Provision and Clause March2025.pdf

Provision and Clause Matrix Version The prefixes,"FAR" and "DFARS" have been purposely omitted from citations in the matrix for better readability, findability, and to be in alignment with Acq.gov.

Normally citations should contain their appropriate prefixes, (e.g, FAR 52.201, FAR 1.102-3(b), DFARS 252.201-7000, DFARS 201.602-70)

CONTRACT PURPOSE METHOD

NON COMMERCIAL

Include?

Located at

48 CFR:

Title Date

Prescribed at

48 CFR:

Prescription P or C IBR USACE CSI UCF FP CR T&M

LH

SUP SVC R&D CON LMV

COMM

SVC

DDR A-E TRN

UTL

SVC

SUP SVC SAP

SLD

BID

NEG

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<=$250K

NCOM

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COM SUBK OCONUS Regulation

Y 52.204-7 System for Award Management NOV 2024 4.1105(a)(1) Insert the provision at 52.204–7, System for Award Management, in all solicitations except when the conditions in 4.1102(a) apply. P Yes 00 21 00 L A A A A A A A A A A A A A A A A A A A FAR

Y 52.204-13 System for Award Management Maintenance OCT 2018 4.1105(b) Insert the clause at 52.204-13, System for Award Management Maintenance, in solicitations that contain the provision at 52.204-7, and resulting contracts. C Yes 00 72 00 I A A A A A A A A A A A A A A A A A A A FAR

Y 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 4.1804(a)

Insert the provision at 52.204-16, Commercial and Government Entity Code Reporting, in all solicitations that include–

(1) 52.204-6, Unique Entity Identifier;

(2) 52 204 7 S f A d M

P Yes 00 21 00 L A A A A A A A A A A A A A A A A A A A FAR

Y 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 4.1804(c)

Insert the clause at 52.204-18, Commercial and Government Entity Code Maintenance, in all solicitations and contracts when the solicitation contains the provision at 52.204-16, Commercial and Government Entity Code Reporting.

C Yes 00 72 00 I A A A A A A A A A A A A A A A A A A A FAR

52.204-21 Basic Safeguarding of Covered Contractor Information Systems NOV 2021 4.1903 and DFARS

212.371

The contracting officer shall insert the clause at 52.204-21, Basic Safeguarding of Covered Contractor Information Systems, in solicitations and contracts when the contractor or a subcontractor at any tier may have Federal contract information residing in or transiting through its information system.

Thi l i li bl f li i i l l f h i i i f i ll il bl ff

C^ Yes* 00 72 00 I A A A A A A A A A A A A A A A A A A A A A^ FAR

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021 4.2105(a)

The contracting officer shall insert the provision at 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment--

(1) In all solicitations for contracts; and

(2) U d i d fi i d li i ll i f i l d li i i f

P Yes* 00 45 00 K R R R R R R R R R R R A A R R R R R R FAR

Y 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services SEP 2023 12.301(b)(1)

Insert this provision in solicitations for the acquisition of commercial products and commercial services.This provision provides a single, streamlined set of instructions to be used when soliciting offers for commercial products and commercial services and is incorporated in the solicitation by reference (see Block 27 a, SF 1449). The contracting officer may tailor these instructions or provide additional instructions tailored to the specific acquisition in accordance with 12.302.

P Yes 00 21 00 L A A R R A A A A FAR

Y 52.212-2 Evaluation—Commercial Products and Commercial Services NOV 2021 12.301(c)(1) When the use of evaluation factors is appropriate, the contracting officer may insert this provision in solicitations for commercial products and commercial services (see 12.602). P No 00 21 00 L O O O O O O O FAR

Y 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services

MAY 2024 12.301(b)(2)

(See DoD specific guidance below): (2) The provision at 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services. This provision provides a single, consolidated list of representations and certifications for the acquisition of commercial products or commercial services and is attached to the solicitation for offerors to complete. This provision may not be tailored except in accordance with subpart 1.4. Use the provision with its Alternate I in solicitations issued by DoD, NASA, or the Coast Guard.

