PWS Elevator Maintenance Paragraph (posted).pdf

TABLE OF CONTENTS

PART 1 – GENERAL INFORMATION

1. General

1.1. Description of Services/Introduction

1.2. Background

1.3. Objectives

1.4. Scope

1.5. General Information

1.5.1 Quality Control Plan

1.5.2 Quality Assurance

1.5.3 Federal Holidays

1.5.4 Hours of Operation

1.5.5 Place of Performance

1.5.6 Type Contract

1.5.7 Access and General Protection Policy and Procedures

1.5.8 Post Award Conference/Contract Periodic Progress

Meeting

1.5.9 Contracting Officer Representative (COR)

1.5.10 Contractor Key Personnel

1.5.11 Special Qualifications or Certifications

1.5.12 Identification of Contractor Employees

1.5.13 Contractor Travel

1.5.14 Other Direct Costs (ODC)

1.5.15 Data Rights

1.5.16 Non-Disclosure Requirements

1.5.17 Organizational Conflict of Interest (OCI)

1.5.18 Phase-in/Phase-Out (PIPO) Period

1.5.19 General Training Requirements

PART 2 - DEFINITIONS/ACRONYMS AND INCORPORATED CLAUSES

2. Definitions and Acronyms

2.1. Definitions

2.2. Acronyms

PART 3 - GOVERNMENT FURNISHED PROPERTY, EQUIPMENT AND

SERVICES

3. Government Furnished Property and Services

3.1. Government Furnished Property

3.2. Emergency and Rescue

3.3. Telecommunications/Utilities

3.4. Government Furnished Services

3.5. Contractors Yard

3.5.1 Contractors Yard Utilities

PART 4 - CONTRACTOR FURNISHED ITEMS AND SERVICES

4. Contractor Furnished Facilities and Equipment

4.1. Contractor Furnished Facilities and Equipment - General

4.2. Materials and Equipment

PART 5 - SPECIFIC TASKS

5. Specific Tasks

5.1. Basic Services

5.2. Frequency

5.3. Repair Work

5.4. Repair Work Time and Standards

5.5. Emergency Repair Work

5.6. Demand Maintenance Orders (DMO)

5.7. Priority Guidelines

5.8. Other Documents

5.8.1 Invoicing

5.9. Elevator Systems Service Safety

5.10 Elevator Certifications and Inspections

5.10.1 Annual Certificate

5.10.2 Annual Inspection

5.10.3 Five-year Inspection

5.10.4 ASME Code Violations

5.11 Contract Data Requirements and Coordination

5.12 Elevator System Numbering

5.13 Qualification Standards

5.13.1 Non- Conformance Report

5.14 Repair and Replacement

5.15 Damage Caused by Contractor

5.16 Quality Control

5.17 Task Heading

PART 6 - APPLICABLE PUBLICATIONS

6. Applicable Publications

PART 7 –ATTACHMENT/ TECHNICAL EXHIBIT LISTINGS

7. Attachments/Technical Exhibits

7.1 Attachments

7.2 Technical Exhibit List

PERFORMANCE WORK STATEMENT (PWS)

ELEVATOR MAINTENANCE AND REPAIR SERVICE CONTRACT

FORT CAVAZOS, TEXAS

23 January 2023

PART 1

GENERAL INFORMATION

1.0 General: This is a non-personal service contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The United States (U.S.) Government shall not exercise supervision or control over the Contractor’s employees performing the tasks herein. Such contract employees shall be accountable solely to the Contractor who, in turn shall be responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform preventive maintenance (PM) and repairs as defined in this PWS except for those items specified as government furnished property (GFP) and government furnished services (GFS). The contractor shall perform to the standards in this contract.

1.2 Background: This contract encompasses approximately sixty-two (62) elevators systems located in approximately thirty-nine (39) facilities. The Contractor shall perform Elevator Maintenance Services of the Fort Cavazos Installation. Fort Cavazos is located near Killeen, Texas and consists of approximately 218,823 acres and 5,838 buildings. The on-post population consists of approximately 65,000 military, Government Civilians, Contactor personnel, and resident family members. Fort Cavazos supports an overall population of nearly 500,000, to include retirees, off post family members, and survivors.

Contract work shall be performed at Fort Cavazos, Texas which consists of the Main Cantonment, West Cavazos, North Cavazos, Belton Lake Outdoor Recreation Area (BLORA), Doppler radar site located at Granger Lake, all range training areas, and all areas under the control of the Fort Cavazos Installation, or considered Installation Real Property.

