ITB

PUBLIC SERVICES BUILDING SUITE 350 TENANT IMPROVEMENT

(NO. 2026.076-ITB)

FOR

Washington County, Oregon

RELEASE DATE: August 21, 2026 DEADLINE FOR QUESTIONS: September 8, 2026

RESPONSE DEADLINE: September 10, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/washington-county-or

Public Services Building Suite 350 Tenant Improvement

1. Introduction

2. Legal Advertisement

3. Pre-Bid Conference - Non-Mandatory

4. Scope of Work

5. Pricing Proposal

6. Instructions to Bidders for ITB

7. Special Instructions

8. Program Compliance Requirements

9. Project Information Management

10. Vendor Questionnaire

Attachments:

A - Construction Contract Sample B - Washington County Public Improvement Projects Standard General Conditions C - Insurance Requirements Sample D - PSBG_Bid_Set_REV_1_6-16-2026 E - Owner Project Requirements F - First Tier Subcontractor Disclosure G - Bid Guaranty Form H - Performance Bond Template I - Payment Bond Template J - Selection of Retainage Form Updated 4.1.2024 per HB 4006 K - Standard_Terms_and_Conditions

Public Services Building Suite 350 Tenant Improvement

1. 1. Introduction

1. 1.1. Summary

Washington County Department of Land Use and Transportation is seeking bids from qualified vendors for interior tenant improvements in multiple areas of an approximately 22,037 square foot office suite on the 3rd floor of the Washington County Public Services Building. Work includes selective demolition and construction of partition walls for 5 new offices and 5 new phone rooms; patching/paint of existing surfaces and paint of new surfaces; replacement of select carpet tiles, rubber base and modification to acoustical ceilings in areas impacted by scope of work; and modifications to existing mechanical, electrical, low voltage, and fire detection/suppression systems.

Project includes two bid alternates, shall they fall within the project budget; one for new acoustical ceiling tiles in all new offices and phone rooms, and one for an additional layer of gypsum board on all new walls dividing new phone rooms and offices.

Scope also includes systems furniture reconfigurations in multiple locations with associated power and data connections. Reconfiguration of systems furniture to be performed by County logistics vendor, but coordination time with vendor, provision of new power and data to workstations, modifications to existing power and data based on reconfiguration, and connection to power/data falls under contractor's scope.

2. 1.2. Background

The Public Services Building was originally built in 1988, consisting of two perpendicular three story wings (north and south), a basement below the north wing, and a single level auditorium to the west of the north wing. In 2019, the building underwent seismic upgrades, as well as significant improvements to electrical and mechanical systems. The building houses key public services such as Vital Records, Assessment and Taxation, Building Services, Health and Human Services, Finance and Emergency Medical Services.

3. 1.3. Contact Information

Danielle Howard Procurement Analyst II 155 North First Ave

MS-28

Hillsboro, OR 97124 Email: danielle_howard@washingtoncountyor.gov Phone: (503) 846-8757 Department:

Facilities mailto:danielle_howard@washingtoncountyor.gov tel:(503)846-8757

Public Services Building Suite 350 Tenant Improvement

4. 1.4. Timeline

The County reserves the right to modify this schedule at the County’s discretion. Proper notification of changes in the bid closing date will be made to all bidders who have received bid documents.

Bid Advertised and Released August 21, 2026

Informational Pre-Bid Conference (Non- Mandatory)

September 1, 2026, 8:30am 155 N 1st Ave, Hillsboro Oregon 97124.

Contractors will meet outside the front of the PSB Building and may begin check-in starting at 8:15am. The pre-bid walkthrough will start promptly at 8:30am.

Last Date to Submit Questions September 8, 2026, 5:00pm

Bid Closing Date and Time September 10, 2026, 2:00pm

Public Services Building Suite 350 Tenant Improvement

2. 2. Legal Advertisement

1. 2.1. Legal Advertisement

WASHINGTON COUNTY, OREGON INVITATION TO BID

No. 2026.076-ITB Public Services Building Suite 350 Tenant Improvement

The Invitation to Bid (“ITB”) documents will be available at www.WashCoPurch.com/biz

A Pre-Bid Conference with project walk through will be held at 8:30 am, Tuesday, September 1, 2026 at 155 N 1st Ave, Hillsboro Oregon 97124. Contractors will meet outside the front of the PSB Building and may begin check-in starting at 8:15am. The pre-bid walkthrough will start promptly at 8:30am.

Bidders are responsible for checking the site for any addenda to the ITB documents before submitting their bids to the site.

Bids are due no later than 2:00 pm on Thursday, September 10, 2026 late bids are unable to be entered.

The estimated expense for this contract will be $275,000.

Bids must contain:

• A statement as to whether the bidder is a resident bidder, as defined in ORS 279A.120(1)(b).

• Confirmation that bidder will comply with the statement in the bid document regarding compliance with the provisions of ORS 279C.800 to 279C.870 or 40 U.S.C. 3141 et seq.

“Workers on Public Works to be Paid Not Less Than Prevailing Rate of Wage". A bid bond, certified check, or cashier’s check in the amount of ten percent (10%) of the maximum amount allowable under the contract on the County’s Bid Guaranty Form may be required.

The County may reject any bid not in compliance with all prescribed public bidding procedures and requirements, and may reject for good cause any or all bids upon a finding of the County it is in the public interest to do so.

Washington County reserves the right to reject any and all bids and to waive any and all informalities in the best interest of the County.