P Yes* 00 45 00 K A A R R A A A A FAR

Y 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services--Alternate I

FEB 2024 12.301(b)(2) Use the provision with its Alternate I in solicitations issued by DoD, NASA, or the Coast Guard. P Yes* 00 45 00 K A A R R A A A A FAR

Y 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services

NOV 2023 12.301(b)(3)

Insert this clause in solicitations and contracts for the acquisition of commercial products and commercial services. This clause includes terms and conditions which are, to the maximum extent practicable, consistent with customary commercial practices and is incorporated in the solicitation and contract by reference (see Block 27, SF 1449). The contracting officer may tailor this clause in accordance with 12.302.

C Yes 00 72 00 I A R R A A A A FAR

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services

JAN 2025 12.301(b)(4)

(See DoD-specific guidance in cell below). Insert this clause in solicitations and contracts for the acquisition of commercial products and commercial services. This clause incorporates by reference only those clauses required to implement provisions of law or Executive orders applicable to the acquisition of commercial products and commercial services..The contracting officer shall attach this clause to the solicitation and contract and, using the appropriate clause prescriptions, indicate which if any of the additional clauses cited in 52 212 5(b) or (c) are applicable to the specific

C Yes 00 72 00 I A A A A A A A A FAR

52.212-5

Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services-- Alternate I

FEB 2000 12.301(b)(4)(i) (See DoD-specific guidance in cell below). Use the clause with its Alternate I when the head of the agency has waived the examination of records by the Comptroller General in accordance with 25.1001.

C Yes* 00 72 00 I A A A A A A A A FAR

52.212-5

Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services-- Alternate II

JAN 2025 12.301(b)(4)(ii)

(A) If the acquisition will use funds appropriated or otherwise made available by the American Recovery and Reinvestment Act of 2009 (Pub. L. 111-5), the contracting officer shall use the clause with its Alternate II.

(B)(1) In the case of a bilateral contract modification that will use funds appropriated or otherwise made available by the American Recovery and Reinvestment Act of 2009, the contracting officer shall specify applicability of Alternate II to that modification.

(2) In the case of a task or delivery order contract in which not all orders will use funds

C Yes* 00 72 00 I A A A A A A A A FAR

52.216-18 Ordering AUG 2020 16.506(a) Insert this clause in solicitations and contracts when a definite-quantity contract, a requirements contract, or an indefinite-quantity contract is contemplated. C Yes* 00 72 00 I A A A A A A A A A A A A A O O A A A A FAR

52.216-19 Order Limitations OCT 1995 16.506(b) Insert a clause substantially the same as this clause in solicitations and contracts when a definite-quantity contract, a requirements contract, or an indefinite-quantity contract is contemplated. C Yes* 00 72 00 I A A A A A A A A A A A A A O O A A A A FAR

52.216-20 Definite Quantity OCT 1995 16.506(c) Insert this clause in solicitations and contracts when a definite-quantity contract is contemplated. C Yes 00 72 00 I A A A A A A A A A A A A A O O A A A A FAR

52.216-21 Requirements OCT 1995 16.506(d)(1) Insert this clause in solicitations and contracts when a requirements contract is contemplated. C Yes* 00 72 00 I A A A A A A A A A A A A A O O A A A A FAR

52.216-21 Requirements--Alternate I APR 1984 16.506(d)(2) If the contract is for nonpersonal services and related supplies and covers estimated requirements that exceed a specific Government activity’s internal capability to produce or perform, use the clause with its Alternate I.

C Yes 00 72 00 I A A A A A O O A A A A FAR

52.216-21 Requirements--Alternate III OCT 1995 16.506(d)(4) If the contract involves a partial small business set-aside, use the clause with its Alternate III. C Yes 00 72 00 I A A A A A A A A A A A A A O O A A A A FAR

52.216-22 Indefinite Quantity OCT 1995 16.506(e) Insert this clause in solicitations and contracts when an indefinite-quantity contract is contemplated. C Yes* 00 72 00 I A A A A A A A A A A A A A O O A A A A FAR

52.216-27 Single or Multiple Awards OCT 1995 16.506(f)

Insert this provision in solicitations for indefinite-quantity contracts that may result in multiple contract awards. Modify the provision to specify the estimated number of awards. Do not use this provision for advisory and assistance services contracts that exceed 3 years and $15 million (including all options).