Fort Cavazos is located approximately sixty (60) miles north of Austin and fifty (50) miles south of Waco, Texas. The main cantonment area is approximately twenty (20) miles west of Interstate Highway 35 at Belton, Texas, and adjacent to Killeen, Texas. West Fort Cavazos is immediately adjacent to the main cantonment. North Fort Cavazos is approximately twenty-five (25) miles north of the Main Cantonment. Belton Lake Outdoor

Recreational Area, approximately twelve (12) miles from Fort Cavazos, and the Doppler radar site located at Granger Lake, approximately fifty-seven (57) miles from Fort Cavazos.

1.3 Objectives: The objective for performance under this contract is to provide elevator preventative maintenance and repairs on the elevators and handicap lifts in accordance with (IAW) ANSI/ASME A17.1 Safety Code for Elevators and Escalators as outlined in section

5. The Contractor shall ensure all work accomplished in the performance of this PWS meets all applicable Federal, State, and local laws, regulations, and directives to include, but not limited to, the publications in Section 7, Related Documents. The Contractor shall provide all management, supervision, personnel, supplies, material, and operational equipment necessary to perform preventive maintenance and repair maintenance on all elevators and handicap lifts. as defined in this Performance Work Statement (PWS). Work shall consist of performing PM and repair work necessary to maintain elevator systems in a consistent safe, reliable, and satisfactory operating condition. The Contractor shall compile historical data, prepare required reports, and submit all information as specified by the deliverables presented in the contract. The Contractor shall ensure all work in support of mission requirements tendered to the Government for acceptance conform to the measurable performance standards of quality, timeliness, and quantity specified in the PWS of this contract. The intent is to establish work requirements that are performance-based and results-oriented. The Contractor shall determine the best and most cost-effective ways to fulfill Elevator Maintenance Services and their component needs, emphasizing innovation and commercial best practices. The Contractor shall ensure all work accomplished maintains and presents a healthy, clean, neat, and professional appearance to all Elevator systems included and covered by this contract in support of mission requirements for users, residents, and visitors.

1.4 Scope: The Contractor shall provide non-personal services for elevator maintenance and repairs to include elevator preventative maintenance and repairs on the elevators and handicap lifts. The contractor shall maintain elevator systems in a consistent safe, reliable, and satisfactory operating condition per manufacturers’ specifications. A current inventory of the number and type of elevators and handicap lifts is included in Technical Exhibit (TE) A; the elevators and handicap lifts inventory list is a living document that contains the buildings/facilities covered under this contract. Due to the nature of the installation and Army mission, requirements are expected to change; however, the anticipated change is expected to be minimal. Changes typically result from new construction, the demolition of older facilities, and renovation of facilities. Changes to TE-A Inventory List will be provided to the Contractor in writing as soon as is practicable; however, to keep the contract elevators and handicap lifts file current, the changes will be provided to the Contracting Officer once each quarter.

1.5 General Information:

1.5.1 Quality Control Plan (QCP): The Contractor shall develop, implement, and maintain a QCP and program to ensure all work described in this contract is performed at or above the standard defined in the Performance Requirements Summary (PRS). The QCP is developed by the contractor for internal use to ensure performance and delivery of high-quality service. The contractor’s QCP is the means by which the contractor ensures all work complies with the requirements of the contract. The QCP identifies and corrects potential and actual problem areas throughout the entire scope of the contract.

1.5.1.1 The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall submit their QC Plan as part of the contractor’s proposal if QCP will be evaluated. The QCP shall be submitted within thirty (30) days of contract award. After acceptance of the QCP, the contractor shall receive the contracting officer’s (KO) acceptance in writing of proposed changes to the QC procedures. The contractor shall submit QCP changes within five (5) days to the KO and Contracting Officer’s Representative (COR) for review and approval prior to implementation.

1.5.1.2 The Quality Control Plan shall address as a minimum:

1.5.1.2.1 Inspection Program. Included shall be a quality control inspection program covering all general and specific tasks included in the contract scope of work. It shall specify tasks or areas to be inspected on a scheduled or unscheduled basis, the manner in which inspections are to be conducted, the titles of the individuals who will perform the inspections, and the percentage of the work that will be inspected on a recurring basis. In developing this inspection program, the Contractor shall identify the key activities and associated characteristics in each process that have a significant influence on specific services and provide for methods for evaluation of the selected characteristics.

