Project Manual - Periodic Bid for Asphalt _ Construction Projects.pdf

City of Huntsville, Alabama Finance Department

Procurement Services Division

Invitation For Bids for Periodic Asphalt and Construction Projects

Invitation for Bid#: 79-2025-55

Issue Date: August 20, 2025

Bid Bond Requirements: Yes, a bond is required

Performance Bond Requirements: Yes, a bond is required

Labor & Materials Payment Bond Requirements: Yes, a bond is required

Certificate of Insurance Requirements: Yes, a certificate is required

Pre-Bid Conference Date and Time: N/A

Deadline for Questions:

August 27, 2025 @ 2:00 PM CST All questions must be submitted in writing to tamara.yancy@huntsvilleal.gov

IFB Closing Date and Time: September 4, 2025 @ 2:00 PM CST

Procurement Services Contact:

Tamara M Yancy tamara.yancy@huntsvilleal.gov

(256) 883-3614

City Internet Site: https://www.bidnetdirect.com/alabama/cityofhuntsville

IFB E-Documents: Appendix C Supplement – Schedule of Bid Quantities (Excel Spreadsheet) – Submit Digitally ONLY

Bid Copies to be Submitted: 1 Original and Digital Copy of Appendix C Supplement

City File Reference: Periodic Bid for Asphalt & Construction Projects mailto:tamara.yancy@huntsvilleal.gov mailto:tamara.yancy@huntsvilleal.gov https://www.bidnetdirect.com/alabama/cityofhuntsville

Section Nbr. of Pages

Appendix A 2

Appendix B 2

Appendix C 1

Appendix D 2

Appendix E 1

Appendix F 1

Appendix G 4

Appendix H 1

Attachment A 1

Attachment B 4

Attachment C 14

Attachment D 3

Attachment E 1

Attachment F 1

Attachment G 1

Attachment H 1

Attachment I 2

Attachment K 3

Periodic Bid for

Asphalt and Construction Projects Table of Contents

Title

Advertisement for Bids – Notice to Contractors

Scope of Work & Related Information

Bid Proposal

Bidder Pricing Form – Bid Quantities

Detailed Requirements

Subcontractor Listing

References of Similar Projects

Bidder Information & Acknowledgements

Report of Ownership Form

W-9 Taxpayer Information

General Terms and Conditions

Supplement to General Requirements – Part 1

Supplement to General Requirements – Part 2

Sample Contract

Sample Resolution

Sample Request for Payment Form

Project Specific Guidelines/Requirements

Flat Topped Speed Table

FG 300 Model UR

Mailing Labels 1

ADVERTISEMENT FOR BIDS – NOTICE TO CONTRACTORS

BID # 79-2025-55

DEADLINE FOR QUESTIONS: August 27, 2025 at 2:00PM local time BID OPENING DATE: September 4, 2025 at 2:00PM local time

The City of Huntsville will receive sealed bids, priced on a firm fixed price basis (stipulated sum), to provide all necessary equipment, materials, labor and supervision necessary, as outlined in the Plans, Specifications, and Bid Manual for the Periodic for Asphalt and Construction Projects.

PROJECT ADDRESS Various projects throughout the City of Huntsville

ARCHITECT N/A

PROJECT MANAGER Scott Richardson – City Project Manager at (256) 883-3984

PROCUREMENT SERVICES Tamara M Yancy, Procurement Manager at (256) 883-3614 305 Fountain Cir., 3rd Floor, Huntsville, AL 35801 (physical address) P. O. Box 308, Huntsville, AL 35804 (mailing address)

DECRIPTION OF PROJECT: The purpose of this periodic bid for various asphalt projects is to provide for the expedient construction of asphalt projects as designated by the City of Huntsville, utilizing unit prices for the commonly performed contractor work items. Construction of these projects is intended to be performed within the shortest possible time frame with the work beginning and ending on dates selected by the City of Huntsville for each work authorization. Failure to comply with the times specified in the Notice to Proceed (NTP) may. in the sole determination of the City of Huntsville. result in the contractor being prohibited from bidding on additional work for the City of Huntsville. until such time as contractor is back on schedule.

PRE-BID CONFERENCE: Not Appliable

BID OPENING: The bid opening will be held in the City Council Chambers located on the second floor of the City of Huntsville Administration Building, 305 Fountain Circle, Huntsville, Alabama.

PLANS: The contract documents, plans, and specifications, along with the City of Huntsville’s Standard Specifications for Construction of Public Improvements Contracts Projects and Engineering Standards will be available for inspection no later than August 20, 2025 and can be downloaded through Bidnet Direct at https://www.bidnetdirect.com/alabama/cityofhuntsville . Contractors will be responsible for costs of duplicating their own plans and can choose photocopying facility of their choice. Additionally, Contractors are responsible for registering with Bidnet Direct and monitoring it for any revisions/updates. Contractor is required to submit pricing, provided by the COH (Appendix C Supplement – Schedule of Bid Quantities”) and made available for download from Bidnet Direct, on a thumb/flash drive in Excel format. The thumb/flash drive must be in working condition and included with original bid packet and reflect the correct revision, along with Appendix C – Bidder Pricing Form – Bid Quantities. Bid must be submitted from the file provided and downloaded from Bidnet Direct. Failure to do so may cause for rejection of bid. The City reserves the right to reject any altered bid resulting from altering the file in any manner. If a price discrepancy between the total base bid price detailed below and the total on the thumb/flash drive file., then the unit prices detailed on Appendix C Supplement will prevail. All bids must be SEALED before submittal at the bid opening. Any bids received that are not sealed will be immediately rejected.