Bidders are solely responsible for ensuring receipt of their bid by the Procurement Division.

All bidders must be registered with the Oregon Construction Contractors Board prior to submitting bids. Failure to be registered will be sufficient cause to reject a bid as "non-responsive.”

Licensing per ORS 468A.720 (working with asbestos) is not required for this project.

http://www.washcopurch.com/biz

Public Services Building Suite 350 Tenant Improvement

Bidders must conform to the requirements of these bid documents and all related, applicable laws.

Contractor will demonstrate that an employee drug and alcohol testing program is in place and that employees who are engaged in the construction, reconstruction or maintenance of a project (all public works projects) have tested negative for drugs and alcohol or have entered a rehabilitation program.

All bids submitted for this project will be considered provided that they meet the criteria set forth in the bid documents with respect to submission in a timely manner, bonding, and all other applicable requirements. However, all bidders will be checked against the Bureau of Labor and Industries and the Construction Contractor’s Board list of contractors ineligible to receive public works contracts.

Dated this 21 day of August, 2026

Danielle Howard

Procurement Analyst II

(503) 846-8757

Posted to: Friday, August 21, 2026 Oregon Buys

Public Services Building Suite 350 Tenant Improvement

3. 3. Pre-Bid Conference - Non-Mandatory

1. 3.1. Pre-Bid Conference

An informational Pre-Bid Conference with project walk through will be held at 8:30 am, Tuesday, September 1, 2026 at 155 N 1st Ave, Hillsboro Oregon 97124. Contractors will meet outside the front of the PSB Building and may begin check-in starting at 8:15am. The pre-bid walkthrough will start promptly at 8:30am.. Attendance is not required in order to submit a bid packet.

Public Services Building Suite 350 Tenant Improvement

4. 4. Scope of Work

1. 4.1. Overview and Purpose

Washington County Department of Land Use and Transportation (LUT) is seeking a qualified vendor to complete interior tenant improvements in multiple portions of a 22,037 sq ft space on the 3rd floor of the Washington County Public Services Building. Project will consolidate and organize various teams within LUT to provide a more cohesive and productive work environment. Space is primarily offices, with supplemental meeting rooms, break rooms, storage areas and copy/work rooms.

2. 4.2. Itemized Requirements

Scope Description:

• Selective Demolition - Remove portions of existing walls, ceilings, doors and relites, finishes, and equipment as shown in the attached drawings (Attachment D).

• Interior Construction - New metal framed partition walls w/ acoustical insulation; New acoustical batt insulation above ceiling at all shared walls (drape for 3'-0" overlap on both sides of wall); New doors/relites at all new rooms unless otherwise noted.

• Interior Finishes - Patch/Repair existing surfaces to remain; New carpet and rubber base in portions of the space impacted by scope of work; Modifications/Additions to existing ceiling grid and tile; New paint in all rooms impacted by scope of work.

• Mechanical - Modifications/Additions to existing system. Updates to controls as needed.

Testing and balancing of entire suite to accommodate construction of new rooms.

• Electrical - Modifications to (e) power; New power locations; New LED lighting in select areas of work (fixtures OFCI). Provide power as needed to areas of furniture reconfiguration. Connect systems furniture to power source.

• Low Voltage - Modifications to (e) data; New data locations. GC to provide pathways, cabling and devices. Provide data as needed to areas of furniture reconfiguration.

Connect systems furniture to data source. GC to coordinate with County to ensure complete installation.

• Security - Provide and install new access control at select locations throughout space.

Connect access control at doors back to utility room.

• Sprinklers - Modifications to (e) system as required to meet current code

• Fire Alarm - Modifications to (e) system as required to meet current code

• Room Signage - New Room Signage based on numbering updates associated with project.

Public Services Building Suite 350 Tenant Improvement

3. 4.3. Bid Award and Additive Alternates

Bid evaluation will proceed in the following order:

A. All bids will first be evaluated on the Base Bid amount (lines 1-11 in pricing table).

B. If the Base Bid total for the apparent low bidder is below the budgeted amount of $275,000, ALT 1 will be added to all bids and evaluated across all bidders.

1. If adding ALT 1 results in the low bid being under the budget amount the low bidder will be determined by Base Bid plus ALT 1. Thus the low bidder on the base bid may not be the low bidder after Alt 1 is added.

2. If adding ALT 1 results in the low bid exceeding the budget amount award will be made on the Base Bid.

C. If the Base Bid + ALT 1 remains below the budgeted amount, ALT 2 will be considered in the same manner.

D. If at any step adding an alternate causes the total to exceed available funds, that alternate will not be included in the award.

E. The County will identify the lowest responsive, responsible bidder based on the maximum number of alternates that can be accepted without exceeding the project budget, in the priority order listed above (ALT 1, then ALT 2).

ALT1 specifications: Provide and install new acoustic ceiling tiles (Armstrong/Ultima/Beveled Tegular Edges/White) within all phone rooms and offices constructed as part of the scope of work and Office 354. This does not include tiles affected by construction that are outside of these rooms or the 200SF allowance from Note 8/A-310 and A-320. Those will still match the Suite Standard.

ALT2 specifications: Provide and install an additional layer of gypsum board on the new walls dividing the phone rooms and offices constructed as part of this scope of work. Provide a layer of MLV between the two layers of gypsum board. Do not include the north wall of Phone 381, the south walls of Offices 355, 356 or 357, or the new walls at Office 364.

