CITY OF TUCSON

REQUEST FOR QUALIFICATIONS

260175

PROFESSIONAL ENGINEERING SERVICES FOR RESERVOIR &

STORAGE TANK REHABILITATION PROGRAM

Due Date: Friday, April 17, 2026

City of Tucson

255 W Alameda St

Tucson, AZ 85701

Procurement portal https://secure.procurenow.com/portal/tucson-az

Public Portal https://secure.procurenow.com/portal/tucson-az/projects/240007

PUBLISH DATE: March 27, 2026 https://secure.procurenow.com/portal/%7Bproject.government.code%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D https://secure.procurenow.com/portal/%7Bproject.government.code%7D/projects/%7Bproject.id%7D

CITY OF TUCSON REQUEST FOR QUALIFICATIONS NO. 260175

BUSINESS SERVICES DEPARTMENT Page 2 of 48 SHARED SERVICES PROCUREMENT DIVISION RESPONSIBLE CONTRACT OFFICER: Sonya Lazo

255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701 PH: (520) 837-4473

Attachments:

A - Offer and Acceptance (RFQ) C - SBE Provisions Revised May 2024 Includes Subcontractor Modification Form

BUSINESS SERVICES DEPARTMENT Page 3 of 48

A. NOTICE

A.1. City of Tucson

NOTICE OF REQUEST FOR QUALIFICATIONS NO. 260175

PROFESSIONAL ENGINEERING SERVICES FOR RESERVOIR & STORAGE TANK

REHABILITATION PROGRAM

Pursuant to ARS Title 34, notice is hereby given that the City of Tucson, hereinafter referred to as "COT" is conducting a competitive One-Step Process to retain one (1) firm to provide professional engineering services for reservoir & storage tank rehabilitation. The City is seeking one firm (hereinafter referred to as “Consultant”) to provide consultant services in the form of a multi-disciplinary team. The estimated annual budget for this project is one million eight-hundred thousand dollars ($1,800,000.00).

Individual projects not to exceed seven-hundred and fifty thousand dollars ($750,000.00), however typical projects are under five-hundred thousand dollars ($500,000.00). Services will be requested on an as-needed, if-needed basis and the resultant contract is neither exclusive nor a commitment by COT that the Consultant's services will be required.

COT invites interested firms to submit written Statements of Qualifications (SOQ’s) relating to this solicitation. A Screening Committee will evaluate firms’ qualifications and experience with similar projects. The firm(s) determined to be best qualified will then be invited to enter into negotiations with COT for billing rates under the contract. (Selection Plan: i.e. one firm will be selected.)

Questions must be addressed to the Contract Officer listed in the solicitation.

SUBMITTAL DUE DATE: Friday, April 17, 2026 AT 2:00 pm LOCAL AZ TIME

PRE-SUBMITTAL CONFERENCE DATE:Friday, April 3, 2026

TIME: 10:30 a.m.

LOCATION: MICROSOFT TEAMS MEETING.

JOIN: https://teams.microsoft.com/meet/21832802636128?p=OubwnguC4hQbc7Vjlw

OR

Dial in by phone +1 213-293-2303,,675207392# United States, Los Angeles Find a local number Phone conference ID: 675 207 392# QUESTIONS SHALL BE DIRECTED TO: Sonya Lazo

(520) 837-4473 sonya.lazo@tucsonaz.gov

Publication Dates:Wednesday, April 1, 2026 and Wednesday, April 8, 2026 published in The Daily Territorial https://teams.microsoft.com/meet/21832802636128?p=OubwnguC4hQbc7Vjlw tel:+12132932303,,675207392 https://dialin.teams.microsoft.com/2c60b41f-ade1-4bcb-8fa6-36d6e327015e?id=675207392

BUSINESS SERVICES DEPARTMENT Page 4 of 48

B. INTRODUCTION

B.1. Summary

The City of Tucson is conducting a competitive ONE-STEP process to retain ONE (1) CONSULTANT to provide professional engineering services for Tucson Water Reservoir and Storage Tank Rehabilitation Program. Tucson Water operates 60 potable and reclaimed water storage facilities, including concrete reservoirs and steel tanks, with a total capacity exceeding 335 million gallons. These facilities, valued at over $200 million, are critical assets within the City’s water delivery system.

Most reservoirs and tanks were constructed between 1980 and the mid-1990s, with some concrete facilities dating back 50 to 70 years. While periodic maintenance and diving inspections have been performed in the past, Tucson Water has formalized these efforts through the Reservoir Rehabilitation Program to ensure systematic evaluation, rehabilitation, and preservation of these facilities.

This contract will supplement and continue the work performed under the preceding contract agreements, supporting Tucson Water’s long-term strategy to maintain reliable water storage infrastructure and ensure uninterrupted service to the community.

The purpose of this Request For Qualifications (RFQ) is to identify and select one qualified engineering consulting firm with demonstrated expertise in water storage facility evaluation, inspection, rehabilitation, and design. The selected firm will provide professional services that may include condition assessments, structural and coatings evaluations, rehabilitation design, construction documents, cost estimating, and construction support.

Through this procurement, Tucson Water seeks a consulting partner that can deliver comprehensive, cost-effective, and technically sound solutions to extend the service life of its reservoirs and tanks, optimize operational performance, and protect the City’s long-term investment in critical water infrastructure.