CONTRACT DOCUMENTS: These Addenda, Special Provisions, Plans, the Supplement to General Requirements for Construction of Public Improvements City of Huntsville Specifications, Standard Specifications for Construction of Public Improvements Contract Projects and all supplementary documents are essential parts of the contract, and a requirement occurring in one is as binding as though occurring in all. They are intended to be complimentary and to describe and provide for a complete work. Contract Document Order of Precedence shall be as follows: (1) Addenda,

(2) General Requirements (including attachments), (3) Supplement to General Requirements, (4) Drawings/City of Huntsville Standard Specifications for Construction of Public Improvements Contract Projects,1991, (5)

Supplemental Specifications (Earthwork, Chain Link Fences, and Gates), (6) Special Conditions, and (7) Current ALDOT Specifications. Construction of Public Improvement Contract Projects – Standard Specifications and Construction of Public Improvements - Engineering Standards are available for no charge and downloading at https://www.huntsvilleal.gov/development/building-construction/permits-standards-a-to-z/ under the Engineering Section.

INTERPRETATIONS: Any bidder finding discrepancies in or omissions from documents or in doubt as to their meaning should immediately notify the Architect. If necessary, written additional instructions or clarifications will be sent to all plan holders in the form of addenda issued by the City of Huntsville. The City of Huntsville will not be responsible for oral instructions.

QUALIFICATIONS: The qualifications, ability, and responsibility of all bidders and of their proposed sub-contractors will be considered in making the award. Bids of $100,000 or more will be accepted only from qualified General Contractors licensed by the State Licensing Board of General Contractors of Alabama as required by Code of Alabama (1975) Titles 34 and 46 as amended. Only bids of such Contractors who are licensed prior to the date of the bid opening will be considered. Any bid submitted without the current General Contractor’s License Number clearly noted on the outside of the sealed envelope will not be opened and will be rejected. In accordance with Alabama Code 39-3-5, preferences shall be given to Alabama resident contractors and nonresident bidder domiciled in a state having laws granting preference to local contractors shall be awarded the contract only on the same basis as the nonresident bidder’s state awards contracts to Alabama contractors bidding under similar circumstances. The contractor must possess a State of Alabama Classification of (HS) Highway & Streets or (MU) Municipal & Utility designation.

RECEIVING BIDS: All bids shall be submitted to the City of Huntsville, Procurement Services, no later than the time to be determined on the above referenced bid date at which time the bids will be publicly opened and read aloud in the City Council Chambers of the Municipal Building located at 305 Fountain Circle. All bids received prior to the time of bid opening shall be kept secure and unopened. Late bids will not be accepted. All bids shall be submitted on the bid forms prepared and furnished by the City of Huntsville in a sealed envelope addressed to the City’s Procurement Services Division.

After proposals are opened and read, they will be compared on the basis of the summation of the products or approximate quantities shown in Appendix C Supplement – Schedule of Bid Quantities multiplied by the unit bid prices. In the event of a discrepancy between unit bid prices and extensions, the unit bid price shall govern. A proposal will not be considered unless signed by the bidder or this authorized agent and accompanied by cashier's check or properly signed bid bond, as required by law.

In determining the successful bidder, the Owner will consider in addition to the bid prices, such responsibility factors as characteristics and responsibility, skill, experience, record of integrity in business, and of performance offered and past record of performance on Owner contracts on other similar projects. Any other factors not specifically mentioned or provided for herein, in addition to that of the bid price which would affect the final cost of the Owner, will be taken into consideration in making award of contract. The right is reserved to reject any bid where investigation of the business and technical organization of the bidder available for the contemplated work, including financial resources, equipment, and experience on similar projects does not satisfy the Owner that such a bidder is qualified to perform the work. The City Council of the City of Huntsville reserves the right to reject any and all bids and to waive informalities.

BID WITHDRAWAL: No bid may be withdrawn after the scheduled closing time for receipt of bids for a period of ninety (90) days without consent of the City of Huntsville.

REJECTION OF BIDS: The City of Huntsville reserves the right to reject any or all bids and to waive informalities.

BID BOND: A Bid Bond payable to the City of Huntsville, in an amount not less than five (5%) percent of the amount of the bid, but in no event more than $10,000 must accompany the bid response. The bid bond/deposit shall be in the form of a cashier’s check drawn on an Alabama bank or an original bid bond executed by a surety company duly authorized and qualified to make such bonds in the State of Alabama, payable to the City of Huntsville.

https://www.huntsvilleal.gov/development/building-construction/permits-standards-a-to-z/

PERFORMANCE BOND: The successful bidder to whom the contract is awarded shall furnish at his expense an acceptable Performance Bond (Surety Bond) to the City of Huntsville, in the amount equal to one hundred (100%) percent of the contract price as awarded (forms are attached in specifications). Bond shall be countersigned by the authorized agent resident in the state and shall attach thereto power of attorney of signing official.