4. 4.4. Schedule

Work to begin as soon as possible after Notice to Proceed. Selected Contractor will need to provide a forecasted project timeline no later than 10 calendar days after Notice of Intent to Award is issued. Project timeline is due by 5:00pm PST (close of business day) on the 10th calendar day and shall be emailed to tracy_orvis@washingtoncountyor.gov .

Failure to do so will result in the bid being deemed non-responsive.

5. 4.5. Unique Considerations

A. Building will be occupied for duration of project - scope may include temporary construction barriers. Although many Washington County staff can work remotely during construction, some will need to remain onsite.

mailto:tracy_orvis@washingtoncountyor.gov

Public Services Building Suite 350 Tenant Improvement

1. Contractor shall collaborate with Contract administrator and LUT stakeholders to identify the most effective construction sequencing.

2. Phased construction may be used, allowing the Contractor to begin with built-out offices and proceed to furniture reconfiguration, or follow the reverse order, depending on what best supports ongoing operations.

B. Contractor and subcontractors responsible for all trade permits and deferred submittals.

C. Building structure is post-tensioned concrete slab - portions of slab where new walls are to be installed will need to be x-rayed prior to installation of any fasteners.

1. Contractor shall remove and replace existing flooring as needed to perform x-rays and document any pertinent information regarding existing conditions.

6. 4.6. Drawings and Specifications Document List

Refer to Attachment D: "PSBG_Bid_Set_Rev_1_6-16-2026.PDF" which contain the drawings and specifications. The bid set is dated 04/15/2026 and includes the following sheets:

G-001 COVER

G-002 CODE SUMMARY

A-110 DEMOLITION PLAN - EAST

A-210 CONSTRUCTION PLAN- WEST

A-220 CONSTRUCTION PLAN - EAST

A-310 REFLECTED CEILING PLAN - WEST

A-320 REFLECTED CEILING PLAN - EAST

A-401 SCHEDULE & DETAILS

E-010 ELECTRICAL COVERSHEET: INDEX, SCHEDULES

E-020 ELECTRICAL SCHEDULES

E-030 ELECTRICAL SCHEDULES & DETAILS

E-110 DEMO PLAN WEST - POWER & SIGNAL

E-120 DEMO PLAN EAST - POWER & SIGNAL

E-210 ELECTRICAL TI PLAN WEST - POWER & SIGNAL

E-220 ELECTRICAL TI PLAN EAST - POWER & SIGNAL

E-310 ELECTRICAL TI PLAN WEST - LIGHTING & CONTROLS

E-320 ELECTRICAL TI PLAN EAST - LIGHTING & CONTROLS

E-410 ELECTRICAL SPECIFICATIONS

E-420 ELECTRICAL SPECIFICATIONS

M-001 GENERAL NOTES AND ABBREVIATIONS

M-002 MECHANICAL SPECIFICATIONS

M-101 MECHANICAL SCHEDULES

M-102 MECHANICAL SCHEDULES

MD-201 THIRD FLOOR - EAST - MECHANICAL DEMO PLAN

MD-203 THIRD FLOOR - EAST - HYDRONIC DEMO PLAN

M-201 THIRD FLOOR - EAST - MECHANICAL PLAN

M-202 THIRD FLOOR - WEST - MECHANICAL PLAN

Public Services Building Suite 350 Tenant Improvement

M-203 THIRD FLOOR - EAST - HYDRONIC PLAN

M-301 MECHANICAL DETAILS

7. 4.7. Hourly Rates - Informational Only

Hourly rates in the pricing table will be used for reference when reviewing and processing change orders only. Rates will not have any bearing on bid decision.

A. Any changes to the scope or additional requests to the project outside the scope will be done on a time and materials basis using bid rates for labor per hour.

1. Cost-plus, Guaranteed Maximum Price, Lump Sum, or Unit Pricing basis using bid rates for labor per hour may be used if determined appropriate and agreed upon by both Contractor and Contract Administrator. Contractor must provide additional information explaining how cost was determined.

B. The amount of the charges under Change Orders is limited to the charges allowed under Section IV of the Washington County Public Improvement Project Standard General Conditions.

C. Mark-up not to exceed 15% on additional materials and/or equipment rental and must be approved by Contract Administrator.

D. Contractor and subcontractors not eligible for mark-up on labor rates.

1. The Contractor shall establish a not-to-exceed (maximum) labor rate for subcontractors and for any work performed with its own forces when executing Change Orders (Bid - Hourly Rates).

2. Subcontractors shall be paid based on their submitted labor rates; however, these rates may not exceed the established maximum.

3. If the Contractor’s usual subcontractors have rates above this limit, the Contractor shall utilize qualified subcontractors whose rates comply with the maximum.

Public Services Building Suite 350 Tenant Improvement

5. 5. Pricing Proposal

All items must have a price or percentage in order to be seen as responsive. The County considers a line marked as $0 to be the price bid for that line item.

BASE SCOPE

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 General Requirements. Refer to Attachment B "Washington County Public Improvement Projects Standard General Conditions", including closeout.