B.2. Contact Information

Sonya Lazo Contract Officer Email: sonya.lazo@tucsonaz.gov Phone: (520) 837-4473 Department:

Water Department mailto:sonya.lazo@tucsonaz.gov tel:(520)837-4473

BUSINESS SERVICES DEPARTMENT Page 5 of 48

C. SCOPE OF WORK

C.1. PROFESSIONAL ENGINEERING SERVICES FOR THE TUCSON WATER

RESERVOIR & STORAGE TANK REHABILITATION PROGRAM

A. SCOPE OF SERVICES

This contract will provide Tucson Water with professional engineering and technical services to support the short- and long-term objectives of the Reservoir and Storage Tank Rehabilitation Program, specifically:

A. Extending the life of Tucson Water’s existing reservoir and storage tank assets.

B. Prioritizing rehabilitation activities in a programmatic manner.

C. Protecting water quality and public health.

The work will require expertise across multiple disciplines, including but not limited to:

• Civil Engineering

• Coating Inspection/Testing

• Diving (underwater inspections)

• Corrosion Testing/Inspection

• Drainage/Floodplain

• Electrical Engineering

• Geotechnical Engineering

• Mechanical Engineering

• Public Relations

• Structural Engineering

• Subsurface Engineering

• Water Quality

The program will be delivered through four primary tasks, as outlined below:

Task I – Continuation of Data Collection & Condition Assessment

The selected firm will conduct and coordinate ongoing condition assessment activities, including interior inspections, leak testing, and cleaning of reservoirs and tanks identified in Tucson Water’s Strategic Plan (approximately 20 facilities annually). Work includes:

• Diving inspections in compliance with AWWA C652 standards, with video and written documentation.

• Support services during inspection, cleaning, and leak testing.

• Physical and performance evaluations of facilities, including compliance with applicable codes, safety, drainage, access, security, and aesthetics.

• Review of outstanding repairs from prior assessments and updates to 5- and 10-year inspection schedules.

BUSINESS SERVICES DEPARTMENT Page 6 of 48

• Preparation of detailed Condition Assessment Technical Reports based on applicable AWWA standards (D115-24, D110-13(R18), D100-21, D102-24, D103-19), including cost estimates and recommendations.

Task II – Reservoir Repair and Rehabilitation Prioritization Recommendations

The selected firm will support the development of a prioritized and budgeted rehabilitation strategy. Work includes:

• Preparation of annual strategic program reports identifying inspection, design, and construction activities.

• Development of budget and scheduling requirements, including supplemental diving and material testing needs.

• Recommendations for procurement methods and repairs suitable for expedited advancement.

• Provision of RFI responses, work change directives, and technical support.

• Diving services and third-party coatings inspection (NACE certified).

• Preparation of inspection reports, photos, and technical documentation.

• Annual strategic plans and program-level support services.

Task III – Reservoir Repair and Rehabilitation Implementation

As facilities are prioritized for repair or replacement, the Consultant may be assigned implementation tasks, including:

• Preparation of design reports, construction documents, and cost estimates.

• Design services for rehabilitations and new storage facilities.

• Recommendations for procurement methods (design-bid-build, CMAR, or design-build).

• Bidding phase support, including responses to contractor inquiries.

• Construction-phase services, including:

• Part-time inspections.

• Project management support.

• Review of contractor submittals, shop drawings, and invoices.

• Preparation of work change directives and field orders.

BUSINESS SERVICES DEPARTMENT Page 7 of 48

Task IV - Supplemental Engineering Services

As needed, the Consultant may be tasked with additional services, including utility coordination, geotechnical investigations, corrosion control analysis, environmental review and permitting, remediation, post-design support, and other technical tasks in support of the Program.

Contract Administration

The selected Consultant will be required to coordinate closely with Tucson Water staff to ensure effective delivery of the Reservoir and Storage Tank Rehabilitation Program. Clear communication, schedule adherence, and proactive problem-solving will be essential to the success of this contract.

A. Time of Performance

Work shall begin in Calendar Year 2026. Tasks I, II, and III are expected to overlap, depending on program needs and priorities. The Consultant will provide a project schedule and technical memorandum within three (3) weeks of Notice to Proceed and will update the schedule as required. Regular progress meetings will be held with Tucson Water.

B. Project Management and Communication

• The Consultant shall designate a Project Manager who will serve as the primary point of contact with Tucson Water. The Project Manager will be responsible for overall contract performance, team coordination, and day-to-day communication.

• Tucson Water will assign a Program Manager to provide direction, oversight, and review of deliverables.

• Regular progress meetings shall be scheduled (at least monthly, or more frequently as required), with agendas, meeting notes, and updated schedules prepared by the Consultant.

• The Consultant will provide status updates on budget, schedule, task progress, and anticipated issues at each meeting.

C. Deliverables and Reporting

Deliverables shall include condition assessment reports, design documents, cost estimates, construction support documentation, and other technical memoranda as specified in the Scope of Services.

All reports and documents must meet professional standards, reference applicable codes and standards, and be provided in both electronic and hard copy formats as requested by Tucson Water.

Draft reports shall be submitted for review prior to finalization. Tucson Water will provide comments, and the Consultant shall revise and resubmit within the timeframe specified by the Program Manager.

