PWS 04 Property PWS_11_2025_Draft.docx

RADFORD ARMY AMMUNITION PLANT

PERFORMANCE WORK STATEMENT (PWS)

PWS 4: Property November 2025

1. GENERAL INFORMATION

1.1. Introduction: This PWS details the contractor’s responsibilities regarding Government Property (GP) stewardship, building upon requirements outlined in Federal Acquisition Regulation (FAR) 52.245-1, related FAR/Defense Federal Acquisition Regulation Supplement (DFARS), Army Regulations (AR), Department of Defense Instructions (DoDI), policies, and directives. This PWS establishes standards for maintaining accurate GP records, encompassing Real Property, Personal Property/General Equipment, Plant Equipment, Material, Special Tooling, Ammunition Peculiar Equipment (APE), and Special Test Equipment which may include sensitive and controlled items to ensure accountability, fiduciary responsibility, and effective property management.

1.2. Government Support: The Radford Army Ammunition Plant (RFAAP) Government Property Administrator (GPA) is the authorized representative at the facility responsible for administering GP contract requirements and accounting for GP in use at the organization level. The GPA may also serve as the Real Property Administrative Officer (RPAO), the Plant Clearance Officer, and/or in another property role as defined by the government.

1.2.1. In coordination with the GPA, the contractor shall perform actions necessary to support various government programs and reporting requirements. The contractor shall also perform actions necessary to create, update, correct, and sustain records for acquisition through disposition of all GP and Contractor Acquired Property (CAP) asset records.

1.2.2. The government shall have access to all GP documents, to include GP in possession of subcontractors/tenants, for purposes of reviewing, inspecting, and evaluating the contractor’s property control system and management procedures. The contractor shall provide government access to plans, records, systems, and supporting documentation that pertain to accountability, maintenance, and protection of GP. The GPA shall be given unrestricted read-only access, via the contractor’s network computers in his/her work area, to review the contractor’s databases related to this PWS. The government may request copies of reports and inspections that take place on the installation, and the contractor shall supply copies of these reports and inspections by the requested timelines.

1.2.3. The contractor shall supply information required for the completion of taskers, information requests, audit preparation, testing, and remediation of general equipment and real property to the Procuring Contracting Officer (PCO) and GPA by the requested timelines.

1.2.4. The contractor shall support an average of three on-site property management reviews per year. The contractor shall support pre-visits, on-site visits, and follow-up activities. Prior to visits, the contractor may be required to review past findings, gather information and maps, plan meetings, and arrange escorts. During the visit, the contractor may be required to discuss its programs, provide information and maps, plan and participate in meetings, and escort visitors to various locations on the installation.

1.3. Stewardship Records of GP: The contractor shall be responsible and accountable for all GP provided under the contract and acquired as CAP, from its acquisition through its disposal, and shall comply with FAR 52.245-1, Department of Defense (DoD) regulatory guidance, policies, directives and other FAR and DFARS cited in the contract pertaining to acquisition, use, management, and disposition of GP. The contractor shall maintain auditable accountability records and provide accurate listings for all GP.

1.4. All property provided under the terms and conditions of this contract is provided in “as is” serviceable conditions unless specifically stated by the government herein or elsewhere within the context of this contract in accordance with (IAW) FAR 52.245.1(d) (2) (iii). Generally, the government will not replace Government Furnished Property (GFP) initially provided in an “as is” condition when it becomes uneconomical to maintain. Replacement of any item by the government is discretionary. The contractor shall submit formal request(s) to the PCO, and approval will be determined on a case-by-case basis.

2. REQUIREMENTS FOR ALL GP:

2.1. The Contractor Property Management System (CPMS) shall comprise of the property management plan (PMP), systems, and detailed operating procedures utilized to accomplish tasks for the 10 lifecycle outcomes addressed in FAR 52.245-1(f) (Acquisition, Receipt to include Identification), Records, Physical Inventory, Subcontractor Control, Reports, Relief of Stewardship Responsibility/Liability, Utilization to include Consumption, Movement, and Storage, Maintenance, and Property Close-Out to include Disposition). The contractor shall submit PMP to the PCO no later than thirty days prior to assumption of operational control (CDRL A04-001). The CPMS procedures shall be used by the contractor’s operational personnel as their daily standard operating procedure for the management of GP. The CPMS procedures are working document(s) that may require updates as processes change; however, a contractor cannot change its procedures unilaterally. Any proposed changes to the contractor’s processes shall be submitted to the PCO for review prior to the implementation of the changes.

