Addendum to_FAR 52.212-1_52.212-2.pdf

RFQ - 15A00026Q00000067

REQUEST FOR QUOTE INSTRUCTIONS, CONDITIONS

AND NOTICES TO OFFERORS

Addendum to FAR 52.212-1 Instructions to Offerors

1. 52.216-1 Type of Contract (APR 1984) The Government plans to award a single award hybrid Fixed Price as allowed in accordance with (IAW) Revolutionary Far Overhaul (RFO) Subpart 12.2, Solicitation, Evaluation, and Award, with (1) Base year plus (4) one-year option periods that encompasses firm fixed price and other direct costs for travel (cost reimbursable). The award will be made to the quote that offers the greatest advantage to the Government.

2. Questions

Any questions regarding this solicitation must be submitted via attachment A (Qs_As) and emailed to Contracting Officer Steven Jaimes at Steven.Jaimes@atf.gov no later than June 09, 2026, 5:00 PM Eastern Time. Questions answered via amendment within seven days of question closing period. See Block 8 of the Solicitation for offer due date.

3. Voluntary Advisory Evaluation Procedure

This solicitation encompasses several innovative procurement techniques. To increase transparency of them with industry, they are listed with bullets below. The Period Table of Acquisition Innovations (PTAI) PDF Playbook (as well as the website - The Periodic Table of Acquisition Innovations (PTAI)! | Acquisition Gateway), includes full tile sharing the description, problems solved, benefits of use, small business benefit, and real sample documents, which may include training aids, for each.

• Advisory Down Select

• Confidence Rating mailto:Steven.Jaimes@atf.gov https://www.commerce.gov/sites/default/files/2024-08/Periodic%20Table%20of%20Acquisition%20Innovations%20-%20PDF%20Playbook%20V2.0%20Final.pdf https://www.acquisitiongateway.gov/periodic-table?_a%5Eg__gl=1*1vmmnds*_ga*MTMwNzY3MTQ1My4xNzYyMzQ4Mzgz*_ga_HBYXWFP794*czE3NjIzNTY4MzYkbzIkZzEkdDE3NjIzNTcwMTgkajYwJGwwJGgw https://www.acquisitiongateway.gov/periodic-table?_a%5Eg__gl=1*1vmmnds*_ga*MTMwNzY3MTQ1My4xNzYyMzQ4Mzgz*_ga_HBYXWFP794*czE3NjIzNTY4MzYkbzIkZzEkdDE3NjIzNTcwMTgkajYwJGwwJGgw

The estimated schedule is below:

Event Date Phase I Written Answers Due Solicitation Due Date

Voluntary Advisory Evaluation Notification for Phase II, as applicable

Estimated 2 business days after Phase I

Phase II – Full Technical Capability and Approach - Voluntary Advisory Evaluation Notification, and Price Review, as applicable

2 business days after notification

4. Quote Due Date and Submission

The Offerors shall submit the written answers associated with Phase I via email to and Steven.Jaimes@atf.gov no later than the Offer due date (block 8). Further instructions for Phase II volume submission will be provided after the Government contemplates its evaluation of quotes received in response to Phase I.

No other methods of submission will be accepted.

The Government is not liable for any expenses incurred by the Offerors in developing and submitting quotes for this solicitation.

All correspondence to the Government must include at a minimum:

• The company name

• UEI number

• Address

• Authorized corporate representative and o Their title o Email o Phone number

5. Instructions for Phase I Written Answers

The following instructions are for the preparation and submission of written answers. The purpose of this section is to establish requirements for the format and content of submissions so that all documentation contains essential information and can be evaluated equitably.

Offerors must read the entire solicitation document, including all attachments, prior to submitting questions and/or preparing your offer. Omission of any information from the offer submission requirements may result in rejection of the offer. Offerors must follow the detailed quote preparation instructions fully and carefully.

A) Written answers that fail to conform to the format requested may be found unacceptable and may be rejected without further consideration if the Contracting Officer determines that a significant revision or addendum to the Offeror’s quote would be required to permit further evaluation, and especially if the incompleteness of the quote or errant formatting of the quote appears to be due from a lack of diligence or competence of the Offerors.

B) The quote shall be valid for 180 calendar days from the quote due date.

5.1 Written Answers

Written Answers – No more than one (1) page for each question answered. There are six (6) written questions, therefore the total page limitation for the written answers shall be no more than seven (7) pages. Excess pages shall not be reviewed nor evaluated. The page count for the technical quote is exclusive of the cover letter, cover page, or table of contents, if any.