D. Quality Assurance and Control

BUSINESS SERVICES DEPARTMENT Page 8 of 48

The Consultant shall maintain a documented Quality Assurance/Quality Control (QA/QC) process to ensure technical accuracy, consistency, and completeness of all deliverables.

Tucson Water reserves the right to request evidence of QA/QC procedures and to require revisions if deliverables do not meet contractual expectations.

E. Financial Considerations

• Funding will be provided by Tucson Water’s Capital Improvement and Operational Reliability Budgets.

• Compensation will be based on a negotiated fee schedule; invoices will be submitted monthly, released upon project completion and acceptance.

• Direct expenses will be reimbursed at cost with no markup.

• Travel, per diem, and specialized costs (e.g., numerical modeling, graphics, or dedicated field equipment) must be identified in the Consultant’s cost proposal and pre-approved.

• Normal business expenses (e.g., local mileage, general computer use) are considered overhead and are not reimbursable.

BUSINESS SERVICES DEPARTMENT Page 9 of 48

D. INSTRUCTIONS TO OFFERORS

D.1. DEFINITION OF KEY WORDS USED IN THE SOLICITATION

For purposes of this solicitation and subsequent contract, the following definitions shall apply:

City: The City of Tucson, Arizona

Contract: The legal agreement executed between the City and the Contractor/Consultant.

Contractor/Consultant: The individual, partnership, or corporation who, as a result of the competitive solicitation process, is awarded a contract by the City.

Contract Representative: The City employee or employees who have specifically been designated to act as a contact person or persons to the Contractor, and is responsible for monitoring and overseeing the Contractor's performance under this Contract.

Director of Business Services: The contracting authority for the City, authorized to sign contracts and addenda thereto on behalf of the City.

May: Indicates something that is not mandatory but permissible.

Offeror: The individual, partnership, or corporation who submits a proposal in response to a solicitation.

Shall, Will, Must: Indicates a mandatory requirement. Failure to meet these mandatory requirements, if they constitute a substantive requirement, may, at the City’s sole discretion, result in the rejection of a proposal as non-responsive.

Should: Indicates something that is recommended but not mandatory. If the Offeror fails to provide recommended information, the City may, at its sole option, ask the Offeror to provide the information or evaluate the proposal without the information.

D.2. PRE-SUBMITTAL MEETING

A Pre-Submittal Meeting will be held at the date and time stated on the cover page of this solicitation, if such a date and time is provided. Attendance at this meeting is not mandatory, but written minutes and/or notes regarding the meeting will NOT be provided, so attendance is encouraged. The purpose of this meeting will be to clarify the contents of this solicitation in order to prevent any misunderstanding of the City's position.

D.3. INQUIRIES

Any question related to the Request for Qualifications shall be directed to the Contract Officer. An offeror shall not contact or ask questions of the department for whom the requirement is being procured.

The Contract Officer may require any and all questions be submitted in writing. Offerors are encouraged to submit written questions via the Question and Answers section or electronic mail, at least five days prior to the submittal due date. Any correspondence related to a solicitation should refer to the appropriate Request for Qualifications number, page and paragraph number. Oral interpretations or clarifications will be without legal effect.

BUSINESS SERVICES DEPARTMENT Page 10 of 48

D.4. ADDENDUM OF SOLICITATION

Solicitation Addenda will be posted on the City’s link to the online bidding website. Offeror is responsible for checking the webpage regularly for new solicitation addenda and must acknowledge each addendum to this solicitation in its submittal. Please note that vendors who have registered with the Business Services Department at https://procurement.opengov.com/portal/tucson-az and follow the City of Tucson will receive email notifications of solicitation addenda.

D.5. FAMILIARIZATION OF SCOPE OF WORK

Before submitting a statement of qualifications, each Offeror shall familiarize itself with the Scope of Work, laws, regulations and other factors affecting contract performance. The Offeror shall be responsible for fully understanding the requirements of the subsequent Contract and otherwise satisfy itself as to the expense and difficulties accompanying the fulfillment of contract requirements. The submission of a statement of qualifications will constitute a representation of compliance by the Offeror.

There will be no subsequent financial adjustment, other than that provided by the subsequent Contract, for lack of such familiarization.

D.6. PREPARATION OF STATEMENT OF QUALIFICATIONS

A. All submittals shall be on the forms provided in this Request for Qualifications package. It is permissible to copy these forms as required. Facsimiles or electronic mail proposals shall not be considered.

B. At a minimum, your statement of qualification should include the signed Offer form, acknowledgement of any solicitation addenda and your response to all evaluation criteria.

C. The Offer page shall be signed by a person authorized to submit an offer. An authorized signature on the Offer Page, solicitation addendum/addenda or cover letter accompanying the submittal documents shall constitute an irrevocable offer to sell the good and/or service specified herein. Offeror shall submit any additional requested documentation, signifying intent to be bound by the terms of the agreement.

D. The authorized person signing the submittal shall initial erasure, interlineations or other modifications on the submittal.

E. It is the responsibility of all offerors to examine the entire Request for Qualifications package and seek clarification of any requirement that may not be clear and to check all responses for accuracy before submitting a response. Negligence in preparing a submittal confers no right of withdrawal after due date and time.

F. The City shall not reimburse the cost of developing, presenting, submitting or providing any response to this solicitation.

