PERFORMANCE WORK STATEMENT

Title: Industrial Gas Service Project Number: CSC-26303

1.0 Title: Industrial Gas Service.

Introduction: This PWS will cover the detailed requirements for inspection, maintenance and repair services for the industrial gas services required at DSCC Columbus. The Contractor shall furnish all labor, transportation, equipment, materials, tools, instruments, supplies, supervision, and management required to support the delivery of industrial gas to the Defense Supply Center Columbus (DSCC) with essential and proper equipment operation and job performance.

The contractor will provide all management, supervision, labor, materials, supplies, tools, planning, scheduling, and coordination to ensure effective and economical completion of all work and services specified.

Background:

The Defense Supply Center Columbus requires contract support to assist with a 1000-gallon propane tank for DSCC material handling equipment. In turn will prevent reoccurring GPC purchases. This material handling equipment is very vital for these daily operations in support of the War Fighter.

Certain industrial gases need to be supplied for operations and mission success e.g. propane and welding gases, and Fire Department oxygen (medically rated). Mission failure for logistics and material handling without on-site propane, forklift operations cease, halting the movement of DSCC.

The declining two 1000-gallon storage tanks have reached a deteriorating and unsafe phase and requirement need for procurement for sustainment. Welding is also an essential need to perform fabrication duties required for base maintenance. DSCC has a specific recurring need for Liquefied Petroleum Gas (LPG) approximately 1000 gallons per quarter of propane. Additionally, refills or exchanges of the welder’s needs of Argon/CO2, Argon, Oxygen, and Acetylene need provided for the fabrication department.

Lastly, the Fire Department requires a reliable supply of medical-grade oxygen and professional maintenance for Self-Contained Breathing Apparatus (SCBA) cylinders. Medical oxygen is vital for treating patients during emergency medical calls. At the same time, properly maintained SCBA tanks protect firefighters from toxic smoke and hazardous gases during structural fires. Securing these resources is essential to sustain daily emergency operations, protect public health, and ensure first responder safety.

Regulatory Requirements:

DOT Hazard Class: Class 2, Division 2.1 (Flammable Gas).

Occupational Safety and Health Administration (OSHA) Regulations (CFR) 1910.110 (Storage and Handling of Liquefied Petroleum Gases) National Fire Protection Association’s Liquefied Petroleum Gas Code (NFPA 58) National Fire Protection Association’s Health Care Facilities Code (NFPA 99) The Environmental Protection Agency’s Code of Federal Regulations 40 Occupational Safety and Health Administration (OSHA) 29 CFR 1910.253 OSHA standard 29 CFR 1926.350 Propane Storage and regulators UFC 3-430-05, governs the design and installation of systems on government property IFC 6610.1 & 6610.2 location and protection of propane containers

NFPA 101 (Life Safety Code & Egress) NFPA 70 LPG electrical classifications NFPA 400 (the Hazardous Materials Code) classifies propane as a highly flammable NFPA 704, Propane labels NFPA 170 Fire safety and emergency symbols NFPA 30 Chapter 9.5.3 and OSHA 29 CFR 1910.106 storage

Ensure safety compliance standards are met e.g. AHAs JHAs ABPs. Procedures are followed per BoL and environmental regulation.

2.0 Scope and Tasks:

Demolition:

Contractor shall remove two existing 1000-gal propane tanks & 23 welding tanks and dispose of off-site per regulatory requirement listing. Disposal shall be in compliance with all Federal, state and local guidelines. Existing electrical connections will be removed and capped by the Government.

Liquified Petroleum Gas (LPG) Installation and Services Contractor shall provide one 1000 gal. LPG tank All associated components (valve, hose, pump, etc.).

This tank and components shall be owned & maintained by the contractor.

Contractor shall verify that electrical circuits available are suitable for the tanks being provided. All electrical connections required for new tanks shall be made by the contractor. Once the reinstallation is complete an operational and deficiency check must be conducted by a certified technician. All operations will be verified for no discrepancies. Training shall be provided by the contractor for DSCC associates to be familiar and new equipment and operations.