1.5.1.2.2 Deficiency Identification. The QCP shall include a method of identifying deficiencies in the quality of services performed before the level of performance becomes unacceptable as defined in the PRS. This shall contain processes for corrective action without dependence upon Government direction.

1.5.1.2.3 Deficiency Correction. The program shall contain process control and process performance measurement procedures that shall include how the Contractor shall implement preventive corrective actions. The Contractor shall demonstrate that it has designed quality into the delivery of services thereby mitigating the risk(s) associated with delivery of deficient or nonconforming services.

1.5.1.2.4 Documentation and Enforcement. The QCP shall include a method of documenting and enforcing quality control operations of both prime contractor and subcontractor work; including inspection and testing.

1.5.1.2.5 Trend Analysis. The QCP shall include a method of performing trend analysis and assessments through the use of metrics.

1.5.1.2.6 Surveillance Methods. The QCP shall contain specific surveillance techniques for all contract services. The surveillance methods shall be comprehensive and adaptable to the reporting system of the plan.

1.5.1.2.7 Operations Security (OPSEC) SOP/Plan Requirements. The Contractor shall implement and maintain an OPSEC program for preventing the disclosure of critical information or sensitive information which could jeopardize the Government’s ability to execute its mission or to adequately protect its personnel and/or equipment. The Contractor shall develop an OPSEC Standing Operating Procedure (SOP)/plan within 90 calendar days of contract award to the Contracting Officer Representative (COR) or Contracting Officer (KO) to be reviewed and approved by the Government OPSEC Officer on the supporting installation. The SOP must contain a training plan that includes an initial OPSEC brief, continuous awareness, and annual OPSEC training. Awareness/training includes, but not limited to information disclosure via letters, conversations, photographs, resumes, electronic mail (e-mail), social media/networking sites, dissemination of information and documents disposal. OPSEC Program shall fully comply with the provisions of AR 530-1, Operations Security.

1.5.2 Quality Assurance (QA): The government shall evaluate the contractor’s performance under this contract in accordance with (IAW) the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed IAW the performance standards and contract quality requirements are met. Contract quality requirements” means the technical requirements in the contract relating to the quality of the product or service and those contract clauses prescribing inspection, and other quality controls incumbent on the contractor, to ensure the product or service conforms to the contractual requirements. It defines how the performance standards will be applied, the frequency of surveillance, the performance threshold, and deductions, if applicable.

1.5.3 Federal Holidays:

New Year’s Day Martin Luther King Jr.’s Birthday President’s Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

1.5.4 Hours of Operation: The contractor is responsible for conducting business between the hours of 0700 – 1600 Monday through Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must, at all times, maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reason.

1.5.5 Place of Performance: The work to be performed under this contract shall be performed at Fort Cavazos, Texas which consists of the Main Cantonment, West Fort Cavazos, North Fort Cavazos, Belton Lake Outdoor Recreation Area (BLORA), Doppler radar site located at Granger Lake, all range training areas, and all areas under the control of the Fort Cavazos Installation, or considered Installation Real Property.

1.5.6 Type of Contract: This is a firm fixed price (FFP) contract as determined by Contracting Office and USAG DPW. The Government anticipates the award of a “C” type contract.

1.5.7 Access and General Protection Policy and Procedures:

1.5.7.1 FPCON: In addition to the changes otherwise authorized by the changes of clause of contract, should the US Government Force Protection Condition (FPCON) at any individual installation change, the Government may require changes in contractor security matters or process in accordance with DoDI 2000.16. During FPCONs Charlie and Delta, only contract services that have been deemed “mission essential” by the Government will continue. Contract services will resume when the FPCON is reduced to Bravo or lower.

1.5.7.1.1 HPCON: The contractor shall be responsible for adhering to the installation’s Health Protection Condition (HPCON) guidance regarding the COVID-19 precautionary measures.

1.5.7.2 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information, and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured IAW Army Regulation (AR) 190-13.

1.5.7.3 Escorts: The Contractor and all associated sub-contractor employees performing services under this contract shall be escorted at all times by host nation security personnel or by an individual designated by the Contracting Officer Representative (COR) while accessing U.S. facilities or activities.