LABOR AND MATERIALS BOND: The successful bidder shall furnish at his expense an acceptable Payment of Labor, Materials, Foodstuffs and Supplies Bond (Surety Bond) to the City of Huntsville , in the amount not less than fifty (50%) percent of the contract price, with the obligation that the Contractor shall promptly make payment to all persons furnishing him or them with labor, materials, foodstuffs, or supplies for, or in, the prosecution of the work, including the payment of the reasonable attorney’s fees incurred by successful claimants or plaintiffs in suits on said bond. The date of neither bond shall be earlier than the date of the contract agreement.

ALTERNATES: If alternates are requested, the City of Huntsville reserves the right to award only the basic effort without any of the alternates or may award the basic effort along with one or more of the alternates.

INSURANCE: Insurance requirements for this project are included in the contract documents.

DOMESTIC PREFERENCES: In the performance of this contract, the contractor shall comply with Ala. Code (1975) §§ 39-3-1 through 39-3-5 in supplying steel, materials, supplies, other products, and labor. Failure to comply with these requirements shall subject the contractor to the penalties set forth in the sections of the Alabama Code set forth above.

AMERICANS WITH DISABILITIES ACT: The contractor must comply fully with the Americans with Disabilities Act and indemnify and hold harmless the City of Huntsville from all cost, including but not limited to damages as well as attorney's fees and staff time, in any action or proceedings brought alleging a violation of the Americans with Disabilities Act. The City of Huntsville is an "Equal Opportunity" entity and encourages all Contractors to utilize the services provided by minority, disadvantaged and/or women-owned businesses whenever possible.

NON-RESIDENT CONTRACTOR: In awarding the Contract, preference will be given to Alabama resident contractors and a nonresident bidder domiciled in a state having laws granting preference to local contractors shall be awarded the Contract only on the same basis as the nonresident bidder's state awards contracts to Alabama contractors bidding under similar circumstances.

SALES AND USE TAX: General Contractors are responsible for paying all applicable taxes on materials used for this job.

E-VERIFY: The City has adopted an ordinance that requires certain contractors of the City to comply with certain requirements regarding the hire of unauthorized aliens under federal law. Contractor must complete and submit the Contractor E-Verify Certification prior to Award Notification upon request of the City and comply with the requirements described therein.

IRON OR STEEL PRODUCTS: This project is subject to Alabama Department of Transportation Alabama Standards Specifications, 2022 Editions, Section 600, Subitem 106.01(a)2a:

(a) Any contractor for a public works project, financed entirely by the State of Alabama or any political subdivision thereof, within this state, shall use iron or steel produced within the United States when specifications in the construction contract require the use of iron or steel and do not limit its supply to a sole source under subsection (f) of Section 39-2-2. If the awarding authority decides that the procurement of domestic iron or steel products becomes impractical as a result of a national emergency, national strike or other cause, the awarding authority shall waive the above restriction. (b) In the event the contractor violates the domestic iron or steel requirements of subsection (a), and domestic iron or steel is not used, there shall be a downward adjustment in the contract price equal to any realized savings or benefits to the contractor.

APPENDIX A

SCOPE OF WORK & RELATED INFORMATION

CITY OBJECTIVES

The City of Huntsville desires to solicit sealed bids for the Periodic for Asphalt and Construction Projects, as outlined herein.

DESCRIPTION OF PROJECT

The purpose of this periodic bid for various asphalt projects is to provide for the expedient construction of asphalt and construction projects as designated by the City of Huntsville, utilizing unit prices for the commonly performed contractor work items. Construction of these projects is intended to be performed within the shortest possible time frame with the work beginning and ending on dates selected by the City of Huntsville for each work authorization. Failure to comply with the times specified in the Notice to Proceed (NTP) may. in the sole determination of the City of Huntsville. result in the contractor being prohibited from bidding on additional work for the City of Huntsville. until such time as contractor is back on schedule.

AWARD & CONTRACT TERM

Awards shall be made to the lowest responsive and responsible bidder(s). The term of the contract shall be for a period of one (1) year from the date of award, with services provided on an as-needed basis up to the Not to Exceed (NTE) Amount. The City of Huntsville reserves the right to extend the contract time for up to two (2) additional one (1) year.

It is the intent of the City of Huntsville to award this contract in whole; therefore, it is imperative that each vendor submits a bid for each item. Failure to do so may preclude further consideration.

Any questions pertaining to the attached specifications should be directed in writing to Tamara M. Yancy, Procurement Services, tamara.yancy@huntsvilleal.gov.

SPECIFIC REQUIREMENTS

In accordance with §39-2-8 of Code of Alabama (1975), as amended, the bidder shall provide a performance bond and payment bond executed by a surety company duly authorized and qualified to make such bonds in the State of Alabama in the amount required by §39-1-1(a) and provide evidence of insurance as required by the bid documents within 15days notice of Huntsville City Council action authorizing the execution of the contract. In accordance with State Code the performance bond shall be equal to 100 percent of the contract amount and payment bond in an amount not to exceed 50 percent of the contract amount.