2.1.1. The PMP shall be reviewed and/or updated annually, or more frequently if required by operational changes.

2.1.2. The contractor shall complete annual self-assessments of the CPMS IAW FAR 52.245-1. Results shall be submitted to the PCO within 6 months after assumption of operational control and annually thereafter. (CDRL A04-002)

2.2. A joint inventory of all GP shall be completed IAW the Transition PWS and within the timeline outlined in the government approved transition plan. The contractor shall perform a joint inventory with the incumbent and government at the beginning and end of this contract to verify the quantity of equipment, determine the working order and condition of all equipment, and document all inventory results.

2.3. The utmost care shall be given to the preservation of GP. The contractor may be held liable for the loss, damage or destruction of GP in the event of negligence or willful misconduct. Per FAR 52.245-1(f)(1)(vii), the contractor shall adhere to the requirements for losses of GP and follow all reporting guidelines.

2.3.1. The contractor shall use the Property Loss Function in the GFP Module of the Procurement Integrated Enterprise Environment (PIEE) for reporting loss of GP within fifteen working days from occurrence and shall also provide notification to the PCO and GPA of all incidents of loss within 24 hours of occurrence. Reporting value shall be at unit acquisition cost.

2.3.2. The cost for repairs to damaged property shall be burdened solely by the contractor, unless otherwise approved by the PCO, and shall not be charged to the contract. The contractor’s property loss report must include the estimated cost of damages, repair costs, and associated labor hours for replacement or repair.

2.3.3. Loss of any sensitive or controlled property shall indicate a material weakness in the contractor’s method of accounting for GFP and CAP and will revoke the government’s assumption of risk. Additionally, the PCO may revoke the government’s assumption of risk (see FAR 45.104) if the GPA determines that the contractor’s property management practices are inadequate and/or present an undue risk to the government. If any sensitive or Controlled Cryptographic Items furnished to, or acquired by, the contractor is lost, damaged, destroyed, or stolen, the contractor shall notify the PCO and GPA in writing within one hour of discovery of the loss in addition to all other reporting requirements for loss of GFP/CAP. The notification shall contain a description of the item, serial number, and last known location. All losses shall be reported IAW FAR 52.245-1, corresponding DFARS clause, and contractor procedures.

2.4. All equipment, material, special test equipment, special tooling and scrap metals resulting from or furnished under this contract shall remain the property of the government. The contractor shall not mark or affix any decals, emblems or signs portraying the contractor's name on GP. The contractor shall not utilize GP from this contract to support another contract without written approval from the PCO.

2.5. The contractor shall be responsible for accurate accountability, care, and maintenance of all GP IAW FAR and DFARS requirements and the Property and Maintenance Plans established IAW this PWS and the Maintenance PWS.

2.6. The contractor shall track and maintain warranty records for all contractor property and supplies for use under this contract to include both GFP and CAP. The contractor shall enforce all warranties when applicable. The contractor shall ensure no unnecessary expenditure of government funds, either direct or through cost reimbursement, for repair or maintenance of warranted items.

2.7. The contractor shall submit a scrap plan to the PCO within 90 days of assumption of operational control. (CDRL A04-003) The contractor shall review, update, and resubmit the plan annually.

2.8. Modifications & Status of GP:

2.8.1. The contractor shall not modify, alter, or cannibalize any GFP or CAP without prior authorization from the PCO or Administrative Contracting Officer (ACO). All requests for cannibalization or capital rehabilitation shall be submitted to the PCO and ACO and include property number, location, and a description of the item to be modified.

2.8.2. Any repair or modification of property furnished “as is” shall not affect the title of the government unless expressly agreed to by the PCO.

