PWS.docx

Performance-Based Work Statement (PWS)

Remote Sites Frequency management System (FMS) Low frequency Antenna (LFA) Improvements

UNITED STATES AIR FORCE

309th sweg

520 SWES/MXDPAB

Vandenberg Space Force Base (VSFB), California

10/17/2024

TABLE OF CONTENTS

CONTROLLED UNCLASSIFIED INFORMATION

CONTROLLED UNCLASSIFIED INFORMATION

i

DESCRIPTION OF SERVICES

Provide improvements to the H-915A low frequency antenna (LFA) installation on the South Antenna Pole near Building 441 on Vandenberg SFB, CA. Building 441 houses the equipment used by the Frequency Management System (FMS) team to monitor radio frequencies on Vandenberg SFB in support of Government and commercial launches.

SCOPE

An LF Engineering H-915A antenna was installed on the South Antenna Pole of Building 441 and connected to a patch panel located in Bay 32 of Building 441. This work will improve the overall performance of the H-915A antenna as recommended by the manufacturer.

BASIC SERVICES

Re-install the H-915A antenna The contractor shall use the manufacturer instructions in Appendix A to re-install the H-915A antenna.

The contractor shall either reinstall the existing antenna on either the existing or new antenna pole at Building 441, depending on if the new antenna pole has been installed by time of award. See Government Point of Contact (GPOC).

Replace the Coax Cable The contractor shall remove and dispose of the existing coax cable connecting the H-915A antenna on the South Antenna Pole to the antenna coupler in Building 441.

The contractor shall replace the existing coax cable that connects the H-915A antenna to the patch panel in Building 441 with higher grade cable (LMR-600 or equivalent) that shields the cable from signal noise.

Place the Antenna Coupler next to the H-915A antenna The contractor shall remove the existing antenna coupler from Bay 32 in Building 441.

The contractor shall reinstall the antenna coupler on the cross member where the H-915A is installed on the South Antenna Pole.

The contractor shall enclose the antenna coupler in a box capable of withstanding the environment outside of Building 441.

The contractor shall run power from Building 441 up to the antenna coupler.

The contractor shall connect the antenna to the antenna coupler and run the coax cable down to Building 441 patch panel slot it currently occupies in Bay 32.

The contractor shall reconnect the antenna to the antenna coupler.

Drawings The following drawings shall be updated with redlines (IAW CDRL A001):

The drawing updates shall be delivered in both .dwg and .pdf formats.

The drawings shall be provided with the updated redlines within five (5) business days after the installation is complete, to reflect the installation and configuration of the updated electrical equipment.

Addition Details and Requirements

· Do not install the grounding connection on the antenna coupler.

· Provide a J-box on the pole as close to the antenna as possible.

· May need to modify the antenna feed cable to be just long enough to reach the j-box with a drip loop and pass it through the bottom of the j-box so as not to have any penetrations in the top of the box, which will limit the moisture or intrusion of any water.

· Install 120v power to the j-box along with the antenna feed cable and maintain separation within the j-box as best as possible between power and signal lines.

· Install antenna cable to the point of connection designated in Building 441.

· Acquire 120 volt (V) from the nearest power source coordinated with the building 441 facility manager.

· Install antenna cable ends as needed and strap as required.

· Contractor shall provide and use their own bucket truck to reach the South Antenna Pole cross member holding the current H-915A.

· Test the power and coordinate a test for the antenna before the bucket truck is removed from the site.

Period of Performance (PoP):

The Contractor shall uninstall the antenna, update the electrical equipment and hardware, and reinstall the antenna no later than (NLT) 21 calendar days after receipt of order (ARO).

SERVICE SUMMARY

Performance Threshold

CDRL SUMMARY

Contract information data shall be delivered electronically in accordance with the corresponding requirement for each Data Item listed in Table 5-1 (below). The contractor shall have no more than one error for all CDRL submittals. The contractor shall submit CDRLs within five (5) business days after the installation is complete. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate late CDRLs.

Table 5-1

Format

Delivery

ADDITIONAL REQUIREMENTS

Government Furnished Property (GFP) Government furnished property will be issued to the contractor for repair when repairs are needed. The contractor shall safeguard all GFP placed into the contractor’s care.

6.1 Government provided support

The Government will provide necessary working space, including heat, light, ventilation, and electrically powered outlets for the use of contractors’ maintenance personnel. The Government shall provide access to the necessary facilities where the equipment resides. The place of performance shall be Vandenberg SFB (SFB), CA.

Government telephones shall be used for official business only.

The contractor shall be responsible for safeguarding all Government property provided for contractor use.

Base Access Contractor will schedule all visits and coordinate Base entry by contacting Rob Rutherford, (805) 606-3986, or Dan Richardson, daniel.richardson.1@us.af.mil, (801) 425-3929.

Contractor personnel performing work under this contract must not have any felony convictions.

Obtaining Identification During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel. Upon the termination or completion of the contract, or in the case of an employee who no longer requires access to the work site, the contractor shall be responsible for promptly returning credentials to the Security Forces Pass and Registration Office.

Removal of Contractor Personnel The contractor understands that any contractor employee may be summarily and immediately removed from or denied access to any Government property, facility, and installation at the sole discretion of competent Government authority if that authority determines such action is necessary to protect or preserve Government property, safety, and security, or to maintain good order and discipline.

Security Requirements The contractor shall comply with all Security, Force Protection, and Antiterrorism requirements enforced at each installation. The contractor shall comply with local unit in and out-processing procedures for all contractor personnel to ensure proper security-related briefings and debriefings are accomplished.