In accordance with §39-2-4(a) of the Code of Alabama (1975), as amended, the bidder shall provide a certified check or bid bond in the amount of not less than five percent (5%) of the total amount shown on the schedule of prices not exceeding $10,000.00 payable to the City of Huntsville, Alabama, which is to be forfeited, as liquidated damages, if, in the event that his proposal is accepted, the undersigned shall fail to execute the contract and furnish a satisfactory contract bond under the conditions and within the time specified in this proposal; otherwise, said certified check or bid bond is to be returned to the undersigned.

OTHER REQUIREMENTS

• A Certificate of Insurance is required of the successful bidder for the term of this Contract as outlined in the attached General Terms and Conditions. A valid Certificate of Insurance must be maintained for the entire term of the contract.

• A current copy of your City of Huntsville business license will be required of the successful bidder.

• An Alabama General Contractor’s License is required.

• A Bid Bond is required on this bid.

• A Performance and Payment Bond will be required of the successful bidder.

• The following shall be included in your submittal:

mailto:tamara.yancy@huntsvilleal.gov o Appendix B – Bid Proposal o Appendix C – Bidder Pricing Form – Bid Quantities o Appendix C Supplement – Schedule of Bid Quantities (Digital Copy ONLY) o Appendix D – Detailed Requirements o Appendix E – Subcontractor Listing o Appendix F – References of Similar Projects o Appendix G – Bidder Information & Acknowledgments o Appendix H – Report of Ownership o E-Verify MOU (Memorandum of Understanding) – www.e-verify.gov

• One (1) original of all completed forms listed above with exception of Appendix C Supplement – Schedule of Bid Quantities (Digital Copy ONLY).

http://www.e-verify.gov/

APPENDIX B

BID PROPOSAL

TO: THE CITY OF HUNTSVILLE

Procurement Services Division 305 Fountain Circle – 3rd Floor Huntsville, Alabama 35801

PROPOSAL OF: _______________________________________________________

(NAME)

(ADDRESS)

TO MAKE CERTAIN IMPROVEMENTS ENTITLED:

Periodic for Asphalt and Construction Projects

FOR THE CITY OF HUNTSVILLE, ALABAMA

Ladies/Gentlemen:

The undersigned bidder has carefully examined the drawings or plans, bid documents, the specifications, the general requirements, the supplement to general requirements, the general terms and conditions, this proposal, the agreement, together with any addenda thereto, and agrees to furnish and deliver all the materials, and to do and perform all the work and labor required to be furnished and delivered, done and performed in and about the improvements as described above and in accordance with certain specifications prepared and approved by the OWNER (City of Huntsville, Alabama).

The undersigned bidder understands that when unit prices are called for, the quantities shown herein are approximate only and are subject to increase or decrease, and offers to do the work whether the quantities are increased, or decreased, at the unit prices stated in the following schedule. The undersigned bidder also understands that when lump sum bids are called for, he will be required to furnish all equipment, labor, materials and other items or cost to construct a complete facility. The undersigned bidder further understands that any deletions or additions designated on the outside of the bid envelope, must indicate the particular bid item relative to the deletion or addition, even if the deletion or addition references to deduct or add to the Total Base Bid. Any bids received that are unsealed will be immediately rejected.

In the event a project requires a work item(s) not specified herein, the successful contractor shall submit to the City of Huntsville a description of the additional work items required and the proposed additional charges for such work, which shall be reviewed by the City of Huntsville for content and costs approval. At such time that unspecified work items are discovered at the site, all work shall cease on that particular project until final approval is obtained from the City of Huntsville

Contractors are authorized to download quantities, Appendix C Supplement – Schedule of Bid Quantities, or quantity revisions from City’s bid solicitation platform, Bidnet Direct, at https://www.bidnetdirect.com/alabama/cityofhuntsville and paste to a thumb/flash drive format) of their choice which must be submitted, in digital format ONLY, with the original bid packet. Failure to do so may be cause for rejection of bid. The City reserves the right to reject any altered bid resulting from altering the bid Excel schedule in any manner.

Certificates of Insurance are required naming the City as the Certificate Holder. Also, the name of the project and project number should be included on the certificate. The Certificates should reflect the insurance coverage required herein. In addition, a copy of the policy may be requested upon award. Certificates signed using digital signatures will not be accepted unless accompanied by a written statement from the insurance/surety company indicating that their electronic signature is intended as their signature. The Certificates are to be signed by a person authorized by the Insurer to bind coverage on its behalf and must indicate coverage will not be canceled or non-renewed except after thirty (30) days prior written notice to the City at the following address: City of Huntsville, Procurement Services Division, P.O. Box 308, Huntsville, Alabama 35804.

The undersigned bidder understands that the contract for this specific periodic contract is one (1) year from the date of award, with services provided on an as-needed basis up to the Not to Exceed (NTE) amount. The City of Huntsville reserves the right to extend the contract for up to two (2) additional one (1) year terms with each renewal year having a new NTE amount in the same amount as the initial year. Yearly renewals are at the discretion of the City of Huntsville and are subject to the availability of funds. Notification of yearly renewal shall be by written letter from the City of Huntsville.

