7965_Aug_3_26_solicitation_doc.pdf

This is a Request for Bids (RFB #7965) solicitation document from the Town of Greenwich Purchasing Department in Connecticut for traffic control signs and materials. The scope encompasses 385 line items including regulatory signs, warning signs, parking and no-parking signs, guide signs, school signs, object markers, construction signs, and reflective sheeting materials in multiple reflective types (Prismatic Engineering Grade, High Intensity, and VIP Diamond Grade) and various sizes, all compliant with the 2009 Federal Manual on Uniform Traffic Control Devices (MUTCD). Bids are due August 6, 2026 at 11:00 a.m., with physical delivery required to 101 Field Point Road, Greenwich, CT 06830; electronic bids are not accepted. No prebid conference is scheduled. The initial contract term is one year with four optional one-year renewal periods at mutual consent. Bidders must be prequalified and located within a 40-mile radius of Greenwich, with demonstrated capacity to respond to emergency deliveries within 24 hours.

Unit prices must remain firm throughout the contract term and are inclusive of shipping, delivery, installation, labor, insurance, and related expenses, with all materials delivered FOB Greenwich, freight prepaid and allowed. The Town is exempt from federal and state taxes, and bidders must exclude taxes from pricing. Payment terms are net 30 days following receipt of invoice and acceptance of products. All materials must be guaranteed free from defects and comply with manufacturer specifications, with the vendor responsible for repair, correction, or replacement of non-conforming materials at no cost to the Town. The awardee must provide technical assistance services including on-site training at the Town's sign fabrication shop, with qualified technician availability within 48 hours for routine service and 24 hours for emergency assessment. Bids must remain valid for a minimum of 90 days from submission. Contact Anthony Guardi at 203-622-2251 or Anthony.Guardi@greenwichct.gov for inquiries.