1 lump sum

2 Selective Demolition 1 lump sum

3 Interior Construction 1 lump sum

4 Interior Finishes 1 lump sum

5 HVAC 1 lump sum

6 Electrical 1 lump sum

7 Communications 1 lump sum

8 Electronic Safety and Security 1 lump sum

9 Plumbing 1 lump sum

10 Sprinklers 1 lump sum

11 Fire Alarm 1 lump sum

ALT1 ALT 1 will be added and evaluated across all bidders only if the total cost for Lines 1–11, including the ALT 1 lump sum does not exceed the project budget of $275,000. Refer to Section 4.3 of the Scope of Work for ALT 1 specifications and Award process.

1 lump sum

Public Services Building Suite 350 Tenant Improvement

Line Item Description Quantity Unit of Measure

Unit Cost Total

ALT2 ALT 2 will be added and evaluated across all bidders only if all lines including ALT2 lump sum total does not exceed project budget of $275,000. Refer to Section 4.3 in Scope of Work for Alt2 specifications and Award process.

1 lump sum

TOTAL

HOURLY RATES - INFORMATIONAL ONLY

For information only. Not to be used as part of the bid decision. See section 4.6 in Scope of Work for requirements and specifications.

Line Item Description Quantity Unit of Measure

Unit Cost Total

1 Regular Rates - Project Manager 1 hourly rate

2 Regular Rates - Superintendent 1 hourly rate

3 Regular Rates - General Labor (self-performed)

1 hourly rate

5 Overtime Rates - Project Manager 1 hourly rate

6 Overtime Rates - Superintendent 1 hourly rate

7 Overtime Rates - General Labor (self-performed)

1 hourly rate

TOTAL

Public Services Building Suite 350 Tenant Improvement

6. 6. Instructions to Bidders for ITB

1. 6.1. Deadline Disclaimer

A. It is the responsibility of the responder to upload and submit their electronic response before the deadline date and time approaches as posted on the County's Procurement Portal. Allow for a sufficient amount of time for the bid entry/document upload process in order to ensure timely submission.

B. Make sure that all documents are uploaded as soon as possible well in advance of the deadline. The County's Procurement Portal will close promptly at the deadline date and time. All responses must be submitted, not in process, by that time…no exceptions are allowed.

C. Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

2. 6.2. Overview

The following instructions, terms and conditions apply to all bids or other such offers to provide construction services, services, or goods to Washington County.

3. 6.3. Precedence of Documents

The order of precedence of documents is as follows:

A. Instructions to Bidders

B. Specifications/Scope of Work

C. Pricing Proposal

D. Special Instructions

4. 6.4. Copies of Bid Documents

Documents obtained from sources (such as directly from other bidders) other than www.WashCoPurch.com/biz are not valid solicitation documents. It is the bidder’s responsibility to insure they are listed as an interested party on the County's Procurement Portal website for a particular project in order to receive notification of all addenda as well as additional relevant information.

Public Services Building Suite 350 Tenant Improvement

5. 6.5. Bidder's Requirements

If this solicitation requires bidding on all items, failure to do so will disqualify the bid. If bidding on all items is not required, bidders should indicate “No Bid” in the column provided for any item on which no price is submitted.

The bidder further agrees to the following:

A. To examine all specifications, instructions, terms and conditions thoroughly.

B. To provide for appropriate insurance, bid guaranties, and performance bonds as required.

C. To comply fully with specifications as attached for the agreed bid and/or contract, especially where materials and work are involved.

D. To clean up all debris and remove debris from the site as specified.

E. All equipment replaced or removed by the bidder shall remain the property of the County unless otherwise noted in the specifications or special instructions.

F. Upon completion of the contract and/or delivery and installation, to pass a good, free and clear title for goods and services rendered to the County. Such goods and services shall be free of all claims, mechanic’s liens, subcontractor judgments and other encumbrances which might cloud the County’s title to said goods and services.

G. That they have met any and all registration requirements where required for contractors as set forth in the Oregon Revised Statutes. As required, bidders shall furnish a valid contractor's license number at the time of bid opening.

H. To accept any claims, liens and demands to indemnify the County and hold harmless the County and preserve the property the entire time of equipment installation and/or contract duration.

6. 6.6. Samples

A. Samples of a similar shape, size, color and type shall be submitted for each item listed in the Specifications, Scope of Work or Details Section no later than the quote closing time and date.

B. Samples will be retained until award of bids. Samples shall fully represent the quality of produced items that can be expected.

C. All samples will be returned at responder's expense, if requested.

7. 6.7. Specification Protest or Suggested Change Process

Delivery: Any protest of the specifications must be delivered to the County in writing no later than seven (7) calendar days prior to the bid closing date, a postmark is not sufficient, as follows:

Specification Protest Bid #:2026.076-ITB Washington County Procurement Division ATTN: Procurement Manager

Public Services Building Suite 350 Tenant Improvement

155 North First Avenue, Suite 270 MS 28 Hillsboro, Oregon 97124-3072

A. Content: A written protest must include:

1. Sufficient information to identify the solicitation that is the subject of the protest;

2. The grounds that demonstrate how the procurement process is contrary to law or how the solicitation document is unnecessarily restrictive, is legally flawed or improperly specifies a brand name;

3. Evidence or supporting documentation that supports the grounds on which the protest is based; and

4. The relief sought; and

5. A statement of the desired changes to solicitation document that the prospective bidder believes will remedy the conditions upon which the prospective bidder based its protest.

B. County Response: The County may reject without consideration a bidder’s protest after the deadline established for submitting protest. The County shall provide notice to the applicable protestor if it entirely rejects a protest. If the County agrees with the protest, in whole or in part, the County shall either issue an addendum reflecting its determination or cancel the solicitation.