In the event the NTE amount is reached prior to the end of any yearly term, the City Engineer, at his or her discretion and subject to the availability of funds, may elect to advance the time for renewal in order to best meet the needs of the City, provided that total term of the original contract year and the two potential renewal periods does not exceed a total of three years from the initial date of award of the contract and provided the total expenditures are no more than three times the original Not to Exceed Amount.

Each project to be performed within this contract will require a separate work authorization and purchase order from City of Huntsville. Beginning and end dates for each project will be stated and shall be signed by contractor accepting the terms for each work authorization. Bid prices shall remain firm for the entire length of the contract. Any price increase imposed during the extended contract period shall be in exact increments of any ·increase imposed by the contractor's supplier. Written verification of any such increase must be submitted to the City of Huntsville for consideration and approval prior to any costs being incurred.

If an agreement cannot be reached concerning any such price increases, the City of Huntsville reserves the right to cancel the contract.

The City of Huntsville will direct and approve the work element and the quantities required for each project location and will compute the overall cost for each element of work and their respective quantities.

THE UNDERSIGNED BIDDER ALSO AGREES AS FOLLOWS:

All bonds must be approved by the Mayor and the Clerk of the City of Huntsville. Within fifteen (15) days after the date of acceptance of this proposal by City Council action, the contractor shall execute the contract and furnish to the OWNER a payment (labor and material) bond and a performance bond, each in the amount of 100% of the contract amount. No contract extension will be allowed for delays in the issuance of the notice to proceed that are a result of the contractor failing to submit the required items within the 15 days.

It is further understood and agreed that the Contractor shall commence work to be performed under this contract within fifteen (15) days from the date of this contract, unless otherwise instructed in writing by the OWNER. All work shall be carried on continuously to completion.

Accompanying this proposal is a certified check or bid bond in the amount of not less than five percent (5%) of the total amount shown on the schedule of prices not exceeding $10,000.00 payable to the City of Huntsville, Alabama, which is to be forfeited, as liquidated damages, if, in the event that his proposal is accepted, the undersigned shall fail to execute the contract and furnish a satisfactory contract bond under the conditions and within the time specified in this proposal; otherwise, said certified check or bid bond is to be returned to the undersigned.

I, the undersigned, further understand that acknowledgment of receipt of addenda is mandatory and my failure to acknowledge receipt addenda shall result be cause for rejection of the bid proposal. I affirm that I understand and agrees that any form of electronic signature, including but not limited to signatures via facsimile, scanning, or electronic mail, may substitute for the original signature and shall have the same legal effect as the original signature.

Signature of the Proposer Legal Name of Firm

Print or Type Name of Proposer Mailing Address

Date City, State, Zip Code

Phone and Fax

Email Address

Website Address

APPENDIX C

BIDDER PRICING FORM – BID QUANTITIES

The City reserves the right to make an award in whole or part to one or more Bidders whenever deemed necessary and in the best interest of the City. Per Appendix A-Scope of Work & Related Information, bids will be evaluated as a whole. All minimum quantities provided are considered to be estimates only.

Bidder must include in its Bid price all labor, supervision, materials, equipment, and tools of the trade required to meet the Contract requirements. Prices quoted shall be in U.S. Dollars, delivered prices, F.O.B. destination, exclusive of all federal or state excise, sales, and manufacturer's taxes. The City will not accept charges for transportation, handling, packaging, installation or out-of-pocket expense other than as specified in the Bid.

Prices quoted to the City shall remain firm for a minimum of ninety (90) days from the date of opening of the bid, unless so stated differently in the bid. If there are discrepancies between unit prices quoted and extensions, the unit price will prevail. The City will be protected against any increase above the price in the bid. Any bid containing an "Escalator Clause" will not be considered unless so stipulated in the Invitation for Bid. Discounts will be considered in determining the lowest responsible bidder, however, any payment term based on less than 30 days will not be considered. Discounts will be figured from the date of acceptance by the City regardless of date of delivery or invoice.

ONLY a digital/electronic copy of ‘Appendix C Supplement – Schedule of Bid Quantities’, must be submitted as part of the bid packet. The digital/electronic copy shall be submitted on a thumb/flash drive in the Excel format made available for download from the bid solicitation platform, Bidnet Direct, at https://www.bidnetdirect.com/alabama/cityofhuntsville. The thumb/flash drive must be in working condition and included with original bid packet and reflect the correct revision, along with two signed hard copies. The bid must be submitted from the file provided and downloaded from the City of Huntsville’s website. Failure to do so shall be cause for rejection of bid. The City reserves the right to reject any altered bid resulting from altering the file in any manner. If a price discrepancy between the total base bid price detailed below and the total on the thumb/flash, then unit price detailed on Appendix C Supplement – Schedule of Bid Quantities and subsequent summation thereof shall prevail.

Total Base Bid (Inclusive of ALL Streets Listed on $__________________________ Appendix C Supplement – Schedule of Bid Quantities)

Attached Excel Spreadsheet titled ‘Appendix C Supplement – Schedule of Bid Quantities” must be completed and returned, in digital format, with bid proposal packet.

I attest by signing this form that I have completed the required Appendix C Supplement – Schedule of Bid Quantities and understand that total bid pricing detailed above reflects the cumulative total of the pricing detailed on schedule. I understand the Appendix C Supplement – Schedule of Bid Quantities is hereby made part of the bid proposal and subsequent contract.