Once installed the Contractor will put on a quarterly servicing schedule and primary storage tank will be serviced and filled to regulated capacity without DSCC personnel having to call for services, unless the mission dictates the need for an increase in the deliveries. The Contractor shall provide liquefied petroleum gas up to 4k gallons per performance period (12 months), unless additional needs are request per the mission NTE 6K gallons. The Government realizes industry costs fluctuate, although we are requesting a wholesale price proposal based on our annual forecasted usage. Competitive pricing structure formatted as a fixed industry margin, including all applicable transportation, environmental, and fuel fees. Provision for recurring refilling primary tank services (maintaining >20% capacity). The 8-gallon propane tanks will need four-cylinder storage cabinets that hold 16 cylinders for a total of 64 cylinders. The 4 new lockers will remain owned by the government after purchase. The cabinet must meet the standards under NFPA 30 Chapter 9.5.3 and OSHA 29 CFR 1910.106 regulations. The two prior government owned lockers will hold the remaining cylinders.

Exception: Emergency refills/exchanges may be requested by the fabrication department with COR or Contracting Officer approval using NTE miscellaneous repair funds.

Welding Gas Services Contractor shall provide the following 23 welding tanks listed below, and all associated components (valve, hose, etc.). The tanks shall be owned & maintained by the contractor.

The tanks shall be serviced and/or exchanged as needed. The amount exchanged will be advised by the fabrication technician and/or maintenance supervisor based on the demand needed at the time.

Exception: Emergency refills/exchanges may be requested by the fabrication department with COR or supervisor approval using NTE miscellaneous repair funds.

Welding Tank List:

Type: Oxygen, size: 251CF, quantity of tanks _6_ Type: Acetylene, size: 251CF, quantity of tanks _6_ Type: Argon 75% CO2 25%, size: 125CF, quantity of tanks _5_ Type: Argon 100%, size: 125CF, quantity of tanks _5_ Type: Nitrogen, size 80 CF, quantity of tanks _ 1_

Fire Department Oxygen Contractor shall provide the following 23 oxygen tanks listed below, and all associated components (valve, hose, etc.). The tanks shall be owned & maintained by the contractor.

The exact quantity of cylinders requested per service interval shall be determined solely at the discretion of the Fire Department, based on operational demand. The Contractor shall fulfill orders up to a maximum cap of twenty-three (23) cylinders per quarter. Tanks will be called in for refill as needed.

Exception: Emergency refills/exchanges may be requested by the fire department with COR or supervisor approval using NTE miscellaneous repair funds.

Medical Grade Oxygen Tank List (need refilled or exchanged):

Type: Oxygen (medical grade, green), size: 226CF, quantity of tanks _8_ Type: Oxygen (medical grade, green), size: 14.6CF, quantity of tanks _7_ Testing and Maintenance only Oxygen Tank List (Non-refilled; refilled by Fire Department):

Type: Oxygen (non-medical grade; yellow), size: 14.6CF, quantity of tanks _8_

PM maintenance for all tank types:

Contractor shall provide annual tank checks in addition to manufacturer/industry required testing and inspection to maintain tanks in a safe and operable condition.

• PM (annual maintenance/recertification) and repair of on-site 8-gallon propane tanks (quantity of 80- 100)

• Leak repairs on any tank, plumbing, hose, etc.

Emergency: response within 24 hours and repair complete within 48 hours of initial notification Priority: response within 72 hours and repair complete within one week of receipt of initial notification Routine: response within 1 week and repair complete in one month of initial notification

Additional Base Year Services:

A. Replace two 1000-gallon propane tanks with one 1000-gallon tank - In the base year of the contract the contractor shall maintain tanks, hoses, pumps, gauges, and parts associated with industrial gases e.g. propane and welding. This work shall be performed continuously until complete to ensure all proper operation and monitoring.