C. Extension of Closing: If the County receives a written protest in accordance with this Section the County may extend closing if the County determines an extension is necessary to consider the protest and to issue addenda, if any, to the solicitation document.

D. Judicial review of the County’s decision relating to a specification protest shall be in accordance with ORS 279B.405.

8. 6.8. Licenses/Permits

A. ORS 701.026 and ORS 671.530 require that bidders be licensed with the Oregon Construction Contractors Board or licensed by the State Landscape Contractors Board prior to the submission of a bid.

1. A contractor licensed under ORS Chapter 701 may bid on a landscaping job or perform a construction project that includes landscape contracting as a portion of the project if the landscape contracting portion is subcontracted to a licensed landscaping business as defined in ORS 671.520.

2. A landscaping business may bid on a job or perform a contract that includes the phase of landscape contracting for which it is not licensed if it employs a licensed landscape contractor, or subcontracts with another landscaping business, licensed for that phase.

3. Failure to be licensed will be sufficient cause to reject bids as “non-responsive.”

Public Services Building Suite 350 Tenant Improvement

B. The contractor shall maintain in effect all licenses, permits and certifications required for the performance of the work. The contractor shall notify the County immediately if any license, permit or certification required for the performance of this contract ceases to be effective for any reason.

9. 6.9. Bid Submission

A. All bids must be submitted through our electronic Procurement Portal.

B. Email, phone, fax and paper bids will not be accepted.

C. It is the responsibility of the bidder to submit electronic bids before the deadline date and time approaches as posted on the County's Procurement Portal.

D. It is the sole responsibility of the bidder to ensure receipt of bids and success of uploaded documents or bid modifications by the County by the specified time.

E. Bidders are required to use the bid forms or tables posted on www.WashCoPurch.com/biz.

F. Please note the system will accept Google Docs or Google Pages, but they are not readable by the County. DO NOT upload your response using a Google product.

10. 6.10. Bid Guaranty Form and Bid Bond

A. The Bidder must complete and sign the Washington County Bid Guaranty Form provided under "Attachments", upload an electronic copy with their bid, and mail the original by the Bid Opening Date. Bids not accompanied by the Washington County Bid Guaranty Form may be deemed non-responsive and rejected.

OR

A. The Bidder must mail and will attach a copy of a bid security in the form of a certified check, cashier's check, or an irrevocable letter of credit in favor of Washington County, issued by a company currently licensed to do business in the State of Oregon, in the sum of at least ten (10) percent of the total bid, payable to Washington County, Oregon, which is to be forfeited as liquidated damages in accordance with 00130.60. The original certified check, cashier's check, or letter of credit shall be submitted by mail, or other delivery service.

B. If the successful bidder fails to enter into a contract and furnish a performance and payment bond within fifteen (15) calendar days from the date on which they are notified they are the successful bidder, their check and/or bid bond in the amount thereof may be forfeited to the County as fixed and liquidated damages.

C. After award of the contract by the County Administrator or Board of Commissioners, all bid bonds or checks will be returned (if requested) to bidders except the successful bidder whose bid bond or check will be retained until performance and payment bonds are presented to the County.

https://www.washcopurch.com/biz

Public Services Building Suite 350 Tenant Improvement

11. 6.11. Unit Prices

If the bid document includes a schedule of unit prices for labor and materials or other items to establish a cost basis for unforeseen contract changes, Washington County reserves the right to reject, without impairing the balance of the bid, any or all such predetermined unit prices, and negotiate such unit prices during the term of the award.

12. 6.12. Bid Opening

A. All bids received will be publicly opened immediately after the bid closing date and time.

All bidders and other persons who may be interested in this matter are invited to attend online through Microsoft Teams.

B. Bids shall contain all required documents and descriptive literature. The Vendor Questionnaire must be complete in order to submit your response. Any statement accompanying and tending to qualify a bid may cause rejection unless the statement is required or permitted.

C. Microsoft Teams Bid Opening Link

Join Microsoft Teams Meeting

+1 971-337-3439 United States, Portland (Toll)

Conference ID: 522 346 32#

13. 6.13. Performance Bond

A. A performance bond equal to the full contract price to be completed conditioned upon the faithful performance of the contract in accordance with the plans specifications and conditions thereof will be required from the successful bidder. Said performance bond shall be issued by a company currently licensed to do business in the State of Oregon, drawn in favor of Washington County.

B. Said performance bond shall be delivered to the Contract Administrator prior to the commencement of work and no later than fifteen (15) calendar days after the notification of award of bid.

C. The included performance bond should be used. Other performance bond forms may be accepted at the County’s sole discretion

14. 6.14. Payment Bond

A. A payment bond in an amount equal to the full contract price to be completed, solely for the protection of claimants under ORS 279C.600, will be required from the successful bidder. Said payment bond shall be issued by a company currently licensed to do business in the State of Oregon, drawn in favor of Washington County.

https://teams.microsoft.com/l/meetup-join/19%3ameeting_NWJmZjlmNzUtZGQ5NC00MjY1LTk4YzgtZGYzYjJkYzY4NGE0%40thread.v2/0?context=%7b%22Tid%22%3a%2240d27439-4752-4445-a1f9-bb649e5f3042%22%2c%22Oid%22%3a%22e52c78da-3539-4e4f-a9e3-a4a48dcdfd9a%22%7d

Public Services Building Suite 350 Tenant Improvement

B. Said payment bond shall be delivered to the Contract Administrator prior to the commencement of work and no later than fifteen (15) calendar days after the notification of award of bid.

