Summary of Prospective Bidders Document

This file contains prospective bidder information related to the Town of Greenwich Purchasing Department's Request for Bids (RFB #7965) for traffic control signs and materials. The procurement encompasses 385 line items including regulatory signs, warning signs, parking and no-parking signs, guide signs, school signs, object markers, construction signs, and reflective sheeting materials in multiple reflective types (Prismatic Engineering Grade, High Intensity, and VIP Diamond Grade) and various sizes, all compliant with the 2009 Federal Manual on Uniform Traffic Control Devices (MUTCD). Bids are due August 6, 2026, at 11:00 a.m., with physical delivery required to 101 Field Point Road, Greenwich, Connecticut 06830. No prebid conference is scheduled. The initial contract term is one year with four optional one-year renewal periods available at mutual consent.

All unit prices must be firm throughout the contract term and delivered FOB Greenwich with freight prepaid and allowed, inclusive of shipping, delivery, installation, labor, insurance, and related expenses. The Town of Greenwich is exempt from federal and state taxes, and bidders must exclude taxes from pricing. Payment terms are net 30 days following receipt of invoice and acceptance of products. Bidders must be prequalified and located within a 40-mile radius of Greenwich, with demonstrated capacity to respond to emergency deliveries within 24 hours. The selected vendor must provide technical assistance services including on-site training at the Town's sign fabrication shop, with qualified technician availability within 48 hours for routine service and 24 hours for emergency assessment. All materials must be guaranteed free from defects with the vendor responsible for repair, correction, or replacement of non-conforming materials at no cost to the Town. Bids must remain valid for a minimum of 90 days from submission. Electronic bids are not accepted; inquiries should be directed to Anthony Guardi at 203-622-2251 or Anthony.Guardi@greenwichct.gov.