1.5.7.4 Personnel Security Clearance Requirements: Contractor personnel performing work under this contract must have an active personnel security clearance at the level in the Joint Personnel Adjudication System (JPAS) at time of the proposal submission, and must maintain the level of security required for the life of the contract. The security requirements are IAW with the attached DD Form 254, “Department of Defense (DOD) Security Classification Specification”. The Contractor shall ensure that contractor employees and sub-contractor employees performing services under this contract comply with FAR 52.204-2, Security Requirements when the employee has access to information classified “Confidential,” “Secret,” or “Top Secret.” The Contract will ensure the employee complies with the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DOD 5220.22-M), and any revisions to DOD 5220.22-M, notice of which has been furnished to the Contractor.

1.5.7.4.1 The contractor shall follow DOD Federal Acquisition Regulation Supplement (DFARS) clause 252.223-7004, Drug-free Work Force. The contractor shall conduct drug tests, ensuring all top secret cleared contractor employees are tested at least once per year, each year of the contract, as well as when there is a reasonable suspicion that an employee uses illegal drugs. The drug testing shall be at the contractor’s expense. Positive drug test results shall be made available to both the KO and COR within 24 hours of known test results. Records of drug testing shall be made available to the COR.

1.5.7.5 Background Checks: The Contractor shall ensure contractor employees and subcontractor employees performing services under this contract have passed a security check conducted by the State Police Department of their U.S. residence. Security checks that have been completed as part of a personnel security clearance background investigation, or a previous background check that was a condition of employment, meet this requirement. Documentation of these checks will be made available to the KO or COR upon request. The Government retains the right to exclude any employee from performance of duties under this contract if a background security check reveals an employee is a security risk. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. If the Government determines additional background checks are required, at a minimum, and upon request from the Government, the Contractor shall provide to the KO or COR, the following information on any contractor or subcontractor employee performing services under this contract:

Full birth name Married name (if applicable) SSN or local equivalent (ID card number) Date of birth Place of birth (city, country)

1.5.7.5.1 Background Check Notification Requirements: If a background check on any employee or subcontractor employee performing services under this contract, whether the check was conducted as a condition of employment or as part of the contract with the Government, reveals any information from any source (including host country law enforcement) of criminal activity by Contractor employees, subcontractors, or subcontractor employees, the Contractor shall immediately notify the KO and COR of that information. The Contractor shall make notification of:

(1) Traffic violations, other than parking, will be reported to the KO or COR only if the contract is for drivers for the Government;

(2) Any suspicious activity by Contractor employees, subcontractors, or subcontractor employees the Contractor believes may pose a risk to U.S. or host nation national security or imminent risk of deadly bodily harm to any person; and

(3) Any actions taken against Contractor employees, subcontractors, or subcontractor employees pursuant to this requirement.

1.5.7.5.2 Remedies. In addition to other remedies available to the Government, the Contractor’s failure to comply with the requirements of this paragraph my result in requiring the Contractor to remove a contractor employee or employees from the performance of the contract.

1.5.7.5.3 Subcontracts. The Contractor shall include the substance of this paragraph and the preceding paragraph in all subcontracts.

1.5.7.6 Uncleared Contractor Common Access Card (CAC) Credentialing and Access Procedures. Reserved.

1.5.7.6.1 Contractor Common Access Card (CAC) Eligible Requirements. Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DOD facility and access, via logon, to DOD networks on-site or remotely; (2) Remote access, via logon, to a DOD network using DOD-approved remote access procedures; or (3) Physical access to multiple DOD facilities or multiple non-DOD federally controlled facilities on behalf of the DOD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management. Contractor personnel shall return CAC to appropriate U.S. Government authorities within five (5) days of the end of their contractual duties.

1.5.7.6.1.1 Federal Installation/Facility Access: Contractor and all associated sub-contractor employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The employee performing services under this contract shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, Security Office or the host nation equivalent.

1.5.7.6.2. Contractor Non CAC Eligible Requirements for DOD Facility and Installation Access: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

1.5.7.7 Access to Government Information Systems: All Contractor employees and subcontractor employees performing services under this contract who have access to a government information system must be registered in the ATCTS (Army Training

Certification Tracking System) at commencement of services and must successfully completed the DoD Information Assurance Awareness training prior to access to the information system and then annually thereafter.

1.5.7.8 Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. Contractor shall not duplicate keys provided by the Government. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas.

1.5.7.8.1 The Contractor shall report any occurrences of lost or duplicate keys/key cards to the KO and the COR (and physical property manager, if applicable) within two (2) hours or the next business day if after hours and to request key or lock(s) replacement. This notification and request for key(s) and lock replacement shall be submitted in writing. The total cost of the replacement may be at the Contractor’s expense.