2.8.3. Unless approved as permanent, modifications to GFP and CAP shall be removed and the item(s) returned to its original condition, less reasonable wear and tear, for acceptance by the government at the end of contract. The government will take complete ownership of the property and any associated intellectual property if the GFP and CAP cannot be restored to previous conditions, at no additional cost to the Government.

2.8.4. Prior to any movement of installed GP, the contractor shall notify the GPA. Notifications shall include property number, location prior to movement, proposed location after movement, and a description of the item to be moved.

3. PERSONAL PROPERTY:

3.1. General Requirements

3.1.1. Stewardship Records of GP: The contractor shall maintain stewardship records to ensure records are kept up-to-date and in sync with the government’s accountable record. The contractor shall reconcile and validate contractor stewardship records, APSR records, Item Unique Identification (IUID) registry records, and contract GFP lists on an annual basis to ensure record adjustments resulting from any GP acquisitions, modernization/capital improvements, and disposals are accurately maintained. The contractor shall make necessary adjustments to stewardship records as inventory discrepancies are found. A report showing the results of the validation shall be included with the annual equipment inventory and submitted to the PCO. (CDRL A04-004)

3.1.2. Personal Property Inventories: The contractor shall inventory GP, make all adjustments to the applicable internal GP listing or record, and submit inventory listings of GP in their possession to the GPA annually or more frequently if required for incorporation into the contract GFP attachment. (CDRL A04-005) The inventory frequency is listed below:

3.1.2.1. Equipment - Equipment inventory shall be completed over a three-year period. The completion of the inventory shall include a manual inventory for existence with application of stickers denoting the inventory year, the photographing of capital equipment and special interest items, data validation in the APSR against stewardship records and available historical records and updating of the APSR with the inventory date. If available, the next cyclic inventory due date shall also be scheduled.

3.1.2.2. CAP – The contractor shall conduct 100% inventories of CAP annually IAW the contractor’s CPMS procedures.

3.1.2.3. Government Owned Weapons and Ammunition – The contractor shall conduct inventories of government owned weapons and ammunition monthly. Personnel conducting the monthly inventory of government weapons and ammunition shall be rotated so that the same individual does not conduct the inventory for two consecutive months.

3.1.2.4. Incidental Property – Cyclical or scheduled inventories of incidental property are not required throughout the lifecycle of the property. The contractor shall coordinate with the GPA to ensure that corrections, additions, and deletions are properly documented. Upon contract termination or completion, the contractor shall conduct a 100% inventory of incidental property.

3.1.2.5. Other Inventories – All other sensitive items shall be inventoried quarterly. The RFAAP GPA will establish frequencies for mission essential, serially managed, and/or controlled inventory. The contractor shall support other inventories as directed by the government.

3.1.3. For the acquisition of CAP, the contractor shall provide the actual cost for government equipment purchased during the contract to support meeting audit readiness guidelines. The contractor shall provide purchase requests, purchase orders, packing slips, invoices, acquisition costs, management costs, installation costs, transportation costs, etc. for the equipment to support the cost of the item. In addition, a schedule listing all equipment purchased as part of a project as well as all information required for entry into the APSR shall be maintained. For new acquisitions, a file asset folder shall be submitted to the GPA within twenty working days of receipt of the equipment onto RFAAP. (CDRL A04-006)

3.1.3.1. The contractor shall provide a CAP report for Personal Property: General Equipment, Plant Equipment, Special Tooling, Special Test Equipment, sensitive property, controlled property, and Material procured under the contract.

3.1.3.2. IUID: The contractor shall enter all CAP associated with any Task Order into the IUID Registry within PIEE. The contractor shall ensure that a Unique Item Identifier is assigned, items are physically marked with an IUID compliant 2-D barcode, as applicable, and accurate item information is input to the PIEE IUID Registry within 20 working days of receipt of personal property cost of $5,000 and greater or within seven days of receipt of any real property cost of $250,000 or greater.