This Price Bid Form is hereby submitted by the undersigned. I affirm that I understand and agrees that any form of electronic signature, including but not limited to signatures via facsimile, scanning, or electronic mail, may substitute for the original signature and shall have the same legal effect as the original signature.

Signature of the Proposer Legal Name of Firm

Print or Type Name of Proposer Mailing Address

Date City, State, Zip Code

Email Address

APPENDIX D

DETAILED REQUIREMENTS

N/A – THIS PAGE WAS INTENTIONALLY LEFT BLANK

APPENDIX E

SUBCONTRACTOR LISTING

All subcontractors must be approved in writing by the City. Any additional subcontractors needed during the contract term shall be approved by written letter from the City. Contractor shall immediately notify City of Huntsville Public Works Department designated project manager at the email address noted on the RFB cover page of any changes to the subcontractors list for the duration of the contract.

TASKS TO BE

PERFORMED

SUBCONTRACTOR

NAME LICENSE NO. ADDRESS

ITEM #’S OF

WORK TO BE

PERFORMED

Surveying/Layout Permitting Clearing & Grubbing Erosion Control Traffic Control Excavation Concrete Storm Drainage Sanitary Sewer Shoring/Monitoring Retaining Walls Bridges Railroads Traffic (signals, loops) Street Lights Electrical Water Asphalt Landscaping (Trees, grassing) Irrigation Striping Sewer Testing Guardrails Handrails Painting Special (fencing, benches, dewatering etc.)

Mechanical

SCADA

APPENDIX F

REFERENCES OF SIMILAR PROJECTS

Contractor shall provide at least five (5) references including NAME OF PROJECT, Owner Name, address, phone number and contact name that demonstrates contractor’s ability on similar projects. The contract amount of the project shall also be stated:

1.____________________________________________________________________________________

2.____________________________________________________________________________________

3.____________________________________________________________________________________

4.____________________________________________________________________________________

5.____________________________________________________________________________________

APPENDIX G

BIDDER INFORMATION & ACKNOWLEDGEMENTS

1. BIDDER INFORMATION

Business Organization

Name of Proposer (exactly as it would appear on an agreement):

Doing-Business-As Name of Proposer:

Principal Office Address:

Telephone Number: _________________________________________________________

Fax Number: _________________________________________________________

Form of Business Entity [check one (“X”]

Corporation _____ Partnership _____ Individual _____ Joint Venture _____ Other (describe): _____ _________________________________________________

Corporation Statement

If a corporation, answer the following:

Date of incorporation: _________________________________________________________ Location of incorporation: _________________________________________________________ The corporation is held: Publicly ___ Privately ___

Names and titles of corporate officers:

Partnership Statement

If a partnership, answer the following:

Date of organization: _________________________________________________________ Location of organization: _________________________________________________________ The partnership is: General ___ Limited ___

Name, address, and ownership share of each general partner owning more than five percent (5%) of the partnership:

Joint Venture Statement

If a Joint Venture, answer the following:

Date of organization: _________________________________________________________ Location of organization: _________________________________________________________ JV Agreement recorded? Yes ___ No ___

Name, address of each Joint Venturer and percent of ownership of each:

2. CITY OF HUNTSVILLE EMPLOYEE, MEMBER OF HOUSEHOLD OR BUSINESS

ASSOCIATE

Code of Ala. 1975§36-25-11 requires that contracts entered into with a public official, a public employee, a member of the household of the public official or public employee, or a business with which a public official or public employee associates be filed with the Alabama Ethic Commission. If you are awarded the contract, and if you are a City employee, or if a member of your household is a City employee or public official, or if your business associates with a City employee or public official, you must comply with the provisions of Code al Ala. 1975§36-25-11.

City Employee Yes ______ No ______ If “Yes,” Department ________________________

Member of Household City Employee Yes ______ No ______ If “Yes,” Name (s) ________________________

Anyone associated with your company a City Employee Yes ______ No ______ If “Yes,” Name (s) ________________________

3. CONTRACTOR E-VERIFY – NOTICE

The Beason-Hammon Alabama Taxpayer and Citizen Protection Act, Act No. 2011-535, Code of Alabama (1975) § 31-13-1 through 31-13-30 (also known as and hereinafter referred to as “ the Alabama Immigration Act”) as amended by Act No. 2012-491 on May 16, 2012 is applicable to all competitively bid contracts with the City of Huntsville.

As a condition for the award of a contract and as a term and condition of the contract with the City of Huntsville, in accordance with § 31-13-9 (a) of the Alabama Immigration Act, as amended, any business entity or employer that employs one or more employees shall not knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama.

During the performance of the contract, such business entity or employer shall participate in the E-Verify program and shall verify every employee that is required to be verified according to the applicable federal rules and regulations. The business entity or employer shall assure that these requirements are included in each subcontract in accordance with §31-13-9(c). Failure to comply with these requirements may result in breach of contract, termination of the contract or subcontract, and possibly suspension or revocation of business licenses and permits in accordance with §31-13-9 (e) (1) & (2).

