PWS.pdf

PERFORMANCE WORK STATEMENT

Bureau of Alcohol, Tobacco, Firearms, and Explosives

Asset Forfeiture and Seized Property Division

Storage, Transportation and Disposal Services

1. CONTENTS

1. General

1.1. Introduction

1.2. Objective

1.3. Scope of Work

1.31 Facility & Access Requirements

1.32 Conex Box & Equipment Standards

1.33 Performance & Transitions

1.34 Liability, Insurance & Subcontracting

1.35 Loss, Damage & Incident Reporting

1.4 Contract Type

1.5 Period of Performance

1.6 Storage and Facility Standards

1.61. Physical Security Requirements

1.62 Inventory & Asset Management

1.63 Incident Reporting & Liability

1.64 Facility Changes & Additional Space

1.7 Initial Intake

1.71 Liability and Inventory Control

1.72 Case File Requirements

1.73 Physical Marking and Photography

1.74 Critical Notifications and Reporting

1.75 Disposal and Destruction

2. Staffing and access requirements

2.1 Access & Availability

2.12 Personnel Standards

2.13 Oversight & Compliance

3. Contractor Quality Assurance

4. Meetings and Reporting

5. Delieverables (CDRLS)

6. Clin Structure

7. Acceptance, Invoicing, and Payment

8. Performance Standards (QASP summary)

9. Glossary of Abbreviations and Acronyms

1. GENERAL

1.1. Introduction

The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) protects communities from violent criminals and the illegal use of firearms/explosives. AFSPD applies DOJ Asset Forfeiture policies to remove proceeds and instrumentalities of crime from commerce. Due to the size of various ATF seizures commercial warehouses are needed to safely secure assets prior to case adjudication and forfeiture. This acquisition provides for storage of seized assets in a commercial warehouse and the transportation of assets on an as needed basis. Assets stored will primarily be firearms, ammunition, tobacco and assets to be forfeited at case adjudication.

1.2. Objective

Establish procedure for the contractor to provide processing, transportation, storage, and disposal of property/evidence services to the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF).

1.3. Scope of Work

1.31 Facility & Access Requirements

• Location: Facilities must be in the continental U.S., specifically within 30 miles of the overseeing ATF Field Office. Variances for storage outside this radius require COR approval. ATF will review location and suitability of warehouse and has final decision on asset storage location.

• Operating Hours: Standard access is Mon–Fri, 8:30 AM – 5:00 PM (excluding holidays).

• Emergency/After-Hours: The contractor must provide a 24/7/365 point of contact. If ATF requires access outside standard hours, a contractor employee must be present on-site.

• Scalability: Storage locations may be added or withdrawn based on Division needs. Contractor must be able to secure storage in within

CONUS, Guam, AK, HI, and PR as requested. Current storage locations are in the states AZ, AL, CA, FL, GA, IL, IN, MD, MI, MO, OK, OH, PA, TX, VA, UT. Square footage total of current sites 3,680 sq ft.

• Personnel: Forklift driver available upon request and during Emergency/After-Hours (if required). Hourly rate will be determined by SAM.GOV wage rate. Any unused contract hour funding will be de-obligated to Government.

1.32 Conex Box & Equipment Standards

The contractor must deliver Conex boxes within 72 hours of notification (unless a written extension is granted by the COR). All units must feature:

• Watertight seals to prevent water damage.

• Floors in good condition and smooth-operating doors/latches.

• Security: High-security locks upon request. Conex box will need to be independently alarmed 7 business days after placement unless an extension is granted by the COR.

1.33 Performance & Transitions

• Commencement: Full performance must begin within 30 calendar days of the award.

• Phase-In: The contractor will assume tasks as directed, utilizing incumbent staff for familiarization as specified by the COR.

• Phase-Out: A 14-day transition period applies at the end of the contract.

1.34 Liability, Insurance & Subcontracting

The prime contractor maintains sole financial and legal liability for all assets, regardless of subcontractor involvement.

Category Requirement

Tracking Must track assets from pickup to destination (Driver name, fleet ID, and pickup/drop-off times).

Insurance Must match inventory value; ATF must be named as "Additional Insured." Proof of insurance must be provided within 24 hours of a request.

Subcontracting All COR communication must go through the prime contractor. The prime must be able to attend meetings at ATF HQ or the facility within 48 hours' notice.

1.35 Loss, Damage & Incident Reporting

• Notification: Report any loss, theft, or damage to the COR within 24 hours.

