Product_Substitution_Request_Form.pdf

This is a Product Substitution Request Form for a generator replacement project at the Collin County Adult Detention Facility (CCADF) Lower B in Texas. The form permits bidders to request approval for substituting specified products with alternative manufacturers or models, provided they submit the request by the deadline established in the solicitation. Bidders must demonstrate that proposed substitutions are equal or superior to specified products through comprehensive technical documentation including product descriptions, specifications, drawings, photographs, and performance test data. The form requires bidders to certify that proposed substitutions will not adversely affect other trades, delay the project schedule, affect dimensions or functional clearances, or require changes to the Contract Documents beyond those explicitly identified. Mandatory pre-bid meetings and site walks are scheduled for December 2, 2025, at 1:30 p.m. and December 4, 2025, at 10:00 a.m. at the Collin County Central Plant in McKinney, Texas, with bid submission due by December 18, 2025, at 2:00 p.m.

The form establishes a formal review and approval process whereby the project architect or engineer evaluates substitution requests and may approve, conditionally approve, reject, or deem requests untimely. Acceptable generator manufacturers for this project are limited to Onan/Cummins and Kohler. All supporting documentation, including drawings, product data, samples, test results, and reports, must be attached to substantiate the substitution request. The successful contractor will be required to furnish performance and payment bonds within ten calendar days of contract award, with an estimated probable construction cost of $1,100,000.00 and contract award anticipated within 90 calendar days after bid opening.