C. The included payment bond should be used. Other payment bond forms may be accepted at the County’s sole discretion.

15. 6.15. Oregon Corporate Activity Tax (“CAT”)

A. In 2019 Oregon adopted a Corporate Activity Tax (“CAT”) applicable to all types of business entities. The legislation accomplishes the following:

1. Establishes a "Fund for Student Success" that is separate and distinct from the state's general fund

2. Adopts a new Corporate Activity Tax (CAT) imposed on all types of business entities

B. The CAT is in addition to the state's current corporate income tax. The CAT is imposed on businesses for the privilege of doing business in this state. It is measured on a business's commercial activity, which is the total amount a business realizes from transactions and activity in Oregon. The CAT is applied to taxable Oregon commercial activity in excess of $1 million. Any costs relating to Oregon’s Corporate Activity Tax will not be reimbursable under Cost of the Work.

16. 6.16. Questions, Interpretations, and Addenda

Enter all questions regarding the meaning or intent of the solicitation into the questions area of the solicitation in www.WashCoPurch.com/biz.

A. Interpretations or clarifications considered necessary in response to such questions will be posted as addenda or in Questions and Answers in the County's Procurement Portal .

Bidders will be solely responsible to check for all addenda or questions and answers, if any, from the Procurement Portal prior to submitting their bid.

B. Questions received after Tuesday, September 8, 2026 will not be answered.

C. Formal addenda and answers to questions posted in the Question and Answer section are made part of this solicitation and will be binding. Oral and other interpretations or clarifications will be without legal effect.

D. Written addenda may also be issued to modify the bid documents at the discretion of the County.

E. Receipt of addenda must be acknowledged on the County's Procurement Portal.

F. All questions pertaining to this bid shall be addressed only through the County's Procurement Portal. Do not contact any other Washington County staff, employee or official regarding this bid. Communication between bidder and any County staff is prohibited from the time the bid is advertised until the award of a contract to the bidder selected by The County.

Public Services Building Suite 350 Tenant Improvement

17. 6.17. Contract Award

The County reserves the right to award this bid based on the following:

Lowest responsive responsible bidder

18. 6.18. Execution of Contract

A. The successful bidder(s) shall within fifteen (15) business days from the date of receiving from the County the contract prepared and ready for execution, furnish the County the corporate performance and payment surety bonds specified herein if required and enter into a contract with the County.

B. If the successful bidder fails to comply with any of the requirements herein, the County may, at its option, determine that the bidder has abandoned the contract and the security accompanying this bid shall be forfeited and the same shall become the property of the County.

C. Successful bidder(s) will be held to all County policies and procedures.

19. 6.19. After Hours Work

The following work must be done after hours (defined as 5pm – 7am):

A. Work that occurs above occupied work or public areas.

B. Work that is noisy, smelly, dusty etc.

C. Work performed at the entrance to the main building or public areas.

D. The contract administrator or authorized representative will work with the contractor to determine what work should be done after hours. After hours work will be determined at the pre-construction meeting.

The contractor may be required to work after hours and weekends. After hours work may become necessary if a conflict in maintaining full access to the buildings arises. Access to the buildings must be maintained at all times.

20. 6.20. Pre-Construction Meeting

A. Before the contractor begins work, a pre-construction meeting will be held to establish a working understanding among the parties to the Project. Procedures will be established for operations coordination and administrative communications for matters such as submittals, clarifications and interpretations, and change orders, and for processing applications for payment. At this meeting, the contractor shall submit to the County a preliminary work progress schedule, a preliminary submittal schedule and the Contractor Safety Information Form (See Attachment H) for review by the County.

B. The contractor shall submit the Contractor Safety Information Form for safety planning purposes. The County expects that the contractor will abide by all Oregon OSHA

Public Services Building Suite 350 Tenant Improvement requirements and the Contract Documents to provide for the safety of its employees, agents, County employees and the general public. Work performed by subcontractors must be included on the submitted Contractor Safety Information Form. The contractor shall also include applicable company policies, procedures, or plans. Material safety data sheets (MSDS) for chemical products introduced to Washington County shall not be submitted with this information, butinformation but shall accompany the contractor on site and be available to the County upon request.

C. The following information must be submitted at the Pre-Construction Meeting:

1. Detailed schedule, and

2. Contractor Safety Information Form.

21. 6.21. Form of Contract

A. A copy of the County's contract that the County expects the successful firm or individual to execute is attached. The contract will incorporate the terms and conditions from this RFP document, attachments provided, and the successful proposer's response documents.

B. Firms taking exception to any of the contract terms should indicate the same by uploading in the Vendor Submission or their exceptions will be deemed waived.

Public Services Building Suite 350 Tenant Improvement

7. 7. Special Instructions

1. 7.1. Laws and Regulations

A. The bidder shall be familiar with all Federal, State, County and /or City laws and regulations, which in any manner affect those engaged or employed in the work or the materials or equipment used or which in any way affect the conduct of the work, and no pleas of misunderstanding will be considered on account of ignorance thereof. If the bidder discovers any provision in the specifications or project information, plans or contract documents that is contrary to or inconsistent with any law or regulations, they shall report it to Washington County in writing via the County’s e-Procurement portal .