3.1.3.2.1. CAP Reporting Requirements: Each project shall be reported separately. A monthly report showing updates to assets shall be provided to the PCO by the third working day of each month. (CDRL A04-007) Each report shall be titled as follows: “GOCO name_Project name_Personal Property_date” (example: HSAAP_ANSol TF_GE_3Aug2025). The CAP report shall include new property acquisitions at $5,000 and greater. Please refer to the CAP report template for report details (Attachment xxxxx).

3.1.3.3. CAP to GFP Conversion: In addition, the contractor shall submit a DD 250 CAP to GFP conversion request in the Wide Area Workflow (WAWF) within the PIEE for the property for which the Government made payment. PIEE will submit it to the PCO. The PCO shall complete the CAP to GFP conversion process in PIEE IAW AR 710-4 and transfer the CAP back to the contractor as GFP for continued use to support the contract’s requirements.

3.1.4. Disposal of Personal Property: Unserviceable GFP and CAP shall be disposed of by the contractor in accordance with FAR 52.245-1, related DFARS clauses and CPMS procedures. The contractor shall handle excessing and disposing of excess GP in a timely manner.

3.1.4.1. Prior to excess actions, the contractor shall assess items for potential contamination, such as asbestos, Polychlorinated Biphenyl, explosives, lead based paint, etc. Contaminated items to include explosive contamination shall be disposed of IAW applicable laws and regulations.

3.1.4.2. The contractor shall use the Plant Clearance function in the GFP Module of PIEE to submit inventory schedules for disposition of GP.

3.1.4.3. The contractor shall actively pursue the identification of excess equipment and timely disposal of scrap equipment located on the installation through internal audits. The contractor shall perform physical audits of two buildings per month based on the contractor’s determined schedule or priority. Property yards and storage facilities shall be reviewed on a yearly basis to determine if items can be excessed with justifications for keeping equipment maintained on file. Request for disposal documentation shall list all applicable data regarding the items listed on the request along with the proposed disposal method that has been approved by the government. The contractor shall also relocate and/or dispose of furniture and electronic devices as directed by the government.

3.1.4.4. All proceeds from the sale of GP shall be deposited into an overhead account to be used to offset the cost for disposal efforts and fund additional disposal or other projects as directed by the ACO. Quarterly reports of the overhead account funds showing projects, transactions, receipts, and expenses shall be submitted to the PCO. (CDRL-008) These funds shall be the property of the government and upon completion or termination of this contract, the balance of the funds shall be reconciled and disbursed in a manner directed by the PCO.

3.2. Requirements for GP in the Possession of the Contractor

3.2.1. The contractor shall use PIEE for submission of invoices, government inspections, excess property, loss, damaged, or destroyed property, and acceptance documents related to GP transactions.

3.2.2. The contractor shall maintain control of GP furnished to its subcontractors, vendors, and tenants IAW FAR 52.245-1(f)(1)(v). The contractor shall track when equipment is shipped, received, and returned. The item shall be tracked by property tag number and/or serial number. Documentation shall identify the reason the item is being shipped offsite (rework, repair, calibration, etc.). The date that the item is received back on the installation shall be documented with notification to the GPA within three working days of the item’s return onto the installation.

3.2.3. Ownership of Personal Property: IAW FAR 52.245-1, the government will retain title and ownership to all GFP and modifications to GFP provided under the contract.

3.3. Accountable Property Officer Requirements

3.3.1. Government Asset Records and APSR:

3.3.1.1. The contractor shall establish and maintain files with supporting documentation for all GP to facilitate government financial reporting requirements. Asset files shall be created IAW DoD and Army guidance and policy for audit compliance. Supporting documentation may include, but is not limited to, purchase invoices, procurement contracts, and receiving documents such as Department of Defense (DD) Form 250, “Material Inspection and Receiving Report” or similar documentation per DoDI 5000.64 and DoDI7000.14-R.

3.3.1.2. Within 90 days after contract award, the contractor shall complete all necessary training and security requirements required to obtain access to the government’s APSR for accountable GP, currently identified as the Enterprise Logistics Management System.

3.3.1.3. The contractor shall perform actions in coordination with the GPA to ensure new and legacy asset documentation is audit ready. The contractor shall identify discrepancies and coordinate corrective actions needed with the GPA.