1.5.7.8.2. Only authorized Contractor personnel shall use Government issued key(s) and/or key card(s). Contractor personnel shall follow security access requirements when entering secure areas. Contractor shall receive appropriate security clearance approval to allow visitor(s) access in secure areas.

1.5.7.9 Lock Combinations: Reserved:

1.5.7.10 Access to secure areas The Contractor shall be allowed access to facilities when properly identified on the Contractor’s employee roster, wearing identification badges, and complying with local security procedures. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in sensitive or restricted areas. Contractor employees may experience minor delays associated with entering secured areas or locating customers.

1.5.7.11 Safety standards. The Contractor shall comply with accepted industry safety standards including applicable safety precautions and guidelines contained in these publications at all times while performing work under this contract:

• EM-385-1-1 Safety and Health Requirements

• AR 385-10 Army Safety Program

• 29 CFR 1910 Occupational Safety and Health Standards (General Industry)

1.5.7.11.1 Hot work The Contractor shall obtain approval from the Fort Cavazos Fire Department (254-288-5820) prior to performing any hot work or work that will require the use of an open flame.

1.5.7.12 Safety plan The Contractor shall develop and implement a safety program for employees performing work under this contract. The Contractor shall submit the safety plan to the KO and COR NLT ten (10) calendar days after contract award. Revisions shall be submitted five (5) calendar days prior to effective date of change for review and acceptance by the Government prior to implementation.

1.5.7.12.1 Permits The Contractor shall obtain all required licenses and permits for performance of work, in compliance with all applicable federal and state laws.

1.5.7.13 Accident reporting. The Contractor shall comply with all OSHA reporting requirements and DA PAM 385-40, Army Accident Investigations and Reporting 18 March 2015, for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a verbal report to the COR within four (4) hours of each such occurrence, whenever an accident involving personal injury occurs. A written accident report shall be delivered to the COR within one (1) workday of occurrence. The Fort Cavazos Medical Emergency call number is 254-288-8114 or 911 if present on the Fort Cavazos Installation.

1.5.7.14 Safety measures. The Contractor shall ensure employees are trained in appropriate safety measures and shall not place materials, machines, or other equipment in traffic lanes or other locations that could create safety hazards. When any overhead glazing work is being performed, the Contractor shall ensure that safety devices are placed, and signs are posted to keep the public away from the work site.

1.5.7.14.1 The Contractor shall maintain a safe job site, clean and free of all foreign debris during progress and upon completion of work.

1.5.7.14.2 The Contractor shall remove unserviceable parts and components from Government property.

1.5.7.14.3 The Contractor shall be responsible for the enforcement of all safety requirements (including all fall protection safety requirements) for any work performed under the contract. If the Contractor fails or refuses to promptly comply with safety or environmental requirements, the COR may request the Contractor to stop working on all or part of the work until satisfactory corrective action has been taken. No part of the time lost, due to any such stop work request, shall be made the subject of a claim for extension of time or for excess costs or damages to the Contractor.

1.5.7.15 Interface with government operations. The Contractor shall ensure performance of work by Contractor personnel under the terms of this contract, do not interfere with regularly scheduled Government operational activities.

1.5.7.16 Damage reports. In all instances where Government property or equipment is damaged by the Contractor, the Contractor shall provide a verbal report to the COR within four (4) working hours of the occurrence. A written damage report shall be delivered to the COR within one (1) working day of the occurrence, explaining the circumstances of the accident and the extent of damage. The Contractor shall bear all costs of repairing or replacing damaged property.

1.5.7.17 Energy conservation. The Contractor shall observe energy conservation policies. Contractor personnel shall practice utilities conservation and shall operate under conditions that preclude waste of government furnished utilities.

1.5.7.18 Fraud, waste and abuse. The Contractor shall be responsible for maintaining proper conduct and good discipline within Contractor occupied work area(s). Contractor personnel shall be encouraged to be alert to and report to the COR suspected situations of fraud, waste, and abuse, or other intentionally dishonest conduct against the Government observed during or in the performance of this contract.

1.5.7.18.1 Parts and materials. The Contractor shall ensure all parts and materials used are new and meet the original manufacturer's specifications.

1.5.7.19 Recycling. The Contractor shall observe recycle program policies established by Fort Cavazos and published in FH Reg. 420-6, Recycle Program 18 November 2014.