G. Offeror must list any subcontractors to be utilized in the performance of the services specified herein. For each subcontractor, details on respective qualifications must be included.

https://procurement.opengov.com/portal/tucson-az

BUSINESS SERVICES DEPARTMENT Page 11 of 48

D.7. SUBMITTAL FORMAT

A statement of qualifications should be submitted on the forms and in the format specified in the solicitation. Any information that the offeror requested to be held as confidential shall be clearly marked as such. The material should be in sequence and related to the solicitation. The sections of the submittal should be organized, clearly identifiable, and should include a minimum of the following sections: the completed Offer Form, all signed addenda, and the offeror’s response to the Evaluation Criteria. Failure to include the requested information may have a negative impact on the evaluation of the offeror's submittal

D.8. EXCEPTIONS TO CONTRACT PROVISIONS

A response to any Request for Qualifications is an offer to contract with the City based upon the contract provisions contained in the City's Request for Qualifications, including but not limited to, the specifications, scope of services and any terms and conditions. Offerors who wish to propose modifications to the contract provisions must clearly identify the proposed deviations and any proposed substitute language in their submittal. However, the provisions of the Request for Qualifications cannot be modified without the express written approval of the Director or his designee. Proposed modifications or exception to the indemnification language herein shall not be considered. If an offer is returned with modifications to the contract provisions that are not expressly approved in writing by the Director or his designee, the contract provisions contained in the City’s Request for Qualifications shall prevail.

D.9. PUBLIC RECORD

All statements of qualifications submitted in response to this Request for Qualifications shall become the property of the City and shall become a matter of public record available for review subsequent to the award notification.

D.10. CONFIDENTIAL INFORMATION

The City of Tucson is obligated to abide by all public information laws. If an Offeror believes that any portion of a submittal, offer, specification, protest or correspondence contains information that should be withheld, a statement advising the Contract Officer of this fact should accompany the submission and the information shall be so identified wherever it appears. The City shall review all requests for confidentiality and may provide a written determination to designate specified documents confidential or the request may be denied. If the confidential request is denied, such information shall be disclosed as public information, unless the offeror submits a formal written objection.

D.11. CERTIFICATION

By signature on the Offer page, solicitation Addendum(s), or cover letter accompanying the submittal documents, Offeror certifies:

A. The submission of the offer did not involve collusion or other anti-competitive practices.

B. The Offeror shall not discriminate against any employee or applicant for employment in violation of Federal or State law.

BUSINESS SERVICES DEPARTMENT Page 12 of 48

C. The Offeror has not given, offered to give, nor intends to give at any time hereafter, any economic opportunity, future employment, gift, loan, gratuity, special discount, trip, favor, meal or service to a public servant in connection with the submitted offer.

D. The Offeror hereby certifies that the individual signing the submittal is an authorized agent for the Offeror and has the authority to bind the Offeror to the Contract.

D.12. WHERE TO SUBMIT STATEMENT OF QUALIFICATIONS

In order to be considered, Offeror must, no later than the Offer Submittal Deadline, submit its Offer electronically through the City’s online bidding system, https://procurement.opengov.com/portal/tucson-az

NOTE: THE ENTIRE OFFER MUST BE IN "SUBMITTED" STATUS IN THE CITY’S ONLINE BIDDING

SYSTEM IN ORDER TO BE CONSIDERED. RESPONSES THAT HAVE BEEN CREATED IN THE

SYSTEM, BUT THAT ARE NOT IN "SUBMITTED" STATUS BY THE OFFER SUBMITTAL DEADLINE

WILL NOT BE CONSIDERED.

D.13. LATE SUBMITTALS

Late submittals will be rejected.

D.14. OFFER PERIOD

In order to allow for an adequate evaluation, the City requires an offer in response to this solicitation to be valid and irrevocable for ninety (90) days after the submittal due date and time.

D.15. WITHDRAWAL OF SUBMITTAL

At any time prior to the specified solicitation due date and time, an offeror may formally withdraw the submittal by a written letter or electronic mail from the Offeror or a designated representative.

Telephonic or oral withdrawals shall not be considered.

D.16. CONTRACT NEGOTIATIONS

At the completion of the evaluation process, the City may enter into negotiations with the top ranked Offeror(s) to determine fees, and to negotiate any other portion of the Contract deemed by the City to be necessary. In the event that the City is not able to negotiate successfully with the top ranked Offeror(s), the City shall cease negotiations with that Offeror(s) and either begin negotiations with the next ranked Offeror(s) or may choose to cancel the solicitation in its entirety. In the event that the City is not able to negotiate successfully with the next ranked Offeror(s), the City shall cease negotiations with that Offeror(s) and either begin negotiations with the third ranked Offeror(s) or may choose to cancel the solicitation in its entirety. Award shall be made to the Offeror(s) whose submittal and subsequent negotiation is most advantageous to the City

BUSINESS SERVICES DEPARTMENT Page 13 of 48

D.17. VENDOR APPLICATION

Prior to the award of a Contract, the successful offeror shall register with the City’s Business Services Department. Registration can be completed at http://www.tucsonprocurement.com/ by clicking on Vendor Registration for Purchase Orders. Please note that email notifications of newly published solicitations and addenda will be provided to those vendors that select email as their preferred delivery method in their vendor record through the City's Online Bidding System.

