Project Statement_26036-1.pdf

DTMB-0427 (R 10/22)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration

Design and Construction Division 3111 West St. Joseph Street

Lansing, Michigan 48909

FILE NUMBER

751/26036.BDW

PROPOSAL DUE DATE

Thursday, April 30, 2026, at 2:00 p.m., EASTERN

CLIENT AGENCY

Department of Natural Resources - Parks & Recreation Division

PROJECT NAME AND LOCATION

Port Austin & East Tawas Harbors of Refuge - Fuel System Upgrades

PROJECT ADDRESS (if applicable) 8774 Lake St, Port Austin, MI 48467 and 113 Newman St, East Tawas, MI 48730

CLIENT AGENCY CONTACT

Scott Cook, DNR-PRD Roscommon District Planner

TELEPHONE NUMBER

989-439-5164

DTMB - DCD PROJECT DIRECTOR

Bruce Watkins (watkinsb1@michigan.gov)

TELEPHONE NUMBER

517-242-7882

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

MANDATORY Virtual Pre-Proposal Meeting 1:00 p.m., on Monday April 20, 2026, via Microsoft TEAMS

Interested parties who would like to receive an invitation/link for the TEAMS meeting, please email your request to Bruce Watkins at watkinsb1@michigan.gov. The subject line of the email request must begin with: PreProposal Meeting Request - 751/26036.BDW. The request should include each attendee’s name, their email address, phone number and the company being represented.

A meeting invitation will be sent to you. If you do not receive the TEAMS meeting invitation by Friday, April 17, 2026, please resend your request and/or call 517-242-7882. Please cc the email to Scott Cook at cooks10@michigan.gov .

MANDATORY (Check box if Mandatory)

NOTE: Attendees may only represent one vendor at the Pre-Proposal Meeting.

PROJECT DESCRIPTION/SERVICES REQUESTED

The Department of Technology, Management and Budget (DTMB) in partnership with the Department of Natural Resources (DNR) is seeking professional proposals for Phase 100 Study and Phase 200 Program Services.

Phase 100 – Study Phase

At a minimum, the professional will inspect and evaluate the existing fuel storage and delivery systems at each facility. The general purpose of this investigation is to identify immediate needs for the replacement/corrective action, that cannot wait for full replacement funding.

• Conduct inspections/evaluations, interviews with staff.

• Provide recommendations for immediate known needs.

• Provide life expectancy-based recommendations for replacement, in addition to Item 2 above, provide the projection of urgency for replacement of any portion or all of the systems.

• Provide cost estimates for the recommended improvements.

mailto:(watkinsb1@michigan.gov mailto:watkinsb1@michigan.gov.

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PHASE 200 - Program Analysis

At the minimum, the professional shall include the following assessments and provide recommendations for Phase 200:

• Review current volumetric usage for gasoline and diesel full at each the facilities. Review usage trends for prediction of future demand based on trends and current usage. a. To include interview with Owner to identify available data, including current delivery timeframes, tracked dispensed usage and volumetric rates.

• Extend trends and usage for available volume and volume delivery requirements for both gas and diesel.

• Make recommendations for equipment for replacement, modification or retention.

• Provide cost estimates for the recommended work.

GENERAL

Phase 100 and 200 can be accomplished concurrently or separately if necessary. as recommended by the professional. Provide one draft report for each Phase for review by the project team and expect one review of the final report. Meetings can be predominantly online but require one meeting at each site early in the process.

General Information on Current Systems:

1. Port Austin Harbor.

a. Existing Tanks

i. Gasoline – 6,000 Gallon - age unknown.

ii. Diesel – 4,000 Gallon – age unknown.

b. Fuel lines were replaced in 1994.

c. Usage records will be made available.

2. East Tawas Harbor

a. Existing Tanks – new in 1997 (Plans dated 1996)

i. Gasoline – 15,000 Gallon

ii. Diesel – 10,000 Gallon

b. Portions of fuel lines replaced in 2018 (Plans dated 2016)

i. Plans for replaced lines to be provided as requested

1. Section replaced from the head of the main fixed pier to head of floating piers (and on piers).

c. Usage records will be made available.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as the bid amount.

• Firms should only submit one (1) attachment (being less than 6 MB) for proposal submission. The attachment is to be the technical and cost proposal combined.

• Do not wait until just before the 2:00 p.m. solicitation deadline to submit your proposal response.

SIGMA VSS will not allow a proposal to be submitted after 2:00 p.m., even if a portion of the proposal response has been uploaded.

If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance prior to the 2:00 p.m., solicitation deadline. You may contact the SIGMA Help Desk by telephone at 517.284.0540 or toll-free at 888.734.9749. You may also email the SIGMA Help Desk at sigma-procurement-helpdesk@michigan.gov

• Please email the Design and Construction Contract Specialists if you are having SIGMA VSS issues. Please include your SIGMA ticket number and any supporting documentation (i.e., screenshots) to Anne Watros (WatrosA@michigan.gov) and Don Klein (KleinD4@michigan.gov).

mailto:sigma-procurement-helpdesk@michigan.gov mailto:WatrosA@michigan.gov mailto:KleinD4@michigan.gov

• You may be asked by our contract specialists to email your proposal. Emailed submissions will require DCD approval and will be handled on a case-by-case basis.

• Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

• Responses should not be emailed to the Project Director.

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DHHS, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s)

• East Tawas Photos

• East Tawas 2016 Plans

• East Tawas 1996 Plans

• Port Austin Photo/Video link

• Port Austin 1994 Plans

NIGP CODES

92517, 92531, 92548, 92567, 92588, 93595.

DESIRED SCHEDULE OF WORK

Draft Report: September 2026; Final Report: October 2026.

ACCEPTING RFP QUESTIONS UNTIL:

Please do not submit online questions via VSS. ALL questions should be emailed to Bruce Watkins at watkinsb1@michigan.gov address no later than 5:00 p.m., Eastern on Thursday, April 23, 2026 mailto:watkinsb1@michigan.gov