3.3.1.4. The contractor shall perform actions necessary to update the APSR for acquisitions, the capital improvements transactional document, and APSR management actions in coordination with the GPA. No adjustments to official records shall be authorized without prior concurrence from the GPA.

3.3.1.5. The contractor shall use the Army Enterprise Systems Integration Program to identify, verify, or create national stock numbers necessary for property cataloging in the APSR for new items and to correct catalog records where needed.

3.3.1.6. Records (documentation and APSR) for accountable assets shall be updated within seven business days of acquisition, disposal, or other transactional data changes to facilitate compliance with DoDI 5000.64 requirements for asset management, accountability, and financial reporting.

3.3.1.7. To meet audit readiness guidelines, the contractor shall annotate all actual acquisitions costs within the APSR with supporting evidence to include, but not limited to, purchase requests, purchase orders, packing slips, invoices, negotiated contracts, etc. for the equipment. An asset folder for acquisitions of general equipment shall be established within seven working days of receipt of the equipment onto RFAAP.

3.3.1.8. The contractor shall coordinate with the GPA any changes needed in the government APSR to reflect correct users of the GP; i.e., Loan Code ‘C’ for GFP provided to the contractor and Loan Code ‘G’ for GP property used by Government personnel.

3.3.1.9. The contractor shall reconcile the CPMS listing, the GFP attachment(s), and the APSR on an annual basis to assure audit compliance (CDRL A04-009).

3.3.2. IUID:

3.3.2.1. The contractor shall fully implement IUID requirements IAW DFARS 252.211-7003 and DFARS 252.245-7005 for legacy GP provided to the contractor and all new GP acquisitions, as applicable.

3.3.2.2. The contractor shall ensure that a Unique Item Identifier is assigned, items are physically marked with an IUID compliant 2-D barcode, as applicable, and accurate item information is entered into the IUID Registry within 20 working days of receipt. Items to be tagged and registered include new property acquisitions and legacy GP with an acquisition cost of $5,000 and greater, as well as the following items regardless of acquisition cost: serially managed items that can be uniquely tracked and controlled by serial number, sensitive items requiring a high degree of protection and control, pilferable items especially subject to theft, and controlled inventory items that need to be secured in a special manner to ensure their safekeeping and integrity. Missing or weathered IUID tags shall be replaced upon the completion of the yearly cyclic inventory. An annual report of all IUID Registry items shall be submitted by 31 December each year. (CDRL A04-010)

3.3.2.3. The contractor shall stencil equipment with the property tag number and identification that the item is government owned to ensure optimum visibility. Re-stenciling shall be completed once stenciling becomes weathered.

3.3.3. All proceeds from the sale of GP shall be deposited into an overhead account to be retained by the contractor and to be used as directed by the ACO. A monthly report of the funds, showing receipts and expenses, shall be submitted by the third working day of the following month to the PCO. These funds shall be the property of the government and upon completion or termination of this contract, the balance of the funds shall be reconciled and disbursed in a manner directed by the PCO. (CDRL A04-011)

3.3.4. The contractor shall assure accuracy of the technical exhibit used to support Tables of Distribution and Allowances (TDA) authorizations (reference AR 71-32, paragraph 7-3 (3) and supplemental Headquarters, Department of the Army (HQDA) policy). The contractor shall notify the GPA when mission requirements necessitate increases/decreases to TDA items and shall complete annual reviews of the Technical Exhibit by 31 August each year. Results/updates shall be provided to the PCO. (CDRL A04-012)

3.3.5. Vehicles

3.3.5.1. The contractor shall abide by the Federal Management Regulation (FMR) § 102-34 restrictions and requirements governing the management, operation, and maintenance of government owned vehicles.

3.3.5.2. The contractor shall supply its own vehicles (i.e., automobile sedan, class II compact, truck cargo, truck carryall, and truck stake).

3.3.5.3. The quantity of government owned Non-Tactical Vehicles (NTV) shall be consistent with mission requirements or purposes for which the vehicles were acquired and require approval of a technical exhibit to the contract that will be used by HQDA to update the TDA. The contractor shall establish and maintain all equipment control records and monthly usage reports for all TDA equipment.