Code of Alabama (1975) § 31-13-9 (k) requires that the following clause be included in all City of Huntsville contracts that have been competitively bid and is hereby made a part of this contract:

“By signing this contract the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.”

4. CONTRACTOR – PUBLIC CONTRACT WITH ENTITIES ENGAGING IN CERTAIN

BOYCOTTING ACTIVITIES

Alabama Legislative Act 2016-312, as adopted on May 5, 2016, prohibits Alabama governmental bodies from entering into contracts with commercial entities that participate in boycotts against nations or business organizations that Alabama citizens can otherwise trade with (members of the World Trade Organization or other countries with which the United States has free-trade agreements).

In accordance with Alabama Act 2016-312 as adopted and approved on May 5, 2016, on behalf of

___________________________________________________________ I do hereby certify and represent that this (Insert Name of Business) business is not currently engaged in, and will not engage in, the boycott of a person or an entity based in or doing business with a jurisdiction with which the state can enjoy open trade.

I, the undersigned, certify to the State of Alabama as follows:

a. I am authorized to provide representation set out in this Certificate as the official and binding act of the Contractor and have knowledge of Alabama’s Act 2016-312.

b. In compliance with Act 2016-312, the Contractor is not currently engaged in, or will not engage in, the boycott of a person or entity based in or doing business with a jurisdiction with which the state can enjoy open trade.

5. ACKNOWLEDGEMENTS

I hereby certify that I have read and understand the City of Huntsville’s General Terms and Conditions. I hereby certify that I agree to comply with all of the General Terms and Conditions of this IFB. I also understand that the General Terms & Conditions are standard and that any contradicting requirements of the IFB supercede.

I affirm that I have not been in any agreement or collusion among Proposers or prospective Proposers in restraint of freedom of competition.

Upon award of this bid, I will not substitute any item on this bid under any circumstances.

By signing this submittal, the Bidder understands that this project is subject to Alabama Department of Transportation Alabama Standards Specifications, 2022 Editions, Section 600, Subitem 106.01(a)2a:

Any contractor for a public works project, financed entirely by the State of Alabama or any political subdivision thereof, within this state, shall use iron or steel produced within the United States when specifications in the construction contract require the use of iron or steel and do not limit its supply to a sole source under subsection (f) of Section 39-2-2. If the awarding authority decides that the procurement of domestic iron or steel products becomes impractical as a result of a national emergency, national strike or other cause, the awarding authority shall waive the above restriction. (b) In the event the contractor violates the domestic iron or steel requirements of subsection (a), and domestic iron or steel is not used, there shall be a downward adjustment in the contract price equal to any realized savings or benefits to the contractor.

I affirm that I understand and agrees that any form of electronic signature, including but not limited to signatures via facsimile, scanning, or electronic mail, may substitute for the original signature and shall have the same legal effect as the original signature.

Signature of Proposer Legal Name of Firm

Print or Type Name of Proposer Mailing Address

Date City State Zip Code

Phone Fax

Email Address

Website Address

APPENDIX H

REPORT OF OWNERSHIP FORM

A. General Information. Please provide the following information:

Legal name(s) (include “doing business as”, if applicable):______________________________________________.

City of Huntsville current taxpayer identification number (if available): _____________________________________.

(Please note that if this number has been assigned by the City and if you are renewing your business license, the number should be listed on the renewal form.)

B. Type of Ownership. Please complete the un-shaded portions of the following chart by checking the appropriate box below and entering the appropriate Entity I.D. Number, if applicable (for an explanation of what an entity number is, please see paragraph C below):

Type of Ownership (check appropriate box)

Entity I. D. Number & Applicable State

Individual or Sole Proprietorship

Not Applicable

General Partnership

Not Applicable

Limited Partnership (LP)

Number & State:

Limited Liability Partnership (LLP)

Limited Liability Company (LLC) (Single Member)

LLC (Multi-Member)

Corporation

Other, please explain:

Number & State (if a filing entity under state law):

C. Entity I.D. Numbers. If an Entity I.D. Number is required and if the business entity is registered in this state, the number is available through the website of Alabama’s Secretary of State at: www.sos.state.al.us/, under “Government Records”. If a foreign entity is not registered in this state please provide the Entity I.D. number (or other similar number by whatever named called) assigned by the state of formation along with the name of the state.

D. Formation Documents. Please note that, with regard to entities, the entity’s formation documents, including articles or certificates of incorporation, organization, or other applicable formation documents, as recorded in the probate records of the applicable county and state of formation, are not required unless: (1) specifically requested by the City, or (2) an Entity I.D. Number is required and one has not been assigned or provided.

Please date and sign this form in the space provided below and either write legibly or type your name under your signature. If you are signing on behalf of an entity please insert your title as well.

Signature: ________________________________________________ Title (if applicable): __________________________

Type or legibly write name: ___________________________________ Date: ____________________________________ http://www.sos.state.al.us/

ATTACHMENT A

W-9 TAXPAYER INFORMATION

All vendors/contractors are required to submit a Federal Tax Form W-9 to City of Huntsville at the time a contract is awarded, unless vendor/contractor is already registered and doing business with the City. No payments of invoices can be made until this W-9 Tax Form has been properly submitted. A copy of the W-9 Tax Form can be obtained at the following website: https://www.irs.gov/pub/irs-pdf/fw9.pdf https://www.irs.gov/pub/irs-pdf/fw9.pdf

ATTACHMENT B

CITY OF HUNTSVILLE

GENERAL TERMS AND CONDITIONS

Revised 8/30/2019

PLEASE READ AND SIGN ACKNOWLEDGEMENT

1. BID OPENINGS: All Bid Openings are open to the public and will be held in the City Council Chambers located on the first floor of the Municipal Administration Building, 308 Fountain Circle, Huntsville, Alabama.