Security Incidents Should a security incident occur, the contractor shall:

Immediately report to the site location Group Security Manager all available facts related to each instance.

Take such precautions as the Security Manager may reasonably require for security purposes.

Take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority.

Cooperate fully and assist Government personnel as the Government investigates the violation.

Participation shall last until the investigation is complete.

Communications Security All communications with DoD organizations are subject to Communications Security (COMSEC) review.

The DoD authorizes the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations.

The Government advises the Contractor that at any time they place a call to, or receive a call from, a DoD organization, they are subject to COMSEC procedures.

The Contractor assumes the responsibility for ensuring wide and frequent dissemination of the above information to all employees dealing with official DoD information.

Operations Security (OPSEC) Public release of any information is not authorized and, if requested, will comply with Public Affairs and all other OPSEC measures to ensure the best balance of lawful disclosure for the American public and denial of advantage for our adversaries.

No photography, or videotaping, is allowed on the installation without approval from the owning organizations Group Director/Commander on an approved photography letter from Public Affairs. This includes the use of personal cell phones with picture and video capability.

Controlled Unclassified Information (CUI) generated by the contract, and its employees, shall ensure protective measures are applied. ALL DoD unclassified information MUST BE REVIEWED AND APPROVED FOR RELEASE before it’s provided to the public in accordance with DoD 5230.09, Reference J.

Disclosure of information is prohibited for release of unclassified information to the public without approval of the contracting activity.

Contractors will comply with CUI requirements detailed in DoDM 5200.01-V4, DoD Information Security Program: Controlled Unclassified Information (CUI).

SECURITY:

Contractor employees who have access to Vandenberg Space Force Base, government facilities or critical information shall be trained on Operations Security (OPSEC), human relations, and security education and motivation within 90 days after initial assignment of the contract IAW AFI 10-701 Para. 4.1-4.2.

· During performance of the contract and at the termination or completion of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel, and for prompt return of credentials to the EMXG Security Manager, 801-586-4480, for any employee who no longer requires access to the work site. Lost badges shall be reported to the Maintenance Group Security Officer within one working day of loss.

· If a security violation occurs, the contractor shall immediately report to the 520 SWES/MXDPAB Security Manager all available facts relating to each instance. The contractor shall take such precautions as the Security Manager may reasonably require for security purposes. The contractor shall take reasonable and prudent action to establish control of the scene, prevent further violation, and to preserve evidence until released by proper authority. The contractor shall cooperate fully and assist government personnel as the government conducts an investigation of the violation. Participation shall last until the investigation is completed.

CONFLICTS OF INTEREST

The Contractor shall not assign to contract or task order performance any person, including any employee of the U.S. Government, if employing that person would create a conflict of interest under any law, regulation or policy of the United States Government. Additionally, the Contractor shall not assign to contract or task order performance, any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Directive 5500.7-R and any other applicable regulation or policy of the Department of the Air Force or its subordinate commands, as applicable, including but not limited to Air Force Materiel Command.

GENERAL INFORMATION

Hours of Operation Normal Hours of Operation: The contractor shall perform the services required under this contract during the following hours: Monday through Friday 0800-1600 – EXCEPT FEDERAL HOLIDAYS and other base closures.

Federal Holidays: Unless otherwise required by the Government, the contractor shall not have access to the Government facilities on the following federal holidays: New Year’s Day, Martin Luther King’s Birthday, Washington’s Birthday, Memorial Day, Independence Day, Juneteenth, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day. If a holiday falls on Saturday, it is observed on Friday and working hours are Monday through Wednesday for that week. If the holiday falls on a Sunday, it is observed on Monday. Any other circumstances that may prompt base closure, such as Days of National Mourning, may also restrict opportunity to perform the exchanges. In the event of a base closure, exchanges shall be performed on the next business day. There may also be up to six AFMC Goal Days and four Wingman Days per year awarded to Government civilian employees, as well as possible weather-related days and Government directed holidays. On these days, the contractor shall not generally be required to work and the Government shall not be billed for work not performed.

Down Days/Weather Days: The Government will notify the contractor when official notice has been given for Energy/Weather Down days. The contractor is not expected to work on any Energy/Weather Down days.

Launch Days: The Government will notify the contractor when launch operations are scheduled for Vandenberg SFB. The contractor is not expected to work near Building 441 on launch days.

Rescheduling: Down Days/Weather/Launch days may be rescheduled if conditions/emergency operations require.

Conservation of Utilities The contractor shall instruct their employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities.

ENVIRONMENTAL CONTROLS

Hazardous Work Environment Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, Federal, State, and Local laws, regulations, and requirements regarding environmental protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

Safety Program The contractor shall implement a safety program that ensures protection of Government personnel and property.

In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. An email copy of the mishap / incident notification shall be sent within three calendar days to the 520 SWES/MXDPAB Safety Contact: Robert Rutherford, (805) 606-3986, who will forward it to Vandenberg Safety Office.

ENVIRONMENTAL:

Weather Hazards. Workers may encounter hazardous weather conditions including snow, heavy rain, lightning, extreme dust, and other conditions that warrant appropriate precautions.

Appendix A – Attachments

Attachment 1 – H915A LF-MF-HF Active Antenna – Specifications

CDRL A001 – Technical Drawing

CDRL A001 – Technical Drawing – DID DI-SESS-80776B image1.png