3.3.5.4. The contractor shall support leasing, maintenance, disposition and reporting requirements of General Services Administration (GSA) vehicles used by the government. The contractor shall acquire and maintain current vehicle license plates for all GSA vehicles in the GSA fleet database. The contractor shall provide information to the GPA on inventory, utilization, costs, and fuel used for GSA vehicles and input the results into the Federal Automotive Statistical Tool data system. This reporting requirement shall be in addition to those identified in FAR 52.245-1. (CDRL A04-013)

3.3.5.5. The contractor shall complete an annual review of each Army-Owned NTV and collect data to create a baseline fleet profile (ex. utilization, downtime, maintenance, number of users, mileage rate, trips per vehicle, etc.). The contractor shall supply the information required for Vehicle Allocation Methodology/Vehicle Utilization Review Board reporting for Army Owned NTVs to the PCO. (CDRL A04-014).

3.3.6. Equipment operators shall possess appropriate licenses/certificates prior to the operation of any motorized GP (i.e., vehicles, construction equipment, and TDA equipment). A copy of these licenses shall be made available to government upon request.

3.3.7. Incidental Property: Incidental property is GP identified as incidental to the contractor's performance of base operations and production missions that will be available to the contractor to use until expended, unserviceable or determined excess to requirement. Items identified as incidental may include administrative items such as office space, desks, chairs, telephones, (ref. FAR Part 45.000(b)(5)), as well as industrial items such as hand tools, work benches, tool cabinets, fans, etc. Incidental property shall be accounted for separate from other GP and annotated within the contract via a listing attached to the contract as a Technical Exhibit. The Incidental Property list shall be updated by the contractor and verified by the GPA. A quarterly report showing updates to this listing shall be provided to the GPA by the third working day of the following month. (CDRL A04-015)

3.3.8. The contractor shall be responsible for removing, safeguarding and storage of all lumber/wood obtained from government-funded tasks, such as that derived from blocking and bracing, as well as lumber/wood from pallets that arrive from milvans, trucks and other means, for the purpose of conducting lumber/wood scrap sales. The contractor shall store such lumber/wood in an orderly manner and keep within an organized space in the Property Reutilization Office yard until it is sold. The contractor shall be responsible for collecting money from sales by whatever means preferred and the proceeds of lumber/wood sales shall be reported as required.

3.3.9. APE: The contractor shall submit requests for use of APE and Gages to the GPA. If use of APE is granted and upon completion of the work for which use was granted, the contractor shall promptly request disposition from the GPA. The contractor shall be responsible for the cost of receipt of the APE, as well as the cost for packing, crating, handling, and transportation to return the APE to the Army’s engineering support depots or other designated destination. The contractor shall be responsible for decontamination and coordinating return/disposition of the APE and/or Gages as directed by the GPA. For commercial and other users, the contractor shall reference AR 700-20, paragraph 2-2.

4. REAL PROPERTY: The contractor’s CPMS shall include processes and procedures to address the following requirements related to government program management and reporting requirements for Real Property.

4.1. The contractor shall input and maintain the Real Property Inventory (RPI) in the APSR, currently General Fund Enterprise Business System (GFEBS). The RPI shall be maintained and updated within ten working days as transactions occur IAW statutory and regulatory guidance to facilitate data extractions by JMC, AMC, DA and DoD and/or routine and special reporting requirements. The contractor shall submit a listing of monthly updates to the RPAO for verification that the ten working day requirement has been met a minimum of 3 working days before the end of the month. (CDRL A04-016)

4.2. Audit Compliance:

4.2.1. Real Property Accountability Requirements. Compliance with the Chief Financial Officers Act requires accurate accountability and valuation of improvements to real property assets and construction of new assets.