B. The Contractor shall provide an individual testing/inspection report for all industrial gas systems where work is to be conducted. The Contractor shall prepare and submit an electronic file (PDF) of all testing/inspection reports within seven (7) calendar days after the completion of testing/inspection. All industrial gas systems and associated equipment parts and materials will be provided by the contractor. A service record identifier shall include the company name, the date the testing/inspection was completed, the name(s) of personnel that participated, the license/certification numbers of all participating personnel, and the contact information for each person who participated in the testing/inspection of the system.

C. The Contractor shall document all identified deficiencies from the industrial gas system, associated equipment parts and materials testing/inspection. All deficiencies shall be noted in the individual industrial gas system testing/inspection report and provided in a separate deficiency summary report to encompass all industrial gas system deficiencies found. Each industrial gas system deficiency shall be individually catalogued with industrial gas system type and location descriptors.

D. The Contractor shall provide service calls/repair for any industrial gas systems, separate of the scheduled inspection, testing, and maintenance services when notified by the Government.

Contractor shall troubleshoot and repair any system issue that impacts a safe and reliable operating condition of the systems. The Contractor shall provide services in a manner which ensures the safe and continuous operation of the industrial gas systems in accordance with commercial practices and/or manufacturer’s specifications. For routine service calls, the Government and the contractor will agree upon pricing prior to the start of work, based on predetermined labor rates and material costs.

E. The Contractor shall provide repair services, as needed, to troubleshoot, and repair any industrial gas system issue that impacts a safe and reliable operating condition. The Contractor shall provide services in a manner which ensures the safe and continuous operation of the industrial gas system in accordance with commercial practices and/or manufacturer’s specifications. The Contractor shall document all labor and materials expended during on-call services and provide an estimate of cost to the Contracting Officer, based on predetermined labor and material costs, within three (3) business days after the service was provided.

F. The Contractor shall provide modification, upgrade, and extension to the systems when notified by the Contracting Officer, or the Contracting Officer’s Representative. System upgrade and modification work, as approved by a Government Representative, shall require a detailed Management Plan. As a minimum requirement, design completion dates, construction schedules, staffing requirements, subcontractor information, equipment delivery dates, commissioning dates, etc. shall be included. If work is found to be behind schedule, the contractor shall work continuously, 24 hours per day, G. The Contractor shall submit reports for all services provided. All reports, for a calendar month, are to be submitted to the Contracting Officer within seven (7) calendar days after completion of a calendar month. The report shall identify the location, maintenance/ repair work performed, repairs needed, date of service, name of technician, and overall condition of the system. All deficiencies shall be noted in the individual industrial gas system summary report and provided in a separate deficiency summary report to encompass all industrial gas system deficiencies found. All records will remain the property of the Government and be turned over to the Government at the end of the contract. As built system drawings, original acceptance test records, and device manufacturer’s maintenance bulletins shall be retained to assist in the proper care of the system and its components.

H. The Contractor shall a sufficient number of qualified employees to enable him/her to properly, safely, and economically manage, operate, and maintain the industrial gas systems identified in this contract. Only qualified personnel, according to regulations, with the experience, and the necessary training in the inspection, maintenance, and testing of similar types of industrial gas systems shall be assigned to perform the required work of this contract. The qualifications of all personnel shall be provided to the Government prior to the badging process.

3.0 Excluded Work: Contractor shall not be responsible for the following:

A. The Contractor will not be required to fill LPG on the 8-gallon propane tanks.

4.0 Deliverables: Prior to commencing work, the Contractor shall provide the following:

A. Contractor shall provide receipts for each propane service on the date performed.

B. Contractor shall provide receipts for each welding costs on the date performed.

C. Contractor shall provide receipts for each Fire Department costs on the date performed.

D. Contractor shall provide a service order quote prior to performance and receipt of all services, material, and equipment cost on the date performed.

