Pre-proposal Meeting Agenda.docx
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- Solicitation number
- RFP-171-210000001568-4
- Issued by
- Macomb County, Livonia City, Michigan
About this file
This is a pre-proposal meeting agenda from the Michigan Department of Technology, Management & Budget for the Michigan Department of Natural Resources Ludington State Park Beechwood Campground project to replace two toilet shower buildings. The project involves demolishing existing buildings, upgrading seven campsites to meet ADA requirements, and modifying the DNR standard prototype toilet shower building design. Proposals are due April 29, 2021, by 2:00 pm, with questions accepted until April 21, 2021. The project timeline includes design from June-August 2021, bidding in September 2021, and construction from October 11, 2021, to May 2022. The proposal format requires both technical (80%) and cost (20%) portions, including phases for Schematic Design, Final Design, and Construction Administration services.
The construction budget is established at $1,463,000. The project will require coordination with an ongoing electrical service upgrade to approximately 100 campsites at back Beechwood Campground. The campground will be closed during construction, and the site utilities include well water, drainfields, and propane, which are deemed adequate. Environmental abatement, if required, will be the contractor's responsibility, though the initial environmental report will be performed by the State of Michigan. The proposal must include plan review fees, topographic surveys, and geological reports as reimbursable expenses.
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Text version
GRETCHEN WHITMER
GOVERNOR
STATE OF MICHIGAN
DEPARTMENT OF TECHNOLOGY, MANAGEMENT & BUDGET
LANSING
BROM STIBITZ
DIRECTOR
Enter Inside Address Enter Letter Date
Pre-Proposal Meeting Agenda
| Project Name: | Michigan Department of Natural Resources |
| Ludington State Park Beechwood Campground | |
| Replace Two (2) Toilet Shower Buildings | |
| File Number: | 751/21086.JAN |
| Date: | April 16, 2021 @ 1:00 pm |
Agenda Items:
1. Introductions and Sign-in Sheet
2. Requests for Proposals – Standard Not-to-Exceed Fee, Billable-Rate RFP with Part I Technical portion and Part II Cost portion.
| a. | Section II, Part I Technical – Qualification format; General Information; | Understanding of Project; Personnel; Management Summary, Work Plan & | Schedule; Budget Analysis; and References. See Section II-1 through 6. | |||
| b. | Section III, Part II Cost – Not to Exceed Billable Rate plus reimbursable format. See | Section III-2-A, B, C of RFP for sample. The Phase Summary format shown in | Section III-2-D should include consultant fees and reimbursable expenses listed in | the appropriate phase with a total at the bottom. | ||
| c. | Proposals must include Phases 300 Schematic Design, 500 Final Design, 600 | Construction Administration Office Services, and 700 Construction Administration | Field Services for the scope of this project. | |||
| d. | Include plan review fees, topographic surveys, and geological reports as | reimbursable expenses. | ||||
| e. | Include signed Certification of a Michigan Based Business, Responsibility | Certification, and Acknowledgement of Addendums forms. | ||||
| f. | Proposals will be evaluated by an Ad Hoc Advisory Committee and scored based on | the combined 80% Technical portion and 20% Cost portion. |
3. Project Scope
| a. | Replace two (2) toilet shower buildings in the Beechwood Campground, include the | demolition of the existing buildings, and upgrade seven (7) campsites to meet ADA. | ||
| b. | Modify the DNR standard prototype toilet shower building design to meet site- | specific conditions, including ADA accessibility. | ||
| c. | Provide heat and ventilation to the buildings as required by LARA and outlined in the | Phase 100 Heating Study. The options outlined in the study are conceptual and will | be selected by DNR. | |
| d. | Modify the DNR standard plans for ADA campsites to meet site-specific conditions. | |||
| e. | Utilize DNR Standardized Recommendations for fixtures and finishes. | |||
| f. | Comply with DEQ Public Act and Rules Governing Campground requirements. | |||
| g. | Provide 50% and 90% submittals for review at both design phases. | |||
| h. | Construction cost estimates will be required at 90% of each design phase. |
4. Availability of Existing Drawings
| a. | PDF files of standard prototype toilet shower building design |
| b. | Existing building plans |
| c. | Geotechnical and topographic information for the back Beechwood site |
| d. Limited geotechnical and topographic information for the front Beechwood site |
5. Site Visits
| a. | Access to the site |
| b. | Photographing the site is allowed |
6. Schedule
| a. | Accepting questions until Wednesday April 21, 2021, no later than 12:00 pm |
| b. | Proposals due Thursday April 29, 2021, no later than 2:00 pm to the issuing office |
| c. | Award PSC contract – May 2021 |
| d. | Design: June 2021 - August 2021 |
| e. | Bid: September 2021 |
| f. | Construction: October 11 – May 2022 |
7. Budget
a. A construction budget of $1,463,000 has been established for this project.
8. Special Considerations
| a. | Environmental report of the existing buildings will be performed by the State of | Michigan. If abatement is required, it will be the responsibility of the contractor. |
| b. | The campground will be closed during construction. | |
| c. | The utilities at the park include well water, drainfields, and propane, which appear to | be adequate. |
| d. | An electrical service upgrade to approximately 100 campsites at back Beechwood | Campground will be underway during this project, coordination will be required. |
9. Question / Comments
| a. | Email questions to millerj1@michigan.gov no later than 12:00 noon on Wednesday, | April 21, 2021. |
| b. | If necessary, an addendum will be posted on the SIGMA VSS website no later than | 5:00 pm, April 23, 2021. |
10. Tour / Walk-through
DESIGN & CONSTRUCTION DIVISION
3111 W. ST. JOSEPH STREET ● LANSING, MICHIGAN 48917
www.michigan.gov/dtmb ● 517-284-7910 image1.tif
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