A) 12-point font no reduction is permitted except for organizational charts or other graphic illustrations, or in headers/footers.

B) In those instances where reduction is allowable, Offerors shall ensure that the print is easily readable; no less than 8-point font on graphs and 10-point font on tables.

C) Each page shall have adequate margins on each side (at least one inch) of the page. Header/footer information (which does not include any information to be evaluated) may be included in the 1” margin space.

D) Each file shall be submitted in a format readable by Microsoft Office (DOCX) or searchable/unlocked PDF.

6. Quote Content (Phase I, Phase II)

Naming Convention Tab Title Associated Evaluation Criteria

Phase I – Direct to Experience Questions Tab A (Document) Written Answers 1

Phase II – Full Technical Capability and Approach, Past Performance, Price Tab A (Document) Cover/Transmittal Letter N/A Tab B (Document) Full Technical Capability and Approach –

Understanding of the Performance Work Statement (PWS)

Tab C (Document) Past Performance 2 Tab D (Excel) Pricing Schedule (Submitted in Excel format)

NO PRICE INFORMATION IS TO BE INCLUDED IN PHASE I.

6.1 Instructions Phase I

Phase I – Written Answers

Criteria: No more than one (1) page per question. See paragraph 5.1.

Questions:

1. Rapid Response & Asset Mobilization: Describe a real operational instance within the past 24 months where your company simultaneously fulfilled an asset logistics requirement involving short-notice deployment. Demonstrate your specific ability to deploy commercial transport vehicles or deliver industrial storage assets (such as watertight Conex boxes) to warehouse locations that are in accordance with the PWS within a 72-hour notification window. Include states and agency/customer serviced, service volumes, staffing model, and outcomes. Conex boxes will need independent alarming. What methods will be used to alarm conex box as stated in the PWS 1.32 Conex Box & Equipment Standards?

2. Managing Competing Mission Deadlines: Describe an instance where your firm successfully managed competing storage, transportation, or asset disposal deadlines for multiple federal or major commercial customers simultaneously. Detail your precise operational prioritization methodologies, tracking frameworks, and final outcomes.

3. Nationwide Infrastructure & Logistics Reach: Detail your firm's current operational infrastructure capable of maintaining a footprint across the continental United States.

Describe your asset tracking mechanisms, warehouse networks, fleet options (small/large box trucks), and industrial equipment availability (e.g., forklift operators).

Provide system descriptions or software interface screenshots where applicable. Is there something about your logistics network that separates you from your competitor’s?

4. Regulated Commodities & Environmental Controls: Detail your firm's specific corporate experience in handling, inventorying, securing, and maintaining physical custody of sensitive, high-value, or legally regulated commodities—specifically firearms, ammunition, and tobacco products. Describe your facility's physical capability to maintain exact climate-controlled thresholds (40°F–90°F with 40%–60% humidity for standard assets, and 65°F–75°F for specialized tobacco).

5. High-Complexity Logistics (Hazmat Handling & Disposal): Describe a high-complexity logistical scenario where your firm was required to transport, placard, and safely store

Department of Transportation (DOT) Class 1 through Class 9 Hazardous Materials (including explosives, volatile gases, flammable liquids, and toxic substances).

6. Subcontractor & Personnel Security Lifecycle: Detail your firm's comprehensive personnel management lifecycle—including sourcing, recruiting, background checks, and credential verification—for both prime and subcontractor labor. Explain your proactive operational controls to guarantee that zero personnel with access to seized evidence have past suspected law enforcement dealings or qualify as "prohibited possessors" under federal statutes.

6.2 Quote Submission – Phase II

(a) To be considered for selection, the Offeror must submit a complete response to this Request for Quote (RFQ) using the sequence and format provided herein. All pages must be identified with the Offeror’s name and Solicitation number.

(b) The electronic submission of the quote shall be in uncompressed files submitted via email or as attachment.

(c) The electronic version of the text shall be in Microsoft Word or Adobe Acrobat Portable Data Format (PDF). Pricing shall be submitted in Excel format and presented in an organized fashion reflecting the CLINs in the Schedule found in Section 1 of the 1449.

(d) Information shall be confined to the appropriate section to facilitate independent evaluation. The technical quote should be clear and concise, logically assembled and indexed and cross-indexed to applicable parts of the RFQ as appropriate. Pages over the maximum-page limitation for any section will be excluded from evaluation. The page limits shall include any diagrams, figures, tables, or reference material.

