Project Statement 21086.pdf

1DTMB-0427 (R 01/21)

PROJECT STATEMENT

STATE OF MICHIGAN

DEPARTMENT OF TECHNOLOGY, MANAGEMENT AND BUDGET

State Facilities Administration Design and Construction Division

3111 West St. Joseph Street Lansing, Michigan 48909

FILE NUMBER

751/21086.JAN

ACCOUNTING TEMPLATE

PROPOSAL DUE DATE

Thursday, April 29, 2021 @ 2:00 pm local time

CLIENT AGENCY

Department of Natural Resources / Parks & Recreation Division

PROJECT NAME AND LOCATION

Replace Two (2) Toilet Shower Buildings Ludington State Park Beechwood Campground PROJECT ADDRESS (if applicable) 8800 W. M-116, Ludington MI 49431

CLIENT AGENCY CONTACT

Annamarie Bauer, Regional Planner

TELEPHONE NUMBER

231-468-8616

DTMB - DCD PROJECT DIRECTOR

Jan Miller, RA

TELEPHONE NUMBER

517-388-6406

WALK-THROUGH INSPECTION DATE, TIME, AND LOCATION:

Friday April 16, 2021 at 1:00 pm local time Ludington State Park 8800 W. M-116 Ludington, MI 49431 Meet at the State Park Hamlin Lake Day Use Area under the pavilion

MANDATORY (Check box if Mandatory)

LEIN Check (Department of Corrections ONLY) All contractor / vendor representatives attending Preproposal Walk Through Meeting must submit a Vendor / Contractor LEIN Request form five business days prior to the meeting date (See the attached Vendor/Contractor LEIN Request Form). Send the LEIN Request form, filled and signed, by email to Daniel T. Smith at email address: smithD76@michigan.gov . The email “Subject” must include (facility name, project name, date and time of Pre- Proposal Walk Through Meeting).

COVID 19 Precautions: DTMB – DCD requires that masks be worn by attendees at ALL in person meetings, including Pre-Proposal meetings. Attendees must also observe social distancing protocols. Any individual refusing to comply with the mask requirement will be asked to leave the premises and are expected to do so peacefully. Said individual will not be qualified for attendance and the firm that the individual represents will be ineligible to submit a proposal for the project.

If a firm has staff who cannot medically tolerate a mask, please do not send those individuals, and have other staff attend the meeting that can mask up. Also, please do not attend if you have a fever, show any COVID 19 symptoms, have had any contact with a known COVID 19 patient or of have traveled outside the United States within two weeks of the Pre-Proposal Meeting, in the above instances, please send an alternative representative.

PROJECT DESCRIPTION/SERVICES REQUESTED

The Department of Technology, Management and Budget (DTMB) is requesting professional architectural and engineering services for the design and construction administration to replace two (2) existing toilet shower buildings and upgrade seven (7) campsites to meet ADA requirements in the Beechwood Campground at Ludington State Park in Ludington, Michigan. There are three (3) existing toilet shower buildings within the Beechwood Campground. This project is to replace the front and back buildings. The middle building is not part of this project. The buildings were constructed in the 1960’s, does not meet current building codes and requires frequent maintenance.

mailto:smithD76@michigan.gov

The Department of Natural Resources (DNR), Parks & Recreation Division (PRD), has standardized toilet shower fixtures and developed a standard prototype toilet shower building design. The design is to be modified as needed to meet site-specific conditions. Although these are seasonal buildings, LARA is requiring that they be heated and meet applicable codes. DNR had a Phase 100 Heating Study report completed which provides heating and ventilation options to consider during design. DEQ Campground Guidelines are to be adhered to at a minimum for fixture count. The utilities at the park include well water, drain fields, propane, which appear to be adequate. An electrical service upgrade to approximately 100 campsites at back Beechwood Campground will be underway during this project, coordination will be required.

DNR PRD has geotechnical and topographic information for the back Beechwood site and limited information for the front Beechwood site. Assume there will be additional surveys needed. Surveys, along with LARA plan review fees are to be included as reimbursable expenses. DTMB will retain a professional to test for hazardous materials that may need to be abated and to perform material testing during construction to meet quality control requirements. The standard prototype design, existing building plans, and the Phase 100 Heating Study are available and will be provided to the successful firm.

This request is to provide Phase 300 Schematic Design, Phase 500 Final Design, and Phase 600 & 700 Construction Administration for the two (2) new toilet shower buildings, the demolition of the existing buildings, and to upgrade seven (7) campsites to meet ADA codes. We anticipate 50% and 90% design submittals at both design phases, including a cost estimate at the 90% submittal of each phase. The traditional design / bid / build delivery method will be utilized for this project.

Please NOTE:

• Proposal responses MUST be uploaded to SIGMA VSS. Please enter the total cost for all phases as bid amount.

• Please remember that individual attachments can be no larger than 6mb.

• If you experience issues or have questions regarding your electronic submission, you must contact the SIGMA Help Desk for assistance. They can be reached by telephone at 888.734.9749 or by email at sigma-procurement-helpdesk@michigan.gov or sigma-vendor@michigan.gov

• Vendors are reminded to keep our office apprised of SIGMA VSS issues and to include your SIGMA ticket number when communicating with our office. Emailed submissions will need prior DCD approval and will be handled on a case by case basis. Approved emailed submissions MUST be received prior to 2:00 p.m. deadline to be considered responsive and responsible.

NIGP CODES

90607,90610, 90638, 90672

DESIRED SCHEDULE OF WORK

PSC contract award: May 2021 Design: June 2021 – August 2021 Bid: September 2021 Construction: Oct. 11, 2021 – May 2022

ACCEPTING RFP QUESTIONS UNTIL: Wednesday April 21, 2021 @ 12:00 pm Please do not submit online questions through SIGMA VSS. ALL questions should be emailed to Jan Miller at millerj1@michigan.gov

REFERENCE STANDARDS: This project will comply with all codes, standards, regulations, and workers' safety rules that are administered by federal agencies (EPA, OSHA, and DOT), state agencies (DCH, EGLE, DNR, and MIOSHA), and any other local regulations and standards that may apply.

This form is required to be a part of the professional service contract. (Authority: 1984 PA 431) Attachment(s) mailto:sigma-procurement-helpdesk@michigan.gov mailto:sigma-vendor@michigan.gov