E. Contractor shall provide an inspection and testing documents of all tanks e.g. routine, annual, hydrostatic F. The Contractor shall document all testing/inspection deficiencies. All deficiencies shall be noted in the individual equipment and tank testing/inspection quarterly report and provided in a separate deficiency summary report to encompass all equipment and tank deficiencies found.

Each equipment and tank deficiency shall be individually catalogued with equipment and tank, system type, and location descriptors.

G. A list of products and corresponding SDS sheets for each chemical to be used and/or stored on-site.

H. Copy of known drawings, submittals, O&M manuals, and service guides.

I. Dates for scheduled industrial gas systems inspection, testing, and maintenance.

J. Sample of daily report to be submitted after each service action.

K. Resume, license, certificates for qualified technicians to perform services.

L. Company emergency contact information.

M. A statement that confirms the company provides safety training to employees as required by the trade(s) and that the company maintains a safety and health program.

N. Provide required insurances.

5.0 Government Furnished Equipment Description: The government will provide the quantity of 80-

100 eight-gallon propane tanks used for the vehicles on DSCC.

6.0 Period of Performance (PoP): The Period of Performance shall be one base year of 12 months with four additional years are included.

7.0 Work Schedule: Work shall be performed from 6:30 a.m. through 4:00 p.m. (Eastern Time), Monday through Friday. No work shall be performed during weekends or federal holidays. Work hours are subject to change after award per customer and service order request. A quarterly service will primarily be the functional and routine schedule.

8.0 Service Order Requests: Emergency: response within 4 hours and repair complete within 24 hours of initial notification.

Priority: response within 72 hours and repair complete within one week of receipt of initial notification Routine: response within 1 week and repair complete in one month of initial notification

9.0 Quality Control (QC): The Contractor shall adhere to all Federal, State, County, City laws and codes, as applicable. The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS and in compliance with the Quality Assurance Plan (QASP). The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QC program is the means by which it assures itself that its work complies with the requirements of the contract.

10.0 Recognized Holidays: The following are recognized US holidays. The contractor shall not perform services on these days:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

11.0 Place and Performance of Services: The contractor shall provide services during their normal business hours except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at the Government’s facility.

The contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS.

Place of performance address:

Defense Supply Center Columbus 3990 E. Broad Street Columbus, Ohio 43218

Locations

Cage Location Number Cylinders

Building 1034 - west side (fenced area) 1 tank (1000 gallon) LPG lockers (6 total)

Building 318 compressed gas storage 23 Welding cylinders (80-251CF)

Building 43 (043-I-104) In-use welding cylinders

Building 46 Fire Department 23 Oxygen cylinders (14.6 – 226CF)

12.0 Security Requirements: Contractor and all associated sub-contractor’s employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by Security Office. Contractor workforce shall comply with all personal identity verification requirements as directed by DOD, HQDLA and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

13.0 Physical Security: The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

14.0 Warranty: The contractor shall furnish a 12-month warranty or the industry standard OEM commercial warranty; whichever is greater on all parts, labor, and services of each component with regard to the calibration of each item.

15.0 Invoicing: Payment of invoices will be accomplished by payment through the Defense Finance and Accounting Service. Invoices will be submitted to the Wide Area Workflow system in accordance with DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports and DFARS 252.232-7006 Wide Area Workflow payment instructions within 7 workdays after the conclusion of each service visit.

16.0 Service Contractor Report (SCR) FAR 52.204-14: The contractor shall report all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Defense Logistics Agency via a secure data collection site.

Reporting input will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year.

Steps for Submitting a Service Contract Report (SCR)

• Go to www.sam.gov and log in.

• Select Entity Registrations and then select Service Contract Reporting.

• SAM displays your entities which have service contracts and meet the reporting criteria. Select

View by entity to see the service contracts for each entity.