P Yes 00 21 00 L A A A A A A A A A A A A A O O A A A A FAR

52.217-3 Evaluation Exclusive of Options APR 1984 17.208(a) Insert a provision substantially the same as the provision at 52.217-3, in solicitations when the solicitation includes an option clause and does not include one of the provisions prescribed in paragraph (b) or (c) of this section.

P Yes 00 22 00 M A A A A A A A O O A A A A FAR

52.217-4 Evaluation of Options Exercised at Time of Contract Award JUN 1988 17.208(b)

Insert a provision substantially the same as this provision in solicitations when the solicitation includes an option clause, the contracting officer has determined that there is a reasonable likelihood that the option will be exercised, and the option may be exercised at the time of contract award.

P Yes 00 22 00 M A A A A A A A O O A A A A FAR

Y 52.217-5 Evaluation of Options JUL 1990 17.208(c)

Insert a provision substantially the same as this provision in solicitations when—

(1) The solicitation contains an option clause;

(2) An option is not to be exercised at the time of contract award;

(3) A firm-fixed-price contract, a fixed-price contract with economic price adjustment, or other type of contract approved under agency procedures is contemplated; and

(4) Th t ti ffi h d t i d th t th i bl lik lih d th t th ti ill b

P Yes 00 22 00 M A A A A A A A A O O A A A A FAR

52.217-6 Option for Increased Quantity MAR 1989 17.208(d)

Insert a clause substantially the same as this clause in solicitations and contracts, other than those for services, when the inclusion of an option is appropriate (see 17.200 and 17.202) and the option quantity is expressed as a percentage of the basic contract quantity or as an additional quantity of a specific line item.

C Yes 00 72 00 I A A A A O O A A A A FAR

52.217-8 Option to Extend Services NOV 1999 17.208(f) Insert a clause substantially the same as this clause in solicitations and contracts for services when the inclusion of an option is appropriate. (See 17.200, 17.202, and 37.111.) C Yes 00 72 00 I A A A A A O A A A A FAR

52.217-9 Option to Extend the Term of the Contract MAR 2000 17.208(g)

Insert a clause substantially the same as this clause in solicitations and contracts when the inclusion of an option is appropriate (see 17.200 and 17.202) and it is necessary to include in the contract any or all of the following:

(1) A requirement that the Government must give the contractor a preliminary written notice of its intent to extend the contract.

(2) A t t t th t t i f th t t i l d t i f th ti

C Yes* 00 72 00 I A A A A A O O A A A A FAR

52.219-17 Section 8(a) Award OCT 2019 19.811-3(c)

(NOTE: See DFARS 219.811-3(1) (cell below) for further instructions on the use of this clause in DoD).The contracting officer shall insert this clause in competitive solicitations and contracts when the acquisition is accomplished using the procedures of 19.805 and in sole source awards which utilize the alternative procedure in 19.811-1(c).

C Yes* 00 72 00 I A A A A A A A A A A A A A A A A A A A FAR

52.219-31 Notice of Small Business Reserve MAR 2020 19.507(g)(1) The contracting officer shall insert the provision at 52.219-31, Notice of Small Business Reserve, in solicitations for multiple-award contracts that have reserves. P Yes 00 45 00 K A A A A A A A A A A A A A A A A A A A FAR

52.222-1 Notice to the Government of Labor Disputes FEB 1997 22.103-5(a) The contracting officer shall insert this clause in solicitations and contracts that involve programs or requirements that have been designated under 22.101-1(e). C Yes 00 72 00 I A A A A A A A A A A A A A A A A A A A FAR

52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

MAY 2024 23.109(c)(2) Insert this clause in service or construction solicitations and contracts, unless the contract will not involve the use of USDA-designated items at http://www.biopreferred.gov or 7 CFR part 3201. C Yes 00 72 00 I A A A A A A A A O A A A A FAR

52.223-10 Waste Reduction Program MAY 2024 23.406(c) Insert this clause in all solicitations and contracts for contractor operation of Government-owned or -leased facilities and all solicitations and contracts for support services at Government-owned or -operated facilities.

