractor shall comply with, at minimum:

3.6.1 Costa Rican Codes:

• All applicable Costa Rican construction, mechanical, and environmental codes and regulations

• Costa Rica Seismic Code

• CIEMI General Electricity Code

• Ministry of Health Regulations

• General Safety in Construction Projects (national regulation)

• CCSS (Caja Costarricense del Seguro Social) registration for all workers

• Work Risk Insurance Policy (Póliza de Riesgos del Trabajo)

• Civil Liability Insurance Policy

• OIJ Safety and Occupational Health guidelines

• All applicable permitting and professional engineering requirements

3.6.2 International Codes (where applicable):

• International Building Codes (IBC)

• American Concrete Institute (ACI)

• Underwriters Laboratories (UL)

• American Standards for Testing and Materials (ASTM)

• National Electrical Code (NEC / NFPA 70)

• NFPA 72 (Fire Alarm Systems)

• Manufacturer's Operations and Maintenance (O&M) manuals

• ASME – pressure vessel and piping codes

• AWS – welding procedures and qualifications

• AISI / ASTM – material specifications

• ACI – for tank concrete works

• NACE International – corrosion protection standards

3.6.3 Occupational Safety:

• CCSS (Caja Costarricense del Seguro Social) registration requirements

• INS (National Insurance Institute) requirements

• Work Risk Insurance Policy (Póliza de Riesgos del Trabajo)

• Civil Liability Insurance for construction activity

• Costa Rican labor and safety regulations

• INL and U.S. Embassy safety policies

• Environmental protection requirements applicable to industrial and chemical works

3.6.4 Professional Supervision Requirement:

All work shall be supervised by licensed professionals registered with CFIA (Colegio Federado de Ingenieros y de Arquitectos de Costa Rica):

• A licensed professional shall be designated as Technical Director/Project Manager.

• The Technical Director must conduct site inspections at least once every seven (7) calendar days.

• All engineering drawings must be prepared by professionals licensed by CFIA.

3.6.5 Code Compliance Responsibility:

If the Contractor identifies any irregularities in the drawings or any non-compliance with applicable national or international regulations, it shall promptly notify the COR. Failure to do so shall preclude the Contractor from later claiming that work was constructed in accordance with the design despite known non-compliance.

3.6.6 Performance Requirement:

The Contractor shall demonstrate compliance with all applicable codes through:

• Required permits and inspections passed.

• Testing and certification documentation.

• Code compliance verification by independent third party (if required by authority having jurisdiction).

3.7 C.7 NON-PERSONAL SERVICES

This contract is for non-personal services. Contractor personnel performing work under this contract shall not be considered Government employees for any purpose. The Contractor shall be fully responsible for the management, supervision, direction, and control of its employees and subcontractors. The Contractor is solely responsible for compliance with Costa Rican labor laws, wage requirements, social security contributions, insurance, and any other statutory obligations applicable to its workforce.

3.8 C.8 COORDINATION WITH SITE OPERATIONS

The Ciudad Judicial facility is an active operational facility. The Contractor shall coordinate all construction and commissioning activities with designated Ciudad Judicial authorities and INL representatives. Work sequencing, access routes, material storage areas, and temporary facilities shall be approved prior to mobilization. Construction activities shall be planned to minimize interference with daily operations and security protocols.

Normal workdays are Monday through Friday, except Costa Rican National Holidays and U.S.

Federal Holidays. Extended hours or weekend work require COR approval at least 48 hours in advance.

The Contractor shall provide temporary portable restrooms for their personnel and provide weekly cleaning (Friday afternoon). The Contractor is responsible for storage of all tools and equipment; neither INL nor OIJ will be accountable for any loss of equipment during the period of performance.

Simultaneously with the installation activities under this contract, a separate INL contractor will be performing the fabrication, supply, installation, testing, and commissioning of the Wet

Scrubber and Recirculation Water System. The Contractor shall coordinate its activities with the Wet Scrubber contractor as necessary to:

• Ensure civil, structural, electrical, and piping infrastructure is completed and available per the agreed sequencing schedule;

• Provide timely access to the pump house/enclosure and all owner-furnished equipment for Wet Scrubber contractor integration activities;

• Avoid conflicts in work areas, access routes, and material storage;

• Support joint testing and commissioning activities as required.

Such coordination shall not relieve the Contractor of its responsibility to complete the work within the scope of this contract.

3.9 C.9 MATERIALS AND PERFORMANCE REQUIREMENTS

Performance Objective: All materials and equipment shall be new, code-compliant, and capable of meeting the performance standards specified in Section C.4 for the intended service life.