• Remediation: Items must be repaired, replaced, or reimbursed at monetary value (or as directed by the COR) within 20 days of notification.

1.4 Contract Type

• Firm Fixed Price (FFP) with Cost Reimbursable (CR) CLINs with Not to exceed ceilings for unpredictable supply needs and transportation.

• Storage Pricing Structure (Fully Burdened Square Footage Rate)

The Contractor shall provide a single, all-inclusive, fully burdened monthly rate per square foot ($/SF) for the designated storage space. This square footage rate shall serve as total compensation for all resources, infrastructure, and security measures required to maintain the storage footprint.

The all-inclusive square footage rate MUST encompass the following integrated cost components:

• Warehouse Facility Lease/Rental: All costs associated with the underlying warehouse real estate, including climate control (if applicable), structural maintenance, facility access, utilities, and general facility insurance.

• Conex Box Storage Footprint: The physical square footage footprint occupied by the contractor provided Conex container(s) within the facility, including necessary clearance/access space surrounding the unit.

• Dedicated Intrusion Detection & Alarm Systems: All costs for the procurement, installation, monitoring, testing, and cellular/landline communication capabilities of dedicated, commercial- or government-grade alarm systems physically affixed to the Conex container(s). This includes 24/7 monitoring center fees and dispatch protocols.

• Forklift on site. Service Contract Act applies. Driver rate based on the current performance year Wage Determination for the state and county where the performance is being completed.

1.5 Period of Performance

The anticipated period of performance for this requirement is July 1, 2026– June 30, 2031 with a base year and four (4) 12-month option periods, if exercised.

1.6 Storage and Facility Standards

• Structure: All storage must be in a permanent, standing structure that is clean, orderly, and equipped with running water and a restroom.

• Maintenance: Facilities must be free of standing water, mud, weeds, debris, and pests; corrections are at the contractor’s expense.

• Climate Control:

o Standard Assets: 40°F – 90°F with 40% – 60% humidity.

o Tobacco Products: 65°F – 75°F.

• Compliance: Contractor must provide evidence of compliance with all laws/ordinances and maintain current permits.

1.61. Physical Security Requirements

• Access Control: Limit physical and visual access to approved personnel only. An access log to each facility must be maintained by contractor.

• Monitoring: Mandatory motion sensors and alarm contacts on all indoor entry points.

• Security Plan: A detailed plan must be submitted, including:

o Facility addresses and descriptions of storage areas.

o Current photographs of the facility.

1.62 Inventory & Asset Management

• Identification: Every pallet must be marked with its Asset Identification Number (AIN) and item numbers.

• Tracking System: Maintain an up-to-date electronic system capable of pinpointing asset locations. The COR must have system access or receive reports upon request.

• Integrity: Assets must be stored to preserve their condition. Report any issues regarding asset integrity to the COR immediately.

1.63 Incident Reporting & Liability

• Reporting Timelines:

o Police/COR: Report loss, theft, or vandalism to local police and the COR within 24 hours.

o Documentation: Provide a copy of the police report to the COR within 24 hours of receipt.

• Restitution: For any lost, stolen, or damaged assets (including subcontractor property), the contractor must repair, replace, or issue payment for "like or equal value" within 20 days of notification.

1.64 Facility Changes & Additional Space

• Approval: Any additional or alternative facilities require prior written approval from the COR.

• Relocation Costs: If the contractor initiates a facility change, they assume all costs associated with relocating stored assets.

1.7 Initial Intake

1.71 Liability and Inventory Control

The contractor assumes sole legal and financial responsibility for all assets from the moment of pick-up until final disposal.

To maintain control, the contractor must use an Asset Inventory Management Process tracking these minimum data points:

• Identifiers: CATS ID & ATF Case Number.

• Location: Sub-K name & assigned square footage.

• Details: Asset description (including container/conex number), storage type, and start date.

1.72 Case File Requirements

A dedicated electronic or paper case file must be securely maintained for every asset. Each file must include:

• Checklists: Initial intake inspection.

• Legal Docs: Signed Storage Task Orders (STOs) and all records related to condition, storage, and disposal.

• Visuals: Digital photos of the asset or conex box.

1.73 Physical Marking and Photography

All assets must be clearly labeled using a suitable marking substance or an attached printed sheet.

1.74 Critical Notifications and Reporting

• Hazardous Substances: If an unidentified hazardous substance is discovered, the contractor must notify the COR by COB on the day of discovery.

• STO Receipt: The contractor must sign and date the STO upon receipt of an asset and email it to the COR within 3 days.