1.5.7.20 Fire Protection. The Contractor shall comply with AR 420-1, Army Facilities Management, Rapid Action Review (RAR), dated 24 September 2012, and FHR 420-1, Fire and Emergency Services, dated 1 September 2007, for local fire protection and fire prevention.

1.5.7.21 Smoking. The Contractor shall comply with AR 600-63, Army Health Promotion 14 April 2015, which establishes uniform policies governing the use of tobacco products in Government facilities and on Fort Cavazos.

1.5.7.22 Environmental requirements. The Contractor shall comply with all Federal, State, and local environmental protection laws, regulations, and standards referenced in FH Regulation 200-1, Environment and Natural Resources, 15 July 2004. The Contractor shall comply with all other environmental requirements for clean air, clean water, and toxic substances control (TSCA), pollution control, and resource conservation and recovery (RCRA). The Contractor shall designate an Energy Conservation Monitor and a Recycling Monitor in writing to the COR no later than ten (10) days prior to the contract start date. All environmental protection matters or questions shall be coordinated with the COR and the Directorate of Public Works (DPW) Environmental Division, located at building 4622.

1.5.7.22.1 Environmental Management System (EMS). Fort Cavazos has implemented an EMS to proactively deal with the environmental impacts of its processes, activities, and services. The Contractor shall ensure that employees, and sub-contractors hired receive EMS General Awareness Training provided by DPW Environmental. The Contractor shall also ensure that all goods and services used under this contract do not deviate from the installation Environmental Policy, objectives and targets of the EMS.

The Contractor shall maintain a record of the training, and submit a roster NLT five (5) working days after completion to the COR. This training shall be completed within thirty

(30) days after contract start date.

1.5.7.22.2 Hazardous Materials. All materials including “Hazardous Materials” on Fort Cavazos shall be approved by the DPW Environmental Division at building 4622, prior to use. All materials (grease, oil, lubricants, etc.) utilized on this contract shall contain a Safety Data Sheet (SDS). An approved request for each material proposed for use shall be submitted to the COR utilizing the “HAZARDOUS MATERIAL AUTHORIZATION REQUEST” form, reference TE B.

1.5.7.23 Contractor Personnel. The Contractor shall provide a work force possessing the skills, knowledge, and training to satisfactorily perform the services required by this contract. Personnel performing work under this contract shall remain employees of the Contractor and shall not be considered employees of the Government.

1.5.7.23.1 Conflict of interest. The Contractor shall not employ any person who is an employee of the United States Government or the Department of Defense (DOD), either military or civilian, if such employment would create a conflict of interest or be contrary to the policies contained in DOD Joint Ethics Regulation (JER), DOD 5500.7-R.

1.7.5.23.1.1 Conduct of Personnel. The KO may require the Contractor to remove from the job site any employee working under this contract for reason of misconduct, security, or found to be under the influence of alcohol, drugs, or other incapacitating agent.

Contractor employees shall be subject to dismissal from the premises upon determination by the KO if such action is necessary in the interests of the Government. IAW DOD Joint Ethics Regulation 5500.7-R and 18 USC § 1382 - Entering military, naval, or Coast Guard property 13 April 2006, the installation commander has the authority to bar individuals from the installation. The removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

1.5.7.23.1.2 Contractor personnel shall not wear any part of a military uniform while performing contract duties, nor clothing such as exercise suits, shorts, or tank tops. There shall be no objectionable messages or phrases on the clothing.

1.5.7.23.1.3 Worker’s Compensation sand Employer’s liability. Contractors are required to comply with applicable Federal and State workers’ compensation statutes. Employer’s liability coverage of at least $100,000 shall be required for performance under this contract. Contractors shall maintain bodily injury liability insurance coverage written on the comprehensive form of their policy of at least $500,000 per occurrence.

1.5.7.23.2 Minimum personnel requirements. All Contractor personnel shall be able to read, write, and speak the English language.

1.5.7.23.3. Search and seizure. Contractor personnel and property shall be subject to search and seizure upon entering the confines of Fort Cavazos, Texas, while on the installation, and upon leaving the confines of Fort Cavazos, Texas.

1.5.7.23.4 Installation access. The Contractor shall be responsible for ensuring all Contractor personnel authorized to perform work under this contract. The Contractor shall obtain installation access as required by DOD Directive 4630.5, Interoperability and Supportability of Information Technology (IT) and National Security Systems (NSS).