General Material Requirements:

• All materials shall be new and free of defects.

• Materials shall carry manufacturer's commercial warranty.

• Materials shall comply with applicable codes and standards.

• Materials shall be suitable for the intended environment and use.

• Contractor shall provide material data sheets demonstrating compliance.

Performance-Based Material Standards by System:

A. Structural Concrete and Chemical Containment

• Performance Standard: Minimum compressive strength of f'c = 210 kg/cm² (3,000 PSI) at

28 days (ASTM C39). Internal tank waterproofing and protection via a two-component, 100% solids, solvent-free protective epoxy coating, featuring high chemical resistance to sludge leachate, wastewater, and mechanical abrasion, guaranteeing structural adhesion to concrete per ASTM D4541.

• Acceptable Solutions: High-build, industrial-grade two-component epoxy coating for tank lining and severe chemical protection.

B. Industrial Epoxy Coatings and Seals

• Performance Standard: Industrial-grade, 100% solids epoxy resin with a maximum abrasion loss of 35 mg (ASTM D4060, CS-17 wheel). Structural crack injection compounds conforming to ASTM C881 Type IV, Grade 1 specifications.

• Acceptable Solutions: High-solids epoxy coatings for heavy industrial traffic; low-viscosity liquid resins for structural injection.

C. Architectural Coatings and Elastomeric Paints

• Performance Standard: 100% elastomeric acrylic paint with a minimum elongation of

300% (ASTM D412) and Grade I scrub resistance (ASTM D2486). Corrosion inhibitors and primers for metallic components conforming to SSPC-Paint 20.

• Acceptable Solutions: Waterproofing elastomeric acrylic paints; industrial anti-corrosive primary bases and commercial finish enamels.

D. Roof Membrane Systems and Fasteners

• Performance Standard: Thermoplastic Polyolefin (TPO) membranes conforming to

ASTM D6878. Self-tapping screws and fasteners with a certified coating for corrosion resistance of a minimum of 1,000 hours in a salt spray chamber (ASTM B117).

• Acceptable Solutions: Hot-air weldable TPO membranes; self-tapping screws with integrated EPDM or neoprene washers.

E. Process Piping and Fluid Control Components

• Performance Standard: Stainless steel metallic piping under ASTM A312 specification, Schedule 40 or higher. Industrial plastic piping (PVC or CPVC), Schedule 40 or higher

(ASTM D1785 / ASTM F441). Isolation valves with Class VI bubble-tight shutoff

(ANSI/FCI 70-2).

• Acceptable Solutions: SCH 40 or higher stainless-steel piping; SCH 40 or higher

PVC/CPVC piping and fittings; True Union or three-piece type valves with Teflon

(PTFE) or Viton seals.

F. Electrical Power Systems, Insulation, and Raceways

• Performance Standard: Electrical installation practices under NEC/NFPA 70 and Costa

Rican technical regulations. THHN/THWN-2 copper conductors rated for 90°C in dry or wet environments. Exterior raceways with a minimum protection rating of NEMA 4X /

IP66. Minimum insulation resistance (megger testing) of 100 MΩ.

• Acceptable Solutions: Rigid Metal Conduit (RMC) or Liquid-Tight Flexible Metal

Conduit (LFMC); junction boxes and electrical outlets with weatherproof protective covers.

G. Fire Detection Devices

• Performance Standard: Installation and peripherals conforming to NFPA 72. Sensors with

UL or FM certification, featuring native addressable digital compatibility with the existing control panel communication protocol.

• Acceptable Solutions: Addressable thermal or smoke detectors compatible with the existing central electronics, routed through exposed Electrical Metallic Tubing (EMT) conduits.

Material Approval Process:

• Contractor shall submit material data sheets demonstrating compliance with performance requirements.

• Substitutions from reference specifications must demonstrate equal or superior performance.

• COR approval required before procurement.

• Contractor bears risk of non-compliant material selection.

3.10 C.10 WORK EXECUTION PERFORMANCE STANDARDS

Performance Objective: Execute all work in a professional, safe, and coordinated manner that minimizes disruption to existing operations and delivers quality results.

Minimum Required Outcomes:

A. Pre-Construction Phase:

• Site investigation completed and all discrepancies reported to INL prior to commencement.

• Submittals made in a timely manner to avoid construction or installation delays.

• Contractor shall perform a detailed review of all design drawings, specifications, and associated project documents prior to start of work; any discrepancies, omissions, ambiguities, conflicts, dimensional inconsistencies, constructability concerns, or apparent errors shall be submitted in writing to the COR for clarification prior to proceeding.