Format:

Submissions. Submissions shall be on 8 ½” x 11” (with no fold-outs). The text shall have 1” margins on all sides, be single-spaced; font color black; and font size 12. Illustrations (e.g., graphics figures, graphs, and tables) shall be in portrait format with font colors other than black allowable and font sizes 12, 10, and 9 are considered acceptable. The Offeror’s company name (no logos), the date, solicitation number, section shall be included on each page of the quote (may be included in a header/footer). All pages of the quote shall be numbered, using a uniform-paragraph-numbering system. Page numbers, headers and footers may be outside the page margins, and are not bound by the font, color and point-size requirement. Information not contained within the above limitations will not be evaluated.

The Offeror shall present all information relevant to each factor in the appropriate section. The Offeror shall insert its company’s name in the filename. At the end of each section, the Offeror may include any “Exceptions” that they take with the requirements, constraints, and terms and conditions. Any exceptions taken shall clearly identify the RFQ Section, paragraph, and requirement/objective, constraint, or terms and conditions to which exception is being made and include appropriate supporting rationale for each exception. The Government is not obligated to accept such exceptions to the RFQ, and these may render the Offeror’s quote unacceptable.

Suggested, optional wording changes (to include clarifications and addenda) to any terms and conditions of the RFQ shall be identified in this part. The Government may at its option accept or reject any such changes. If no exceptions are taken, Offerors shall include the following statement in this part of the proposal: “[Name of Offeror] takes no exception to any terms and conditions of RFQ No. 15A00026Q00000067.

6.3 Phase II: Criteria for Full Technical Capability and Approach, Past Performance, Price

Quote Cover/Transmittal Letter

The Offeror shall provide a Quote Cover/Transmittal Letter (limit 2 pages) with pertinent Offeror information. This information should include, at a minimum, the company name, UEI number, address, authorized corporate representative and their title, email and phone number.

Offerors participating in teaming/partnering arrangements for this acquisition shall submit their teaming/partnering agreements with their quote. The agreements shall be signed by the parties and shall demonstrate the relationship between firms and identify contractual relationships and authorities to bind the firm and the team/partnership. Offerors proposing major subcontracts (subcontracts exceeding 10% of the overall contract value) shall submit signed letters of commitment from the subcontractors which define the contractual relationship and identify contribution to the planned arrangement in terms of the type and proportion of work to be performed. Copies of agreements and letters of commitment shall be submitted with the quote under this section and will not count towards the page limitation. Offerors shall include a cover page with their agreements to include a list of the teaming/partnering parties and the following information for each party: company name, UEI number, address, point of contact, email address, phone and fax numbers.

Offers shall demonstrate the following:

6.3.1 Full Technical Capability and Approach (15 page limit)

The contractor shall describe its technical capability and approach for achieving the required outcomes of PWS. The response must be clear, concise, and specific. Statements that the company, “understands the requirement and will comply” by themselves are not satisfactory. The quote shall include a detailed description of supplies and or services to be provided which addresses in an in-depth manner how the Offeror plans to meet the requirement.

6.3.2 Past Performance (3 Page limit per reference)

The contractor shall provide references for three (3) contracts/orders with the Federal Government and/or commercial customers that demonstrate recent (within last 3 years from the date quotes are due) and relevant past performance of similar scope, size and complexity of the services identified in the PWS. Relevant is defined as work similar in complexity, magnitude, and type of the work described in the PWS. Offerors with no relevant past performance shall affirmatively state this in their quote; the Government will assign a Neutral rating (neither favorable nor unfavorable) for the past performance factor.

The Offeror shall submit Attachment B, Past Performance Survey for the submitted references to Steven.Jaimes@atf.gov if a CPARS cannot be obtained.

The Offeror shall provide a detailed summary of the work performed for each past-performance reference submitted. Where possible, ATF may interview each reference provided to verify project scope, dollar value, and obtain additional, past-performance information. The Offeror shall provide telephone, fax, and email address for the points of contact (POCs) for the technical and contractual personnel with each referenced project as well as a description of the referenced contract/purchase actions.

The Offeror shall submit recent-and-relevant, past-performance information for a team member(s), affiliate(s), or major subcontractor(s) that will perform major or critical aspects of the requirement; however, the Offeror must clearly explain how these other companies will be significantly involved in the proposed task order.

