Proposal_Requirements_(Updated_10_6).pdf

Proposal Requirements

Instructions: The Response must include the following information in the order listed. Please upload responses to the following in one continuous PDF labeled as “Proposal Requirements.” Responses must be a maximum of 30 pages.

1. Transmittal Letter Offerors must submit a transmittal letter (maximum two pages) on the firm’s letterhead.

The transmittal letter must include the name, address, phone number and e-mail address for the offeror’s contact, and must specify who would be the firm’s signatory to any contract documents executed with the City. The transmittal letter may include other information deemed relevant by the offeror.

2. Qualifications and Experience of Firm and Staff

A. Describe the organization’s experience delivering the Scope of Services outlined in the RFP B. Describe how the organization has successfully delivered the Scope of Services outlined in the

RFP

C. Describe the team that will be working to complete the Scope of Services, including position titles and roles of the individuals assigned to those roles.

1. Provide an organization chart showing (a) reporting relationships and responsibilities of the offeror and any other firms (b) reporting relationships and responsibilities of all key personnel (along with their firm affiliations)

2. Provide resumes for all key personnel in the RFP, including the offeror’s proposed project manager assigned to this contract. Limit resumes to two pages per individual and include:

a. Academic and professional qualifications

b. Professional registration (as applicable)

c. Experience as it relates to the project and to the individual's specified role on the project.

d. Describe your organization’s experience, capacity, organizational infrastructure and staffing in meeting and administering supplemental temporary staffing services including with very short notice and immediately following local states of emergency situations.

3. Project Approach/Proposal The offeror should identify the process utilized on other significant projects as well as the process envisioned for the services identified in this solicitation. The proposer should also include within the project approach the process envisioned to interface with the City through the Project Manager.

A. Display the proposed project schedule of the task described in the Scope of Services, including planning meetings, progress reviews, implementation, and final report.

B. The offeror should include their approach to the local recruitment of City of St. Petersburg and

Tampa Bay area candidates.

C. Describe the project plan and process for performing the scope of services. The project plan should include key activities, deadlines, and deliverables required to complete the scope of services, organized in a logical, easy-to-follow manner.

4. Cost Analysis

Each offeror shall submit a completed copy the cost proposal below:

Note: Hourly rates shall include all costs.

Line Item Description Quantity Unit of Measure Unit Cost 1 Laborer 1 HOUR

2 Storekeeper I 1 HOUR

3 Maintenance Worker l 1 HOUR

4 Maintenance Worker II 1 HOUR

5 Clerk 1 HOUR

6 Account Clerk l 1 HOUR

7 Account Clerk II 1 HOUR 8 Office Systems Specialist 1 HOUR

9 Security Officer 1 HOUR

10 Aide I 1 HOUR

11 Aide II 1 HOUR

12 Truck Driver 1 HOUR

13 Accounting Technician 1 HOUR

14 Custodian I 1 HOUR

15 Facilities Worker I 1 HOUR

16 Facilities Worker II 1 HOUR

17 Meter Reader 1 HOUR

18 Water Conservation Accounting/Field Technician

1 HOUR

19 Utility Location Technician 1 HOUR

20 Sanitation Laborer 1 HOUR

21 Tire & Wheel Specialist 1 HOUR

22 Equipment Mechanic I 1 HOUR

23 Event Supervisor 1 HOUR

24 Event Technician 1 HOUR 25 Event Specialist 1 HOUR

A. Overtime Pricing: Offerors shall provide an overtime hourly rate for each labor classification listed in the cost proposal above. The overtime rate shall apply to hours worked in excess of forty (40) hours per workweek and shall comply with all applicable Federal laws, including the Fair Labor Standards Act (FLSA).

B. Offerors shall identify the overtime markup or methodology used to calculate the overtime rate and shall clearly indicate whether the overtime premium is applied to the employee’s base wage or to the proposed fully burdened hourly rate, which includes all costs.

C. Offerors shall provide the hourly rate for each of the following, if applicable: Holiday, Weekend, Premium Shift, and Differential Shift rates.

5. Business Enterprise Outreach and Utilization Proposers must indicate if the company is a SBE, MBE, WBE, combination; and describe how the company plans to utilize the various business enterprise programs in the company’s fulfilment of the contract. At a minimum, proposers must address the following:

A. Detailed description of your organization’s efforts to identify and contact City of St. Petersburg

SBEs, MBEs, and WBEs to inform them of opportunities to work as subcontractors for this proposal.

1. Attending relevant opportunities offered by the City’s Office of Supplier Development including outreach events and matchmaking sessions.

2. Documentation of planned or prior outreach efforts

B. Planned efforts such as mentoring, training, and other capacity building programs for SBE, MBE, and WBEs.

C. Detailed description of your organization’s process for ensuring small businesses have enough time and information to provide your firm with bids.

1. Description of how your firm considers SBEs, MBEs, and WBEs in the development of proposal and bid packages. ii. Explanation of how your firm ensures SBEs, MBEs, and WBEs understand the bid and specifications and are able to learn ways to improve.

D. Provide past performance in utilizing SBEs, WBEs, and WBEs on past projects within the last five

(5) years.

E. Provide a detailed Subcontractor Utilization Form