PSM_-_Contractor_Annual_Audit_Form.pdf

This is a Contractor Annual Audit Form from the City of Lakeland's Risk Management and Purchasing Department related to a Construction Manager at Risk (CMAR) services procurement for the replacement of control structure gates at Se7en Wetlands in Polk County, Florida. The project involves designing and installing five electronic sliding gates with stainless steel blade assemblies, manual operators, and electric motor actuators at existing weir control structures (numbered 3 through 11) to enable remote water flow manipulation and level management throughout the treatment wetland facility. The Request for Qualifications was posted April 6, 2026, with a non-mandatory pre-proposal meeting scheduled for April 15, 2026 at 2:30 p.m. at the Se7en Wetlands site. Written questions are due by April 27, 2026 at 5:00 p.m., and qualifications submissions are due electronically through the OpenGov e-Procurement Portal by May 6, 2026 at 2:00 p.m. Selection will be conducted on a 100-point evaluation scale assessing required components and licensure, experience and references, insurability and bonding capacity, organization and management, key project members' qualifications, project approach, scheduling and cost control, site familiarity, commitment to time and budget, minority business enterprise status, prior work volume with the City, resource availability, and adequacy of professional personnel.

In accordance with the Florida Consultants' Competitive Negotiation Act, pricing shall not be included in initial qualifications submissions. Local vendors meeting specific criteria may qualify for local preference consideration if they maintain a physical business location within Lakeland Electric's service territory for at least 12 consecutive months and provide a valid local business tax receipt. All respondents must submit required certifications addressing drug-free workplace status, suspension and debarment, public entity crimes, conflict of interest, E-Verify compliance, scrutinized companies, and human trafficking affidavits, along with evidence of current insurance coverage demonstrating minimum coverage of $1,000,000 single limit commercial general liability, business auto liability, and excess liability coverage. Selected contractors will be required to furnish a public construction bond equal to the contract price and comply with all applicable OSHA standards and City of Lakeland safety requirements, including Process Safety Management documentation and Pre-Work Safety Assessment completion. The design package prepared by Geosyntec Consultants (project number FW11754.02, completed December 2025) provides comprehensive guidance for proposal development. No incumbent contractor or specific budget range is identified in the procurement documents.