INL Combined Synopsis and Solicitation-PR16129583 - Retrofit Support Work.pdf

REQUEST FOR PROPOSALS (RFP) – CONSTRUCTION

SERVICES

Issued in accordance with FAR Part 36 – Construction and

Architect-Engineer Contracts

UNITED STATES EMBASSY SAN JOSE, COSTA RICA

Bureau of International Narcotics & Law Enforcement

Affairs (INL)

PR16129583 – Facility maintenance & Incinerator Retrofit

Support Works

SOLICITATION NO. PR16129583

Issued by:

Embassy of the United States of America

INL Procurement Office

Avenida 0 Calle 120 Pavas, San José

Costa Rica 920-1200

Solicitation Number PR16129583

Description of Requirement

The U.S. Embassy San José, Costa Rica, Bureau of International Narcotics and Law Enforcement

Affairs (INL), intends to award one (1) Firm-Fixed-Price construction contract to provide all labor, materials, equipment, engineering, quality control, safety oversight, and supervision necessary to complete the infrastructure maintenance and incinerator retrofit support works at Ciudad Judicial, San Joaquín de Flores, Costa Rica.

The project consists of the remodeled and modernized installations that form part of the Incinerator and the Industrial Building that houses it.

The objective of this project is to assist host nations with the enhancement of infrastructure and specialized facilities that strengthen their operational capacity to manage counter-narcotics operations and secure hazardous material disposal within their borders.

The Contractor shall complete all construction activities, testing, commissioning, training, punch-list items, and achieve Final Acceptance within sixty (60) calendar days after issuance of the

Notice to Proceed (NTP).

Solicitation Package and Site Visit

The complete solicitation package, including the Performance Work Statement (PWS), construction drawings, technical specifications, and other supporting documents, will not be publicly posted with this notice.

Interested Offerors shall submit a written request by email to the Point of Contact identified in this solicitation. The solicitation package, including the Performance Work Statement (PWS), drawings, specifications, and Bill of Quantities (BOQ), will only be provided to firms that register their interest in writing.

A mandatory pre-proposal site visit will be conducted at the project location to familiarize interested Offerors with the existing site conditions and project requirements.

The date, time, meeting location, registration requirements, and attendance instructions for the site visit will be provided to all interested Offerors after they request the solicitation package.

The Government reserves the right to issue amendments or additional information to all registered

Offerors, as necessary.

Submission of Offers

Offerors shall submit one (1) Technical Proposal and one (1) Price Proposal in electronic format

(PDF).

The Technical Proposal shall include, at a minimum:

• Technical approach and construction methodology.

• Preliminary construction schedule.

• Quality Control Plan.

• Site Safety Plan.

• Organizational chart.

• Qualifications and resumes of proposed key personnel.

• Relevant experience on similar construction projects completed within the past five (5) years.

• Past Performance references.

• Any additional information requested in the solicitation package.

The Price Proposal shall include the completed Bill of Quantities (BOQ), unit prices, extended prices, total proposed price, and any additional pricing information required by the solicitation package.

Proposal submission instructions, the deadline for submission of questions, the Government's responses to questions, and the proposal due date will be communicated to all registered Offerors following the mandatory site visit.

Late proposals may be rejected in accordance with the terms of this solicitation.

Evaluation Factors

Award will be made to the responsible Offeror whose proposal represents the Best Value to the

U.S. Government.

Proposals will be evaluated using the following factors:

1. Technical Expertise and Approach o Demonstrated understanding of the project requirements, construction methodology, quality control, safety, and proposed schedule.

2. Key Personnel Qualifications & Experience o Qualifications, licenses, certifications, and relevant experience of the proposed

Project Manager, Lead Engineer, and other key personnel.

3. Past Performance o Record of successful contract performance, quality of work, timeliness, and customer satisfaction on similar projects.

4. Price o Price will be evaluated for completeness, reasonableness, and realism, as applicable.

Technical Expertise, Personnel, and Past Performance — when combined — are significantly more important than Price. However, as proposals become more equal in non-price factors, Price becomes more important.