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations. Government furnished identification shall be returned to the COR when the employee no longer performs work for the Contractor under this contract.

1.5.8 Post Award Conference/Contract Periodic Progress Meetings: The Contractor shall attend the post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, with other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the KO will apprise the contractor of how the government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.5.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: ensure the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the KO and Contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or changes in delivery dates.

The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.10 Contractor Key Personnel: The following contractor personnel are considered key personnel by the government: Program Manager, Lead Elevator Technician and Quality Control Manager. The Contractor shall provide a Program manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the program manager is absent, shall be designated in writing to the Contracting Officer. Program Manager and alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The Program Manager or alternate person shall be available to be contacted twenty-four (24) hours per day and be on work site within two (2) hours after notification.

The use of telephone recording or answering services is not an acceptable means to satisfy this contract requirement as this does not constitute contractor received message. The Contractor shall verbally notify the KO of changes as they occur to the key personal. And provide written notice not later than twenty-four (24) hours after effective date of the change.

Qualifications for all key personnel are listed below:

a) Program Manager.

The Contractor shall provide a Program Manager who is responsible for the performance of the work.

A minimum of two (2) years of documented service contract management experience with team management and scheduling of workflow is required.

The Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of the contract.

The name and contact information of the PM shall be provided to the KO and shall be (Installation specific) present and on-site, and available during normal duty hours.

In the circumstances when the Program Manager is not available, the Contractor shall designate an alternate who can perform the same duties during the absence.

b) Lead Elevator Technician.

The Contractor shall provide a Lead Elevator Technician who is responsible for the performance of the work.

The Lead Elevator Technician shall possess a minimum of five (5) years’ experience in Elevator Systems Maintenance and Repairs services.

The Lead Elevator Technician shall be the ‘boots on the ground’ point of contact with the Government for all elevator mechanical and administrative work.

The Lead Elevator Technician shall be available 0700 to 1600 Monday through Friday except Federal holidays or when the Government facility is closed.

c) Quality Control Manager.

The Contractor shall provide a Quality Control Manager who is responsible for the performance of the work. No lead person or first line supervisor shall be considered a Quality Control Manager.

As a minimum, the QCM shall have at least five (5) years of documented relative Elevator Maintenance and Repair services experience in Quality Control Inspection and Audit management, with previous work history in a position of similar complexity and type of work required by this contract.

The Quality Control Manager shall be responsible for the overall management and implementation of the Contractor's Quality Control Plan.

1.5.11 Special Qualifications or Certifications: The Contractor shall obtain all required special qualification or certification for performance of work, in compliance with all applicable federal, state, and local laws. The Contractor shall ensure personnel possess and maintain current licensing and permits as required to perform tasks in accordance with the PWS. The contractor shall be registered as an Elevator Maintenance Repair and Service Company IAW the Texas Department of Licensing and Regulation.

1.5.11.1 IA/IT Training Certification: Reserved

1.5.12 Identification of Contractor Employees: Contractor employees shall identify themselves as Contractor personnel and shall avoid representing themselves as Government employees. This identification includes meeting attendance, answering Government telephones, email communications, and working in other situations where Contractor status is not obvious. Contractor personnel identification shall be easily identifiable through the display of badges, name tags, lanyards, etc.

1.5.12.1 Badging of Contractor Employees: If required by the Government, contract personnel and all associated subcontractor’s employees accessing U.S. facilities or activities, shall present a valid picture ID provided by the Government while accessing Government owned or contracted facilities and shall adhere to facility security policies and restrictions. If applicable, Government issued access badges will not be worn outside designated facility where visible to the general public. Contractor personnel shall return all U.S. Government issued identification to appropriate U.S. Government authorities within five (5) days of the end of their contractual duties.

1.5.12.2 Personnel list. The Contractor shall provide in writing to the KO and COR a list of all Contractor employees no later than five (5) calendar days after the contract performance start date. The list shall include each employee's name, job title, telephone numbers and employment date with the Contractor, and a legible photocopy of each employee's certifications and licenses. The Contractor shall revise and resubmit it to the KO and COR within five (5) calendar days of any changes of personnel.