2. SUBMISSION OF BIDS: Complete, sealed bids must be clearly marked with the IFB# and received by Procurement Services no later than 2:00:00 PM City time on the bid closing date specified on the cover of this IFB. For the purposes of receiving Bids, the clock located in the City Council Chambers at 308 Fountain Circle, Huntsville, Alabama 35801, regulated by the National Institute for Standards and Technology (NIST), shall be the official record of time.

3. LATE BIDS: The City will not be responsible in the event the U.S. Postal Service or any other courier system fails to deliver the bid response to the City’s Procurement Services office by the 2:00:00 PM local time deadline stated in the bid request. Any bid received after the opening date and time will not be considered.

4. PRE-BID CONFERENCES: A Pre-Bid Conference may be scheduled in the bid documents to review and answer any pertinent questions concerning the bid and the specifications.

5. QUESTIONS: Any questions or requests for clarification must be addressed at a Pre-Bid Conference, if scheduled, or submitted in writing no less than five (5) business days prior to the date for receipt of bid responses.

6. ADDENDA: Any material interpretation of specifications or other bid documents, as determined by the City, will be expressed in the form of an addenda issued by the Procurement Services Division of the Finance Department. No notification will be sent regarding the issuance of addenda; therefore, it is the responsibility of the bidder to periodically check the City’s website for any addenda posted and acknowledge receipt of such in their bid response. The City is not bound by any oral representations, clarifications, or changes made in the written specifications by the City's employees or representatives, unless such clarification or change is provided to bidders in written addendum form from Procurement Services.

7. SPECIFICATIONS: The specifications are provided to potential bidders as guidelines that describe the type and quality of commodity or service the City is seeking to procure. The bidder must indicate compliance or list exceptions to each specification item for consideration. Failure to comply with this provision could be cause for rejection of the bid.

The name of a certain brand, make, manufacturer, or definite specification is to denote the quality standard of the article desired but does not restrict the bidder to the specified brand, make, manufacturer or specification names. It is set forth to convey the general style, type, character, and quality of the article desired by the City.

Vendor shall incur all cost involved in obtaining an Independent Laboratory Test if the City deems necessary.

It will be assumed that all bids are based upon the specifications unless the bidder stipulates to the contrary on the proposal form, in which case, the bidder shall point out in detail any and all deviations from the specifications. Bidders having items that do not meet the specifications may offer the same on an optional basis. Minor exceptions from the specifications may be considered if they do not alter the performance for the intended purpose. The City reserves the right to request a demonstration of any and all items bid before making the award. The City may also include a process in the bid document to pre-approve equal products.

All items bid will be inspected by a representative of the City upon delivery to ascertain compliance with the specifications. Items not in compliance with the specifications will be rejected until proper remedial measures are taken to assure compliance.

8. NEW EQUIPMENT: All manufactured commodities shall be new, latest model unless otherwise stipulated.

The bidder shall guarantee that commodities submitted for their bid shall be new, and of the latest and most improved model of the current production and shall be of first quality as to workmanship and materials used in said units. All modifications shall be made at the factory. Equipment shall not have been operated for any purpose other than routine operational testing. Demonstrators will not be accepted unless specifically requested.

9. RESPONSIVE BIDS: Each bid must be submitted in duplicate in a sealed envelope with the IFB/RFP number, the opening date, and General Contractor’s License number clearly noted. Notations stating an amount of any increases or decreases to the bid pricing is acceptable on the outside of the envelope as long as the actual bid price is not revealed. Such notations should be initialed by the preparer. For your convenience, mailing labels for our physical location and mailing address are provided with this document. All bidders must use our bid form and follow all instructions in submitting a response. All bids shall be typewritten or in ink on the form(s) prepared by the City. Bids prepared in pencil will not be accepted. All corrections shall be initialed and dated by the person authorized to sign bids. All bids must be signed by officials of the corporation or company duly authorized to bind the company. Any bid submitted without being signed will automatically be rejected.

10. RESPONSIBLE BIDDERS: The City shall take reasonable measures to determine bidder capability, business integrity, financial resources, and reliability in all respects to perform fully the contract requirements and insure good faith performance prior to contract award and during the term of the contract. At reasonable times, the City may inspect those areas of the contractor’s place of business that are related to the performance of a contract. If the City makes such an inspection, the contractor must provide reasonable assistance. The City reserves the right to inspect on demand and without notice all of the vendors files associated with a subsequent contract where payments are based on contractor’s record of time, salaries, materials, or actual expenses. This same clause will apply to any subcontractors assigned to the contract.

11. BID PRICING: Prices quoted shall be delivered prices, F.O.B. DESTINATION. The City will assume no transportation or handling charges other than specified in the bid.