D.18. CITY OF TUCSON BUSINESS LICENSE

In order to be eligible for award of a Contract, Offeror must:

A. Register with the City’s Business Services Department. Registration can be completed at https://procurement.opengov.com/portalucson-az.

B. Obtain a City of Tucson Business License or a written determination from the City's Business License Section that a license is not required. For questions contact the City's Business License Section at

(520) 791-4566 or email at license@tucsonaz.gov

D.19. UPON NOTICE OF INTENT TO AWARD

The apparent successful offeror(s) shall sign and file with the City, within five (5) days after Notice of Intent to Award, all documents necessary to the successful execution of the Contract.

D.20. AWARD OF CONTRACT

Notwithstanding any other provision of the Request for Qualifications, the City reserves the right to:

A. waive any immaterial defect or informality; or

B. reject any or all proposals, or portions thereof; or

C. reissue the Request for Qualifications.

A response to this solicitation is an offer to enter into negotiations and contract with the City based upon the terms, conditions, and specifications contained in the City's solicitation. Submittals do not become contracts unless and until they are executed by the City's Director of Business Services and the City Attorney. All of the terms and conditions of the solicitation shall be incorporated in the Contract, unless any of the terms and conditions are modified by a solicitation addendum, a contract addendum, or by mutually agreed terms and conditions in the final contract documents

D.21. SUBMITTAL RESULTS

The name(s) of the successful offeror(s) will be posted on the Business Services Department’s Internet site at https://procurement.opengov.com/portal/tucson-az upon issuance of a Notice of Intent to Award or upon final contract execution.

https://procurement.opengov.com/portalucson-az mailto:license@tucsonaz.gov

BUSINESS SERVICES DEPARTMENT Page 14 of 48

D.22. PROTESTS

A protest shall be in writing and shall be filed with the Director of Business Services. A protest of a Request for Qualifications shall be received at the Business Services Department not less than five (5) working days before the Request for Qualifications due date. A protest of a proposed award or of an award shall be filed within ten (10) days after issuance of notification of award or issuance of a notice of intent to award, as applicable. A protest shall include:

A. The name, address, and telephone number of the protestant;

B. The signature of the protestant or its representative;

C. Identification of the Request for Qualifications or Contract number;

D. A detailed statement of the legal and factual grounds of protest including copies of relevant documents; and

E. The form of relief requested.

D.23. REQUEST FOR QUALIFICATIONS

A. An appropriately qualified selection committee shall evaluate the statements of qualifications and performance data that are submitted in response to the City’s request for qualifications for the proposed contract.

B. If determined by the City and included by the City in the request for qualifications, conduct discussions with at least the number of persons or firms to be included on the short list as stated in the request for qualifications but not more than the number of persons or firms to be included on the short list plus two as specified in the request for qualifications regarding the contract and the relative methods of approach for furnishing the required professional services or construction services.

C. In order of preference, based on criteria established and published by the selection committee and included in the request for qualifications, select a short list of persons or firms the selection committee deems to be the most qualified to provide the professional services or construction services. The number of persons or firms on the short list shall be the number of persons or firms specified in the request for qualifications. Those firms may then be asked to provide Presentations/Interviews with the selection committee. Criteria for the Presentation/Interviews may be different than those listed in the RFQ with the Interviewees being provided the criteria and weighting prior to the Presentations/Interviews.

D. The City shall enter into negotiations for a contract with the highest qualified person or firm for the professional services or for the construction services. The negotiations shall include consideration of compensation and other contract terms that the City determines to be fair and reasonable to the City. In making this decision, the City shall take into account the estimated value, the scope, the complexity and the nature of the professional services or construction services to be rendered. If the City is not able to negotiate a satisfactory contract with the person or firm considered to be the most qualified at compensation and other contract terms the City determines to be fair and reasonable, the City shall formally terminate negotiations with that person or firm. The City may undertake negotiations with the next most qualified person or firm in sequence until an agreement is reached or a determination is made to reject

BUSINESS SERVICES DEPARTMENT Page 15 of 48 all persons or firms on the short list. If a contract for construction services is entered into pursuant to this subsection, construction shall not commence until the City and contractor agree in writing on a fixed price or a guaranteed maximum price for the construction to be commenced.

E. The contract file shall contain the basis on which the award is made.

BUSINESS SERVICES DEPARTMENT Page 16 of 48

E. SELECTION PROCESS

E.1. SELECTION PROCESS

The selection process is provided below:

• One-Step - Statement of Qualifications (SOQ) o For One-Step solicitations, a qualified committee will evaluate the SOQs submitted and determine the offeror(s) most qualified to enter into negotiations for a contract.

BUSINESS SERVICES DEPARTMENT Page 17 of 48

F. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

BUSINESS SERVICES DEPARTMENT Page 18 of 48

1. Firm Experience on Similar Projects &

Past Performance

1. Reservoir Rehabilitation Programs

A. Identify at least three comparable projects for which the firm/team provided professional services for reservoir or storage tank rehabilitation programs.

▪ For each comparable project identified, provide the following:

1. Description of project (specify name and location)

2. Project’s original contracted time frame

3. Project’s final contracted time frame

4. Project Owner

5. Reference information (two names with telephone numbers per project)

2. Underwater Inspection, Cleaning and Repairs

A. Identify at least three comparable projects for which the firm/team provided professional services for reservoir or tank rehabilitation programs.