1.5.12.3 Uniform: Reserved.

1.5.13 Contractor Travel: Reserved

1.5.14 Other Direct Costs (ODC): Reserved

1.5.15 Data Rights: Reserved

1.5.16. Non-Disclosure Requirements: Performance under this contract may require the Contractor to access data and information proprietary to a government agency, another Government Contractor, or of such nature that its dissemination or use other than as specified in this work statement would be adverse to the interests of the Government or others. Neither the Contractor, nor Contractor personnel, shall divulge, nor release data or information developed, or obtained under performance of this work statement, except to authorize Government personnel or upon written approval of the KO. The Contractor shall not use, disclose, or reproduce proprietary data, which bears a restrictive legend, other than as specified in this PWS. All documentation showing individual names or other personal information shall apply, and shall be controlled and protected under the provisions of the Privacy Act of 1974, Public Law 93-579, 5 United States Code (U.S.C.) Section 552a.

1.5.16.1 Non-Disclosure Statements: Reserved

1.5.16.2 Advertisement and Social Media: The Contractor shall NOT post information to public website or social media locations, personal or professional, that in any way disclose names, locations, hotel data, participants, discussions, pictures, etc. before, during or after the contract period of performance without the express consent of the Government. The use of propaganda violates DOD Commercial Use of Imagery Guidelines stated at Public Use Notice of Limitations (dma.mil) The Contractor shall not cite any information (e.g., contract information, pictures, locations, etc.) obtained through this contract on any marketing tools to include its company website.

1.5.16.3 Information Assurance: At no time will the Contractor or associated sub-contractor employees transmit government documents or information over using methods that do not meet the security requirements specified in the National Institute of Standards and Technology (NIST) Special Publication (SP) 800-171, "Protecting Controlled Unclassified Information in Nonfederal Information Systems and Organizations" such as personal electronic mail accounts, public digital data storage sites (cloud storage), social media platforms or instant messaging. Approved government sites such as All Partners Access Network (APAN) at https://community.apan.org/ , or other transmission means determined by the government must be used.

1.5.17 Organizational Conflict of Interest (OCI): Contractor and subcontractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications, or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the

OCI.

1.5.18 Phase-in/Phase-Out (PIPO) Period: Reserved

1.5.19 General Training Requirements:

1.5.19.1 Anti-Terrorism (AT) Level I Training: The Contractor shall complete AT Level I Training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or 30 calendar days after employment of new personnel, all Contractor employees, including subcontractor employees, who are employed under the contract shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever applies. The contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR or KO within ten (10) calendar days after completion of training by all employees and subcontractor personnel. For Common Access Card (CAC) holders, AT Level I awareness training is available at https://jkodirect.jten.mil, course number “JS- US007-14”. For non-CAC holders, AT Level I awareness training is available at Level I Antiterrorism Awareness Training (jten.mil) (this standalone version is intended for non- CAC users without a JKO account only). Training must have been completed within the last 12 months and maintained yearly thereafter. If training cannot be conducted on the website, the Contractor will coordinate with the local AT Officer at their assigned location for classroom training by a Level 2 trained AT Officer and a copy of either the training certificate or the training attendance roster signed by the AT Officer will be maintained by the Contractor. Verification of the training will be provided to the COR or KO within ten

(10) calendar days after completion of the training.

1.5.19.2 OPSEC Awareness: If the Contractor, or a subcontractor, or employees of either disclose any information that disrupts or harms the Government's operations or activities, then the Government retains the right to exclude any employee from performance of duties under this contract. The exclusion of an employee for security reasons will not relieve the Contractor from performance of services required under this contract. By way of example, personnel shall not sketch or take photos of government facilities or activities, unless related to service to be provided. All government paper products and removable digital storage material that is received, generated, or stored during the contract will be destroyed completely when no longer needed to preclude recognition of information.

1.5.19.3 Information Assurance (IA) Training: Contractor employees, including subcontractors, requiring access to Government information systems shall complete the DOD IA Cyber Awareness Training. All employees working information technology

(IT)/IA functions must comply with DOD and Army training requirements per DOD Directive (DODD) 8570.01, Information Assurance Training Certification and Workforce Management, DOD 8570.01-M, Information Assurance Workforce Improvement Program, and AR 25-2, Information Assurance, within 30 days of employment. Training is available at CS Signal Training Site, Fort Gordon (army.mil)

1.5.19.4 Information Assurance (IA)/Information Technology (IT) Training: Reserved.

1.5.19.5 Threat Awareness Reporting Program (TARP Training): Reserved.

1.5.19.6 iWATCH Training: The Contractor will ensure that all Contractor employees and sub-contractor employees performing services under this contract have been…