C Yes 00 72 00 I A A A A A A A A A A FAR

52.223-19 Compliance with Environmental Management Systems MAY 2011 23.406(b)

(For DoD, see specific guidance below.) The contracting officer shall insert this clause in all solicitations and contracts for contractor operation of Government-owned or -leased facilities or vehicles, located in the United States. For facilities located outside the United States, the agency head may determine that use of the clause is in the best interest of the Government.

C Yes 00 72 00 I A A A A A A A A A A A A A A A A A FAR

MAR 2025 CD 2025-O0004 For DoD, this provision or clause is not to be included in solicitations or contracts. C Yes 00 72 00 I A A A A A A A A A A A A A A A A A FAR

52.223-23 Sustainable Products and Services MAY 2024 23.109(a)

Insert this clause in solicitations and contracts—

(1) Unless—

(i) The requiring activity has provided a written justification that it is not practicable to procure sustainable products and services (see 23.104(a));

(ii) An exception under 23.105 applies; or

(iii) A ti d 23 106 li d

C Yes 00 72 00 I A A A A A A A A A A A A A A A A A A A FAR

52.225-14 Inconsistency Between English Version and Translation of Contract FEB 2000 25.1103(b) Insert this clause in solicitations and contracts if anticipating translation into another language. C Yes 00 72 00 I A A A A A A A A A A A A A A A A A A A FAR

See notes>>> See notes >>>>>>>>>>>>>>>> MAR 2008 225.301-4

(1) Use the clause at FAR 52.225-19, Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission Outside the United States, in accordance with the prescription at FAR 25.301-4, except that—

(i) The clause shall also be used in personal services contracts with individuals;

d

C Yes 00 72 00 I A A A A A A A A A A A A A A A A A A A A FAR

See notes>>> See notes >>>>>>>>>>>>>>>> OCT 2016 225.302-6

Use the clause at 252.225-7039, Defense Contractors Performing Private Security Functions Outside the United States, instead of FAR clause 52.225-26, Contractors Performing Private Security Functions Outside the United States, in solicitations and contracts, including solicitations and contracts using FAR part 12 procedures for the acquisition of commercial products and commercial servicess, when private security functions are to be performed t id th U it d St t i

C Yes 00 72 00 I A A O A A A A A A A A A A A A A A A A A R A FAR

52.226-3 Disaster or Emergency Area Representation NOV 2007 26.206(a) The contracting officer shall insert this provision in solicitations involving the local area set-aside. For commercial products and commercial services, see 12.301(e)(4). P Yes* 00 45 00 K A A A A A A A A A A A A A A A A A A FAR

52.227-1 Authorization and Consent JUN 2020 27.201-2(a)(1) Insert this clause in solicitations and contracts except that use of the clause is—

(i) Optional when using simplified acquisition procedures; and

(ii) Prohibited when both complete performance and delivery are outside the United States.

C Yes 00 72 00 I A A A A A A A A A A O A A A A FAR

52.228-5 Insurance—Work on a Government Installation JAN 1997 28.310

(a) Insert this clause in solicitations and contracts if a fixed-price contract is contemplated, the contract amount is expected to exceed the simplified acquisition threshold, and the contract will require work on a Government installation, unless—

(1) Only a small amount of work is required on the Government installation (e.g., a few brief visits per month); or

(2) All k th G t i t ll ti ill b f d t id th U it d St t d it

C Yes 00 72 00 I A A A A A A A A A A A A A O A A FAR

52.232-31 Invitation to Propose Financing Terms DEC 2022 32.205(b)

The contracting officer must include in the solicitation the provision at 52.232-31, invitation to Propose Financing Terms. The contracting officer must also—

(1) Specify the delivery payment (invoice) dates that will be used in the evaluation of financing proposals; and

(2) Specify the interest rate to be used in the evaluation of financing proposals (see paragraph ( )(4) f thi ti )

P Yes* 00 72 00 I A A A A A A A FAR

Y 52.232-35 Designation of Office for Government Receipt of Electronic Funds Transfer Information

JUL 2013 32.1110(c)

If EFT information is to be submitted to other than the payment office in accordance with agency procedures, the contracting officer shall insert in solicitations and contracts this clause or a clause substantially the same as this clause that clearly informs the contractor where to send the EFT information.