1.75 Disposal and Destruction

Contractor shall be able to provide disposal of tobacco assets and as needed access to an Online Auction Contractor, Sealed Bid Sale, or Destruction Authorized Agency

2. STAFFING AND ACCESS REQUIREMENTS

2.1 Access & Availability

• Standard Hours: Available Mon–Fri, 8:30 AM – 5:00 PM (excluding holidays). Deviations require prior COR approval.

• Emergency Contact: Provide a 24/7/365 point of contact.

• Visitor Management:

o Maintain a bound visitor log with numbered pages.

o Access is restricted to authorized contractor staff, the CO/COR, or those accompanied by ATF.

o Unauthorized individuals (including seizing agency personnel) must be denied access, logged, and reported to the COR immediately.

o Authorized visits will be scheduled via a no-cost Sub-Task Order (STO).

2.12 Personnel Standards

The following requirements apply to all contractor and subcontractor staff:

• Background: The Contractor shall ensure that all personnel assigned to this contract undergo a comprehensive commercial background check. Individuals with convictions that directly relate to the duties of the position shall be evaluated via an individualized assessment considering the time elapsed and evidence of rehabilitation, to ensure the protection of government property and compliance with federal suitability guidelines.

• Authorization: Submit a complete list of authorized subcontracted warehouse management to the COR upon contract award.

2.13 Oversight & Compliance

• Inspections: The COR will perform quarterly and unannounced inspections of the facility, assets, case files, and processes.

• Information Handling: Forward all inquiries regarding seized assets directly to the COR; do not release information.

• Insurance: * Must be commensurate with inventory value.

o ATF must be named as an Additional Insured.

o Certificates must be provided at award, at each option year, or upon policy changes.

o Proof must be produced within 24 hours of a COR request.

3. CONTRACTOR QUALITY ASSURANCE

Meet PWS timeliness; proactively notify COR of delays with corrective plans; maintain audit-ready files and data integrity. Quality Assurance Plan will be used to document performance

4. MEETINGS AND REPORTING

• Post-Award Kickoff: within 10 business days via MS Teams.

• Intermittent Status Reviews: as requested (Teams/phone/in-person) with 7 days’ notice.

• Monthly Status Meeting: first Monday monthly; cover prior month activities, risks/mitigations, next-month plan.

• Reporting: monthly accruals by the 25th.

5. DELIEVERABLES (CDRLS)

• Intake photos (≤3 business days of receipt).

• Signed STO (≤3 business days of receipt).

• Monthly invoice & activity report 14 days after Period of Performance.

• Destruction Plan (per event; prior to execution).

• Destruction media (video/photos) and COD (≤10 business days after destruction).

• Access/Alarm logs upon request.

6. CLIN STRUCTURE

See Section 2 - Commodity or Services Schedule of contract.

7. ACCEPTANCE, INVOICING, AND PAYMENT

Acceptance via COR; invoice monthly with CLIN detail; Invoiced labor will be based on the performance of the labor (state and county) Wage Determination for the current year. Service Contract Act applies; Government may withhold for non-conforming/late deliverables until cured.

8. PERFORMANCE STANDARDS (QASP SUMMARY)

Objective Standard Surveillance Incentive/Remedy

Secure warehouse and delivery conex box

≤ =3 business days

PWS standards

100% COR review Performance via CPARS/meeting with COR to identify and correct issue.

Response to COR inquiries, STO, Consignment requests

≤ 24 hours from request Phone, email correspondence

Performance via CPARS/meeting with COR to identify staffing issue.

Intake confirmation Photos & STO ≤ 3 business days

100% COR, ATF

employee review

Performance via CPARS

Data integrity ≥ 99.5% accurate; real-time access

Quarterly audits Performance via CPARS

Security Zero unauthorized access events

Unannounced inspections Cure notice; termination potential

9. GLOSSARY OF ABBREVIATIONS AND ACRONYMS

• “AS IS, WHERE IS”: All items to be sold with no warranty or guarantee whatsoever. Items are to be purchased exactly as they appear at auction. They will be sold based on their appearance only. “As is” is a disclaimer of warranties or representations. “Where is” denotes that the buyer takes the item as found and must remove it from the point of sale.

• CONTRACTING OFFICER (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

• CONTRACTING OFFICER’S REPRESENTATIVE (COR): A Government employee who provides technical directions to the contractor. The COR is designated in writing by the CO.

• SUB-TASK ORDER (STO): An order placed by the COR obligating specific line-item services and tasks under the contract a STO can also be used by the COR to notify the contractor of other non-payment-related tasks.