4.2.2. When real property assets are upgraded, modernized, and/or constructed, the contractor shall complete draft, interim, and final DD Form 1354s IAW UFC 1-300-08 and other governing regulations for entry or updates of the asset in the real property inventory in GFEBS. A final DD Form 1354 shall be submitted within 10 working days of project completion. Once the DD Form 1354 is completed, the contractor shall enter the information into GFEBS within 10 working days of acceptance by the RPAO. The contractor shall not price requirements as stated above in this subsection related to modernization projects, as these will be funded directly by the modernization projects.

4.2.3. The contractor shall maintain the real property asset folders established for each real property asset at RFAAP and ensure asset folder documentation is updated when RPI information is updated in support of auditability. The contractor shall provide auditable support documentation (i.e. contract, contract modification, invoice, etc.) for real property assets. The support documents shall identify the final cost (to include allowable costs per DOD 7000.14-R) that substantiates the cost of each asset.

4.3. Physical Inventory: Real Property shall be physically inventoried once every five years, except for historic/heritage facilities, which are physically inventoried every three years. The contractor shall document within its CPMS how these perpetual inventories will be accomplished.

4.3.1. The contractor shall schedule a portion of the assets to inventory annually and complete the inventory no later than 30 September of each year. The contractor shall provide status on progress of performance of physical inventories on a quarterly basis in excel format including all data elements and any updates made to GFEBS in the comments tab. Data elements established within DoDI 4165.14 shall be updated/verified in GFEBS as part of the inventory process. All data elements shall be validated by supporting documentation. (CDRL A04-017)

4.3.2. The contractor shall input and maintain Installation Status Report (ISR) data in a format compatible with the Army’s automated database currently identified as Installation Status Report-Infrastructure (ISR-I) and ISR-Mission Capacity (ISR-MC). The ISR data shall be maintained in a manner to support electronic data extractions from ISR-I and ISR-MC on annual, semi-annual, quarterly, and special needs basis by higher headquarters IAW AR 210-14 and Implementing Instructions. The ISR data shall include contractor inspection rating and data entry of all facilities (sampling allowed, reference AR 210-14). The contractor shall complete government taskers as received. In the first quarter of each fiscal year, the contractor shall complete assessments and data entry into ISR-MC.

4.3.3. The contractor shall maintain read only access within the BUILDER electronic System Management System (eSMS). Additionally, the contractor shall provide for any activities related to BUILDER eSMS to include escorting assessors on an as needed basis to sites and providing them access.

4.3.4. Conducting the RP physical inventory shall entail verification of numerous elements, to include but not limited to:

4.3.4.1. Visual verification that items recorded in the APSR exist

4.3.4.2. Verification that all existing assets are recorded in the APSR (completeness)

4.3.4.3. Verify operational status

4.3.4.4. Verification of the facility data

4.3.4.5. Photograph each RP asset

4.3.4.6. Document the physical verification and asset data review on a checklist with signature and date.

4.3.4.7. Complete appropriate documents (i.e. Memorandums for Record, 1354s, 337s) to support data element changes/corrections where needed.

4.3.4.8. Assure copies of the checklist and support documents are added to the asset file.

4.3.4.9. Update the APSR with changes/corrections as necessary.

4.3.4.10. Update of the APSR with the inventory date as well as the scheduling of the next cyclic inventory.

4.3.4.11. Update the asset file with inventory information and supporting documentation.

4.3.4.12. Final results of the inventory shall be provided to the GPA and APO within 30 days of completion. The contractor shall submit a listing of assets inventoried to the RPAO indicating date inventoried, results/changes required for each asset where applicable and notation that GFEBS updates were completed and a listing of significant changes to the RPI to include additions (acquisitions/ capital improvements/Found on Site), conversions (category code changes) and disposals/demolition, etc. The inventory listings shall be signed and dated by the contractor’s Property Manager (CDRL A04-018)

4.4. The contractor shall conduct annual Utilization Surveys IAW AR 405-70. Note, facilities which have been reported to HQDA as excess or declared excess according to Public Law 100–526 or Public Law 101–510 or future Base Realignment and Closure rounds shall not be surveyed. The Utilization Survey shall be submitted to the RPAO by 31 December each year.