Award

The Government intends to award one (1) Firm-Fixed-Price (FFP) contract as a result of this solicitation.

The Government intends to evaluate proposals and award a contract without conducting discussions. However, the Government reserves the right to conduct discussions if determined to be in its best interest.

The Government also reserves the right to reject any or all proposals, waive informalities and minor irregularities, and make no award if determined to be in the Government's best interest.

Applicable Revolutionary FAR Overhaul (RFO) Provisions and Clauses:

https://www.acquisition.gov/far-overhaul

The resulting contract shall incorporate all applicable Revolutionary FAR Overhaul(RFO) provisions and clauses for construction contracts, including but not limited to:

• FAR 52.222-50, Combatting Trafficking in Persons

• FAR 52.232-5, Payments Under Fixed-Price Construction Contracts

• FAR 52.236-2, Differing Site Conditions

• FAR 52.236-3, Site Investigation and Conditions Affecting the Work

• FAR 52.236-5, Material and Workmanship

• FAR 52.236-6, Superintendence by the Contractor

• FAR 52.236-7, Permits and Responsibilities

• FAR 52.236-8, Other Contracts

• FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and

Improvements

• FAR 52.236-10, Operations and Storage Areas

• FAR 52.236-11, Use and Possession Prior to Completion

• FAR 52.236-12, Cleaning Up

• FAR 52.236-13, Accident Prevention

• FAR 52.236-14, Availability of Use of Utility Services

• FAR 52.236-17, Layout of Work

• FAR 52.236-21, Specifications and Drawings for Construction

• FAR 52.240-90, Security Prohibitions and Exclusions Representations and Certifications

• FAR 52.249-10, Default (Fixed-Price Construction)

Additional provisions and clauses applicable to this acquisition will be included in the complete solicitation package.

https://www.acquisition.gov/far-overhaul

Attachments

The following documents are not publicly posted with this Request for Proposals (RFP) and will be provided upon request to interested Offerors:

• Attachment J-1: Drawings and Technical Specifications

• Attachment J-2: Pictures of Areas to be Intervened

• Attachment J-3: Technical Specifications Sheet — Facility Maintenance and Incinerator

Retrofit Support Works Project (governing detailed materials, dimensions, and commissioning parameters referenced in Section C.4 and C.20)

• Attachment J-4: INL Cost Estimate Template (Breakdown Cost Estimation)

• Attachment J-5: INCINER8 LATAM Final Design Documents (May 2026 and June 2026

Annexes) — provided as GFI for Wet Scrubber interface coordination

• Attachment J-6: INLCR-TUBERIAS UBICACIONES — Piping Location Drawings

(GFI)

• Attachment J-7: Wet Scrubber PWS (Separate INL Contract) — provided for reference to understand owner-furnished equipment interface requirements

Point of Contact

Interested Offerors wishing to obtain the complete solicitation package, including the Performance

Work Statement (PWS), construction drawings, technical specifications, pricing schedule, site visit information, and any subsequent amendments, shall submit their request by email to:

Adriana D. Ruiz

Contracting & Acquisitions Assistant

U.S. Embassy San José, Costa Rica

Bureau of International Narcotics and Law Enforcement Affairs (INL)

Email: RuizAD@state.gov

Offerors are encouraged to request the solicitation package as early as possible to ensure timely receipt of all solicitation documents and participation in the mandatory site visit.

All requests for information, questions regarding this solicitation, and requests for clarification shall be submitted to the Point of Contact identified above. The Government will distribute all solicitation documents, amendments, and official communications simultaneously to all registered interested Offerors.

The Government reserves the right to issue amendments to this solicitation at any time prior to award. Registered Offerors are responsible for acknowledging receipt of all amendments issued mailto:RuizAD@state.gov by the Government.

Only firms that register their interest with the Point of Contact will receive future amendments and solicitation updates.