▪ For each comparable project identified, provide the following:

1. Description of project (specify name and location)

2. Project’s original contracted time frame

3. Project’s final contracted time frame

4. Project Owner

5. Reference information (two names with telephone numbers per project)

3. Specialized Coating Inspection and Testing.

A. Identify at least three comparable projects for which

Points Based 35 (35% of Total)

BUSINESS SERVICES DEPARTMENT Page 19 of 48 the firm/team provided professional services for reservoir or tank rehabilitation programs.

▪ For each comparable project identified, provide the following:

1. Description of project (specify name and location)

2. Project’s original contracted time frame

3. Project’s final contracted time frame

4. Project Owner

5. Reference information (two names with telephone numbers per project)

BUSINESS SERVICES DEPARTMENT Page 20 of 48

2. Experience & Qualifications of Firm or

Team

1. Provide a general description of the firm/team providing professional services.

2. Describe the firm/team organizational structure.

3. Plan for addressing Small Business Enterprise (SBE) Program requirements.

4. Provide an Organizational Chart:

a. Presenting key personnel

b. Location of personnel (i.e. local office or otherwise)

c. Present estimated project time commitments (as percentages)

• Project Manager

• Core project staff o 5. Provide professional licenses and certifications.

▪ a. Firm/Team licenses and certifications

▪ b. Design and Engineering experience with: DBB, CMAR, JOC and DB o 6. Describe firm/team experience with the following agency requirements:

▪ a. Compliance with AWWA Standards; C652- 19, D115-24, D110- 13(R18) and D101-24.

▪ b. Experience with NACE Certified Protective Coating

▪ c. Planning, zoning and permitting

Points Based 30 (30% of Total)

BUSINESS SERVICES DEPARTMENT Page 21 of 48

▪ d. Environmental related issues

▪ e. Other critical considerations for the reservoir rehabilitation program work.

• Diving services, inspection, video documentation and reporting.

7. Provide a list of all current contracts of this nature with private and public entity’s in Arizona, including any contracts you have with the

COT:

a. List all projects awarded to your firm during the last two years.

• For each project identify the following:

1. Project description and award date (note if pending).

2. Entity’s Project Manager (PM) or Project Point of Contact.

3. Cost of Construction.

4. Date of completion or estimated completion date if pending.

8. Provide a list of subcontractors if applicable.

BUSINESS SERVICES DEPARTMENT Page 22 of 48

3. Understanding of Reservoir & Tank

Rehabilitation Program; Methodology of Approach

1. Discuss the major issues your team has identified on this type of project and how you intend to address those issues.

2. Describe your firm’s project management approach and team organization during phases of the Reservoir and Tank Rehabilitation Implementation Program.

3. Describe systems used for planning, scheduling, estimating and managing the program services.

4. Briefly describe the firm’s experience on quality control, dispute resolution, and safety management.

5. Provide any special or unique knowledge that your firm has.

6. Describe special or unique knowledge, skills, or techniques relevant to project.

Points Based 20 (20% of Total)

BUSINESS SERVICES DEPARTMENT Page 23 of 48

4. Experience of Key Personnel Assigned to this Project

1. For each key person identified, list at least two comparable projects in which they have played a primary role. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person.

For other projects provide:

a. Description of project (specify name and location);

b. Project’s original contracted time frame;

c. Project’s final contracted time frame;

d. Project Owner;

e. Reference information (two names with telephone numbers per project).

2. Provide resumes for any proposed key subconsultant(s) and key personnel assigned to the project:

Points Based 15 (15% of Total)

BUSINESS SERVICES DEPARTMENT Page 24 of 48

Submit as a Separate Appendix

a. Staff Names;

b. Length of time with your firm;

c. Project specific experience and qualifications (including years);

d. Provide key personnel licenses and certifications;

e. Provide office location of key personnel (i.e.

local office or otherwise);

f. Estimated time commitment for this solicited project;

g. Number of projects currently committed to.

BUSINESS SERVICES DEPARTMENT Page 25 of 48

G. SPECIAL TERMS AND CONDITIONS

G.1. SOFTWARE COMPATIBILITY

For the purposes of aiding the Consultant in the performance of their obligation under this Contract, the City shall furnish upon request all relevant data in the City’s possession and shall direct City officers, agents and employees to render all reasonable assistance to Consultant in connection with Consultants performance under this Contract. The provision of such aid, assistance, information or services as received from the City shall in no way relieve the Consultant from obligations under this Contract. The City does not warrant the compatibility of City furnished data, either electronic or in any form, with the Consultant’s software. All costs associated with data conversion or software upgrades and conversions shall be borne by the Consultant.

G.2. CONTRACT TERM AND RENEWAL

The term of this contract shall commence upon award and shall remain in effect for a period of one

(1) year, unless terminated, canceled or extended as otherwise provided herein. The Consultant agrees that the parties shall have the right, to renew the Contract for (2) additional two (2) year periods, or portions thereof. In the event that the parties exercise such rights, all terms, conditions, and provisions of the original contract shall remain the same and apply during the renewal period with the possible exception of price and minor scope additions and/or deletions.