C Yes 00 72 00 I A A A A A A A A A A A A A A A A A A A FAR

52.232-37 Multiple Payment Arrangements MAY 1999 32.1110(e)

If the contract or agreement provides for the use of delivery orders, and provides that the ordering office designate the method of payment for individual orders, the contracting officer shall insert, in the solicitation and contract or agreement, this clause, and, to the extent they are applicable, the clauses at—

(1) 52.232-33, Payment by Electronic Funds Transfer—System for Award Management;

(2) 52 232 34 P t b El t i F d T f Oth th S t f A d M t

C Yes 00 72 00 I A A A A A A A A A A A A A A A A A A A FAR

52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 32.706-3 (NOTE: For commercial contracts, the exact text of this clause is found in FAR 52.212-4(u)) The contracting officer shall insert this clause in all solicitations and contracts. C^ Yes 00 72 00 I R R R R R R R R R R R R R R R R R R R FAR

52.245-1 Government Property SEP 2021 45.107(a) and (d)

See DFARS 245.107(1) (cell below) for further instructions on the use of this clause in DoD.

(a)(1) Except as provided in paragraph (d) of this section, the contracting officer shall insert this clause in—

(i) All cost-reimbursement and time-and-material type solicitations and contracts, and labor-hour solicitations when property is expected to be furnished for the labor-hour contracts.

(ii) Fi d i li i i d h h G ill id G

C Yes 00 72 00 I A A A A A A A A A A A A A A A A A A A A FAR

See notes>>> See notes >>>>>>>>>>>>>>>> JAN 2017 DFARS 245.107(1)(i) In lieu of the prescription at FAR 45.107(d), use the clause at FAR 52.245-1, Government Property, in all purchase orders for repair, maintenance, overhaul, or modification of Government property regardless of the unit acquisition cost of the items to be repaired.

C Yes 00 72 00 I A A A A A A A A A A A A A A A A A A A A FAR

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52.245-1 Government Property--Alternate I APR 2012 45.107(a)(2) (See DFARS 245.107(1) and 237.7003(c) in the cells below for further instructions on the use of this clause in DoD). The contracting officer shall use the clause with its Alternate I in contracts other than those identified in FAR 45.104(a), Responsibility and Liability for Government Property.

C Yes 00 72 00 I A A A A A A A A A A A A A A A A A A A A FAR

52.245-1 Government Property--Alternate I APR 2012 DFARS 245.107(1)(ii)

For negotiated fixed-price contracts awarded on a basis other than submission of certified cost or pricing data for which Government property is provided, use the clause at FAR 52.245-1, Government Property, without its Alternate I.

C Yes 00 72 00 I A A A A A A A A A A A A A A A A A A A A FAR

See notes>>> See notes >>>>>>>>>>>>>>>> APR 2012 237.7003(c) Use this clause in solicitations and contracts for mortuary services that include port of entry requirements. C Yes 00 72 00 I A A A A A A A A A A A A A A A A A A A A FAR

52.245-1 Government Property--Alternate II APR 2012 45.107(a)(3) The contracting officer shall use the clause with its Alternate II when a contract for the conduct of basic or applied research at nonprofit institutions of higher education or at nonprofit organizations whose primary purpose is the conduct of scientific research (see 35.014) is contemplated.

C Yes 00 72 00 I A A A A A A A A A A FAR

52.245-9 Use and Charges APR 2012 45.107(c) The contracting officer shall insert this clause in solicitations and contracts when the clause at 52.245-1 is included. C Yes 00 72 00 I A A A A A A A A A A A A A A A A A A A FAR

52.252-5 Authorized Deviations in Provisions NOV 2020 52.107(e)

The contracting officer shall insert this provision in solicitations that include any FAR or supplemental provision with an authorized deviation. Whenever any FAR or supplemental provision is used with an authorized deviation, the contracting officer shall identify it by the same number, title, and date assigned to the provision when it is used without deviation, include regulation name for any supplemental provision, except that the contracting officer shall insert “(DEVIATION)” after the date f h i i

P No 00 21 00 L A A A A A A A A A A A A A A A A A A A FAR

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