B. All work performed by the contractor shall be in compliance with all Federal, State, County and local laws, regulations and ordinances. Unless otherwise specified, the contractor shall be responsible for applying for applicable permits and licenses.

2. 7.2. Recycled Materials and Sustainable Products and Processes

A. To the extent practicable and economically feasible, suppliers shall provide a competitive preference for products and services that conserve natural resources and protect the environment and are energy efficient.

B. Examples of such products may include, but are not limited to, products described in U.S.

Environmental Protection Agency (U.S. EPA) guidelines at 40 C.F.R. Parts 247-253, implementing section 6002 of the Resource Conservation and Recovery Act, as amended, 42 U.S.C. § 6962. Suppliers shall include this provision in all its subcontracts, with the requirement that it shall flow down to all subcontracts regardless of tier.

C. These efforts must be consistent with maintaining a satisfactory level of competition unless the supplier determines that such items: (1) are not reasonably available in a reasonable period of time; (2) fail to meet reasonable performance standards, which shall be determined on the basis of the guidelines of the National Institute of Standards and Technology, if applicable to the item; or (3) are only available at an unreasonable price.

3. 7.3. State Provisions for Prevailing Wages (this applies to all public works over $50,000)

A. In compliance with ORS 279C.800 through 279C.870 or the Davis-Bacon Act (40U.S.C.

3141 et seq.) and as part of this bid, the bidder herein agrees and it shall be a condition of their bond that in performing this contract they shall pay and cause to be paid not less than the prevailing rate of wages as of the date of their bid for and to each and every worker who may be employed in and about the performance of this contract. If the

Public Services Building Suite 350 Tenant Improvement public officers who make the contract determine at any time that the prevailing rate of wages has not been or is not being paid as required by the contract, they may retain from the monies due to the contractor an amount sufficient to make up the difference between the wages actually paid and prevailing rate of wages, and they may also cancel the contract.

B. The Contractor shall promptly, as due, make payment to any person, co-partnership, association or corporation, furnishing medical, surgical and hospital care or other needed care and attention, incident to sickness or injury, to employees of each contractor, of all sums which the contractor agrees to pay for such services and all moneys and sums which the contractor collected or deducted from the wages of the contractor's employees pursuant to any law, contract or agreement for the purpose of providing or paying for such services. (Reference: ORS 279C.530)

C. When a public works project is subject to ORS 279C.800 to279C.870 and the Davis-Bacon Act (40 U.S.C. 3141 et seq.):

1. Every contractor or subcontractor employing workers on a public works project must pay to such workers no less than the applicable prevailing rate of wage for each trade or occupation, as determined by the Commissioner.

2. If the state prevailing rate of wage is higher than the federal rate of wage, the contractor and every subcontractor shall pay no less than the state prevailing wage rate; and

3. If the federal prevailing rate of wage is higher than the state prevailing rate of wage, the contractor and every subcontractor on the project shall pay no less than the federal prevailing rate of wage as required by the Davis-Bacon Act.

D. If the Contractor fails, neglects, or refuses to make prompt payment of any claim for labor or services furnished to the Contractor or a subcontractor by any person, or the assignee of the person, in connection with the public works contract as such claim becomes due, the proper officer or officers of the public contracting agency may pay such claim and charge the amount of the payment against funds due or to become due the Contractor by reason of the contract (Reference: ORS 279C.570).

E. A person may not be required or permitted to labor more than 10 hours in any one day, or 40 hours in any one week, except in cases of necessity or emergency or when the public policy absolutely requires it, in which event, the person so employed for excessive hours shall receive at least time and a half pay:

1. For all overtime in excess of eight hours in any one day or 40 hours in any one week when the work week is five consecutive days, Monday through Friday; or

2. For all overtime in excess of 10 hours in any one day or 40 hours in any one week when the work week is four consecutive days, Monday through Friday; and time worked on Saturday and on any legal holiday specified in ORS 279C.540.

Public Services Building Suite 350 Tenant Improvement

F. As per rule OAR 839-025-0020 (4) the County incorporates the most current prevailing wage rate publication entitled: Prevailing Wage Rates for Public Works Contracts in Oregon and include any amendments.

These rates can be viewed at the following web site:

https://www.oregon.gov/boli/employers/pages/prevailing-wage.aspx

As of July 1, 2026 the following has been added to prevailing wage law:

A. Satellite & Off-Site Work: Prevailing wage laws now extend to off-site fabrication and satellite locations. Contract specifications must include a list of potential off-site work, and we must require contractors to provide notice when utilizing these sites.

B. Wage Posting: All applicable wage rate determinations must be posted at both primary and satellite locations.

C. Fee Structure: While the PWR fee remains at 0.1%, public agencies now have the option to pass this fee to third parties or funding awardees in specific scenarios. Please note that the agency retains legal liability for payment. Additionally, the Public Works Fee (PWR) cap rose from $7,500 to $12,500 effective June 5, 2026 (HB 4027 (2026)).

D. Mandatory Contract Clauses: Agencies are required to integrate updated clauses regarding labor protections, overtime thresholds, mandatory written notice to workers, and medical/benefit payment enforcement.

E. Public Works Bond Requirements (OAR 839-025-0015):

F. Core Requirement: Contractors and subcontractors must file a $30,000 public works bond with the Oregon Construction Contractors Board (CCB) for any contract or subcontract worth $100,000 or more.

G. Entity Registration: The name on the bond must exactly match the name registered with the Oregon Corporation Division.