4.5. The contractor shall maintain and update, as required, the Real Property Planning and Analysis System (RPLANS) data and shall submit proposed changes to the PCO for concurrence. RPLANS data shall accurately reflect the current usage and requirements for facilities. The contractor shall make approved changes to RPLANS as well as any adjustments to the APSR as a result. The RPLANS file shall be updated quarterly IAW AR 210-20 and AR 420-1.

4.6. Installation and Utility Maps: The contractor shall maintain new and existing installation, infrastructure, and utility maps showing the location of real property and special interest personal property. Installation, infrastructure, and utility maps prepared under this contract shall be created and maintained in a Geospatial Information System (GIS), using the Army’s latest Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE) format. The GIS shall be the electronic facility drawing system, showing all aspects of the general facility, including ‘improvements’, utilities, natural resources, and environmental references. The contractor shall review “as built” property drawings and update when required or when modifications are completed. The GIS shall be updated, at a minimum, quarterly and made available to the government upon request. The government shall have unlimited rights to all data related to and including GIS.

4.7. Disposal of Real Property: The contractor shall identify excess real property (i.e. land, buildings, or other improvements) not needed for support of assigned mission, facility use, and/or future production planning purposes. Facilities that are not required for assigned mission or future production planning requirements but have potential future value in the contractor’s facility use mission, shall be placed into Modified Caretaker/Closed status. The contractor shall provide all supporting documentation required to prepare Reports of Excess/Disposal Reports or DA Form 337 as stated in AR 405-90.

5. CONTRACT CLOSE-OUT:

5.1. The outgoing and incoming Contractors shall conduct a joint inventory in conjunction with the GPA for 100% accountability of all GP IAW the Transition PWS.

5.2. The contractor shall define in their CPMS how final contract close-out actions to include final inventory, loss of GP, and disposition of GP will be accomplished. The CPMS shall define established timelines for each of these actions and procedures for conducting these operations.

5.3. Final reconciliation of stewardship inventories and government APSRs shall be performed to facilitate return transfer of GFP and incidentals through a contract modification to a subsequent contractor or returned to government possession. The contractor shall provide results of the final reconciliation to the GPA six prior to the end of the contract. All files pertaining to GP shall remain on the installation.

6. KPI Tracking

6.1. The contractor shall submit a monthly PWS 4 Key Performance Indicator (KPI) Report for RFAAP, which shall demonstrate efficiencies of property actions performed at RFAAP by tracking the following KPIs. (CDRL A04-019):

6.1.1. Number of GFP inventoried

6.1.2. Number of GFP found during physical inventory that were previously reported loss or not inventoried

6.1.3. Number of GFP reported loss

6.1.4. Number of GFP tagged

6.1.5. Number of GFP records updated and/or validated

6.1.6. Number of Preventive Maintenance (PM) actions with at least 1 ROW number assigned to the PM

6.1.7. Total amount of GFP scrapped and/or disposed of

6.2. In addition to any KPIs specified in this PWS, the contractor shall identify a minimum of three (3) KPIs that measure performance, effectiveness, timeliness, and/or efficiency of Government Property in Possession of the Contractor efforts at RFAAP. These additional KPIs shall be included in a PWS 4 KPI report (CDRL A04-020). The initial submission shall be submitted to the Government for approval 30 calendar days after operational control and monthly thereafter.

6.3. The contractor shall define the calculation method for each KPI and any sub-KPIs in the first submission of the PWS 4 KPI report ACA for Government approval.

6.4. The PWS 4 KPI Report shall provide targets for improvement for each KPI, with justification as to why the target was determined. Targets may be based on industry standards or baseline data acquired in the first quarter of performance tracking. Targets may be adjusted on an annual basis or sooner, if necessary, with Government approval.

6.5. When KPIs are trending negative or consistently below target (for at least three consecutive months), the Contractor shall provide a plan or strategy adjustment to work back towards the target. The plan and/or strategy shall include details on actions to be performed, timeline for improvement and personnel responsible to achieve the target.

6.6. While the government reserves the right to assess contractor compliance with any and all requirements of this PWS, the primary measure of the contractor’s success in performing the PWS will be determined by KPI goal attainment.