• ASSET IDENTIFICATION NUMBER (AIN)/ CONSOLIDATED ASSET TRACKING IDENTIFICATION NUMBER (CATS ID):

This is the asset seizure. contractor/ This is the seizure contractor

• TRANSPORTATION:

o Small Box Truck (20 feet and below) o Large Box Truck (21 feet and above

• WAIT TIME; The period that labor and equipment are deployed and on standby waiting to provide services on an operation.

• LABOR: Personnel provided by the contractor to support client needs such as packaging, loading, shipping, transporting, securing, managing life cycle, inventorying, and disposing of property items.

• CONEX BOX: Metal container used to store various assets, standard size conex boxes are (10ft, 20ft, 40ft)

• STORAGE: Custodial Levels

• Administrative Custody: Consigned property in secure storage where items are locked within a CONEX intermodal shipping container, bunker, or other secure enclosure which only authorized ATF personnel can enter and access

• Full Custody; Consigned property in secure storage where items are stored on pallets, in boxes, or other containers where the storage vendor has access and control over the items.

• Types of Storage

• General Indoor– This type of storage involves assets in both full and administrative custody items stacked on pallets or in boxes within a fully enclosed structure with substantial/permanent walls, roof, and floor which will allow for movement of Assets while controlling surface/environmental problems such as standing water, mud, dirt, dust, debris, pests and/or infestations. General indoor storage may involve climate control and usually involves full custody.

• General Indoor Climate Control – General indoor storage with a climate-controlled environment for the storage of items that are perishable or susceptible to degradation from exposure to heat, humidity, or cold.

• Hazmat – This type of storage applies to items that fall within the U.S. Department of Transportation’s (DOT) 9 categories of hazardous materials appearing in Appendix A of this Statement of Work. These items must be properly placarded and displayed while in custody in accordance with DOT regulations.

• Disposal –Online Auction Contractor, Sealed Bid Sale, Destruction Authorized Agency

Appendix A – Hazardous Materials

Class 1 – Explosives

• Division 1.1 Explosives with a mass explosion hazard

• Division 1.2 Explosives with a projection hazard

• Division 1.3 Explosives with predominately a fire hazard

• Division 1.4 Explosives with no significant blast hazard

• Division 1.5 Very sensitive explosives; blasting agents

• Division 1.6 Extremely insensitive detonating devices

Class 2 – Gases

• Division 2.1 Flammable Gases

• Division 2.2 Non-flammable, non-toxic compressed gases

• Division 2.3 Gases toxic by inhalation

Class 3 – Flammable Liquids (and Combustible Liquids)

• Flammable liquids – liquid with a flash point of 140°F or less

• Combustible liquid – liquid with a flash point between 140°F and 200°F that does not meet any other hazard class definition.

Class 4– Flammable Solids; Spontaneously Combustible Materials; Dangerous when Wet Materials

• Division 4.1 Flammable solids – wetted class 1 explosives, self-reactive materials or readily combustible solids

• Division 4.2 Spontaneously combustible materials -pyrophoric or self-heating materials

• Division 4.3 Dangerous when wet materials – gives off flammable or toxic gas or become spontaneously combustible on contact with water

Class 5 — Oxidizers and Organic Peroxides

• Division 5.1 Oxidizers – by yielding oxygen, causes or enhances the combustion of other materials

• Division 5.2 Organic peroxides – organic compounds with the bivalent R-O-O-R structure where at least one R is a carbon chain, except for materials that meet class 1 (Explosive) definition, or are “forbidden” on the HMT.

Class 6 — Toxic Materials and Infectious Substances

• Division 6.1 Poisonous materials – a liquid with an LD50 oral not more than 500 mg/Kg, or a solid with an LD50 oral not more than 200 mg/Kg, or a compound with a LD50 dermal not more than 1000 mg/Kg, or a dust/mist with a LC50 or not more than 10 mg/L

• Division 6.2 Infectious substances – Go to Guide to Shipping Biological Materials and Biological Materials Online Certification for more information.

Class 7 — Radioactive Materials

• Any material with a specific activity greater than 0.002 microcuries per gram (mCi/g.) The specific activity of a nuclide means the activity of the nuclide per unit mass of that nuclide.*** All Class 7 shipments must be coordinated through Radiation Safety 515-2894

Class 8 — Corrosive Materials Class 9 — Miscellaneous Dangerous Goods

• Materials that present a hazard during transport but do not meet other hazard class definitions. Examples are dry ice and lithium batteries.