H. Business Changes: Name changes must be reported to the CCB within 30 days. If a business changes its entity type (e.g., from a sole proprietorship to an LLC), a new bond must be purchased; insurance "riders" are not accepted.

I. Compliance for Certified Businesses: If a certified minority, woman, veteran-owned, or emerging small business violates prevailing wage laws, any bond exemptions are revoked, and they must file the standard $30,000 bond.

4. 7.4. Discrimination in Subcontracting

A. A contractor who contracts with a public contracting agency shall not discriminate against minority, women or emerging small business enterprises in the awarding of subcontracts. The contractor shall certify by signing the Certification and Contract Offer that the contractor has not discriminated against minority, women or emerging small business enterprises in obtaining any required subcontracts.

https://www.oregon.gov/boli/employers/pages/prevailing-wage.aspx

Public Services Building Suite 350 Tenant Improvement

B. The public contracting agency may disqualify any person as a bidder on a public contract if the agency finds that the person has violated this section in a contract between the person and the agency.

C. If the person wishes to appeal the disqualification, the appeal procedure shall be pursuant to ORS 279C.450.

5. 7.5. The Rights of the County

The County expressly reserves the following rights:

A. To waive any irregularities in the bids submitted.

B. To base awards with due regard to price, delivery, compliance with specifications, and other such factors as may be necessary and in the public interest in the circumstances.

C. To make awards to any bidder whose bid, in the opinion of management and the Board, is the lowest responsible bid.

D. To cancel the procurement or reject any or all bids, or selected portions thereof, in accordance with ORS 279B.100. Under no circumstances shall the County be responsible for, nor shall it reimburse, any costs associated providing a bid for this solicitation.

E. To negotiate final contract terms and conditions to the fullest extent allowed by the law and as in the best interests of the County.

Acceptance of an offer is subject to budget approval and budgetary constraints as determined by the County.

6. 7.6. Qualifications of Bidders

A. Qualifications of bidders may be evaluated when determining the award. Bidders may be required to produce acceptable personal, business, and credit references and completed examples of previous work of a similar nature.

The County reserves the right to investigate references and to consider the past performance of any bidder with respect to its successful performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of services on schedule, and its lawful payment of employees and workers whether or not specifically listed by the bidder.

7. 7.7. Low Tie Bids

A. Low tie bids are subject to the Oregon preference as provided by ORS279A.120: “For purposes of awarding a public contract, a contracting agency shall give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal.”

B. Low tie bids that remain after application of the statutory Oregon preference shall be awarded according to the following sequence:

Public Services Building Suite 350 Tenant Improvement

1. Award shall be made by drawing lots among any tied Oregon bidders. Such bidders shall be given notice and an opportunity to be present when lots are drawn.

2. If none of the tied bidders is located in Oregon, award of the contract shall be made by drawing lots among all tied bidders. Such bidders shall be given notice and an opportunity to be present when lots are drawn.

8. 7.8. Award Recommendation / Intent to Award

A Notice of Intent to Award will be posted on the www.WashCoPurch.com/biz web site at least seven (7) days before the award of the contract.

9. 7.9. Bid Files

A completed bid file for each project will be available, by appointment only, for public inspection at the Washington County Procurement Division Office.

10. 7.10. Contract Term

Contract term will be one year with the option to renew up to five years.

11. 7.11. Protest and Judicial Review of Award

A. Purpose. The award by the Washington County Board of Commissioners of the contract shall constitute a final decision of the County to award the contract if no written protest of the award is filed. A bidder may protest the award of a contract, or the intent to award of a contract, whichever occurs first, if the conditions set forth in ORS 279B.410(1) are satisfied. A bidder must file a written protest with the County and exhaust all administrative remedies before seeking judicial review of the County's contract award decision.

B. Delivery. A bidder must deliver a written protest to the Washington County Procurement Manager within seven (7) days after issuance of the notice of intent to award the contract. Protests must be physically received by 5:00 PM on the 7th day. A postmark is not sufficient.

C. Content of Protest. A bidder’s written protest shall specify the grounds for the protest to be considered pursuant to ORS 279B.410(2). Bidder may not protest the content of Specifications, nor shall the County consider any such grounds, in an award protest.

Bidders may protest only deviation for laws, rules, regulation or procedures, including procedures set out in the ITB. Protests must specify the grounds for protest including the specific citation or law, rule, regulation, or procedure upon which the protest is based.

D. County Response. The Board or its designee shall not consider a bidder’s contract award protest submitted after the timeline established for submitting such protest has expired per B above. The County shall issue a written disposition of the protest in a timely manner as set forth in ORS 279B.410(4). If the protest is upheld, in whole or in part, the

Public Services Building Suite 350 Tenant Improvement

Board or its designee may in its sole discretion either award the contract to the successful protestor or cancel the procurement or solicitation.

E. Judicial Review. Judicial review of the Board’s or its designee’s decision relating to a contract award protest shall be in accordance with ORS 279B.415.

12. 7.12. Contractor's Responsibility

It is understood that the specifications and other contract documents do not purport to control the method of performing the work, but only the requirements as to the nature of the completed work. The contractor assumes the entire responsibility for the method of performing the work. Suggestions as to the method included in the contract documents shall be deemed advisory only and the feasibility of such methods, or the lack thereof, shall not affect the contractor's liability, or status as an independent contractor under this contract.

13. 7.13. Performance

Contractor shall perform all services required by this…