• Next, select Add for the service contract against which you want to create a Service Contract

Report. Each service contract which meets the FAR Subpart 4.1703 reporting thresholds is displayed.

• You will be taken to the Complete Service Contract Report page. SAM displays the contract details and allows you to report. You are required to enter the following information:

• Total Amount Invoiced: Total dollar amount invoiced for services performed during the previous Government fiscal year under the contract (this amount should include the prime and any subcontract amount).

• Prime Contractor Hours Expended: Prime contractor direct labor hours expended on the services performed during the previous Government fiscal year. The amount you enter is automatically divided by 2,080 hours to calculate a Full Time Employee (FTE) equivalent, displayed under the Prime Contractor Hours Expended as Prime Contractor FTEs.

• Report any required Tier 1 subcontractor information by selecting the Add Tier 1 Subcontract Information button.

17.0 Section 508 Compliance: Section 508 of the Rehabilitation Act requires Federal agencies to make their electronic and information technology accessible to people with disabilities. This applies to all Federal agencies when they develop, procure, maintain, or use electronic and information technology.

Any/all electronic and information technology procured through this effort must meet the applicable accessibility standards at 36 CFR 1194. 36 CFR 1194 implements Section 508 of the Rehabilitation Act of 1973, as amended, and is viewable at http://www.section508.gov

18.0 Common Access Card: Common Access Card (CAC) not required. Prior to gaining access to any DLA facility, contractor personnel must be vetted through the local security office. Due to DoD security requirements, foreign nationals and illegal aliens will not be permitted access to any DLA facility.

Individuals with outstanding warrants or certain convictions also will be denied access. Contractor personnel must ensure they have the appropriate identification required to access DLA facilities.

Contractor personnel entering a DLA facility should anticipate their vehicle will undergo a security check by DLA Security, and should ensure that no drugs, alcohol, or weapons of any kind are found within the vehicle. It is the contractor’s responsibility to ensure the personnel performing under this contract can and will meet these requirements for accessing DLA facilities. Names of contractor personnel will be provided to the local POC for vetting purposes no less than one week prior to the scheduled arrival date.

19.0 Changes to Key Personnel (OCT 2016): Certain skilled, experienced, professional and/or technical personnel are essential for successful accomplishment of the work to be performed under this contract. These are defined as "key personnel" and are those people whose resumes are submitted as part of the technical/business proposal for evaluation. The contractor shall use key personnel as identified in http://www.sam.gov/ http://www.section508.gov/ its proposal during the performance of this contract and will request contracting officer approval prior to any changes. Requests for approval of any changes shall be in writing with a detailed explanation of the circumstances necessitating the change. The request must contain a complete resume for the new key personnel and any other pertinent information, such as degrees, certifications, and work history. New key personnel must have qualifications that are equal to or higher than those being replaced. The contracting officer will evaluate the request and notify the contractor whether the requested change is acceptable to the Government

20.0 Training Services:

A. Furnish phase-in training for government employees

a. Safety & Operations Training: Delivered training sessions for facility personnel on cylinder filling, changing, regulator management, and emergency shut-off procedures.

b. Emergency Response Plan (ERP): Specific, documented steps for gas leaks, fires, or regulator failures.

c. Final Walkthrough/Sign-off: Formal documentation of training

21.0 Protection of Government Buildings, Equipment, and Vegetation:

The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of these properties, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price.

22.0 Site Visit:

FAR 52.237-1 Site Visit: Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

23.0 Point of Contacts:

The Government Contracting Officer:

Becky Hard Becky.Hard@dla.mil DLA Contract Services Office, Columbus- C1 3990 E. Broad St.

Columbus, OH 43218

The Government Contract Specialist:

J Logan Herd Jonathan.Herd@dla.mil mailto:Becky.Hard@dla.mil

DLA Contract Services Office, Columbus- C1

The Government Contract Officer Representative (COR):

Mitchell Corbin Mitchell.r.corbin@dla.mil DLA Installation Support