B. Coordination and Scheduling:

• All work activities coordinated with INL Costa Rica and Ciudad Judicial authorities, ensuring zero unauthorized disruptions.

• Work schedule maintained with ≥90% on-time milestone achievement.

• Minimum 5 business days advance notice for all access requirements.

C. Installation Quality:

• All installations meet or exceed manufacturer specifications and code requirements.

• Conduit installations: proper bend radius (minimum 6x conduit diameter), correct fill ratios (≤40%), proper support spacing.

• Cable installations: proper pulling tension limits observed, no kinks or damage.

• Grounding/bonding: all connections tested and verified per code requirements.

D. Site Management:

• Work area maintained in clean, safe condition at all times.

• All disturbed surfaces restored to original condition or better.

• Existing facilities and equipment protected from damage (zero damage incidents).

• Debris removed daily; final cleanup within 24 hours of completion.

E. Environmental Management:

• Dust, noise, and waste managed per best practices.

• All waste disposed legally with documentation.

• Zero environmental violations or citations.

Acceptance Criteria:

• COR verification of coordination and schedule compliance.

• Visual and functional inspection of all installations.

• Testing verification of all systems.

• Site cleanliness and restoration verified.

3.11 C.11 CONTRACTOR EQUIPMENT AND TOOLS

Performance Objective: The Contractor shall provide all necessary equipment and tools to execute the work safely, efficiently, and in compliance with manufacturer specifications and code requirements.

Minimum Equipment Capabilities:

• Site investigation: survey equipment, dimensional measurement tools

• Concrete cutting and demolition: capable of precise cuts without damage to adjacent areas.

• Installation: rigging and lifting equipment; pipe fitting and connection tools; torque wrenches for bolted connections; epoxy injection equipment for anchors

• Electrical installation and testing: calibrated megohmmeter, continuity testers, voltage testers, cable pulling equipment, conduit bending tools.

• Finishing work: appropriate tools for professional-quality painting, ceiling installation, and flooring installation.

• Fabrication: welding and metal fabrication equipment meeting AWS standards (if applicable).

Quality Standards:

• All testing equipment calibrated within past 12 months with certificates provided.

• Equipment maintained in good working condition.

• Equipment operated by trained, qualified personnel only.

• Calibration certificates provided for all testing equipment.

• Equipment demonstrated to be appropriate and functional.

• No damage to existing facilities from equipment use.

3.12 C.12 OPERATIONAL CONTINUITY

Performance Objective: Execute all work with minimal disruption to existing Ciudad Judicial operations, coordinating all outages and providing necessary temporary services.

Minimum Required Outcomes:

• Phasing plan that minimizes operational downtime.

• All outages coordinated and approved minimum 48 hours in advance.

• Temporary power/services provided as needed to maintain critical operations.

• Zero unauthorized disruptions to existing operations.

• Work activities affecting operations limited to approved windows.

Acceptance Criteria:

• COR approval of phasing plan.

• All outages executed within approved windows.

• Zero operational disruptions outside approved windows.

• Temporary services (if required) functional and safe.

3.13 C.13 SAFETY AND SECURITY

Safety Performance Objective: Achieve zero lost-time accidents, zero safety violations, and

100% compliance with all safety regulations throughout the project.

Safety Performance Metrics:

• Lost-time accident rate: 0

• OSHA recordable incidents: 0

• Safety violations or citations: 0

• PPE compliance: 100%

• Daily safety briefing completion: 100%

The Contractor shall submit a Site-Specific Safety Plan addressing:

Safety Requirements:

• Hazard analysis for each task

• PPE requirements for all personnel

• Emergency response procedures

• Electrical safety procedures

• Fall protection (for ceiling and elevated work)

• Confined space procedures (if applicable)

• Hot work procedures

• Material handling and storage

• Chemical handling procedures (alkaline reagents: calcium hydroxide, sodium hydroxide)

(if applicable)

Personal Protective Equipment (PPE): The Contractor shall provide all necessary PPE for its employees, including:

• Safety goggles

• Electrical safety gloves

• Safety footwear

• Dust masks

• Appropriate clothing such as coveralls

• Hard hats

• Other PPE required to perform tasks effectively and safely

• Chemical-resistant gloves (if applicable)

Insurance and Registration:

• All personnel must be registered with CCSS (Caja Costarricense del Seguro Social).

• All personnel must be registered with INS (Instituto Nacional de Seguros).

• Work Risk Insurance Policy (Póliza de Riesgos del Trabajo) covering all personnel.

• Civil Liability Insurance for construction activity covering all machinery and vehicles.

Before starting the project, the Contractor…