G.3. NOTICE TO PROCEED

The Consultant agrees to render professional services promptly and diligently upon receipt of written notice to proceed with any or all of the services set forth herein.

G.4. PRINCIPAL CONSULTANT’S RESPONSIBILITY

The Consultant shall be responsible for the professional quality, technical accuracy, and the coordination of all designs, drawings, specifications, and other services furnished by the Consultant under this Contract. The Consultant shall without additional compensation, correct or revise any errors or deficiencies in its designs, drawings, specifications, and other services. Additionally, when modification to a construction contract is required because of an error or deficiency in the services provided under this Professional Design Services Contract, the City shall consider the extent to which the Consultant may be reasonably liable.

Neither the City’s review, approval or acceptance of, nor payment for, the services required under this Contract shall be construed to operate as a waiver of any rights under this Contract or of any cause of action arising out of the performance of this Contract, and the Consultant shall be and remain liable to the City in accordance with applicable law for all damages to the City caused by the Consultant’s negligent performance of any of the services furnished under this Contract.

If the Consultant is comprised of more than one legal entity, each such entity shall be jointly and severally liable hereunder.

BUSINESS SERVICES DEPARTMENT Page 26 of 48

The Consultant agrees that the work to be performed pursuant to this agreement shall be under the full authority and responsible charge of the undersigned principal of the firm or officer of the corporation who must be the holder of a current Arizona Certificate of Registration issued by the Board of Technical Registration for the practice of professional design services in the State of Arizona.

Any drawings, plans, specifications, and estimates to be prepared pursuant to this agreement shall be prepared by or under the personal direction of the undersigned qualified holder of an Arizona Certificate of Registration issued by the Arizona Board of Technical Registration.

The Consultant shall be responsible for the completeness and accuracy of all services rendered and correction of all errors of omission or commission on the drawings, specifications, and other documents notwithstanding prior approval by the City.

By signing the Contract, the Consultant affirms that it has the ordinary skill, knowledge, and judgment possessed by members of its profession, and that it will use reasonable and ordinary care and diligence in performing the work.

G.5. DRAWING, STANDARD DETAILS, ETC.

City of Tucson drafting standards, standard details, specifications, and office procedures are to be used in the preparation of items required under this Contract unless directed otherwise by the City. The City will furnish the Consultant with copies of the necessary standard City documents. All final documents shall be prepared by such methods and of such quality of workmanship as will permit the making of satisfactory reproductions.

G.6. ADVICE AND CONSULTATION

The Consultant shall be available to the City for advice and consultation on the interpretation of the plans and specifications on questions which may arise during the course of this Contract.

G.7. PUBLIC HEARINGS

The Consultant shall upon request, attend any public hearing on matters related to the scope of professional services set forth in this Contract.

G.8. TIME RECORDS

The Consultant shall maintain complete, current and daily records covering all hours actually worked on this project by the various classes of workers. The City shall have the right to audit and/or examine such records at any time during the progress of this Contract and shall withhold payment if such documentation is found by the City to be incomplete or erroneous.

G.9. WORK SCHEDULE

The consultant shall adhere to any and all work schedules developed under this contract. The work schedule will provide for the completion of services within a specified number of consecutive calendar days following the starting date established by a written notice to proceed. If the Consultant is unable to adhere to the accepted schedule, they shall prepare a justification letter with a proposed revised

BUSINESS SERVICES DEPARTMENT Page 27 of 48 schedule and submit the same to the City for review and approval. It shall be the sole option of the City to approve any such requests. The City shall be furnished two (2) copies of the original work schedule and two (2) copies after each revision, if any, is approved.

G.10. ADDITIONAL COMPENSATION

The Contractor shall submit a written proposal and secure the City Director of Business Services’ written approval of same prior to the performance by the Consultant of any work for which additional compensation will be requested.

Without the City Director of Business Services’ prior written approval of the proposed work and the fee therefore, the City will not consider payment of any sums other than those already set forth under this Contract.

G.11. OTHER CONTRACTS

The City may, as its sole option, enter into Contracts for additional work related to this project. The Consultant shall fully cooperate with other contractors and consultants and with City employees to accommodate such other work. The Consultant shall not commit or permit any act that interferes with the performance of such work by other contractors.

G.12. COMPENSATION AND METHOD OF PAYMENT

In consideration of the performance of the services described in the Scope of Services, the City shall pay the Consultant in accordance with the negotiated contract rates, and the Consultant shall charge the City only in accordance with those same rates.

The City will pay the Consultant following the submission of itemized invoice(s). Each itemized invoice must bear a written certification by an authorized City representative confirming the services for which payment is requested.

G.13. INVOICING

The City will pay the Contractor following the submission of an itemized invoice(s) on the prescribed form as provided by the Contract Representative. Each itemized invoice must bear a written certification by an authorized City representative confirming the services for which payment is requested. The invoice shall be submitted based upon work completed and direct costs incurred. Upon completion of the project to the satisfaction of the City and acceptance of the work, final payment shall be made.

The City shall make every effort to process payment for the purchase of materials or services within twenty-one (21) calendar days after receipt of materials or services and a correct invoice.

Invoices shall be submitted to the City’s Project Manager within 30 calendar days of the end of the month for all actual work completed for the billing period performed during the preceding month. The invoice to the City shall include invoices for sub-consultants for the same billing period included by the Contractor. The invoices shall be accompanied by any required labor and reporting forms.