6.4 Pricing

The Offeror shall ensure that all information is presented in an organized fashion to allow ATF to understand the cost. The resulting contract from this solicitation shall be firm fixed rates and cost-reimbursement for ODCs and Travel CLINs in accordance with FAR 31.205-46 (Travel). The price quote shall include:

• Breakout of all labor costs to include:

Quoted hourly rate under or equal to the Department of Labor fair and reasonable determined rate

• Breakout of all supply costs to include:

o Unit of Issue o Etc…

• Other costs:

o Travel o Profit/Fees o Rental prices of forklifts, storage units, etc… o Escalation Rate for Base plus (4) option years

Issuance of this solicitation does not constitute an award commitment on the part of the Government. This request does not commit the Government to pay for costs incurred in the submission of a quote or for any other costs incurred prior to the execution of a formal contract unless specifically authorized in writing by the Contracting Officer.

Attention is directed to the fact that a Contracting Officer is the only individual who can legally commit or obligate the Government to the expenditure of public funds should a contract result by reason of a response to this request for quote.

7. Voluntary Advisory Evaluation Procedure Notification

Offerors will receive an advisory notification via e‐mail from the Contracting Officer. This notification will advise the Offeror of the Government’s advisory recommendation to proceed or not to proceed with Phase II submission. Offerors who are rated most highly for Phase I will be advised to proceed to Phase II of the quote submission process. Offerors who were not among the most highly rated will be advised that they are unlikely to be viable competitors, along with the general basis for the Government’s advisory recommendation. The intent of this notice is to minimize quote development costs for those Offerors with little to no chance of receiving an award. However, the Government’s notice will be a recommendation only and those Offerors who are advised not to proceed may elect to continue their participation in the procurement.

Only Offerors that submitted all required Phase I materials may proceed to Phase II. For those Offerors that are advised to proceed to Phase II of the quote submission process, the Contracting Officer will include the Phase II submission instructions on the advisory notification. The Government recommends Offerors to begin preparation of Phase II pricing only after receipt of the Phase I voluntary advisory notice.

Those Offerors that received voluntary advisory notification not to proceed to Phase II but regardless choose to proceed shall send an email to Steven.Jaimes@atf.gov not later than 24 hours after receipt of the advisory recommendation not to proceed, indicating its intent to participate in Phase II. After the Contracting Officer receives notice from the Offeror stating its intent to participate in Phase II despite the Government’s advisory notification not to proceed, the Contracting Officer will send a separate e‐mail with Phase II submission instructions within two (2) business days or less.

ADDENDUM TO FAR PART 52.212-2 EVALUATION FACTORS FOR AWARD

1. Basis for Award

This acquisition is being conducted pursuant to RFO/FAR Subpart 12.2 - Solicitation, Evaluation, and Award. The Government intends to establish a FFP Contract to the contractor whose quotation represents the best value to the Government. The duration of the contract will be base and four (4) one (1) year options, that encompasses firm fixed price and other direct costs for travel (cost reimbursable). The award will be made to the quote that offers the greatest advantage to the Government.

Phase I, Written Questions: Direct to Experience - Technical Capability and Approach Phase II, Full Technical Capability and Approach, Past Performance, and Pricing

The Government will perform a comparative evaluation of quotations to determine which represents the best value. A streamlined, best-value source selection technique used to directly compare offerors against each other, rather than against a rigid standard. Phase I Evaluation Criteria is more important than Phase II evaluation criteria, when combined. All non-price evaluation criteria, when combined, are significantly more important than Phase II Pricing aspect. As the nonprice merits of competing Offeror’s written answers approach equal, Phase II Pricing aspect will become more important in the award decision. If competition is achieved, competitive pricing will determine fair and reasonableness. Award may not necessarily be made to the lowest priced quote.

The Offerors are advised that the Government intends to make award on the basis of the initial quotes without communicating with offerors but reserves the right to communicate if determined by the CO. Therefore, each initial quote should contain the Offeror’s best terms from a price and technical standpoint. Quotes which merely restate the requirement, or state that the requirement will be met without providing supporting rationale, are not sufficient and will receive “No Confidence” adjectival rating resulting in failing to meet the minimum requirements of the solicitation and not be considered for award.

2. Evaluation Criteria

The voluntary advisory evaluation (Phase I) will be performed using confidence ratings (Table 1). Phase II, factors 1 through 3, will each also use the below confidence ratings, however, If an Offeror is found to be unacceptable (have received a “No Confidence” adjectival rating) for Factors 1 or 2, then the Government reserves the right to not conduct further evaluation of the Offeror’s quote.

Table 1 – Confidence Ratings High Confidence The Government has high confidence that the

Offeror understands the requirement, proposes a sound capability and approach, and will be successful in performing the contract with little or no Government intervention.

Some Confidence The Government has some confidence that the Offeror understands the requirement, proposes a sound capability and approach, and will be successful in performing the contract with some Government intervention.

