Procurement Information~20.docx

This is a procurement information document related to a Mini-RFP issued by the Oregon Department of Transportation (ODOT) for a Work Order Contract to develop an Active Transportation Plan for the Sisters/Bend/Redmond corridor in Deschutes County. The project encompasses non-motorized transportation routes along US 20 between Bend and Sisters, OR 126 between Sisters and Redmond, and US 97 between Redmond and Bend. Key deliverables include a public involvement program consisting of four Public Advisory Committee meetings, three public meetings, an online open house, technical memorandums, environmental justice analysis, concept designs, and a final ATP document not exceeding ten pages with a technical appendix, along with up to 30 one-page project sheets detailing recommended improvements with planning-level cost estimates including a 40% design contingency. The contract is anticipated to commence on April 1, 2025, and conclude by November 15, 2026, representing approximately 19 months of work. Proposals must be submitted electronically through the OregonBuys system by the specified bid opening date and will be evaluated using a 250-point scoring system covering staff experience, project approach, project samples, public involvement, and proposal clarity, with potential additional points awarded for interviews.

Eligibility is restricted to consultants previously awarded a Price Agreement in the Bicycle and Pedestrian Planning discipline. The project is funded by the Federal Highway Administration (FHWA), though no specific budget range is explicitly stated in the available documentation. Compensation may be structured as cost plus fixed-fee, fixed price, time and materials, or price per unit approaches. There is no specific Disadvantaged Business Enterprise participation goal mandated for this solicitation. Proposers must certify compliance with non-discrimination practices, sexual harassment prevention policies for contracts exceeding $150,000, and absence of delinquent state debt. The final deliverable is intended for potential adoption by the Oregon Transportation Commission, relevant cities, and the county, representing a collaborative effort involving multiple jurisdictions and stakeholders.