BUSINESS SERVICES DEPARTMENT Page 28 of 48

G.14. SBE PROGRAM REQUIREMENTS

The SBE participation goal for this project will be evaluated during the negotiation phase prior to award.

Program requirements are codified in Chapter 28, Article XIII of the Tucson Procurement Code. The Prime Consultant shall submit to the Business Services Department, Business Enterprise & Compliance Program, either a completed statement of proposed SBE Participation Plan or an Affidavit of Good Faith Efforts indicating whether the request is for a full or partial waiver.

The SBE Plan must include:

A. The name of the SBE subcontractors/suppliers;

B. The type and scope of work or service each SBE will perform;

C. The dollar value of each SBE’s subcontract;

D. The dollar value of the prime contractor’s self-performed work if claiming SBE credit;

E. The total dollar value of SBE work performed and percentage of the contract value;

F. If the contract goal is not met, evidence of good faith efforts.

An approved plan or waiver request must be in place prior to issuance of Notice To Proceed (NTP).

A signed offer in response to this RFQ represents the offerors intent to comply with the SBE program.

See APPENDIX A - SBE Program Provisions for Professional Services

G.15. COOPERATIVE PURCHASING

Any Contract resulting from this solicitation shall be for the use of the City of Tucson. In addition, public and nonprofit agencies that have entered into a Cooperative Purchasing Agreement with the City of Tucson's Business Services Department are eligible to participate in any subsequent Contract. See http://www.tucsonprocurement.com/coop_partners.aspx and click on Cooperatives for a list of the public and nonprofit agencies that have currently entered into Cooperative Purchasing Agreements with the City of Tucson. Additionally, this contract is eligible for use by the Strategic Alliance for Volume Expenditures (SAVE) cooperative. See http://www.maricopa.gov/Materials/PubDocuments/SAVE-members.pdf for a listing of participating agencies. The parties agree that these lists are subject to change.

Any orders placed to, or services required from, the successful Contractor(s) will be requested by each participating agency. Payment for purchases made under this agreement will be the sole responsibility of each participating agency. The Contractor may negotiate additional expenses incurred as a result of participating agencies’ usage of this contract (i.e., freight charges, travel related expenses, etc.). The City shall not be responsible for any disputes arising out of transactions made by others.

The Contractor(s) will provide an electronic copy of the complete Contract to the City of Tucson Business Services Department upon receipt of the Notice of Intent to Award. At the City's request, the successful Contractor(s) may also be requested to provide an electronic copy of the complete Contract to a participating agency.

http://www.tucsonprocurement.com/coop_partners.aspx http://www.maricopa.gov/Materials/PubDocuments/SAVE-members.pdf http://www.maricopa.gov/Materials/PubDocuments/SAVE-members.pdf

BUSINESS SERVICES DEPARTMENT Page 29 of 48

G.16. KEY PERSONNEL

It is essential that the contractor provide adequate experienced personnel, capable of and devoted to the successful accomplishment of work to be performed under this contract. The City encourages the Contractor to hire or subcontract if necessary in order to provide the best personnel. The Contractor must agree to assign specific individuals to the key positions.

The Contractor agrees that, once assigned to work under this contract, key personnel shall not be removed or replaced without written notice to the City. If key personnel are not available for work under this contract for a continuous period exceeding thirty calendar days, or are expected to devote substantially less effort to the work than initially anticipated, the Contractor shall immediately notify the City, and shall, subject to the concurrence of the City, replace such personnel with personnel of substantially equal ability and qualifications.

G.17. DIRECT EXPENSES

Estimated direct expenses shall be submitted to the Project Manager prior to authorization to proceed.

All direct expenses will be compensated at cost with no markup. Travel, mileage and per diem expenses shall be in accordance with General Services Administration (GSA) rates for the Tucson area or for the area that travel is taking place. Vehicle usage, lodging, and per diem expenses for the Contractor’s out of town staff or sub-consultants must be identified and approved in the Contractor’s cost proposal.

Estimated travel expenses shall be submitted to the Project Manager for approval prior to authorization of specific travel. Contractor will make every effort to minimize or eliminate the need for direct expenses and will actively pursue options to consolidate travel/lodging expenses whenever possible.

Contractor shall not be reimbursed for normal business use mileage within Pima County. Contractor shall consider normal computer and telephone usage for daily activities as a part of overhead.

Travel expenses are limited to the total expense resulting from traveling directly to the destination and staying only the number of days necessary to conduct official business. The Contractor is encouraged to arrive earlier or stay longer than is necessary if doing so will result in savings to the City. In some cases, because of airline discount terms, an additional day(s) of travel will result in substantial airfare savings -- enough savings to offset additional lodging and per diem costs. The Contractor shall fly coach when the flight includes both coach and first-class seats. First-class seats may be allowed if coach seats are not available and no other flight can be substituted. Additional fees or fares incurred during air travel must be substantiated by a receipt. The total reimbursement for vehicular transportation shall in no case exceed the amount that would be incurred using air transportation. Travel by personal vehicle shall be reimbursed in accordance with the current Federal per diem rates. All vehicular parking or storage costs will be reimbursed. Receipts are not required. Vehicle expense reimbursements will be paid only to the vehicle owner.