Low Confidence The Government has low confidence that the Offeror understands the requirement. The Government has low confidence that the Offeror proposes a sound capability and approach, and/or the Government has low confidence that the Offeror will be successful in performing the contract even, with Government intervention.

No Confidence The Government has no confidence that the Offeror understands the requirement. The Government has no confidence that the Offeror proposes a sound capability and approach, or the Government has no confidence that the Offeror will be successful in performing the contract, even with Government intervention.

The Government may award the contract without exchanges. Nevertheless, the Government reserves the right to engage in exchanges. Offerors are strongly encouraged to submit their best technical solutions and price in response to this RFQ.

Once the Government determines the Offeror that is the best-suited (i.e. the apparent successful Offeror), the Government reserves the right to communicate with only that Offeror to address any remaining issues, if necessary, and finalize a contract with that Offeror. These issues may include technical and price. If the parties cannot successfully address any remaining issues, as determined pertinent at the sole discretion of the Government, the Government reserves the right to communicate with the next best-suited Offeror based on the original analysis and address any remaining issues. Once the Government has begun communications with the best-suited Offeror, no further communications with the previous Offeror will be entertained until after the contract is awarded. This process shall continue until an agreement is successfully reached, and a contract is awarded.

2.1 Phase I and Phase II, Criteria

2.1.1 Technical Capability and Approach

The Offeror’s Technical Capability and Approach will be evaluated based upon their understanding of the objectives of the PWS and planned execution of the project. This refers to the manner in which the Offeror proposes to plan, manage, control, and provide the services and deliverables. The extent to which the Offeror demonstrates a solid understanding of addressing anticipated problems, issues, constraints, organizations and system(s) involved and the capability approach and methodologies proposed to ensure successful accomplishment of all tasks in the

PWS will be evaluated. The response must be clear, concise, and specific. Statements that the company, “understands the requirement and will comply” by themselves are not satisfactory. The Government will evaluate the Offeror’s proposed technical approach based on their demonstrated understanding of the objectives of the PWS and planned execution of the project and will be assigned a confidence rating. The following elements will be evaluated.

a) The manner in which the Offeror purposes to plan, manage, control, and provide the required services and deliverables.

b) The extent to which the Offeror understands the problems, issues, constraints, organizations and systems(s) involved.

c) The methodologies proposed to ensure successful accomplishment of the work.

d) Explain how experience correlates to the PWS.

2.1.2 Phase II, Evaluation Criteria– Past Performance

The quality of the contractor’s recent and relevant past performance will be evaluated to assess the Offeror’s probability of meeting the solicitation’s requirements. The Government will first evaluate the submitted references to determine the relevancy and recentness of the past performance information. This evaluation will be based on the degree to which the contract descriptions, Past and Present Performance Surveys, and other past performance information demonstrate relevant/recent experience compared to the requirements of this solicitation in terms of similar size, scope, and complexity. Next, the Government will evaluate the degree to which the performance of those efforts demonstrates an overall performance and quality record that supports an expectation of successful achievement of the solicitation requirements. The Government may use information provided by the contractor in its quote submission, information in both Government and commercial databases, and other information available as ATF determines is reasonable in its evaluation of past performance.

Offerors with no relevant past performance shall affirmatively state this in their quote; the Government will assign a Neutral rating (neither favorable nor unfavorable) for the past performance factor.

Recent is defined as contract performance within the last three (3) years from the date quotes are due. Relevant includes, but are not limited to, the following: similarity of product/service/support, complexity, dollar value, contract type, use of key personnel (for services), and extent of subcontracting/teaming. Offerors with no relevant past performance shall affirmatively state this in their quote; the Government will assign a Neutral rating (neither favorable nor unfavorable) for the past performance factor.

For past performance contract references determined to be both recent and relevant, the Government will evaluate the degree to which the performance of those efforts demonstrates an overall performance and quality record that supports an expectation of successful achievement of the solicitation’s requirements by a confidence rating.

2.1.3 Phase II, Evaluation Criteria Price

Price will be evaluated to determine reasonableness and to support the best value determination.

The Offeror’s pricing will not receive an adjectival rating. This process involves verification that prices are included for all solicitation requirements, figures are correctly calculated, and prices are reasonable and presented in an adequate format. A quote complying with solicitation requirements with the lowest price may not be selected for award if a higher-priced offer is determined to be the most advantageous to the Government.

Evaluation of options under 52.217-8 will be accomplished by using the prices offered for the last option period, which will be added to the base and other option years to arrive at the total price. Evaluations of options will not obligate the Government to exercise the option(s).